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The Toolbox
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The Toolbox

An ever-growing collection of best practices, tools and advice on work, management, culture-building, leadership and communication – geared towards remote and distributed teams.

Over the years I’ve developed or collected a bunch of practices, tools and techniques to help teams work better together. This toolbox is my attempt to collate this stuff into one place in the hope that it’ll help others. Most of the practices in here were developed while working with remote, distributed teams, but nearly all of them will also be useful to hybrid or office-based teams too.

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Made with ❤️  by Danny Smith

LinkedIn | BlueSky | Youtube | danny.is

All Tools

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All Tools

Async Collaboration

Meetings

Slack

Personal Care & Productivity

Facilitation & Coaching

Leadership

Team Building

Video Calls

Software Tools

Agile

Ask Channels in SlackAsk Channels in Slack
Ask Channels in Slack
Slack
Slack – Setting ExpectationsSlack – Setting Expectations
Slack – Setting Expectations
Slack
Writing Good Slack MessagesWriting Good Slack Messages
Writing Good Slack Messages
Slack
Slack Channel PrefixesSlack Channel Prefixes
Slack Channel Prefixes
Slack
Core Channels in SlackCore Channels in Slack
Core Channels in Slack
Slack
Emoji Conventions in SlackEmoji Conventions in Slack
Emoji Conventions in Slack
Slack
Slack BasicsSlack Basics
Slack Basics
Slack
Daily StandupsDaily Standups
💁
Daily Standups
Agile
Task BoardsTask Boards
📋
Task Boards
Agile
Introduction to AgileIntroduction to Agile
🏃
Introduction to Agile
Agile
Good Video CallsGood Video Calls
Good Video Calls
Video Calls
Screen SharingScreen Sharing
Screen Sharing
Video Calls
Dealing with Interruptions to Video CallsDealing with Interruptions to Video Calls
Dealing with Interruptions to Video Calls
Video Calls
Eye Contact & Speech on Video CallsEye Contact & Speech on Video Calls
Eye Contact & Speech on Video Calls
Video Calls
Audio on Video CallsAudio on Video Calls
Audio on Video Calls
Video Calls
Focus FridaysFocus Fridays
🧘‍♀️
Focus Fridays
Meetings
All Hands MeetingsAll Hands Meetings
🙌
All Hands Meetings
Meetings
Games for Remote TeamsGames for Remote Teams
🕹️
Games for Remote Teams
Meetings
Workshops & Brainstorming SessionsWorkshops & Brainstorming Sessions
🧠
Workshops & Brainstorming Sessions
Meetings
Recurring Team MeetingsRecurring Team Meetings
🔄
Recurring Team Meetings
Meetings
Asynchronous Status MeetingsAsynchronous Status Meetings
🕝
Asynchronous Status Meetings
Meetings
Social CallsSocial Calls
☕
Social Calls
Meetings
Unblock Me SessionsUnblock Me Sessions
🆘
Unblock Me Sessions
Meetings
Pair WorkingPair Working
🤝
Pair Working
Meetings
Choosing a Time for MeetingsChoosing a Time for Meetings
🧮
Choosing a Time for Meetings
Meetings
Decision MeetingsDecision Meetings
⚖️
Decision Meetings
Meetings
Slack StatusesSlack Statuses
Slack Statuses
Slack
Building Relationships in Remote TeamsBuilding Relationships in Remote Teams
🤼
Building Relationships in Remote Teams
Team Building
Loom PalsLoom Pals
💌
Loom Pals
Team Building
Socialising in Remote TeamsSocialising in Remote Teams
👨‍👩‍👧‍👧
Socialising in Remote Teams
Team Building
Formally Established TeamsFormally Established Teams
👨‍👩‍👦‍👦
Formally Established Teams
Team Building
Warning OrdersWarning Orders
📣
Warning Orders
Async Collaboration
The Async WeekThe Async Week
🔄
The Async Week
Async Collaboration
Asynchronous WorkingAsynchronous Working
💡
Asynchronous Working
Async Collaboration
Making DecisionsMaking Decisions
⚖️
Making Decisions
Async Collaboration
Writing ProposalsWriting Proposals
📝
Writing Proposals
Async Collaboration
A Working With Me PageA Working With Me Page
🤝
A Working With Me Page
Async Collaboration
The Keeper TestThe Keeper Test
📋
The Keeper Test
Leadership
FeedbackFeedback
🔬
Feedback
Leadership
Lean DocumentationLean Documentation
🗒️
Lean Documentation
Async Collaboration
The Seven Essential Coaching QuestionsThe Seven Essential Coaching Questions
💡
The Seven Essential Coaching Questions
Facilitation & Coaching
Google WorkspaceGoogle Workspace
Google Workspace
Software Tools
Office 365Office 365
Office 365
Software Tools
Intro to FigJamIntro to FigJam
Intro to FigJam
Software Tools
LoomLoom
Loom
Software Tools
Managing Attention and TimeManaging Attention and Time
🧠
Managing Attention and Time
Personal Productivity & Care
Personal RoutinesPersonal Routines
🔄
Personal Routines
Personal Productivity & Care
Taking Care of YourselfTaking Care of Yourself
❤️
Taking Care of Yourself
Personal Productivity & Care
Your Physical EnvironmentYour Physical Environment
🏋️
Your Physical Environment
Personal Productivity & Care
The Five Dysfunctions of a TeamThe Five Dysfunctions of a Team
😤
The Five Dysfunctions of a Team
Team Building
The Four Obsessions of an Extraordinary ExecutiveThe Four Obsessions of an Extraordinary Executive
4️⃣
The Four Obsessions of an Extraordinary Executive
Leadership
How Learning WorksHow Learning Works
🎓
How Learning Works
Learning & Education
Fundamental Workshopping ToolsFundamental Workshopping Tools
🪢
Fundamental Workshopping Tools
Facilitation & Coaching
The Role of a FacilitatorThe Role of a Facilitator
😽
The Role of a Facilitator
Facilitation & Coaching
Coaching vs Mentoring: an introduction to bothCoaching vs Mentoring: an introduction to both
🌱
Coaching vs Mentoring: an introduction to both
Facilitation & Coaching
HandoffHandoff
🤝
Handoff
Async Collaboration
Follow The SunFollow The Sun
🔆
Follow The Sun
Async Collaboration
Sharing AppreciationSharing Appreciation
❤️
Sharing Appreciation
Team Building
IRL Socialising for Remote TeamsIRL Socialising for Remote Teams
📸
IRL Socialising for Remote Teams
Team Building
Meeting CheckoutsMeeting Checkouts
🧡
Meeting Checkouts
Meetings
Meeting CheckinsMeeting Checkins
💙
Meeting Checkins
Meetings
Writing Good Evergreen DocumentsWriting Good Evergreen Documents
📝
Writing Good Evergreen Documents
Async Collaboration
Directly Responsible IndividualsDirectly Responsible Individuals
⚖️
Directly Responsible Individuals
Leadership
MeetingsMeetings
📅
Meetings
Meetings
Using Your Calendar EffectivelyUsing Your Calendar Effectively
📅
Using Your Calendar Effectively
Meetings
The 7 Levels of DelegationThe 7 Levels of Delegation
📉
The 7 Levels of Delegation
Leadership
Formatting Documents in NotionFormatting Documents in Notion
Formatting Documents in Notion
Software Tools
Designing Asynchronous Lessons for Remote LearningDesigning Asynchronous Lessons for Remote Learning
🎨
Designing Asynchronous Lessons for Remote Learning
Learning & Education
Team Forming WorkshopsTeam Forming Workshops
🌱
Team Forming Workshops
Team Building
Creating, Managing and Archiving Slack ChannelsCreating, Managing and Archiving Slack Channels
Creating, Managing and Archiving Slack Channels
Slack
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