{"id":1389,"date":"2015-12-11T11:42:16","date_gmt":"2015-12-11T11:42:16","guid":{"rendered":"http:\/\/www.hostingnotes.com\/?p=1389"},"modified":"2017-09-22T18:32:14","modified_gmt":"2017-09-22T18:32:14","slug":"email-access-tips","status":"publish","type":"post","link":"https:\/\/www.webdevelopersnotes.com\/email-access-tips","title":{"rendered":"How do I access email? Tips and advice"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/access-email-tips.jpg\" width=\"88\" height=\"88\" alt=\"Tips on accessing email account\" class=\"alignleft\"\/>What is the fastest way to check email? Should you have the computer remember the email password? How can you access messages from all accounts at one place? Can you open Hotmail (or any other account) in just one click? Get answers to these questions and more on this page which has helpful tips on how to access email.<\/p>\n<h2>Accessing email account &#8211; two options<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/email-account-access-2-options.jpg\" width=\"88\" height=\"88\" alt=\"Two options to access an email account\" class=\"alignleft\"\/>Primarily, there are <strong>two ways to access an email account<\/strong>. The simple and straightforward method is <em>webmail<\/em> in which you employ the familiar <a href=\"\/\/www.webdevelopersnotes.com\/what-is-a-web-browser\" title=\"A short and quick introduction to a web browser for the beginner\">web browser<\/a> program. The other method is via <a href=\"\/\/www.webdevelopersnotes.com\/email-programs-client-software\" title=\"Email clients list - programs to download and organize messages on your computer\">email clients<\/a>, also known as <strong>email programs<\/strong>.<\/p>\n<div class=\"clr\"><\/div>\n<div class=\"clr\"><\/div>\n<div class=\"bottom-ads\">\n<h4>Sponsored Links<\/h4>\n<script async src=\"\/\/pagead2.googlesyndication.com\/pagead\/js\/adsbygoogle.js\"><\/script>\n<!-- Inner Page Top - Non Responsive -->\n<ins class=\"adsbygoogle\"\n     style=\"display:inline-block;width:336px;height:280px\"\n     data-ad-client=\"ca-pub-1043128618639037\"\n     data-ad-slot=\"5670477364\"><\/ins>\n<script>\n(adsbygoogle = window.adsbygoogle || []).push({});\n<\/script>\n<\/div>\n<div class=\"clr\"><\/div>\n<h2>Webmail<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/webmail-icon.jpg\" width=\"88\" height=\"88\" alt=\"Webmail icon\" class=\"alignleft\"\/><a href=\"\/\/www.webdevelopersnotes.com\/what-is-webmail\" title=\"Check email through a browser program with webmail - a short introduction\">Webmail<\/a> enables you to access email from <em>any computer anywhere in the world<\/em> as long as it has a web browser and an active Internet connection. Simply load the sign in page in the browser program, type in the username and password information and login to your account.<\/p>\n<div class=\"clr\"><\/div>\n<h2>Email programs<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/different-email-programs.jpg\" width=\"88\" height=\"88\" alt=\"The different email program you can use\" class=\"alignleft\"\/>The other method of accessing email is via a special program which lets you download and store messages on your local computer. Such an application is known as an <a href=\"\/\/www.webdevelopersnotes.com\/what-is-a-email-program-email-client\" title=\"What is an email client or an email program?\"><strong>email client<\/strong><\/a>, and, most probably, your computer already has one pre-installed.<\/p>\n<div class=\"clr\"><\/div>\n<p>FYI, there are tens of email programs available for free, like <a href=\"\/\/www.webdevelopersnotes.com\/hub\/windows-live-mail\" title=\"Windows Live Mail email programs tips and help\">Windows Live Mail<\/a> (Microsoft), Thunderbird (Mozilla), Zimbra (formerly owned by Yahoo!) etc. For the more serious Windows or Mac email user, there is <em>Outlook<\/em> and <em>Entourage<\/em>, respectively.  Email programs have one big advantage over webmail &#8211; the <em>messages are available even without an active Internet connection<\/em>.<\/p>\n<p><strong>Note:<\/strong> <a href=\"\/\/www.webdevelopersnotes.com\/outlook-express-help\" title=\"Outlook Express - what it is and how can it help you in organizing email messages and accounts\">Outlook Express<\/a> was a slimmed down version of Outlook that came with Windows 98 and XP operating systems.<\/p>\n<h2>Webmail or email client<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/webmail-or-email-client.jpg\" width=\"88\" height=\"88\" alt=\"Webmail interface or an email client\" class=\"alignleft\"\/>On a computer (desktop\/laptop), you can <strong>use both the methods of accessing email<\/strong>. Choose webmail, which is the easier and simpler option, if you check messages just a few times a week. Email programs, on the other hand, are recommended for prolific users who want to keep a constant tab on their online communication. Please note that you first need to <a href=\"\/\/www.webdevelopersnotes.com\/outlook-express-setup-new-email-account\" title=\"Instructions on how to set up an email account in Outlook Express\">configure the email account<\/a> in the chosen email client before you can actually start using it.<\/p>\n<div class=\"clr\"><\/div>\n<h2>Mobile phone email access<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/mobile-email-icon.jpg\" width=\"88\" height=\"88\" alt=\"Email on a mobile\/cell phone\" class=\"alignleft\"\/>Based on the type of mobile phone, whether is a smartphone or an ordinary one, you can either set up the email account in the available email application (using IMAP) or simply load the mobile version of the email site in the web browser (webmail).<\/p>\n<div class=\"clr\"><\/div>\n<h2>Username can be the full email address<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/full-email-address-username.jpg\" width=\"88\" height=\"88\" alt=\"Username can be the full email address\" class=\"alignleft\"\/>On certain services, the <strong>username is the full email address<\/strong> and not just the part before the &#8216;at&#8217; (@) sign. A typical example is Windows Live Hotmail in which the complete email address is required for successful login.<\/p>\n<div class=\"clr\"><\/div>\n<h2>Save time &#8211; Bookmark the sign in page<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/bookmark-email-page.jpg\" width=\"88\" height=\"88\" alt=\"Bookmark your email page\" class=\"alignleft\"\/>If you use webmail regularly, remember to bookmark the email service sign in page. You would then be able to access it in just one mouse click. On this note, I recently put up detailed instructions on how to create a <a href=\"\/\/www.webdevelopersnotes.com\/add-pin-hotmail-icon-windows-7-taskbar\" title=\"Learn how to create a Hotmail icon and pin in on your taskbar in Windows 7 - instructions with screenshots\">Hotmail icon and pin it to the Windows 7 taskbar<\/a>. If you have automatic login set up, clicking this icon will open your Hotmail account immediately (more on this below).<\/p>\n<div class=\"clr\"><\/div>\n<h2>Load email account automatically<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/load-email-automatically.jpg\" width=\"88\" height=\"88\" alt=\"How to load email account automatically\" class=\"alignleft\"\/>Another great time saving technique for webmail users is to have the <em>email account open automatically when you launch the web browser program<\/em>. This can be done by having the browser store the login information and setting up the sign in page as homepage in the program. Please refer how to <a href=\"\/\/www.webdevelopersnotes.com\/login-automatically-email\" title=\"Simple step by step instructions on how to login at your email account automatically\">automatically login at the email account<\/a> for details.<\/p>\n<div class=\"clr\"><\/div>\n<h2>Getting email on two computers<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/email-on-two-computers.jpg\" width=\"88\" height=\"88\" alt=\"Email on two or more computers\" class=\"alignleft\"\/>To avoid confusion, especially when you are a beginner, I suggest using only the webmail method when accessing the same email account from two or more computers. However, if you are bent on using email clients on multiple computers, <strong>employ the IMAP protocol<\/strong> to configure the account. This keeps everything synchronized &#8211; all messages in all folders.<\/p>\n<div class=\"clr\"><\/div>\n<p>But if only POP3 support is available, change the settings in the client so that a copy of the message is left on the server. Alternatively, you can <a href=\"\/\/www.webdevelopersnotes.com\/get-imap-access-on-your-email\" title=\"Get IMAP access on your email account if when it's not available\">get IMAP for any email account<\/a> by using the free Gmail service &#8211; read that for more information.<\/p>\n<h2>Computer with multiple users<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/multiple-users-icon.jpg\" width=\"88\" height=\"88\" alt=\"Multiple users icon\" class=\"alignleft\"\/>For machines with two or more users (family computers), it&#8217;s advisable to set up <em>individual user accounts<\/em>. This will keep the email accounts completely segregated and avoid any confusion.<\/p>\n<div class=\"clr\"><\/div>\n<h2>Storing your account password in the browser<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/store-email-password.jpg\" width=\"88\" height=\"88\" alt=\"Should you store your email password in the browser?\" class=\"alignleft\"\/>The &#8216;<strong>Remember me<\/strong>&#8216; or equivalent feature on the sign in page enables you to store the email account password in the browser program. This helps in accessing email without entering the login information each time. Though this convenient feature saves you time, do not use it on public or shared computers such as those in libraries or Internet cafes. To put it simply, if you don&#8217;t want others to gain access to your account, <em>keep &#8216;Remember me&#8217; unchecked<\/em>!<\/p>\n<div class=\"clr\"><\/div>\n<h2>Sign in seal at Yahoo! Mail<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/yahoo-sign-in-seal-icon.jpg\" width=\"88\" height=\"88\" alt=\"Yahoo Sign In Seal icon\" class=\"alignleft\"\/>My advice to all Yahoo! Mail subscribers &#8211; <strong>set up a sign in seal<\/strong> which not only protects you from phishing scams but also helps in personalising the <a href=\"\/\/www.webdevelopersnotes.com\/yahoo-mail-sign-in\" title=\"Yahoo!Mail sign in page - access your email messages\">Yahoo! sign in page<\/a>. You can use an image, photo or text as the sign in seal. Know more about the <a href=\"\/\/www.webdevelopersnotes.com\/yahoo-login\" title=\"Create a Yahoo! sign in seal to avoid phishing attacks\">Yahoo! Mail sign in seal<\/a>.<\/p>\n<div class=\"clr\"><\/div>\n<h2>Collect email from all accounts at one place<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/collect-email.jpg\" width=\"88\" height=\"88\" alt=\"Collect email from various accounts\" class=\"alignleft\"\/>Most services let you add other email accounts which means messages from various addresses can be made available at one place. This save a lot of time and avoids the need of signing in at different accounts. However, remember to log in at least once at the other services else the <a href=\"\/\/www.webdevelopersnotes.com\/email-address-expired\" title=\"Email account can expire or closed if not used for a long time\">email may be closed due to inactivity<\/a>.<\/p>\n<div class=\"clr\"><\/div>\n<h2>Change the layout and interface<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/email-account-layout.jpg\" width=\"88\" height=\"88\" alt=\"Email account layout and interface\" class=\"alignleft\"\/>You don&#8217;t need to stick with the default. Modern email programs let you change the interface colors and the layout of the columns as per your requirements. On similar lines, you can completely modify the webmail interface of popular email services through themes.<\/p>\n<div class=\"clr\"><\/div>\n<h2>Cannot access email?<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"\/\/www.webdevelopersnotes.com\/tips\/email\/thumbs\/email-access-problem.jpg\" width=\"88\" height=\"88\" alt=\"Email access problems\" class=\"alignleft\"\/>The most common reason for not being able to access the email account is <em>wrong login information<\/em>. Make sure you are using the correct username-password pair and that the <a href=\"\/\/www.webdevelopersnotes.com\/cannot-login-to-email\" title=\"If you cannot login at your email account check if the Caps Lock key is depressed\">caps lock key is not depressed<\/a> (passwords are case sensitive).<\/p>\n<div class=\"clr\"><\/div>\n<p>Also, there is always a chance that the service is facing some problems, in which case I suggest signing in again after 15-20 minutes. If nothing seems to work, you might need to reset the password which you can do easily by answering the <a href=\"\/\/www.webdevelopersnotes.com\/good-security-question\" title=\"Create good security questions for your online accounts\">security questions<\/a> or having the instructions sent to the alternate email address provided at the time of sign up.<\/p>\n","protected":false},"excerpt":{"rendered":"What is the fastest way to check email? Should you have the computer remember the email password? How can you access messages from all accounts at one place? Can you open Hotmail (or any other account) in just one click? Get answers to these questions and more on this page which has helpful tips on [&hellip;]","protected":false},"author":1,"featured_media":12242,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[12,9],"tags":[],"class_list":["post-1389","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email","category-tips"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.webdevelopersnotes.com\/wp-json\/wp\/v2\/posts\/1389","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.webdevelopersnotes.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.webdevelopersnotes.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.webdevelopersnotes.com\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.webdevelopersnotes.com\/wp-json\/wp\/v2\/comments?post=1389"}],"version-history":[{"count":0,"href":"https:\/\/www.webdevelopersnotes.com\/wp-json\/wp\/v2\/posts\/1389\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.webdevelopersnotes.com\/wp-json\/wp\/v2\/media\/12242"}],"wp:attachment":[{"href":"https:\/\/www.webdevelopersnotes.com\/wp-json\/wp\/v2\/media?parent=1389"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.webdevelopersnotes.com\/wp-json\/wp\/v2\/categories?post=1389"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.webdevelopersnotes.com\/wp-json\/wp\/v2\/tags?post=1389"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}