CASE STUDY Brainstack

Brainstack is a multi-product IT company mainly focusing on Parental Control, Wellness, and AI solutions. Brainstack works with an extensive tech stack and uses more than 50 SaaS tools at once. As the company scaled, software expenses increased and put a toll on their budget.

During a routine expense review, the SysOps team, led by Davyd Pishchanskyi, noticed a significant price spike across several essential tools. This discovery led them to look for ways to cut costs and keep the tools working.

“We realized we were spending too much on SaaS,” Davyd said. “Our team needed a way to optimize costs without disrupting our workflow.”

Brainstack wanted a solution, not just another expensive SaaS tool. After reviewing several options, Davyd settled with Spendbase. The performance-based pricing model seemed like a win—you only pay a percentage of the actual savings.

“Spendbase aligned perfectly with our mindset,” said Davyd. “No fluff, just real numbers and savings.”

The Spendbase team started by analyzing Brainstack’s SaaS expenses in depth. This analysis showed the areas and tools where the company could have optimized its costs. It even worked with tools where Brainstack had already secured discounts. Some of the savings include Open VPN (around $19,000), Ahrefs ($10,000), Zendesk ($10,000), and Okta (around $17,000).

Spendbase basically worked as an extension of Brainstack’s team and Spendbase’s negotiation specialists handled the entire process which included tracking, renegotiating, and optimizing software costs. All Brainstack needed to do was to approve the wins during regular check-ins.

“They operated exactly how we do—efficiently, with a clear focus on results,” Davyd shared. “We didn’t have to change our tools or workflow. They just made things work and work better.”

Over the first 18 months of collaboration, Spendbase helped Brainstack save around $140,000 across essential SaaS and cloud subscriptions, including Zoom, Cloudways, AWS, Ahrefs, OpenVPN, and Zendesk. As of now, those savings have grown to $365,000.

“As the collaboration continues, Spendbase’s team projects to help Brainstack save an amount that doubles the current savings.”