MAHWASH HUSSAIN
TIME
MANAGEMENT
TIME MANAGEMENT CONNECTIVITY WITH PERSONAL GROOMING
At personal level they will learn to set correct
goal & creating to do list efficiently for personal
grooming.
For maintaining and building effective
relationships participants will learn to manage
uninteresting tasks and listing important events.
LEARNING
For managing responsibilities, they will learn
delegation and dealing with complex tasks. OUTCOMES
Reorganizing as per changes in Circumstances
Identification of Time wasters & Coping Skills to
manage them
Important
event Boring task
Correct
Delegation Time Management Skills Goal
Setting
Complex Efficient to
Tasks do list
Reorganizing Identifying Time
Wasters
MANAGING TIME AT PERSONAL LEVEL
ENTRY POINT DO YOU THINK THIS DO YOU THINK YOU
QUESTIONS WORKSHOP IS FOR ALREADY KNOW HOW
YOU ? TO MANAGE YOUR
TIME ?
WHY TO MANAGE TIME AND
ITS COST AT PERSONAL
LEVEL?
Poor Performance
Lack of energy
Impatience
Stressed
ACTIVITY 1
A personal insight into how to spend more
WHY IS TIME M time doing the things you value.
ANAGEMENT IM
PORTANT
ACTIVITY 2
WRITE GOALS WITH ON THE TOP OF THE
LADDER & WRITE STEPS TO ACHIEVE THEM
SETTING UP WITH TIME LIMITS & ON THE OTHER SIDE
SKILLS TO ACHIEVE YOUR GOAL
CORRECT
GOAL
ELIMINATES
TIME
WASTERS
• ICE BREAK ACTIVITY 2 : Draw yourself
closed eye
CREATING • Activity 3 , 86400 Rs to spend
TO DO LIST
EFFECTIVEL
Y
ACTIVITY 4
CREATING
TO DO LIST
CREATING TO DO LIST EFFECTIVELY
1: PRIORITIZE
Based on tasks that Look busy do
triggers your stress , do nothing(cost: Poor
them first. Performance)
CREATING TO DO LIST EFFECTIVELY
2: SEQUENCING
Break Complex task to Complete Tasks late ( cost:
small tasks & perform them Lack of energy)
in correct order
CREATING TO DO LIST EFFECTIVELY
3: ADDING DELAY
IDENTIFY TASKS THAT CAN BE DO IN HASTE ( COST:
DONE IN FLEXIBLE TIMINGS, IMPATIENT)
SET A TIME LIMIT BRACKET
CREATING TO DO LIST EFFECTIVELY
4: ADDING MARGINS
ADD MORE TIME MARGINS LATER COMERS ( COST :
IN THE TASKS WHERE YOU IMPATIENCE)
NEED TO BE A PUNCTUAL
CREATING TO DO LIST EFFECTIVELY
5: OMITTING UNNECESSARY REPEATED TASKS
ROUTINE TASKS SHOULD ALWAYS ARE
NOT BE WRITTEN IN TO DO OVERBURDENED ( COST:
LIST STRESSED)
CREATING TO DO LIST EFFECTIVELY
6: SEPARATE LIST OF TASKS YOU PERFORM FOR OTHERS
Tasks that you do for Effect: It will give you
others , put them in happiness
helping others category
CREATING TO DO LIST EFFECTIVELY
7: ADDING SELF IMPROVEMENT TASKS
ADD TASKS THAT YOU WANT TO EFFECT : IMPROVES
DO TO IMPROVE YOURSELF PERFORMANCE
TURN BY TURN, YET IT BECOMES
ROUTINE
CREATING TO DO LIST EFFECTIVELY
8: MARK AS DONE
WRITE MARK AS DONE IN EFFECT: FEELS HAPPY
YOUR TO DO LIST TURN BY
TURN AS YOU FINISHES
TASKS
CREATING TO DO LIST EFFECTIVELY
9: REWARD YOURSELF
REWARD YOURSELF TAKE A BREAK, EFFECT:
ONCE YOUR ALL TASKS RELAX
ARE DONE
USING THE PRIORITY MATRIX
• To use the priority matrix, it is best to review your tasks on a daily basis. Each
day, ask yourself:
• Which of my tasks needs doing within the next 48 hours?
• Those are the ‘Urgent’ tasks.
• Of the urgent tasks, which ones are more important?
• It is a good idea to list your tasks in order of importance, rather than giving them an
absolute ‘important/not important’ distinction.
• Of the non-urgent tasks, which ones are more important?
• Again, it is a good idea to list them in order, rather than giving them an absolute
distinction.
USING THE PRIORITY MATRIX
• Now use the answers to these questions to allocate your tasks
to the boxes in the priority matrix, following these rules:
• Each box should contain no more than about seven or eight tasks.
• Start with the ‘Do Now’ box.
• Crucially, don’t put off urgent or important things just because they are
unpleasant. They won’t get any better for procrastinating.
ACTIVITY 5
• MAKE IT EFFECTIVE
MANAGING TIME AT INTERPERSONAL LEVEL
ACTIVITY 9 DO YOU THINK YOU
ENTRY POINT QUESTIONS MUST COMPLETE TO DO ALREADY KNOW HOW TO
LIST GIVEN MANAGE YOUR TIME ?
WHY TO MANAGE TIME AND ITS COST AT
INTERPERSONAL LEVEL?
Poor
relationship
bonding
Lag in
relations
development
MANAGING BORING TASKS THAT YOU MUST
DO AT INTERPERSONAL LEVEL
Activity 6 Performance when
parent says something to do that
seems tedious?
LIST DOWN YOUR FIVE
COPING SKILLS TO
MANAGE BORING TASKS
Activity 11, draw hand and
write in fingers tips.
1. Make it Fun
2. Allocate time
3. Rewards yourself
4. Praise yourself
5. Categorized it into
Helping others
ACTIVITY 7 LIST DOWN EVENTS IN YOUR
FAMILY
Anniversar New
Birthdays
y Milestones
Achieveme
Promotions
nts
KEEPS REMINDERS
Reminder Alarms in
Mobiles
Bullets in Diary
Mark in the Calendar
Maintain Excel Sheet
MANAGING TIME AT MANAGERIAL LEVEL
ENTRY POINT DO YOU THINK THIS DO YOU THINK YOU
QUESTIONS WORKSHOP IS FOR ALREADY KNOW HOW
YOU ? TO MANAGE YOUR
TIME ?
WHY TO MANAGE TIME AND ITS COST AT
MANAGERIAL LEVEL?
Can’t be
a Role
model
Growth is
Affected
DELEGATING TASKS
HTTPS://[Link]/WATCH?V=XDAY1WUXIVG
Assign
Responsibilities
Grant Authority
Creation of
Accountability
TASKS THAT CAN BE DELEGATED
Irresistible Tasks that
Repeated
Priorities that could help
Decisions that Long Series of
you can't people grow in
other can Tasks
handles but areas key to
handle
others can their future
STRATEGIES TO DELEGATE
1 2 3 4 5
Learn let Play to Always Don’t Trust but
it go your include Afraid to Verify
employee Instructio teach new
s' ns skills
strength
Use Nouns, Not Verbs.
WORK
BREAKDOWN
STRUCTURE The purpose of a WBS is
to track TASKS not
activities.
WBS FOR THE CONSTRUCTION OF A
HOUSE
CREATING A WBS
Activity 8
