TECHNOLOGY AND

LIVELIHOOD
EDUCATION 7
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WEEK 5
LEARNING
COMPETENCIES
1 Create word documents with page breaks, auto tables of contents, mail merge,
and references.

WEEK 5 2/11
 LEARNING
OBJECTIVES
AT T H E E N D O F T H E L E S S O N , T H E L E A R N E R S S H A L L B E A B L E T O :

1 Generate a simple document with citations.

2 Produce a simple document with a mail merge.

WEEK 5
 CONTENT
Word Processing Software
• mail merge
• references

WEEK 5
 DAY 1

WEEK 5
 SHORT
REVIEW
Before diving into exciting new features of word processing software, let’s take a creative
trip down memory lane to review the powerful tools we’ve already mastered— page breaks
and auto table of contents. Imagine you're creating a magical book filled with enchanted
stories. To make it reader-friendly, you need to organize it beautifully. Let’s recall how we
did that using page breaks and auto tables of contents.

Questions:

1.Imagine you’re writing a book of spells. Who can remind us what a page break is and
why we use it to separate different sections or chapters of our spell book?"

WEEK 5
 SHORT
REVIEW
2. Now, think of our spell book having hundreds of pages. Can anyone explain how an auto
table of contents is like a magical map that helps readers navigate through the chapters?
Why is this feature so useful in a long document?

Mail merge in MS Word is a helpful feature that allows you to create personalized
documents, such as letters or labels, for multiple recipients at once. By using a list of
information, you can automate the process of customizing each document with individual
details like names, addresses, and other specific content.

WEEK 5
 EXAMPLES

LE TT E R TO ADD RE S S
S TUDE N TS L AB E LS
Imagine you need to send a letter to all If you're sending out invitations to a party,
your classmates about an upcoming you can use mail merge to create address
event. With mail merge, you can create labels for each guest on your list. This
one template letter and automatically fill way, you don't have to handwrite each
in each person's name to make it label - Word does it for you!
personal for every recipient.

WEEK 5
 ANALOGIES

BAKE RY
ANALOGY
Think of mail merge like a bakery making personalized cakes. The bakery has a list of
orders with different names and decorations. With mail merge, Word is the baker, and
the list of orders is your data source. Word helps add the unique touches to each
cake just like it personalizes each document with specific information.

WEEK 5
 ANALOGIES

S CHOOL YE ARBOOK
ANALOGY
In a school yearbook, each student has their own section with a customized
message. Mail merge works similarly - like a magical yearbook editor that
automatically fills in the personalized details for each student without having to write it
out by hand.

WEEK 5
 LESSON
PURPOSE
Imagine you're creating a legendary recipe book for Filipino mythical creatures. You want to
personalize each recipe for different creatures like the kapre, tikbalang, and diwata without
rewriting it many times. That's where our magic tool, the mail merge feature, comes in!

Questions:

1.Why do you think the mail merge feature is like a magical spell? How can it help you
send personalized recipes to different Filipino mythical creatures quickly and efficiently?

WEEK 5
LESSON
PURPOSE
2. Imagine you’re writing a research paper on Philippine folklore and need to ensure every
fact and reference is accurate. How can using references improve the quality and
credibility of your documents, just like citing ancient Filipino legends in your research?

WEEK 5
 LESSON
PURPOSE
Mail Merge allows you to create a batch of personalized documents where each document
shares the same layout, formatting, text, and graphics, except for specific personalized
parts.
⚬ These personalized parts can include recipient names, addresses, and other
customized information.
⚬ You associate a data source (such as an Excel spreadsheet, Outlook contact list, or
any other database) with your Word document.

WEEK 5
 COMMON DOCUMENT TYPES
FOR MAIL MERGE

LE TT E R S E MAILS

Create personalized letters with a Send personalized email messages

customized greeting for each recipient. directly from Word, where each recipient's
Each letter prints on a separate sheet of address is the only address on the "To"
paper. line.

WEEK 5
 COMMON DOCUMENT TYPES
FOR MAIL MERGE

E N VE LOP E S OR DIRE CT OR IE S
L AB E LS
Generate envelopes or sheets of mailing Create a list of information for each item
labels with names and addresses from in your data source (also known as a
your data source. catalog merge). Useful for printing contact
lists or grouping information.

WEEK 5
DATA
SOURCES
⚬ You can use various data sources, including Excel spreadsheets, Outlook contacts,
or any database that Word can connect to.

⚬ If you don't have an existing data source, you can even type it directly in Word
during the mail merge process.

WEEK 5
 In Microsoft Word, references and citations serve important purposes in academic
and professional writing.

CITATION S BIBLIOGRA MICR OS OFT W OR D' S

PHY R E FE RE N CE TOOLS
Citations enhance the The bibliography allows These tools streamline the
credibility of your work, readers to explore the process of organizing and
demonstrate thorough sources further, verify facts, formatting references,
research, and allow readers and delve deeper into the making it easier for writers to
to verify the information topic. It also helps prevent maintain consistency and
you've presented. plagiarism by giving proper adhere to specific citation
credit to the original authors. styles.

WEEK 5
UNLOCKING CONTENT AREA
VOCABULARY
• Mail Merge - Mail merge is a powerful feature in Microsoft Word that allows you
to create personalized documents, such as letters, envelopes, labels, or email
messages, by combining a fixed template with variable data from a list or
database.

• Citations - a way to give credit to the sources of information you use in your
research or writing.

• Reference - is a helpful tool that allows you to add citations, footnotes, endnotes,
and tables of contents to your documents

WEEK 5
SUB-TOPIC 1: MAIL
MERGE
Mail merge in MS Word is a
• What is mail merge and how is it typically
used in document processing?
useful tool that allows you to
personalize documents such as
• How can mail merge help improve efficiency
letters, envelopes, labels, and e-
when sending out personalized documents
mails.
to a large group of recipients?

The teacher will ask the learners

• What are some key steps involved in setting
the following elicitation
up a mail merge in a word processing
questions to develop
software?
understanding on the topic.

WEEK 5
WORKED
EXAMPL
E
Today, we'll learn about the
powerful mail merge feature.
I’ll demonstrate how to set it
up and use it effectively to
personalize your
documents. Prepare your letter
1.Go to Mailings > Start Mail Merge > Letters.
Demonstration: Step-by- 2.In Word, type the body of the letter that you want to
Step for Mail Merge send to your mailing list.

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WEEK 5
WORKED
EXAMPL
E
Today, we'll learn about the
powerful mail merge feature.
I’ll demonstrate how to set it
up and use it effectively to
personalize your
documents. Prepare your letter
1.Go to Mailings > Start Mail Merge > Letters.
Demonstration: Step-by- 2.In Word, type the body of the letter that you want to
Step for Mail Merge send to your mailing list.

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WEEK 5
 SET UP YOUR
MAILING LIST
⚬ Your mailing list is a data source that contains the information that Word uses to
customize your letter.

See Data sources you can use for a mail merge - Microsoft Support. If you need to sort or
filter your mailing list, see Mail merge: Edit recipients.

WEEK 5
WORKED
EXAMPL
E
Add personalized
content to your letter

• Add content to your

1.. Go to Mailings > Address Block.
letter that’s different for
each person who
receives it.

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WEEK 5
WORKED
EXAMPL
E
Add personalized
content to your letter

• Add content to your

2. Choose a format for the recipient's name In the
letter that’s different for Insert Address Block dialog box.
each person who
receives it. For more info, see Insert Address Block.

3. Choose OK
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WEEK 5
WORKED
EXAMPL
E
Add personalized
content to your letter 4. Choose Greeting Line
5. Select the format you want to use in the Insert
Greeting Line dialog box.
• Add content to your
For more info, see Insert Greeting Line.
letter that’s different for 6. Select OK to insert the greeting line field.
each person who 7. Go to File > Save.
receives it. To insert other custom information from your mailing list,
see add mail merge fields one at a time.

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WEEK 5
WORKED
EXAMPL
E
Preview and 1. Go to Mailings > Preview Results to preview your
letters.
print the letters
2. Choose Next or Previous to scroll though your data
set to be sure the names and addresses look right.

3. Select Preview Results again switch from the

merged results back to the mail merge fields in your
letter
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WEEK 5
WORKED
EXAMPL
E
Preview and
print the letters Select Finish & Merge > Print Documents.

Choose Edit Individual Documents, Print

Documents, or Send Email Messages.

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WEEK 5
WORKED 1. Go to File > Save. When you save the mail merge
EXAMPL document, it stays connected to your mailing list for
future use.
E
Save your 2. To reuse your mail merge document, open the mail
merge document. Choose Yes when Word prompts you
personalized to keep the connection.

letter 3. You can learn more about how mail merge for letters
works in the following video that is part of a training
course.

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WEEK 5
 DAY 2

WEEK 5
LESSON
ACTIVITY
(See worksheet #1 for the activity which students will accomplish.)
This activity will help you understand how to create customized letters using the Mail Merge
feature. You'll be able to generate bulk letters or emails without manually pasting individual
names, addresses, and other information into each letter.

Here are the steps for the learning activity:

1. Open Microsoft Word:
⚬ Start by opening an existing Word document or creating a new one.
2. Access the Mail Merge Wizard:
⚬ Go to the Mailings tab.
⚬ Click on the Start Mail Merge command.
⚬ Select Step-by-Step Mail Merge Wizard from the drop-down menu.
WEEK 5
LESSON
ACTIVITY
3. Choose the Document Type:
⚬ In the Mail Merge task pane, choose the type of document you want to create (e.g.,
letters, envelopes, labels).
⚬ For this activity, let's select Letters.
⚬ Click Next: Starting document to proceed.

4. Select Recipients:
⚬ You'll need an address list (recipient data) to automatically place each address into
the document.
⚬ You can use an existing file (e.g., an Excel workbook) or type a new address list within
the Mail Merge Wizard.

WEEK 5
 LESSON
ACTIVITY
⚬ Select Use an existing list and browse to your file.
⚬ If using an Excel workbook, choose the appropriate worksheet.
⚬ In the Mail Merge Recipients dialog box, select the recipients you want to include in
the merge.
⚬ Click OK when done.
5. Write Your Letter:
⚬ Now you're ready to write your letter.
⚬ Each copy of the letter will have the same content, with recipient data (e.g., name,
address) inserted dynamically.
⚬ Insert placeholders (merge fields) for recipient data where needed.
⚬ For example, use the Address block placeholder to automatically include recipient
addresses.
WEEK 5
LESSON
ACTIVITY
6. Preview and Complete:

⚬ Preview the merged documents to ensure accuracy.

⚬ Navigate through recipients using Next or Previous.
⚬ Once satisfied, click Finish & Merge to print, email, or save the personalized letters.

WEEK 5
 DAY 3

WEEK 5
 SUB-TOPIC 2: REFERENCE
The following questions will be asked to the learners to understand the purpose of
reference and citations, the process of inserting citations in MS Word, the importance
of following citation styles, distinguishing between bibliography and reference list, and
utilizing the “Manage Sources” feature:

1. What is the purpose of including references and citations in a document?

2. How can you insert a citation using the built-in features of Microsoft Word?

WEEK 5
 SUB-TOPIC 2: REFERENCE
3. Why is it important to follow a specific citation style (e.g., APA, MLA) when
including references in academic writing?

4. Can you explain the difference between a bibliography and a reference list when
creating citations in MS Word?

5. How does using the "Manage Sources" feature in Microsoft Word help in

6. organizing references and creating citations efficiently?

WEEK 5
 WORKED EXAMPLE
In Word, you can easily add citations when writing a
document where you need to cite your sources, such as a
research paper. Citations can be added in various formats,
including APA, Chicago-style, GOST, IEEE, ISO 690, and
MLA. Afterwards, you can create a bibliography of the
sources you used to write your paper. To add a citation to
your document, you first add the source that you used.

WEEK 5
 WORKED EXAMPLE
ADD A NEW CITATION AND SOURCE TO A DOCUMENT
1.On the References tab, in the Citations & Bibliography group, click the arrow
next to Style and click the style that you want to use for the citation and source.
For example, social sciences documents usually use the MLA or APA styles for
citations and sources.

WEEK 5
 WORKED EXAMPLE
2. Click at the end of the sentence or phrase that you want to cite.

3. On the Reference tab, click Insert Citation and then do one of the following:

• To add the source information, click Add New Source, and then, in the Create
Source dialog box, click the arrow next to Type of Source, and select the type of
source you want to use (for example, a book section or a website).
• To add a placeholder, so that you can create a citation and fill in the source
information later, click Add New Placeholder. A question mark appears next to
placeholder sources in Source Manager.

WEEK 5
 WORKED EXAMPLE

4. If you choose to add a source, enter the details for the source. To add more
information about a source, click the Show All Bibliography Fields check box.

5. Click OK when finished. The source is added as a citation at the place you selected
in your document.

WEEK 5
 WORKED EXAMPLE
ADD CITATIONS TO YOUR DOCUMENT
1. Click at the end of the sentence or phrase
that you want to cite, and then on the
References tab, in the Citations &
Bibliography group, click Insert Citations.

2. From the list of citations under Insert

Citation, select the citation you want to use.

WEEK 5
 WORKED EXAMPLE
FIND A SOURCE
The list of sources that you use can become quite long. At times, you might need to
search for a source that you cited in another document.

1. On the References tab, in the Citations & Bibliography group, click Manage
Sources.

WEEK 5
 WORKED EXAMPLE

If you open a new document that does not yet contain citations, all of the sources that
you used in previous documents appear under Master List. If you open a document
that includes citations, the sources for those citations appear under Current List. All
the sources that you have cited, either in previous documents or in the current
document, appear under Master List

WEEK 5
 WORKED EXAMPLE
2. To find a specific source, do one of the following:

￭ In the sorting box, sort by author, title, citation tag name, or year, and then
look for the source that you want in the resulting list.

￭ In the Search box, type the title or author for the source that you want to
find. The list dynamically narrows to match your search term.

WEEK 5
 WORKED EXAMPLE
EDIT A SOURCE
1. On the References tab, in the Citations & Bibliography group, click Manage
Sources

WEEK 5
 WORKED EXAMPLE

2. In the Source Manager dialog box, under Master List or Current List, select the
source you want to edit, and then click Edit.

• Note: To edit a placeholder to add citation information, select the placeholder from
Current List and click Edit.

WEEK 5
 WORKED EXAMPLE
3. In the Edit Source dialog box, make the changes you want and click OK.

WEEK 5
 1.Introduction

LESSON ⚬ Engage students by discussing the

ACTIVITY
(See worksheet #2 for the activity
significance of citing sources.

which students will accomplish.) ⚬ Explain that citations give credit to

original authors and allow readers
A. Citing Resources. Proper citation to verify information.
and referencing are an important skill for
students to learn. This worksheet will ⚬ Discuss common citation styles
help you practice citing sources and (e.g., MLA, APA) and their use in
creating references in Microsoft Word. different fields.

WEEK 5
 2. Understanding Citations

• Define what a citation is: a reference to a source

used in a document.

• Show examples of in-text citations (e.g., (Smith,

2023)) and bibliographic entries.

• Discuss the purpose of each component (author,

title, publication date, etc.).

WEEK 5
 3. Creating a Simple Document
• Provide students with sample content (e.g., an article or paragraph).
• Instruct them to create a new Word document.
• Demonstrate how to insert in-text citations:
⚬ Place the cursor where the citation should appear.
⚬ Go to the References tab.
⚬ Click on Insert Citation and choose the appropriate source.
⚬ Guide students in creating a bibliography:
￭ Navigate to the end of the document.
￭ Click on Bibliography and select a citation style (e.g., MLA).
￭ Word will generate the bibliography based on inserted
citations.

WEEK 5
4. Practice and Exploration 5. Closure

⚬ Assign students a topic or let them ⚬ Review the steps for inserting
choose one. citations and creating a
bibliography.
⚬ Research relevant sources (books,
websites, etc.). ⚬ Emphasize the importance of
accurate and consistent citations.
⚬ Insert in-text citations and build a
bibliography. ⚬ Encourage students to explore
other citation styles and tools.
⚬ Discuss challenges encountered
during the process.

WEEK 5
 B. Fill in the blank with the correct words.
Word bank:
Page number author citation
reference list cited

1. In-text citations indicate the _______ of the source.

2. The full details of the source are provided in the _________ at the end of the document.

3. The reference list includes all sources _________ in the text.

4. Quotations require a citation with the author and _____________.

5. Paraphrased information also requires an in-text __________

WEEK 5
 LEARNER’S KEY
TAKEAWAYS
The teacher will ask the learners:

• Teachers will emphasize the importance of the different computer number systems.

• The teacher will ask the learners to expound or recap the concept of the different
computer number systems.

• The teacher will process their answers and let the students again create a single
generalization.

WEEK 5
 REFLECTION ON
LEARNING
The teacher will ask the learner this question:

• How do you find today’s lesson? Was it hard? Which part of the lesson do you find
difficult?

WEEK 5
 DAY 4

WEEK 5
FORMATIVE ASSESSMENT:
A. Multiple Choice Questions: Choose the correct answer from the choices for each
question.
1. Which of the following is NOT required in an in-text citation?
a) Page number b) Author's last name
c) Year of publication d) Title of the source

2. Where should the reference list be placed in a document?

a) Beginning of the document b) End of the document
c) Separate section at the end d) Anywhere in the document

3. How should you cite a direct quote that is longer than 40 words?
a) Indent the quote and include an in-text citation
b) Include it in quotation marks with an in-text citation
c) Paraphrase the quote and include an in-text citation
d) No citation is needed for long quotes
FORMATIVE ASSESSMENT:
4. Which of these is the correct format for a book reference?
a) Author. (Year). Title. Publisher.
b) Author, A. A. (Year). Title of work. Publisher.
c) Author LastName, FirstInitial. (Year). Title. Publisher.
d) Author. Title. (Year). Publisher.

5. What should you do if you cannot find all the required information for a reference?
a) Consult your teacher for guidance
b) Skip that source and do not include it in the reference list
c) Make up the missing information to complete the reference
d) Use "n.d." for the year and include as much information as possible

B. Open Ended Questions: Answer the following questions in complete sentences.

Explain the difference between an in-text citation and a reference list entry.