PERMIT TO WORK SYSTEM

(PTW)
 Table of Contents
Purpose
Course Objective
Importance of WPS
Applicable reference and definitions
Work Permits types and requirements
Roles & Responsibilities of Permit Issuer
Roles & Responsibilities of Permit Receiver
Renewing / Extension / closing of work permits
Work Permit Filling Procedure
General Work Permit Requirement
Purpose:

 The work permit system authorizes specific construction,

maintenance, inspection or repair activities to be conducted that pose
a hazard to personnel, damage to equipment or facilities, disruption
of operations or harm to the environment.

 A work permit is not simply permission to carry out a hazardous

activity, but is an essential part of a process that determines the
hazards associated with a particular activity and the precautions to
take so the job can be carried out safely.
 Course objective :
 The objective of the Permit To Work System in the Project is to
ensure that, Only authorized personnel issues permits to allow
personnel to carry out works regulated by the PTW system. And
compliance with CSSP & Aramco G.I 0002.1000

 Only authorized and trained Permit issuer and permit receiver

can request and receive permits.
 Permit issuer and permit receiver understand their duties and
responsibilities
 Learner will receive the specific objectives of the PTW system
and information about the applicable standard as per GI2.100
and approved CSSP contract
 Why is Permit To Work
important?

• Work Permits are critical in keeping operations safe by

specifying the exact work that needs to be done.

• This helps prevent incidents during inspections, maintenance

activities, and construction.

• PTW is a authorizing tool .

• Poor PTW can lead to serious accidents, incidents, injuries,

deaths, environmental impacts, and loss of life.
References & Applicable Standard As Per GI and CSSP:
 GI 2.102, Pressure Testing Safely
 GI 2.702, Moving Drilling Rigs, High Clearance
Equipment/Loads, or Operating Cranes Under or Near Power
Lines
 GI 2.709, Gas Testing Using Portable Gas Monitors
 GI 2.710, Mechanical Completion and Performance Acceptance
of Facilities
 GI 6.012, Isolation, Lockout and Use of Hold Tags
 GI 475.001, Rock Blasting Near Existing Facilities
 SAES-B-068, Electrical Area Classification
 SAES-P-119, Substations
 Saudi Aramco Construction Safety Manual (CSM)
 What is Work Permit G.I 2.100
A formal written document of authority to undertake specific procedure, designed to protect
personnel working in hazardous / non hazardous areas or activities.”

Cold Work:
Activities that will not produce sufficient energy to ignite flammable atmospheres or combustible materials.
Examples may include work with hand tools, scaffold erection, asbestos removal, sand removal, etc.

Confined Space:
Any space that: Has limited or restricted means of entry or exit. b.) Is not designed for human
occupancy. Contains or has the potential to contain a hazardous atmosphere.
Hotwork:
Any activity that may develop sparks, flames or heat sufficient to cause ignition. Examples
include internal combustion engines in restricted areas, welding, torch use, grinding, abrasive blasting,
work on or in close proximity to live electrical apparatus, or the use of a device not rated for the
electrical classification of the area.
TYPES OF WORK PERMIT

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 Permit Types:
Hot work permit Cold work permit Confined Space Entry Permit
 Hot Work Permit

 Any activity that may develop sparks, flames or heat sufficient to

cause ignition- E.g. Welding, torch use, grinding, abrasive blasting,
work on or in close proximity to live electrical apparatus.

 This is the most used permit in our

operations.
 The purpose of the Hot Work Permit is
to prevent incidents from hot work
activities.
 Getting a Hot Work Permit is not
routine, since, if it is done incorrectly, it
can result in tragedy.

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 Hot Work Permit

Required For Following Activities But Not

Limited
 Lifting operations because we use equipment
that generate heat and combustion so it will
be considered in hot work permit
 Open flames, welding or torch cutting.
 Use of spark-producing tools or equipment.
 Abrasive blasting.
 Use of internal combustion engines in restricted
areas.
 Work on or in close proximity to live
electrical apparatus.
 Use of a device not rated for the electrical
classification of the area.

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 HOT WORK PERMIT REQUIRMENTS:
 Hot work is not permitted if the atmosphere
is above 0% LEL.

 Fire protection equipment (e.g., fire

extinguishers) shall be readily available.

 fire watch shall remain in the area for no

less than 30 minutes after the hot work is
finished.

 Combustible material around the work area

shall be protected against sparks using
fireproof material or by wetting.

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 COLD WORK PERMIT
 Control work activities that will not produce sufficient
energy to ignite flammable atmospheres or combustible
materials”

 Cold work can still involve hazards that must be

evaluated during the joint site inspection.

• Atmospheric gas tests (For CSE)

• Personal protective equipment (PPE)

• Barricades and warning signs

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 COLD WORK PERMIT

Required For Following Activities But Not

Limited

 Work with hand tools

 Steel Fixing
 Brush painting
 Scaffolding erection
 Sand Removal
 Use of internal combustion engines if not
in restricted areas.

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 Confined Space

 Not designed for the continuous human

occupancy.

 Limited access or Egress.

 Oxygen deficient or flammable atmosphere.

Example
• Vessels, large containers, ducts,
tanks, vaults, manholes, Deep
excavation , Catch Basin , Manholes

The permit is only used for entry of a personnel into a

confined space

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PERMIT REQUIREMENTS FOR THE

SITE ACTIVITIES

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 Confined Space Requirement
 A designated confined space entry standby man shall be
assigned by the confined space entry supervisor CSES

 Each confined space entry standby man shall maintain a confined

space entry log and a continuous count of entrants.

 All equipment and sources of energy and hazardous materials

shall be isolated

 Atmospheric gas testing shall be performed and immediately

recorded prior to entry, after breaks & changes to the
conditions

 confined space entry standby man shall never attempt to enter or

leave the confined space until relieved by another qualified
standby man

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Gas Test Summary

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 Lifting Operations

Requirements of lifting.

• Hot Work Permit.

• Certified operator and rigger.
• inspection of lifting gears.
• validity of crane 3rd party.
• daily checklist of crane.
• No lifting operation if the wind speed exceed 32 km/h.
• Always use tagline.
• Barricade lifting area.
• Never move load over the pedestrian.
• Avoid line of fire.

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 Excavation and Trenching

The Excavation and Trenching checklist is

required for excavations of 1.2 m or deeper,
and excavations deeper than 30 cm with buried
pipelines or cables

Note:
Excavations of 1.2 m or deeper may
require a Confined Space Entry
Permit also

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 Isolation, Lockout, & Use of Hold Tags

Isolation, Lockout, and Hold Tags, are necessary to

prevent injury or loss from release of stored energy.

This process applies to electrical sources of energy as well

as other types such as hydraulic, pneumatic, thermal, and
mechanical.

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 ROLES AND RESPONSIILITIES
OF
PERMIT ISSUER AND PERMIT RECEIVER

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 ROLES AND RESPONSIILITIES:
Authorized PTW applicant must:

 Qualified representative from Contractor with

appropriate knowledge about the activities that will be
performed.

 Ensures that a JSA, STARRT CARD and where

applicable supporting documents & layout plan are
attached to the PTW.
 PERMIT ISSUER ROLES AND RESPONSIILITIES:

Permit Issuer-
Must Trained & Qualified representative from HSE Department.

 Maintain in their possession a valid work permit issuer card/certificate

 Ensuring that the PTW is correct and complete with relevant documents and that
all necessary safety precautions are taken.
 Ensure that the receiver has a valid PTW receiver certification card for the area
he intends to work.
 Authorize and issue work permits as per the requirements.
 Ensure that a joint site inspection, including completion of the Hazard Analysis
Checklist, has been conducted with the receiver.
 State the specific work to be done, equipment to be used, and work site location on
the work permit.

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 PERMIT ISSUER ROLES AND RESPONSIILITIES:

 State the specific work to be done, equipment to be used, and work site location
on the work permit.
 Complete all sections and tick the appropriate boxes on the work permit form.

 Explain all job-specific precautions in the additional precautions section of the

work permit.

 After isolating the system, lockout and install hold tag and test the system.

 Conduct gas test for the presence of combustible or toxic gases and proper oxygen
levels. Conduct any other appropriate test as needed.

 Monitor the job site frequently to make sure all work permit conditions, and
applicable SA safety and health requirements are being met.

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 PERMIT ISSUER ROLES AND RESPONSIILITIES:

 Cancel active permits and immediately stop work if a change occurs in the work
activities or site conditions
 If an emergency, stop the work immediately. Re-evaluate the job site and
withdraw the work permit if the specified conditions are not met.

 Before closing a work permit, inspect the worksite with the receiver to verify
that the job was performed as specified and for good housekeeping.

 Both Issuer and the receiver must sign the work permit to close it

 Close work permits after completion of the job or when the permit duration has
expired

 If Leaving the site he must delegate and assign a trained permit issuer at the
area before leaving
 PERMIT RECEIVER ROLES
AND RESPONSIILITIES:
Permit Receiver-
Must Trained & Qualified representative from HSE Department.

 Receive the proper work permit(s) from qualified issuer prior to executing any
job.
 Participate in the joint site inspection, including the hazard analysis with the
issuer (or his designated representative).
 Perform the work in accordance with the conditions and requirements agreed
upon with the issuer and specified on the work permit.
 Ensure that workers wear all personal protective equipment (PPE) stated on
work permit.
 Ensure that all required gas tests have been performed before you start work.

 If the system has been isolated, make sure it can not be started apply LOTO
 Post PTW near working area.
 PERMIT RECEIVER ROLES
AND RESPONSIILITIES:

 Remain at the job site and monitor the work to make sure all work permit
conditions and applicable SA safety and health requirements are being met.

 Immediately stop work if a change occurs in the work activities or site

conditions

 Before closing the work permit, inspect the job site with the issuer and ensure
that all housekeeping job have been completed.

 Close work permits after completion of the job or when the permit duration has
expired.

 Close off permit and return to PTW Coordinator at the end of the day
 Multiple Work Permits
• Each work permit has it’s own intended purpose,
however, they are often used in combination with
each other.

For example:

To perform work inside excavation 1.2M

Deep , would require multiple permits,
Including: confined space entry and activity
permit.

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 Renewing / Extension work permits

 Work permits are normally issued for a single operating

shift.
 Work permits may be renewed for one consecutive
operating shift, regardless of the shift duration

 The total duration for a regular permit (and its renewal)

cannot exceed 16 hrs
 Permit renewal requires the signature of the Issuer and
Receiver coming on shift and the notification of all
countersigning organizations

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 Renewing / Extension work permits

 Work permits may be issued for a

period greater than two operating
shifts, but not in excess of 30
days
Note:
This extended duration applies to prolonged construction or
maintenance work where the job site hazards and precautions
remain unchanged.

 Permit shall be approved when activity would create an

additional hazard to personnel, property & environment

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 Closing Work Permits

 After completion of the job or when the permit’s

duration has expired, the issuer shall conduct a
joint site inspection with the receiver to verify
that the work area has been left in a safe and
secure condition before the work permit can be
closed.

 Work permit(s) will be closed by both the issuer and

receiver by signing the permit form .

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 Closing Work Permits

 When distance and remoteness make

closure signing impractical, an alternative
closing method may be determined and
stated on the permit at its time of issue.

 The original work permit shall be kept by the

issuing organization for at least 3 months.

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 Suspension of Work Permits

Work permit(s) may also be temporarily suspended in certain

cases by Issuer / Receiver & take action to correct the
deficiencies before work can resume.

• If job site does not meet the work permit conditions

• If any applicable SA safety and health requirements does
not meet

Work permit(s) will be canceled and work

STOPPED under the following conditions:
• A change occurs in the work site conditions that creates
additional hazards to personnel, damage to equipment or
facilities, disruption in operations or harm to the
environment.
• In the event of an Emergency,
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Work Permit Filling
Procedure

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 Determine Type of
Permit Required
Receiver Reviews WP
Requirements With
Complete Section #1 Work Description Work Crew

Complete Section #2 Hazard ID and Control Safely Conduct Work

Complete Section #3 Additional Precaution

Extend If Require

Complete Section #6
Conduct Gas Testing
Complete Section #4 Per GI 2.109. Para. 6.4
Close the permit
Issuer/Receiver Obtains
Complete Section #7
Counter signature(s)/ Other
Complete Section #5 Approvals If Required
&
Review by HSE

Counter signature By
Complete Section #8
CM if Required
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SUPPORTING DOCUMENTS
&
GENERAL REQUIREMENTS

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 Supporting Documents
 Excavation Checklist
 Excavation plan
 Lock out / tag out and use of hold tags checklist
 Site layout highlighting Isolation points.
 Critical lifting plan
 Crane inspection checklist & Crew certifications
 Task specific checklists will be developed and used based on nature of job.

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 Before & During the work

 Issuer (supervisor) must determine the

required permits for the job.
 Issuer must review the permit , with the
Receiver.
 Both Issuer and Receiver must do a joint site
inspection, before allowing the work to
start.
 Receiver must ensure the work is done on the
site.
 Issuer must conduct periodic reviews of the job.
 Issuer and Receiver must conduct a joint site
inspection before closing the permit.
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 Before & During the work

 For any hot work activity the trained fire watchman shall be assigned.

 Fire watchman must stay for 30 minutes after the welding work complete.

 For any confined space entry the trained Hole watchman/standby

man/entry attendant shall be assigned.

 Entry log sheet shall be provided to Hole watchman/standby man/entry

attendant and it should be maintained by him.

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 Acceptable wind speed to perform
the work

a) Crane lifts – maximum wind speed of 32 kph

b) Man basket operations – maximum wind speed of 25 kph

c) Work on elevated scaffolds – maximum wind speed of 65 kph

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 Personnel certifications
a) Crane operators have a valid certificate
i. Man basket endorsement for man basket operations
ii. Tandem lift endorsement for tandem lift operations
iii. Jib boom endorsement when using the jib boom
b) All crane loads rigged by a certified rigger for the type and weight of
the load to be lifted.
c) Heavy equipment operators (including forklifts) have a valid heavy
equipment operator certificate.
d) All scaffold must be erected under the presence of a certified Scaffold
Supervisor.
e) Permit receivers have completed the required training and possess a
valid receiver’s card

f) Welding job clearance cards.

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 Inspection sticker

The following equipment must have a valid inspection sticker from a Saudi
Aramco-approved third-party inspection service, per GI 7.030, Inspection
and Testing Requirements for Elevating/Lifting Equipment

I. Cranes, both mobile and fixed

II. Side-boom tractors
III. Man lifts: hydraulic, scissor, telescoping, mast
IV. Powered Platforms/Sky climbers
V. Spreader bars
VI. Man baskets
VII. Forklifts, Loader, and other heavy equipment
[Link] machine/air compressor

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