Permit To Work

Permit To Work
Permit to work and activities briefing:
 A Permit to Work (PTW) system is a formal, written safety management system used to control certain types of work
that are identified as potentially hazardous. It is a key part of risk management and is widely used in various industries
such as construction, manufacturing, oil and gas, and chemical plants.
• WP Receiver
(Supervisor/Fm)
• WP Issuer
(Engineer/ Construction manager)
• WP Controller
(HSE Supervisor / Officer)

Always remember; No valid Permit, No work

 Permit To Work
Permit to work and activities briefing:
 An activities briefing is an essential process in various industries, particularly in construction, and project
management, where it involves providing detailed information and instructions about specific tasks or activities to the
workforce. This ensures that all team members are aware of their roles, responsibilities, safety protocols, significant
hazard involved , and the expected outcomes..
WORK PERMIT
 What is Permit To Work System
• The PTW system is a formal written procedure used to
control access and activities of personnel in the
construction
• To ensure safety of personnel and to prevent damage
to equipment
• It also means of communication between site
management, supervisors and operators, who carry
out the work
• PTW normally implemented in a work activities near or
inside the operating facilities, there's buried or near
operational system or where the clients thinks that
PTW is deemed necessary

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 How is work controlled within the
Permit To Work System
Work is controlled by following various steps
detailed in the permit to work procedures and by
using special documents called WORK PERMIT.

Work permits are not simple permission to

carryout work, but they determine how the work
can be carried out safely.

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 Types of Permit To Work

• Hot Work Permit • Crane Lifting Permit

• Cold Work Permit • Man-basket
• Confined Space Entry Operation

• Electrical Permit
(Energizing and De-
energizing)
• Excavation Permit

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 Hot Work Permit
Classified as any type
of work which involves
actual or potential
sources of ignition and
which is done in an
area where there may
be a risk of fire or
explosion, or which
involve the emission of
toxic fumes from the
application of heat.

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 Confined Space Entry Permit
Is normally used to
specify the precautions
to be taken to
eliminate the hazards
of dangerous fumes, Logging
gases liquids, or solids In
of lack of oxygen,
harmful residues
radiation or moving
machinery from
confined space or from
any other source
before a person is
permitted to enter a
confined space.
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 Electrical Permit
(Including Energizing and De-energizing)

Is normally used to
cover any work on
electrical equipment
and precautions to be
taken to eliminate the
risk of electric shock /
electrocution to people
carrying out the work
or damaged to
property

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 Excavation Permit
• Is required for any work to be
carried out where existing lines or
services may be buried or
encountered.
• Any excavation deeper than 0.3
meter
• Excavation activities near existing
structures (i.e. Electrical post,
buildings, Permanent Equipments,
etc…)
• Excavation activities in area
classified as safe area for
excavation, a blanket permit
maybe requested for long duration
of time

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 Crane Lifting Permit
A lifting permit is a
formal document that
authorizes specific
lifting operations,
ensuring safety and
compliance with
regulations.

A lifting permit is a
formal document that
authorizes specific
lifting operations,
ensuring safety and
compliance with
12 regulations.
 Man-Basket Operation
• Prior to the use of any man-
basket suspended from a
crane for hoisting personnel, the
highest level of Project
management must determine
and be sure that conventional
means is more hazardous or
impossible due to structural
design or worksite conditions,
approval must be signed.
• A trial lift is required prior to
actual riding of personnel inside
the basket to make sure that
operator can safely position the
man-basket in the intended
location

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 Permit Issuer Responsibilities
In the case of operational plant, the Company normally has
its own permit system. The Operation Manager of the
affected section of the plant or his designated
representative shall be the permit issuer. In a non-
operational area but existing facilities are already in place,
The Contractor Area Construction Managers or Company
Section head shall be the issuers of the permits.

⚫ The Issuer has the sole authority to issue the permit.

⚫ The Issuer shall be fully aware of site conditions, the type
of work to be carried out and all the requirements stated in
the permit.
⚫ The Issuer shall conduct an onsite inspection jointly
together with the Receiver to ensure that site conditions
are safe to permit the work and all requirements stated in
the permit are implemented prior to the issuance of the
⚫ permit.
The Issuer shall withhold the issuance of the permit if the
requirements are not met, or site conditions are not safe
12 for the work to carry out.
 Permit Issuer Responsibilities
• The Issuer shall, if noticing the presence of any other
potential hazards, risks that may jeopardize the safety of
the worker, tools or equipment advice the Receiver of
appropriate countermeasures to be taken.
• The Issuer shall ensure that all required safety-
monitoring measurements are properly done and so
stated in the permit.
• The Issuer shall ensure all personnel involved in the
work are fully aware of Emergency procedures.
• Once informed the work is completed, the Issuer shall
visit the site jointly with the Receiver to ensure that the
work is ceased and the site is kept clean and tidy
without any smouldering exist.

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 Permit Receiver Responsibilities
Task supervisors who are directly responsible for the work
stated in the permit shall be the Receiver of the Permit. He
shall clearly define the job to be done, the exact location and
nature of the work. Also to ensure that the conditions on the
permit are met in full

⚫ The Receiver shall be fully aware of all requirements stated

in the permit and comply with them at all times.
⚫ The Receiver shall fully brief the work crew to ensure that
requirements are clearly understood by the crew under
his supervision.
⚫ The Receiver shall ensure the work is performed in
accordance with the conditions specified in the permit.
He shall remain at the work site to supervise the work.
⚫ The Receiver shall ensure that under no circumstances shall
by his own discretion or his crew change the original scope
of the work, which is described in the permit.
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 Permit Receiver Responsibilities
⚫ The Receiver shall request a new permit in the event
a change in the scope of the work becomes
⚫ necessary.
Whenever site conditions are drastically changed, the
Receiver shall immediately stop the work and inform
⚫ the Issuer of the change for further instruction from
him.
⚫ Upon the occurrence of an emergency the Receiver
shall
⚫
immediately stop the work and shut down all
equipment.
⚫
The Receiver shall report the completion of the work or
the expiration of the validity of
the permit to the Issuer and ensure that the site is kept
clean and tidy without any smouldering/ignition sources.
If the work in progress requires extending the validity stated
17 in the permit, the Receiver shall suspend the work and
 HSE Permit Coordinator
Responsibilities
• The HSE Permit Coordinator designated by Area
Construction Managers is responsible for daily
coordination of the work permits.
• He is responsible for full clerical control of the system
including retention of the closed out Work Permits for
one-month period.
• Has the full overview of the planned, open and
suspended work permits on visual display in his
permit to work office.

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 Operational Procedures for the Work
Permit System
1. A Work Permit consists of a set of three pages. The W hite
page shall be kept by the Receiver and kept at the work
location, Yellow page shall be kept by the Issuer and Green
page shall be kept by the HSE Permit Coordinator.
2. The description of the work shall be a precise statement of the
planned activity, the location of the work by identification of
the area or equipment to be worked upon. Broad scopes of
work of a general nature are not acceptable.
3. Method Statements, Risk Assessments and/or Job Safety
Analyses will be produced for critical activities and shall be
attached to and form part of the permit. Such additional
documentation shall be attached to the original of the
Permit.

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 Operational Procedures for the Work
Permit System
4. W here additional Permits or Certificates are required, they will
be attached to and form part of the Permit to W ork.
5. As soon as the review and verification has been made, the
Receiver shall bring the verified permit to the HSE Permit
Coordinator.
6. The HSE Permit Coordinator shall scrutinize the permit including
safety precautions and requirements stated in the permit and
deliver it to the Receiver. The HSE Permit Coordinator should
consult HSE personnel for professional advice or suggestions
required to work safely.

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 Operational Procedures for the Work
Permit System

8. The Receiver shall bring the permit to the Issuer who shall
review the permit to ensure that all required safety
precautionary measures are stated and authorizes the permit.
9. On the day of the work, the Issuer in the person together with
the Receiver shall go to the site to ensure that all
requirements in the permit are met and hand over the permit
to the Receiver
10. Issuance of the permit to the Receiver in the office shall not
take place.

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 Operational Procedures for the Work
Permit System
11. Upon receipt of the permit from the Issuer, the Receiver
can commence the work.
12. W hen no further work is to take place under a permit, the
Receiver shall sign off and return the permit to the Issuer
to close the permit.
13. Upon receipt of the permit, the Issuer and the Receiver shall
inspect the work site to ensure that no smouldering is
present, the work site is clean and tidy and equipment is left
in a safe condition.

The issuer shall return the invalid permit to the HSE

Permit Coordinator for file.

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 Revalidation of the Permit
• When the work calls for any extension of the permit,
the Receiver shall suspend the work and request
an extension of the validity to the Issuer.
• The Issuer is responsible for ensuring that all
precautions and requirements are still in place and
the conditions in the work site are maintained safe
for personnel and equipment.
• If the issuer agrees to extend the permit he shall
define the time of the expiry and sign in the permit
to authorize the extension.
• The Receiver returns the extended permit to the
work site and resumes the work.

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 Emergency Situation

• When an emergency, such as a fire incident, Toxic

Gas Release, Natural calamities has taken place
the Receiver shall immediately stop all works and
shut down all equipment.
• All permits shall be nullified and no work shall be
resumed unless new permits have been issued out
by the Issuer.
• Prior to the issuance of a new permit, the Issuer
shall visit the work site to ensure that there is no
imminent hazard/risk present and that the work site
is safe for work.

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 Work Permit Flow Chart

Responsible HSE Permit

Supervisor
Originate Permit File Permit
Coordinator

Permit Review/ Permit Receiver

Close Permit
Receiver Verify & Issuer
Permit

Yes
HSE Permit Re-
Accept Permit
Validate No
Coordinator Permit

Issuer Authorize Permit Carry Out Work Work Finished?

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 Summary
• The Permit to Work is designed to provide a safe
system of work that can be applied to works
identified by virtue of perceived risks.
• This shall be applied to the Contractor controlled
Construction activities on the Project.
• Permit requirements for activities other than those
mentioned in this procedure will be re-evaluated
especially for potentially hazardous activities where
an extra degree of work control is felt to be
appropriate.

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