Automated Student Attendance
online Management
System
Submitted by: Submitted To:
B.Dhanush- 23D41A6903 M.Raj Kumar
CH.Mohananjali - 23D41A6908 V.kalyani
K.Lahari - 23D41A6919
T.Harsha - 23D41A6959
Abstract:
The Automation of Student Attendance Management system maintains an
analytical record of students, in accordance with the minimum attendance
required by the faculty, for allowing students to sit for the examination.
The front end of the project is being made using HTML and CSS whereas
the backend is being created and managed using MySQL 5.6 and JAVA . The
project is being made by keeping in mind the problems faced while keeping
attendance records on paper, or on spreadsheets, where the authority or
faculty has to use formulae and decide which student matches the criteria
and which student doesn’t.
All the tables are in a hierarchy. There is a view that holds the data
of every student and their attendance table for the rows. We can only
insert new data if we are logged in as a Faculty. But if we are logged in as
students then we can only view our attendance. The front end is designed
using HTML nad CSS and the back end is built on MySQL and the
connectivity between the two is done using JDBC Drivers.
Automated Student Attendance Management System:
This system automates student attendance management, maintaining analytical
records in accordance with faculty requirements.
It addresses the challenges of manual attendance tracking, providing a streamlined
solution for faculties and students.
The system calculates attendance percentages, total classes attended, and
unattended classes, enabling key administrative functions such as absence
tracking and debar list generation.
It aims to improve lecturer performance and productivity by eliminating
manual computation.
System Architecture and Technologies
Front End
Developed using HTML and
CSS providing a user-friendly
interface for faculty and
students.
Back End
Created and managed using
MySQL 5.6 , WAMP Server and
JAVA programming ensuring
secure and efficient data
storage and retrieval.
Connectivity
JDBC Drivers are used for
connectivity between the front
end and back end, enabling
seamless data transfer.
Key Features and Functionalities
1 Automated Calculations 2 Administrative Functions 3 User Access
Automatically calculates Enables key administrative Faculty can upload records
attendance percentage, total functions such as tracking and track individual
classes attended, and absences and generating attendance, while students
unattended classes for each debar lists. can access their records.
student.
Home Page
Benefits of Database
Integration
Single Validated Database
Ensures a single, validated database throughout the
college/school, maintaining data integrity.
Current Dataflow
Provides current dataflow into Web-based access, enabling
real-time information updates.
Compliance
Ensures compliance with academic standards and best
practices, promoting quality education.
Fast Access
Provides fast access to quality data for users, improving
decision-making processes.
Scope of the Project
Attendance marking Making calculations Viewing of
for faculties, to check for attendance for
streamlining the debarred students, students, allowing
process of recording ensuring them to monitor
student attendance. compliance with their attendance
attendance policies. records.
Subject-wise
debarred list,
providing a
comprehensive
overview of
students at risk of
debarment.
Flow Chart
Authentication Student
Faculty/Student
View
Insert
Data
Admin Update Faculty
Delete
System Requirements
1 Software requirements:
•Operating System: Supports multi-threading and virtualization (e.g.,
Linux or Windows Server).
•Database: Robust options like MySQL
•JAVA using Eclipse.
•HTML and CSS , providing a user-friendly interface.
2 Hardware requirements:
•Processor: Multi-core for efficient performance.
•Memory: At least 16GB of RAM.
•Storage: SSD for faster data access.
•Network: High-speed internet and reliable server hosting.
Existing System:
1.Manual Attendance Maintenance:
1. Records are kept on paper or spreadsheets.
2. Faculty has to manually use formulas to evaluate students
attendance.
2.Inefficiency:
1. Time-consuming and prone to human error.
2. Difficult to track attendance over extended periods.
3.Limited Accessibility:
1. No structured access control—students and faculty may not have a
centralized system for attendance-related information.
4.No Analytical Features:
1. Lack of automated analysis or reporting to determine eligibility for
examinations based on attendance.
Proposed System:
1.Automated Attendance Management:
1. A centralized system that stores and organizes attendance data
digitally.
2. Attendance records are updated and evaluated automatically.
2.Role-Based Access:
1. Faculty can log in to insert or update attendance data.
2. Students can only view their attendance records.
3.Technology Stack:
1. Front-End: Designed using HTML and CSS.
2. Back-End: Powered by MySQL 5.6 and JAVA.
3. Connectivity through JDBC Drivers.
4.Improved Efficiency:
1. Eliminates manual errors and minimizes the time required for
record-keeping.
2. Facilitates quick analysis and decision-making.
5.Hierarchical Data Structure:
1. Attendance tables are organized hierarchically for better
management.
2. Includes a view consolidating student data and attendance records.
System Outputs and User
Experience
Faculty Access
Provides access to all classes of the faculty,
streamlining attendance management.
Student Records
Displays all attendance records of students, ensuring
transparency and accountability.
Subject Details
Shows all records of subjects for the course, providing
a comprehensive overview.
Class Attendance
Displays all attendance records of a class, enabling
efficient monitoring.
Conclusion
Users (Faculty/Students) can log in to the
system.
The admin or the registered users to log in
to the system.
The faculty to record the attendance of the
student and then submit it.
Show the attendance of the logged-in
student and also show in which subject he
is debarred.
THANK YOU
