TRAINING ON DAMAGE

ASSESSMENT &
REPORTING SYSTEM

JOEDEL R. LELIZA
Disaster Risk Reduction & Management
Focal Person, DA RFO XI
OUTLINE OF PRESENTATION

 Background
 Objectives
 Expected Outputs
 Proceedings
 Reporting Flow
 Template Discussion
 Workshop
BACKGROUND

Uses of Damage Information

 Inputs to DA for the estimation of total

losses in agriculture
Total Losses
= Losses to Production + Losses to
Infrastructure
 Inputs to the estimation of production
for a given quarter/semester
Concerns

 Uniformity in valuation procedures

 Timeliness/completeness in reporting
 Differences on levels of losses reported
 Frequent swapping of Focal Persons
 No formal training on Damage Reporting
Objectives

 To train participants on the Damage

and Loss Assessment and Reporting
System and Disaster Risk Reduction
Management Information System
Expected Outputs

 Trained & responsive participants

 Documentation report
 General Guidelines
in Damage Assessment
and Reporting
 Types of Calamities to be
Monitored
 Standard Concepts & Definitions
 List of Databases
 List of Crop Damage Matrices
 Operational Guidelines
 Operational Scheme
 Reporting Scheme
Types of Calamities to be Monitored
Man-Made Calamities

 Floods (release of water from

dam)
 Fish Kill
 Fire (bush or forest)
 Armed Conflicts
 Others (Specify)
Other Abnormal Situations

 Political Instability
 Civil Unrest
 List of Databases

 Prevailing Retail Prices of Basic

Commodities
 Farmgate Prices of Commodities in the
Provincial FPS Basket
 Area and Yield by Crop
 Updated Cost of Production Inputs
 Inventory of Livestock and Poultry
 Stocking Levels of Aquaculture by
Cropping Season
Continuation…

Prices of Fry/Fingerlings
Physical Area by Ecosystem, by
Municipality
Area of Standing Crop
Production Forecast
Provincial Agro-Economic Map (identify
flood prone areas, etc.)
Weather Forecast by PAG-ASA
List of Crop Damage Matrices

 Strong Winds Damage Matrix

 Water Lodging Matrix
 Drought Damage Matrix
 Flood Damage Matrix
REPORTIN
G SYSTEM
Types of
Reports
TYPES OF REPORTS
Pre-Disaster Report. A Pre-Disaster Report should be
submitted before an impending disaster, or when there are
indications of a hydro-meteorologic or geologic disturbances.
Its purpose is to give information on the prevailing situation on
areas where impacts are likely to happen. It indicates the
capacity of the locality and the region to cope with a disaster. It
also outlines the DA- RFOs plan of responses.

The Pre-Disaster Report should be prepared and submitted

upon receipt of:
🠶 PAGASA advisory of a tropical storm or a typhoon
🠶 PAGASA flood bulletin or advisory, a flood alert, warning
from other hydrologic offices, such as Angat Dam
Management Office
🠶 Phivolc’s advisory of a volcanic eruption, lahar flow, or
other geologic threats
TYPES OF REPORTS

Flash Report. A Flash report must be submitted

immediately when a critical situation occurs of a disaster
occurs. It should indicate the magnitude of disaster, the
secondary threats or risks that it may engender. It should
also inform about the measures planned or undertaken to
address the situation. Submission should be immediate,
after the disaster occurred or as soon as threat of a
coming disaster becomes evident.

Initial Assessment Report. An Initial Assessment Report

gives a preliminary picture of the situation. It indicates
whether the prevailing conditions may or may not lead to a
disaster and if a disaster had occurred, it describes the
magnitude and its effects. Estimation and approximation
may be used when permissible to speed up reporting. The
Initial Assessment Report also states the preliminary
interventions and the assistance to be extended.
Submission should be within 6 hours after the Flash
Report or if conditions allow, it should be within 6 hours
TYPES OF REPORTS

Update Reports. Update Reports should build on

earlier reports by providing additional and more
detailed information. If there are no damages or
losses, the updates will just focus on describing the
situation and its effects, which may be beneficial.

Damage and Loss Reports. As a disaster progresses,

the nature of the information content shifts from rough
quantifications to more precise information on damage
and losses. The Damage And Loss Reports should
contain quantative and qualitative data. Updates of
damages and losses should show cumulative figures.
TYPES OF REPORTS
Final Report. A Final Report should be made to reflect
the final results of the assessment.
🠶 For multiple severe weather events, such as
typhoons and floods, affecting wide area (towns
or provinces), the terminal report should be
submitted not later than twelve (12) days after
the disaster occurred.
🠶 For minor and localized events, the terminal
report should be made not later than seven (7)
days after the disaster occurred.

The Final Report on damages and losses should use

the Damage and Loss Report Forms. Even if there
are no damages, an All Clear Report should still be
submitted for feedback.
Reporting
Timeline
Forewarned disasters
TIME TYPE OF NATURE OF REPORT
REPORT
Upon advisory of impending Pre-Disaster • Identifies vulnerable areas
disaster from DOST-PAGASA, Report • Describe prevailing situation
PhilVolcs, DA-DRRM OpCe, etc. • Forecasts potential effects
• Outlines planned responses

Within 12 hours after disaster Initial • Provides initial description of

impact Assessment the magnitude of the disaster
Report (IAR) and its effects

Twice a day, after the initial Update Reports • From rough quantifications to
assessment report, not later than more precise information
9:00 A.M. and 3:00 P.M.

3rd day after impact; or as soon as Partial • 50% validated - minor

conditions allow, conduct field Validated calamities (Define minor/major)
assessment Reports • 30% validated - major
calamities
• Geo-tagging of affected areas

7th day after impact of a minor

event such as flooding of a limited Final Report
area • Final results of assessment
10th day after impact of a major (with geo-tagged files)
event

12th day after impact, of a major Rehabilitation

event Plan • Final Rehab Plan
 Unforewarned disasters
TIME TYPE OF NATURE OF REPORT
REPORT

Upon occurrence of disaster Flash Report • Informs that a disaster had

occurred
∙ Provides initial description
of the magnitude of the
disaster, secondary threats,
and responses taken

Within 12 hours after disaster impact Initial • Provides initial description of the
Assessment magnitude of the disaster and its
Report (IAR) effects

Twice a day, after the initial Update Reports • From rough quantifications to
assessment report, not later than 9:00 more precise information
A.M. and 3:00 P.M.

3rd day after impact; or as soon as Partial Validated • 50% validated - minor calamities
conditions allow, conduct field Reports • 30% validated - major calamities
assessment • Geo-tagging of affected areas

7th day after impact of a minor event

such as flooding of a limited area Final Report • Final results of assessment
10th day after impact of a major event (with geo-tagged files)

12th day after impact, of a major Rehabilitation

event Plan • Final Rehab Plan
Reporting
Flow
 DA Secretary DND Secretary

DA-NDRRM Com
Executive
U/S for Field
Director
Operations
of the NDRRMC

National DRRM
Agency / Office of Civil
Operations
Bureau Head Defense (OCD)
Center

DRRM
Regional Regional
Operations
Executive Director DRRMC
Center

Regional Regional DRRM

Agency/ Operations
Bureau Head Center

DRRM Regional
APCO / RIARCS
Operations DRRMC
Center

Agency Field
Office Head

LGUs: PAs, PVETs, PFOs, MAs, CAs Municipal / City

Farmers, Technicians, IAs, FCs, FAs, Cooperators DRRMC
 REPORTING FLOW
• Monthly Updating of standing crops
• Database build up and acquisition of spectral signature (NDVI camera equipped drone)
NORMAL • Capacity building,/training on map generation
CONDITION • Simulation and actual exercised on drone flight operations

• PAGASA Situationer
• Activation of Operations Center
• Standing crops updates with forecasted typhoon path
PRE
• Buffer stocks inventory and position
CALAMITY

• Initial Assessment Report/Update Reports

• Update Damage Report by Sector (Crops, Livestock, Fishery, Infra)
DURING
CALAMITY

• Final Damage Report

• Validation and Needs Assessment
AFTER • Rehabilitation Plan
CALAMITY
WORKSHOP
2 OUTPUTS
1
10 Points each output
SCENARIO 1

Impending Calamity : TROPICAL DEPRESSION ETCHIE

Possible Affected Areas: All District

All Municipal Agriculturist Office are requested to

prepare a PRE-DISASTER REPORT
SCENARIO 2
Disaster : TYPHOON ETCHIE
Affected Areas: All District
Damage crop: Rice (4mt/ha)

Totally Damaged:
Newly transplanted – 20 ha
Vegetative – 13.5 ha

Partially Damaged: (25%)

Panicle Initiation Stage – 11.9 ha
Maturity – 5.6 ha

Compute for Total Value Loss

SCENARIO 3
Disaster : TYPHOON ETCHIE
Affected Areas: All District
Damage crop: Corn

Totally Damaged:
Brgy Sta Cruz - Harvestable Stage – 11 ha (Yellow) – 3.8mt/ha
Brgy Sta Cruz - Vegetative – 15 ha (OPV) 2.5mt/ha

Partially Damaged: (80%) (Hybrid)

Brgy Sta Cruz - Harvestable Stage – 6 ha
Brgy Sta Cruz – Seedling Stage – 21 ha

Cost of Production:
Seedling Stage – 10,000 / Vegetative – 25,000
Compute for Total Value Loss
PLEASE OPEN YOUR DAMAGE
ASSESSMENT AND REPORTING
SYSTEM MANUAL
SCENARIO 4
• Coffee
Vegetative Stage (Totally damaged – 11 ha)
Non- Bearing (Totally Damaged – 22 ha)
Bearing:
Partially Damaged – 21 ha – 50%
Totally damaged – 10 ha
Given: 2mt yield/ha and P90.00/kilo farmgate price
Cost of Porduction – 100,000/ha

• Banana (Lakatan)
Bearing (Totally damaged – 250 ha)
Given: 25mt yield/ha and P18.00/kilo farmgate price
• Eggplant
Bearing (Totally damaged – 12 ha)
Given: 20mt yield/ha and P40.00/kilo farmgate price
Coming together is
BEGINNING
Keeping together is
PROGRESS
Working together is
SUCCESS!!!

SALAMAT
PO!