OVERVIEW OF THE HANDBOOK ON
THE FINANCIAL TRANSACTIONS OF
THE SANGGUNIANG KABATAAN
(HFTSK)
As presented by:
Atty. Roland Café Pondoc, CPA,
MBA, REB, REA, Lt. Col. PAF (Res.)
PICPA National President
Former COA Commissioner
March 27, 2025
PHALGA Summit
Laoag City
Legal
Basis
Section 2(2), Article IX-D of Section 21 of the Implementing
the 1987 Philippine Rules and Regulations (IRR) of
Constitution Republic Act (RA) No. 10742,
otherwise known as the “SK
Reform Act of 2015”
RA No.
10742
Background Information of IRR of RA No. 10742
Who are
considered
Core Youth as3(n),
Sec. YOUTH?
IRR of RA
Child Youth (18-24) 10742
(15-17)
Adult Youth
(25-30)
Background Information of IRR of RA No. 10742
Youth ages 15-30
Katipunan
6 months residency ng Kabataan (KK)
Sec. 4, IRR of RA 10742
Duly registered voters
Background Information of IRR of RA No. 10742
Elect SK chairperson and 7
members
Highest policy-making body Powers and
Functions
to decide on youth matters of5, IRR
Sec. the KK
of RA 10742
in the barangay
KK concurrence required on
CBYDP and ABYIP
Background Information of IRR of RA No. 10742
Formulate the CBYDP and
ABYIP
Powers and
Approve the annual Functions
and supplemental SK of8, IRR
Sec. the SK
of RA 10742
budget
Promulgate resolutions
for SK objectives
Background Information of IRR of RA No. 10742
Initiate and implement youth
programs and projects
Powers and
Hold fund-raising activities Functions
of8, IRR
the SK
in line with the CBYDP Sec. of RA 10742
Create regular or special
committees
Background Information of IRR of RA No. 10742
Submit the annual and end-of-term program
accomplishments and financial reports to
the Sangguniang Barangay, present the
same to the KK assembly copy furnished
LGOO, LYDC, COA and NYC
Powers and
Functions
Partner with LYDC in planning and executing of8, IRR
Sec. the SK
of RA 10742
programs and projects for the youth
Conduct youth profiling, establish, maintain
and update youth database and ensure
proper turnover to next set of officers
Background Information of IRR of RA No. 10742
Assist in the establishment and registration
of youth organizations and youth serving
organizations in the barangay
Powers and
Adopt and implement a policy of full public Functions
of8, IRR
Sec. the SK
of RA 10742
disclosure of all transactions and documents
involving public interest.
Authorize the SK Chairperson to enter into
contracts on behalf of the SK, subject to RA
10742, RA 7160 and RA 9184
Background Information of IRR of RA No. 10742
Comply with the bonding
requirements
Powers and
Exercise other powers and Functions
of8, IRR
the SK
perform other functions
Sec. of RA 10742
prescribed by law or
ordinance, or delegated by
Sangguniang Barangay or
NYC
Definition of Terms
Basic Standards and Policies
Content of the Specific Policies
HFTSK Narrative Procedures and
Procedural Flowcharts
Accounting Plan
DBM–DILG–NYC
Joint Memorandum Circular
(JMC) No. 1
January 23, 2019
JMC No. 1
Appropriation of the SK Funds
Release of the SK Funds
Planning and Budgeting process
for the SK Funds
General − Comprehensive Barangay Youth
Development Plan (CBYDP)
Guidelines − Annual Barangay Youth
Development Investment Program
Appropriation
(ABYIP) of the SK Funds
− Budget Preparation
− Budget Authorization
− Budget Review
− Accountability Reports
− Budget Execution
JMC No. 1
Cases Cases not covered by the JMC shall be
referred to the NYC for joint resolution
for by the DBM, NYC and DILG
Resolution
o Definition of Terms
o Basic Standards and Policies
o Specific Policies
o Narrative Procedures and
Procedural Flowcharts
o Accounting Plan
Annual Approved Commitments
Definition of Budget Budget
Terms
Disbursements/ Fair Value SK Funds
Payments
Property and Receipts/ Reporting
Definition of Equipment Collections Period
Terms
Semi- Supplemental Supplies and
expendable Budget Materials
Property
Basic Standards and Policies
SK operations
Financial
Disbursements and encashment of
Independence in:
its funds, income and expenditures
SK funds deposited in the name of the
SK in GOB/AGDB with the SK
chairperson and SK treasurer as
signatories
Basic Standards and Policies
10% of barangay fund shall be set aside
for the SK
10%
The sangguniang barangay shall
appropriate the SK fund in lump sum
Basic Standards and Policies
SK fund automatically released, not
subject to any lien or holdback
10%
10% SK share from the barangay released to SK not
later than 5 working days from receipt of the IRA by
the barangay
Basic Standards and Policies
SK funds are deposited in the current account of the
SK not later than 5 WDs after the crediting of the
10% monthly IRA share of the barangay
All monies officially received by the SK officials in
any capacity or on any occasion shall be accounted
as SK Fund, unless otherwise provided by law
Basic Standards and Policies
10% of the GF of the barangay
proceeds from fund-raising activities
SK Funds aligned with CBYDP and ABYIP
consist of: contributions, monies and all other
resources received without specific
purposes
funds received for specific
purposes
utilized in
accordance with the
approved budget of
the SK
SK Funds
shall be:
allocated in an (Section 20c of the IRR of RA
annual budget, and 10742)
if funds allow, in a
supplemental
budget in
accordance with the
adopted ABYIP
o Equitable access to Quality Education
Utilization of SK o Environmental Protection
Funds for Youth o Climate Change Adaptation
Development o Disaster Risk Reduction and Resiliency
and o Youth Employment and Livelihood
Empowerment o Health and Anti-drug Abuse
Purposes o Gender Sensitivity
o Sports Development
(Section 20a and 20c of the IRR of RA o Capability Building which emphasizes
10742) leadership training
Basic Standards and Policies
RA 10742 and its IRR SK Funds
Disburse
RA 7160 pursuant to:
(Section 20, IRR of RA
10742)
RA 9184
Other pertinent laws,
rules and regulations
Basic Standards and Policies
All revenues/receipts shall at all times be
properly acknowledged by an Official Receipt
Disbursements/payments or disposition of the
SK funds or property shall bear the approval of
the proper officials
All claims/disbursements shall be supported
with complete documentation
Basic Standards and Policies
SK chairperson shall be immediately and
primarily responsible for all the funds and
property pertaining to the SK
SK treasurer shall be responsible in the proper
handling or custody of the funds and property
of the SK
Basic Standards and Policies
The SK chairperson with the concurrence of the
majority of all the SK members shall designate a
Budget Monitoring Officer (BMO) who shall be
responsible in monitoring the SK budget and
preparation of budget reports. The BMO shall
come from the SK officials except the SK treasurer
Basic Standards and Policies
Fiscal responsibility is shared by all those
exercising authority over the financial affairs,
transactions and operations of the SK
Basic Standards and Policies
Persons entrusted with the possession or custody of
the funds and property shall be immediately
responsible to the SK chairperson w/o prejudice to the
liability of either party to the SK
Basic Standards and Policies
Every officer of the SK whose duties permit or require
the possession or custody of gov’t funds or property
shall be accountable therefor and for the safekeeping
thereof in conformity with law
Basic Standards and Policies
Every
Sec. 101, PD 1445
Accountable
EO No. 292 Officer shall be
properly bonded
Treasury Circular No. 02-2009 in accordance
dated August 6, 2009 with law:
Other pertinent issuances of the
BTr
Basic Standards and Policies
SK financial transactions shall be kept
under cash basis of accounting using
a single-entry bookkeeping system
and recorded in accordance with the
list of accounts provided in the HFTSK
Basic Standards and Policies
Non-cash
transactions are
reported in the
Notes to FS
Cash
Basis
records
transactions and
events only when
cash is received
or paid
Basic Standards and Policies
focus is on cash
liquidity
Cash
FS provide
readers with
Basis
information about
the sources of
cash received, the
purposes for
which the cash
was used and the
cash balance
SK Transaction Areas
Budget Receipts/ Disbursements/
Collections Payments
Supplies and Property and Financial
Materials Equipment Statements
and Other
Reports
Budget
Who is the SK’s Budget Officer?
Registry of Budget, Commitments, Payments and Balances (RBCPB)
Registry of Specific Purpose Fund, Commitments, Payments and Balances
(RSPFCPB)
Summary of Budget, Commitments, Payments and Balances (SBCPB)
Summary Specific Purpose Fund, Commitments, Payments and Balances
(SSPFCPB)
Statement of Comparison of Budget and Actual Amounts (SCBAA)
Receipts/Collections and
Deposits
Who is the SK’s Collecting Officer?
Register of Cash Receipts, Deposits and Other Related Financial
Transactions (RCRD)
Register of Cash in Bank and Other Related Financial Transactions (RCB)
Statement of Receipts and Payments (SRP)
Disbursements/Payments
Who is the SK’s Disbursing Officer?
Disbursement Voucher
Check payment
Register of Cash in Bank and Other Related Financial Transactions
(RCB)
Supplies and Materials
Supplies and Materials/Semi-expendable Property
Who is the SK’s Supply Officer?
RA No. 9184
What committees are created?
What records are maintained?
Property and Equipment
Tangible property of P15,000 and up
Who is the SK’s Property Officer?
RA No. 9184
What records are maintained?
Financial Statements and Other
Reports
Statement of Receipts and Payments (SRP)
Statement of Comparison of Budget and Actual Amounts (SCBAA)
Notes to Financial Statements
Report on Inventory of Purchased Supplies and Materials (RIPSM) /
Report on Inventory of Donated Supplies and Materials (RIDSM)
Financial Statements and Other
Reports
Report on Inventory of Purchased Property & Equipment (RIPPE) /
Report on Inventory of Donated Property & Equipment (RIDPE)
Summary of Budget, Commitments, Payments and Balances (SBCPB)
Summary of Special Purpose Fund, Commitments, Payments and Balances
(SSPFCPB)
Bank Reconciliation Statement (BRS)
Registry of Accountability for Accountable Forms (RAAF)
All accountable forms, records,
registers, registries, DVs and SDs,
and reports of SK shall be made
available for audit by the COA
Auditor concerned
Accounting Plan for the
SK Financial Transactions
Budget
Annual Budget/ Funds Received
Disbursement/
Supplemental for Specific Commitments
Payment
Budget Purpose
Document SK Resolution and SK Resolution
s/ Basis Copy of the PO/Contract/DV Paid DV/SDs
and Copy of OR
Approved Budget
Registry
Registry of Budget, Commitments, Payments and Balances (RBCPB)
Registry of Specific Purpose Fund, Commitments, Payments and
Balances (RSPFCPB)
FS and Summary of Budget, Commitments, Payments and Balances (SBCPB)
Other Summary of Specific Purpose Fund, Commitments, Payments and Balances
Reports
(SSPFCPB)
Statement of Comparison of Budget and Actual Amounts (SCBAA)
Collections and Deposits
COLLECTIO
DEPOSITS
NS
Documents/ ORs/VDSs/
VDSs/SDs
Basis CMs/SDs
Register of Cash
Records/ Register of Cash in
Receipts, Deposits
Registry/ Bank and Other
Register and Other Related
Related Financial
Financial
Transactions (RCB)
Transactions (RCRD)
FS and Other Statement of Receipts and Payments (SRP)
Reports Notes to Financial Statements
Bank Reconciliation Statement
Disbursements/Payments
CASH
CHECKS ADVANCE
S
Document DVs/Checks/ DVs/Checks/LR/
s/ Basis SDs SDs
Register of Cash in Bank
Registry/ RBCPB/
Register and Other Related Financial
RSPFCPB
Transactions (RCB)
FS and Statement of Receipts and
Other SCBAA/SBCPB/ Payments (SRP)
Reports SSPFCPB Notes to Financial Statements
Bank Reconciliation Statement
Receipt/Issue/Disposition Of Property and
Equipment/Supplies and Materials
Documents/ PO, PR, IAR, ARDPE/SM,
Basis
RIS, ICS, PAR ISDPE/SM
Records/ PEC/SC (for purchased item)
Registry/ RDSM/RDPE (for donated
Register
item)
FS and Other RIPSM, RIDSM, RIPPE and
Reports
RIDPE
THANK YOU!
