PLANT MEETINGS
Plant Meetings
Work GROUP
Plant organisation
LAFARGE VISION
GOALS
AND
OBJECTIVES
LONG TERM
MANAGERS
STRATEGY
AND
KEY PERFORMANCE INDICATORS
Financial
Process
Development Human Purchasing Safety department resources Methods
MEDIUM TERM
PROCEDURES, WORK INSTRUCTIONS, ANALYSES
Production
RECORDS, REPORTS
LABORATORY
Maintenante
ACTIVITIES AND TASKS
POM Plant meetings group
DAY to DAY
February 2010
Plant organisation meetings
LAFARGE VISION
GOALS
AND
OBJECTIVES MANAGERS
LONG TERM
Financial Development Safety STRATEGY AND Human department Purchasing KEY PERFORMANCE INDICATORS resources
Weekly Meeting
(weekly)
Reliability Commitee (Weekly)
Process
Energy Commitee (2 week)
Methods
Reliability Commitee (2 week)
MEDIUM TERM
PROCEDURES, WORK INSTRUCTIONS, ANALYSES
Production
LABORATORY
Maintenance turning meetings (daily)
Operational daily meeting
RECORDS, REPORTS (daily Monday-Friday)
Production turning meetings
Maintenante
Quarry turning meetings (daily)
DAY to DAY
ACTIVITIES AND TASKS (daily)
February 2010
POM Plant meetings group
Flow Plant Meetings
PRODUCTION + MAINTENANCE
PROCE SS
(daily)
1st Line Review Level 1
Turning meetings
Improve Modify
(Execute action Plans)
2nd Line Review Level 2 Incidental
reports
Key indicators
Daily operational Meeting
4th Line Review Level 4
3rd Line Review Level 3
ReliabilityCommitee
EnergyCommitee
ProductionProcessQuality
Weekly Meeting
DATABASE
POM Plant meetings group
February 2010
Sedinte ateliere predare schimb
SCOP: Revedere KPI-uri analiza neincadrare (cauze + actiuni + revedere RI-uri (cauze + solutii+responsabil + resurse + termen) Participanti: Nivel de atelier,
Intrari/Resurse Activitate schimb 24ore; Sef schimb 2; Raport sef schimb 1 si 2; IP21, fisier cu actiuni; Rapoarte incident; Sef mecanic, sef electric, resp proces Sarcini/Actiuni Revedere activitate 24 ore (luni dimineata 72 ore) ; Revedere RI; Decizie RI, rezolvate + solutii la RI impreuna cu responsabili mentenanta, solutii RI impreuna cu responsabili proces/laborator; Completare/verificare date din raportul sedintei operationale pana la ora 08:15; Feedback actiuni scadente ptr. care este responsabil; Revedere plan de actiuni din zona cariera / concasoare cu termen scadent si evaluare riscuri activitate pentru urmatoarele 72ore (In cazul in care sunt identificate riscuri - acestea sunt prezentate la sedinta; Iesiri / Rezultate Actiuni imediate ptr. neincadrarile in tinte; Revedere RI; Decizie RI, rezolvate + solutii la RI impreuna cu responsabili mentenanta, solutii RI impreuna cu responsabili proces/laborator; Completare/verificare date din raportul sedintei operationale pana la ora 08:15; Feedback actiuni scadente ptr. care este responsabil; Revedere plan de actiuni din zona cariera / concasoare cu termen scadent si evaluare riscuri activitate pentru urmatoarele 72ore (In cazul in care sunt identificate riscuri - acestea sunt prezentate la sedinta; Pregatire sedinta operationala (stare ateliere, cauze actiuni neincadrari, RI-uri); POM Plant meetings group
February 2010
Operational
Daily Meeting
2nd Line Review of Performance Short Term Action Plans
POM Plant meetings group
February 2010
Operational daily meeting
Objectives:
Identify, discuss, design action plan, and assign resources to prevent reoccurrence of incidence causing a loss in reliability, productivity, or quality. (review last 24 hours) To identify and assign resources to resolve issues adversely, or likely to adversely affect, the reliability, or quality of the operation. (look ahead for next 72 hours) Must focus on what is not on target; Must focus on short-term actions; It is used also to communicate same information to all stakeholders;
Time: 09:00 in the morning, Duration: max 30min. Champion: Production Manager; Participants: Production Manager, Production Coordinator, ( Production Shift Supervisor), Kiln Coach,
Process/Optimization (all members), Quality Coordinator Environment Resposible, Methods Responsible, Electrical Responsible, Mechanical responsible, Maintenance Manager
Meeting Prepare: Based on production daily report which is production responsibility and has to be complete with
Introduction of Incidental reports + scadent actions (production responsible will authorise these)
Agenda: daily operational meeting report. It has to be finished at 08:30; Results: Decisions to solve Incidental reports, identify causes of all it isnt on TARGETS, action plans to correct
disturbances, decision to analise complex problem (establish grup analisys), folow-up/feedback and impact of scadent actions;
Records: Incidental report management file, daily action plan (other than incidental reports);
POM Plant meetings group
February 2010
Operational daily meeting
Objectives:
This meeting has to respond to :
Identify, discuss, design action plan, and assign resources to prevent reoccurrence of incidence causing a loss in reliability, productivity, or quality. (review last 24 hours) To identify and assign resources to resolve issues adversely, or likely to adversely affect, the reliability, or quality of the operation. (look ahead for next 72 hours) Must focus on what is not on target; Must focus on short-term actions; It is used also to communicate same information to all stakeholders;
What was out of the targets? Why did this occure? If we know (establish) the root cause = we will take actions (action + responsible + timing); If we dont know = we decide group analyse (theme + responsible + timing); Review all scadent actions / analisys;
Time: 09:00 in the morning, Duration: max 30min. Champion: Production Manager; Participants: Production Manager, Production Coordinator, ( Production Shift Supervisor), Kiln Coach,
Process/Optimization (all members), Quality Coordinator Environment Resposible, Methods Responsible, Electrical Responsible, Mechanical responsible, Maintenance Manager
Meeting Prepare: Based on production daily report which is production responsibility and has to be complete with
Introduction of Incidental reports + scadent actions (production responsible will authorise these)
Agenda: daily operational meeting report. It has to be finished at 08:30; Results: Decisions to solve Incidental reports, identify causes of all it isnt on TARGETS, action plans to correct
disturbances, decision to analise complex problem (establish grup analisys), folow-up/feedback and impact of scadent actions;
Records: Incidental report management file, daily action plan (other than incidental reports);
POM Plant meetings group
February 2010
Preparation the Operational Daily Meeting
Adequate preparation for the Daily Performance Meeting is essential in order for the meeting itself to be as
Key success factor:
efficient and effective as possible. The
objective of preparation is the following: For each department to independently analyze the previous 24 hours performance, incidents, observations and events affecting the performance of the plant. Discuss and prepare proposals to remedy any deviations observed the day before. The analysis could be assigned to a specific individual for each shop. However, it is important they stay in this role for sufficient time to develop a good understanding of the shop and create ownership.
POM Plant meetings group
February 2010
10
Proposal report Operational Daily Meeting
Proposal of meeting report safety and Crusher Workshop
POM Plant meetings group
February 2010
11
Reliability-Performance Commitee
3nd Line Review of Performance Medium Term Action Plans
POM Plant meetings group
February 2010
12
Reliability-Performance Commitee
Objectives:
Systematically review by the plant reliability performance commitee of:
all incidents as identified by the Daily Incident Reporting System and to develop an action plan to
avoid
repetition of problems and chronic failures.
repetition of low performances of equipments and follow-up the strategic directions of the plant;
All incidents identified by Daily Incident Reporting System and to develop an action plan to avoid Summerise all proposals and suggestions for improuvement plant activities;
Time: 2 times/month, Duration: max 2hours. Champions: Methods Responsible and Process Responsible
Commitee members: Methods Responsible, Process Responsible, Production coordinator, Kiln Coach, Laboratory
Responsible, Electrical maintenance Responsible, Mechanical Maintenance responsible, Maximo (ADAP) Champions;
Participants to meetings: all Committee members, Production managers, Maintenance managers; Meeting Prepare: It is the responsibility of champions to split all tasks to the commite members in order to cover all review
process;
Agenda: Has to be prepared and send to the participants with at least 3 days before meeting and also it has to be added all
materials and prepared presentations; The agenda will have all responsibility and tasks of participants.
Results: Finalise all RCFA-s with action plans; Finalise all analisys and identify actions in order to correct low performance,
repetitive failure, chronic failure. Sort and decide future proposals and suggestions for improuvement plant activities;
Records: Send all action plan to be review and aprouve by managers; Send to be review and aprove improuvement
initiative; Review repairs list activities; POM Plant meetings group
February 2010
13
Weekly Meeting
First part:
- very short presentation of last 7 days (safety, production, quality, environment, maintenance), focusing on strategical KPI-s; - forecast of the next 2 weeks risks or actions that could have impact; - discuss and take decisions that need plant manager authority;
Second part: monthly thematic meeting
Week_1 monthly performance; Week_2 investment; Week_3 buget and controling; Week_4 - SAFETY
RESULTS: Minute of meeting 4nd Line Review of Performance Long Term Action Plans
POM Plant meetings group
February 2010
14
Weekly Meeting 1st PART
FIRST PART OF MEETING
SAFETY max 3-5minutes
Brifing of last 7 days with focus of :
Main safety incidents (if there were) what was done or its in progress; Status of strategical KPI-s; Present the main risks for plant activities (discuss and identify resources to resolve issues adversely, or likely to adversely affect or produce safety incidents; Present and discuss next safety plant actions and other safety events;
Forecast of the next 14 days with focus of:
QUALITY and ENVIRONMENT max 3-5minutes
Brifing of last 7 days with focus of :
Compliance with IPPC; KPI-s
Forecast of the next 14 days with focus of:
Main risks
Production max 3-5 minutes
Brifing of last 7 days with focus of :
Main incidents (if there were) what was done or its in progress; Status of strategical KPI-s; Identify main risks for production KPI-s (discuss and identify resources to resolve issues adversely, or likely to adversely affect productivity, or quality;
Forecast of the next 14 days with focus of:
Maintenance max 3-5 minutes
Brifing of last 7 days with focus of :
Maintenance planning repairs that were done in order to assure the reliability of the operation; Status of strategical KPI-s; Presents the main risks for equipments (discuss and identify resources to resolve issues adversely, or likely to adversely affect the reliability operation; Short presentation of repair planning (for next 2 weeks)
Forecast of the next 14 days with focus of:
POM Plant meetings group
February 2010
15
Weekly Meeting 2nd PART
SECOND PART OF MEETING (30min )
Second part: monthly thematic meeting
Week_1 monthly performance; Week_2 investment; Week_3 buget and controling; Week_4 - SAFETY
Meeting agenda: has to be send
at least 24 ours before the date of meeting;
Results of meeting (presentations, MINUTE etc.) has to be sent no late than
24hour after end of meeting;
TimeThursday or Friday
POM Plant meetings group
February 2010
16
PLANT MEETINGS
should contribute to have an
COMMUNICATION
Key succes factor: prepare and plan meeting
EFFECTIVE
4 RULES TO HAVE A SUCCESS MEETING
Rule_1: respect PAT meeting structure Rule_2: Don't Wait Rule_3: Stay Focused Rule_4: Keep and send minutes
POM Plant meetings group
February 2010
17
Regula 1: respecta structuraSAT Regula 1: respecta structuraSAT
Scopul sedintei trebuie definit in maxim 1-2 propozitii. Sedinta are scopul de a analiza indicatorii de performanta ai atelierului in luna ianuarie " . Intocmeste Agenda. Listeaza subiectele care vor fi discutate/revazute, stabileste persoanele care vorbesc in sedinta sau modereaza discutia. Stabileste timpul (durata); de la inceput pana la sfarsit - pentru fiecare subiect din agenda.
urpose
genda
imeframe
POM Plant meetings group
February 2010
18
Rule_2: Don't Wait
Regula_2: NU ASTEPTA
Sedinta INCEPE LA TIMP. Nu asteptati intarziatii. Cand cineva intarzie, nu reluati materialul care a fost deja parcurs (Va fi o pierdere de timp pentru oamenii care au sosit la timp la sedinta. Daca campionul sedintei / sponsorul nu a venit, considerati sedinta anulata si intoarcetivala lucru. Cat timp ar trebui sa se astepte Nu mai mult de 15 minute.
POM Plant meetings group
February 2010
19
Rule_3: Stay Focused
Regula_3: Focus
Fiecare sedinta trebuie sa aibe un "topic keeper". Poate fi decis un voluntar la inceputul sedintei. Rolul "topic keeper". Este de a intrerupe discutia daca aceasta deviaza de la agenda si scop. Noile subiecte pot fi reprogramate pentru sedintele viitoare.
POM Plant meetings group
February 2010
20
Rule_4: Keep Rule_4: Keep and send minutes minutes
Regula_4: Intocmeste si trimite sedinta
Cineva din sedinta, nu neaparat championul sedintei va nota desfasurarea sedintei si va intocmii MINUTA
Minuta va fi transmisa imediat dupa sedinta sau cel tarziu in 48 ore de la finalizarea sedintei
FARA MINUTA NU EXISTA SEDINTA
POM Plant meetings group
February 2010
21
Implementation plan
Define Operational meeting report, KPI-s, excel form, the Incidental Reports flow, Create Action Plan File Create
POM Plant meetings group
February 2010
22
