Streamlining the Processes
for the Issuance of
Fire Safety Inspection Certificate
SUPT CESAR M PATROCINIO JR
REE MM
Provincial Fire Marshal – Cebu
Member, Fire Code Technical Staff
Sub-committee 7
Order of the
Presentation
Standards in Processing Fire Safety Inspection Certificate (FSIC) for
Occupancy
Salient Features of the JMC 2018-01 dtd January 4, 2018
Application for Simple Transaction
Documentary Requirements
Required Manpower
Steps in Securing FSIC
Detailed Procedure in Securing FSIC for
Occupancy
Issued Forms
Other Info
Joint Memorandum
Circular 2018-01 dtd January
4, 2018
Streamlined processes in the
Issuance of
Building Permit and Certificate
SALIENT POINTS
Three (3) days processing period
from receipt of application
whether simple or complex (BFP
Revised Citizen Charter)
Processing of Simple Transaction
will be done through Backroom
Operation (JMC 2018-01, Item 6.1.8)
Posting of BFP Personnel at the
OSCP
SALIENT POINTS
One application form for simple
transaction - Unified Application
Form (JMC 2018-01, Item 6.1.1)
Implement one–time assessment
of fees and charges related
application to building permit
and certificate of occupancy in
coordination with the BFP, the
Zoning Officer, the Treasurer
SALIENT POINTS
Coordinate the conduct of Joint Inspections by the
OBO, the assessor’s Office and the BFP (JMC 2018-
01, Item 7.2 .d )
Partial occupancy maybe issued for the use or
occupancy of a portion/s of a bldg or structure prior
to the completion of the entire bldg or structure
through proper phasing of its major independent
portions w/out posing hazards to its occupants, the
adjacent building residents and general public.
Consisted w/ this, the BFP may issue the
appropriate FSIC consistent w/ portion/s of bldg or
structure w/c is being applied for the certificate of
occupancy provided all fire safety requirements in
the IIR of RA 9514 and Fire Safety Checklist are
already installed and operational on the subject
Application for Simple Transaction
Refers to application of any of the following
with a floor area that SHALL NOT EXCEED
1,500 m²:
1) Single dwelling residential building of not more
than three (3) storeys;
2) Commercial building of not more than two (2)
storeys;
3) Warehouse not storing hazardous substance; and
4) Renovation within the mall with issued building
permit.
Documentary Requirements
a. Unified Application form
b. Three 3 duly notarized certificate of completion signed by the owner
and sealed by the duly licensed Architect or Civil Engineer in-charge
of the construction.
c. 1 copy issued Building Permit
d. Owner’s copy of FSC and FSEC.
e. 1 set of Approved Design Plans.
(i)Architectural Documents
(ii) Civil/Structural Documents
(iii) Electrical Documents
(iv) Mechanical Documents
(v) Sanitary Documents
(vi) Plumbing Documents
(vii) Electronics Documents
(viii) Geodetic Documents
(ix) Fire Protection Plan (if applicable)
*As-built in plan (If there is changes from the approve plan)
f. 3 photocopies of valid licenses of all involved professionals.(Item
6.2.3)
Required Manpower
1. CRO/FCA – Customer Relation Officer/Fire Code
Assessor
2. BLP - BFP Liaison Personnel
3. FCCA – Fire Code Collecting Agent
4. FSI – Fire Safety Inspector
5. C/FSES – Chief, Fire Safety Enforcement Section
6. C/MFM – City/ Municipal Fire Marshal
TOTAL NUMBER OF PERSONNEL = 6
Steps in securing FSEC
Backroom Operation at
OSCP/Station Level
OSC
P
Release of FSIC
OSC
through
Backdoor
Operation
STATI P
Assessment and
Fire Safety Collection of Fire
Inspection fee
STATI ON
Inspector
conducts through
The BFP Liaison inspection; C, Backdoor
ON
Officer transmits FSES reviews the Operation
OSC
application with AIR and C/MFM
complete validate &
required approves/disapp
documents to roves
P
CRO/Assessor
Fire Station for
Fire Safety
Inspection
Receives
documents from
OBO
PROCESSING TIME
Maximum period of five (5) working days
including the Fire Safety Evaluation Clearance
(FSEC) – BFP processing (allotted time for
evaluation & preparation of FSIC including
affixing signatories w/in 3 days) .
Comprehensive correction sheet and/or a notice
of disapproval shall be issued to applications
with deficiencies. (Issuance of NOD/NTC, if the
approved plan requires to redesign its
configuration and calculations or not compliant
w/ requirements in the FSC & IIR of RA 9514)
For applications that satisfy the requirements,
the OSCP shall release the Building Permit,
together with the locational clearance, other
Steps in securing Fire Safety Evaluation Clearance
(FSEC)
Detailed procedure
1. The BFP CRO/Assessor receives application from the OSCP Receiving
Personnel and acknowledges the receipts of the documents in a
Routing Slip; Records the detaile s of the application in his/her logbook
and forwards the application to the BFP Liaison Personnel (BLP) for
proper transmittal to the fire station.
2. Documentary requirements:
Unified Application Form
Certificate of Completion
Building Permit
1 set of Approved Designed Plans
(i) Architectural Documents
(ii) Civil/Structural Documents (vi) Plumbing Documents
(iii) Electrical Documents (vii) Electronics
Documents
(iv) Mechanical Documents (viii) Geodetic
Documents
(v) Sanitary Documents (ix) Fire Protection Plan (if
applicable)
Steps in securing Fire Safety Evaluation Clearance
(FSEC)
Detailed procedure
2. The Liaison Officer shall then verify from the OBO the schedule of
the Joint Inspection for said application and immediately notify the
Chief, FSES at the station of the schedule. He shall also cause the
transmittal of said applications and its attached documents to the fire
station.
3. The Chief, FSES assigns and prepares Inspection Order (IO) for
signature by the C/MFM. Inspection Order may also be issued upon the
recommendation of the Chief, FSES even prior to the physical
transmittal of documents from the OSCP in order to meet the schedule
for joint inspection.
4. The FSI shall conduct joint inspection with OBO inspectors. Prior
to inspection, IO shall be acknowledged by any responsible person of
the building. The FSI proceeds with the fire safety inspection and
immediately prepares an After Inspection Report (AIR) using the
Standard Checklist, and a copy of which shall be acknowledged receipt
by the building owner, occupant, or his/her duly authorized
representative before leaving the premises.
RECEIVES 1 Set of
Application
Document for
Occupancy .
RECORDS in the
LOGBOOK
CHECK Forwards to
LIAISON
APPLCOMPLETENE BFP
CRO/
SS BY OBO
Y ASSESS
OR
BFP CRO/
BFP
ASSESSO
LIAISON
R
Conducts of
Fire Safety
APPROVAL of
Inspection
Plan
By Fire
Marshal
BFP CRO/
BFP
ASSESSO
LIAISON
R
Steps in securing Fire Safety Evaluation Clearance
(FSEC)
Detailed procedure
5. The FSI shall forward the AIR to Chief, FSES preferably on the
day after the completion of inspection or on the following day. Upon
receipt of AIR, the Chief, FSES shall immediately review/evaluate the
findings of FSI and forward his/her recommendation to C/MFM for
approval/disapproval. The Chief, FSES signs the AIR and prepares the
FSIC or NOD and forwards the same to the C/MFM for proper disposition
and final action on the application. The C/MFM shall approve or
disapprove the recommendation of Chief, FSES. The period of
review/evaluation and approval shall not exceed one (1) day.
6. The C/MFM signs the AIR and FSIC or NOD and forwards the same
to the BFP Liaison Personnel to be transmitted back to the BFP
CRO/Collecting Agent at the OSCP. The Chief, FSES shall assign control
number for FSIC prior the transmittal.
Steps in securing Fire Safety Evaluation Clearance
(FSEC)
Detailed procedure
7. At the OSCP, the BFP CRO/Assessor records the FSIC Control
Number and its date of issuance or the date of NOD in case of
disapproval and forwards the same to the OBO.
8. When the application is due for release by the OBO, the
CRO/Assessor shall assess the Fire Code Inspection Fee due for the
owner/applicant in coordination with the OBO through sharing of
information, which shall be the basis of assessment to be reflected in
the Order of Payment Slip (OPS). The CRO/Assessor shall then forward
the copy of OPS to the OBO Assessor for release to the
applicant/owner .
9. Upon payment by the applicant/owner, the BFP Collecting Agent
shall receive the amount due for the BFP from the local treasurer and
shall issue the corresponding receipt to the owner through the local
treasurer. The BFP Collecting Agent shall keep a copy of the receipt and
record in his/her logbook the details of payment. The Collecting Agent
shall also inform the OBO representative in the releasing area of the
amount paid, OR number and date of payment to facilitate the
FORWARD BFP
ASSESS FIRE LIAISON
THE
CODE
ASSESSMEN
CONSTRUCTIO
T TO LOCAL
O N TAX
APPLICANT ASSESSOROB ATIO
BFP CRO/
RECEIVES ASSESSO LU WHICHEVER
VA N
ASSESSMENTR IS HIGHER
BFP CRO/
ASSESSO
R RETURN 2 SETS
APPLICANT
OF PLAN AND
PAYS
FSEC/NOD
Steps in securing Fire Safety Evaluation Clearance
(FSEC)
Detailed procedure
10. The CRO/Assessor shall also keep a record in his/her logbook
the details of the documents to be released as well as the details of
payment. One (1) set of FSIC/NOD shall be released to the
applicant/owner, while one (1) set will be retained by the OBO. Upon
receipt by the owner/applicant of the FSIC/NOD, he/she shall
acknowledge receipt in said documents and in the BFP logbook. The
third set will be archived by the BFP.
11. The CRO/Collecting Agent then secures a copy of the
approved/issued Certificate of Occupancy and attach the same on the
rest of the documents. He shall then record the control numbers of the
FSIC and the Occupancy Permit and date of release before endorsing
the documents to the Liaison Personnel to be transmitted back to the
fire station for proper filing.
CRO/ASSESSOR
REFLECTS the
OR Number at
the FSIC prior
Collecting to RELEASE to
Agent forwards OBO
& informs the
CRO the OR
Number and
date.
OBO
RELEASING
FACILITATE the Archiving of
release of FSIC Documents
or NOD
FORMS Unified Application Form
FORMS Fire Safety Checklist (FSC) and
Fire Safety Evaulation Clearance (FSEC)
FORMS Fire Safety Checklist (FSC) and
Fire Safety Evaulation Clearance (FSEC)
FORMS Building Permit and
Fire Safety Evaulation Clearance (FSEC)
END OF PRESENTATION
