BUSINESS EXPENSE MANAGEMENT
REINVENTED
2014 copyright and proprietary. VA Tech Ventures
EXPENSES
One thing all businesses have in common is ‘expenses’
be it p e t t y cash expenses, admin expenses, Travel & Entertainment expenses, etc.
Employee travel Employee Reimbursements: Utility bill Pantry Office Advertising
Flight, hotel, food Food, medical and petrol Expense Supplies
payment s
s
Disbursing money to employees for these expenses and tracking where and how the money
is spent is a task for companies.
2014 copyright and proprietary. VA Tech Ventures
THE PROBLEM
1 FOR COMPANIES
Different ways t o pay for business expenses, no real control
- Managing and tracking cash advances, monitoring and controlling corporate cards is
difficult.
-No real-timehave
Companies visibility
to waitinto employee
till the end of thespending
month (when expense reports are submitted by employees) to know how
much and where their money was spent.
Expense reconciliation and reimbursement is time consuming and tedious.
- Finance and accounting teams have to physically match expense reports with receipts and manually enter data into
their accounting systems. There is no easy way to spot reporting errors or policy violations.
Lack of reporting and analytical tools for managing budgets and cash-flow
- Lack of access to the right financial information makes it difficult to control and manage cash flows or budgets
2014 copyright and proprietary. VA Tech Ventures
THE PROBLEM
2 FOR EMPLOYEES
Expense reporting is time consuming and tedious.
- At the end of every month, employees spend hours filling spreadsheets with expense data, attaching paper receipts
and filing reports for approval.
Manual
- data entry is time consuming and prone to errors.
- Creating expense reports takes time away from core job
tasks.
Expense approvals take time.
- Employees don’t have immediate access to cash when the need arises.
- Getting approvals for cash advances, many a times, requires permission from multiple
people.
Employees have t o wait for reimbursements.
- Those who personally cover business expenses out-of-their pockets have to wait till the end of the month to get
their
money back.
2014 copyright and proprietary. VA Tech Ventures
THE SOLUTION
HAPPAY
THE REINVENTED EXPENSE MANAGEMENT SOLUTION FOR BUSINESSES
With happay VISA expense card that can be remote controlled through a web platform and a mobile
app
FOR EMPLOYEES FOR COMPANY
Employees spend using the happay card Company admins control how the card is being
and capture receipts on mobile app used through a web dashboard and admin mobile
app
2014 copyright and proprietary. VA Tech Ventures
HOW IT WORKS
1 2 3
SIGN UP AS A FUND YOUR ORDER CARDS FOR
COMPANY ACCOUNT
EMPLOYEES
It takes only 15 minutes to sign Transfer money to your company’s Load money instantly onto
up and setup your account. It’s happay pool account using NEFT cards from your happay
a completely digital sign up. and order happay cards. pool account and issue
No paperwork is required. No new bank account needed. cards to employees.
2014 copyright and proprietary. VA Tech Ventures
KEY BENEFITS
FOR MANAGEMENT
2014 copyright and proprietary. VA Tech Ventures
CASHLESS, PAPERLESS AND MOBILE EXPENSE MANAGEMENT
Replace cash advances with happay cards. Auto-capture expenses on mobile and generate expense reports in
seconds.
No more paper receipts or spreadsheets. Track, control and manage business expenses from anywhere, in real-time.
2014 copyright and proprietary. VA Tech Ventures
REAL-TIME EXPENSE TRACKING
See employee expenses as they occur, on web and mobile. Know exactly how much is being spent, in real-
time.
2014 copyright and proprietary. VA Tech Ventures
LOAD OR REMOVE MONEY INSTANTLY
Load or remove money from individual happay cards, anytime from the web or mobile dashboard, with a single
click.
LOA D WITHDRAW
2014 copyright and proprietary. VA Tech Ventures
MORE CONTROL WITH SPENDING LIMITS, BUDGETS & POLICIES
Decide budgets for individual cards. Define policies and approval flows. Set hard and soft spend
limits.
Get alerts and take action on out-of-policy expenses.
SET LIMITS SWITCH CARDS ON/OFF SET PREFERENCES
Decide how much can be spent Switch cards off with a single click, Allow cards to be used any
on individual happay cards on when not in use. Switch them on where or restrict usage.
a monthly basis. when required, instantly.
2014 copyright and proprietary. VA Tech Ventures
RICH REPORTING & ANALYTICS: BUDGETED VERSUS ACTUAL SPEND
We give you reports with numbers that actually matter. You can compare budgeted vs. actual spend at any point in
time and plan your budgets for the upcoming week or month with greater accuracy and confidence.
2014 copyright and proprietary. VA Tech Ventures
AUDIT READY EXPENSE REPORTS IN A SINGLE CLICK
• Seamless reconciliation of expenses- Never miss out on a single
expense
• Automated policy compliance
• Store receipts on the cloud for up to 7 years
• No manual entry of data from expense to accounting
Export reports in any
format
2014 copyright and proprietary. VA Tech Ventures
KEY BENEFITS
FOR EMPLOYEES
2014 copyright and proprietary. VA Tech Ventures
EFFORTLESS EXPENSE REPORTING FOR EMPLOYEES
Expense reporting is frustrating; we make it a happy experience. Employees can create
expense reports in seconds in 3 easy steps.
1 . RECORD 2 . SNAP 3 . SUBMIT
Auto-capture happay card expenses. Take a picture of the receipt and save it Select the expenses and click
Cash expenses can be added with the expense immediately. submit.
quickly. Expense report is generated and
emailed to manager for
2014 copyright and proprietary. VA Tech Ventures
approval.
HAPPAY ROI
MORE THAN 90% TIME SAVINGS PER MONTH
AVERAGE TIME MANUAL HAPPAY
Creating expense report (Employee) 45 mins 2 mins
Approving expense report (Manager) 11 mins 1 min
Verifying expense reports and
35 2.5 mins
supporting documents (Finance)
mins
TOTAL TIME TAKEN 91 5.5
mins* mins
*SOURC
E
2014 copyright and proprietary. VA Tech Ventures
THANK YOU
2014 copyright and proprietary. VA Tech Ventures
