College of engineering and
Raya University
Technology
Department of Computer Science
Fundamentals of Computer Literacy
Training
Module 2: Online information
Subtopics
Online Information
Online Communication
11/25/2024
Safety on (computers, Computer
devices and
and Online data )
Essenicials 1
4 Online Information
4.1 Finding Information
4.1.1 Understand the terms:
World Wide Web (WWW)፡ A collection of linked
documents (web pages), residing on Internet servers around
the world, which can be accessed using a web browser.
Uniform Resource Locator (URL)፡ A unique address for
each web page on the World Wide Web.
Hyperlink፡ A link that transfers the user from one web
page to another web page by clicking on a highlighted word
or icon
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4.1.2 Understand the function of search
engines.
A website used to search for information on the World
Wide Web, based on the search criteria entered in the
search field.
4.1.2 Identify some common search engines.
[Link]
[Link]
[Link]
4.1.3 Carry out a search using a keyword,
phrase.
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Click the Google Chrome icon on the taskbar to open the
4 Online Information
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4 Online Information
4.1.3 Carry out a search using an exact phrase.
Enter the exact phrase in quotes in the search box
in the search engine window, and press the Return key.
4.1.3 Carry out a search using an image.
Click Images in the top-right of the Google Search page in
the Google Chrome window.
In the search box in the Google images search engine,
select the camera icon.
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4.1.4 Refine a search using advanced search
features like: date.
After the initial search, click Tools.
Click Any time.
Select the desired time period or range.
4.1.4 Refine a search using advanced search
features like: language.
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4.1.4 Refine a search using advanced search
features like: media type.
After the initial search, click Images or Videos.
Click Tools.
Select the desired options.
4.1.4 Refine a search using advanced search
features like: usage rights.
After the initial search, click Settings.
Select Advanced Search.
Select the usage rights drop down list in the narrow
your results by section.
Select the desired Computer
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4 Online Information
4.2.1 Create a bookmarks / favorites folder.
Click the Google Chrome icon on the taskbar to open the
web browser.
Click the More button.
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4.2.1 Delete a bookmarks / favourites folder.
Right-click the desired folder in Bookmarks manager, and
click Delete.
4.2.1 Add web pages to a bookmarks / favourites
folder.
Go to the webpage that you want to add to bookmarks and
click the star icon in the address bar.
Enter a new name if required.
Select the desired folder from the Folder drop-down list.
Click Done
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4 Online Information
4.2.2 Download files to a location.
Right-click on the hyperlink to the file in the browser
window.
Select Save link as.
Select a location and enter a filename.
Click Save
4.2.2 Save files to a location.
Right-click the open file in the browser window and
Click Save As.
Select a location and enter a file name.
Click Save.
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4.2.3 Preview, print a web page using available
printing options.
Click the More button in the web browser.
Click Print.
Select the desired printer and settings and click Print.
4.2.3 Preview, print a selection from a web page
using available printing options.
Make the selection and right-click.
Select Print.
Select the desired printer and settings and click Print
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4.2.4 Define the terms copyright, intellectual
property.
Copyright – Exclusive rights to a work for a specified period
of time.
• Intellectual property – Creative ideas or inventions
that can be protected by the owner.
4.2.4 Recognise the need to acknowledge sources
and/or seek permission as appropriate.
• To avoid plagiarism, any content referenced or
quoted should be properly acknowledged and
permission should be sought to reuse content as
necessary
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4 Online Information
4.3 Web Browser Settings
4.3.1 Set the web browser home page.
Click the More button in the web browser.
Click Settings.
If necessary, click the Open a specific page or set of pages radio
button under On start-up
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4.3.2 Understand the term pop-up.
A new unrequested browser window that opens over
the current web page, which usually contains
advertisements.
4.3.2 Allow, block pop-ups.
Click the More button in the web browser.
Click Settings.
Scroll to the end of the Settings page and click
Advanced.
Click Site Settings under Privacy and Security.
Click Pop-ups and redirects under Permissions.
To allow pop-ups, turn the Blocked slider to On.
To block pop-ups, turn the Allowed slider to Off.
Click X to close the Settings tab.
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4.3.3 Understand the term cookie.
A text file stored on a user’s computer that monitors their
web habits.
4.3.3 Allow, block cookies.
Click the More button in the web browser.
Click Settings.
Scroll to the end of the Settings page and click
Advanced.
Click Site Settings under Privacy and Security.
Click Cookies under Permissions.
To block cookies, turn the Allow sites to save and read
cookie data (recommended) slider to Off.
To allow cookies, turn the Blocked slider to On.
Allow sites to save and read cookie data (recommended)
is displayed.
Click X to close theComputer
Settings tab.
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4 Online Information
4.3.4 Delete history, temporary Internet files,
saved form data, saved passwords.
Click the More button in the web browser.
Click Settings.
Scroll to the end of the Settings page and click
Advanced.
Under Privacy and Security, click Clear browsing
data.
To delete browsing history, if necessary, check the
Browsing history checkbox.
To delete temporary Internet files, if necessary, check the
Cached images and files checkbox
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4 Online Information
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5 Online Communication
5.1 Communication Tools
5.1.1 Understand the function and
features of email and identify some
common examples.
Email is used to send and receive electronic
messages and attachments over the Internet.
Most email tools also provide calendar, address book
and task management functionality.
Common examples include:
Microsoft Outlook
Google Gmail and
Yahoo!.
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5.1.1 Understand the structure of an
email address.
An example email address is: jdoe @[Link]
Username (jdoe ) @ Domain Name (icdl)
Extension (org)
Username : A unique name identifying the user’s
email name
@: Used to separate the user name from the
domain
Domain Name : The location/company of the
email address
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An example email address is: jdoe @[Link]
Username(jdoe ) @ Domain Name(icdl)
Extension(org)
Username : A unique name identifying the user’s
email name
@: Used to separate the user name from the
domain
Domain Name : The location/company of the
email address
Extension: Typically identifies the type of
organization
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Computer Online Essenicials the email address
20 is
5 Online Communication
5.1.2 Understand the function and
features of messaging, audio call, video
call tools and identify some common
examples.
Used to communicate in real-time with one or more
contacts over the Internet using messages (text,
images, audio and video recordings), voice calls and
face-to-face video calls respectively. Many tools
combine messaging, audio call and face-to-face video
call functionality.
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5.1.3 Understand the function and features of
social networking sites and identify some
common examples.
Websites that allow users to create profiles, connect with
other users, and share content and comments, typically
for the purpose of building online communities.
Common examples include Facebook, YouTube, WhatsApp,
Instagram, Twitter, and LinkedIn.
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5.1.3 Understand the function and features of
forums and identify some common examples.
Online discussion sites that allow users, typically with shared
interests, to have conversations by posting messages.
Common examples include Reddit and Quora.
5.1.4 Recognize good practice when using
communication tools like:
Use an appropriate communication tool and tone for the
audience and content.
Be accurate, brief, clear.
Do not inappropriately disclose private or sensitive information
Do not circulate inappropriate content.
Use in accordance withComputer
usage policies
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5.2 Sending Email
5.2.1 Create an email
Click the Start button on the taskbar, select Outlook 2016,
entering a password if required.
On the Home tab, in the New group, click the New Email
button
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5.2.1 Enter an appropriate title in the subject
field.
Click in the Subject field.
Enter the subject of the email.
5.2.1 Enter content into the body of an email.
Click in the body of the email and enter the content
required.
5.2.1 Paste content into the body of an email.
Select the content to copy, right-click and select Copy.
Open the email message and click the location where you
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want to paste the content.
5 Online Communication
5.2.2 Enter one or more email addresses,
distribution list in the To, Copy (Cc), Blind copy
(Bcc) fields.
To add the Bcc field, which does not appear by default,
select the Options tab and click the Bcc button in the
Show fields group.
Click in the To, Cc or Bcc field as required.
Enter the desired email addresses of recipients and
name(s) of contact group(s), separating each entry with a
semi-colon
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5.2.2 Identify when the To, Copy (Cc), Blind copy
(Bcc) fields should be used.
To: Use for the main recipients of the email and
those who need to act on the email.
Cc: Use for those who are included for informational
purposes only.
Bcc: Blind carbon copy addresses are not visible to
the other recipients, so use to keep the recipient
private from the other recipients.
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5.2.3 Add a file attachment.
On the Message tab, in the Include group, click the Attach
File button.
5.2.3 Remove a file attachment.
Select the attachment in the Attached field.
Press the Delete key.
5.2.4 Send an email.
Click Send
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5.3 Receiving Email
5.3.1 Open an email.
Select the Inbox icon in the Folder pane.
Double-click the email.
5.3.1 Close an email.
Click the Close button at the top right of the window.
5.3.2 Use the reply, reply to all function.
Open the message.
In the Respond group, click the Reply or the Reply all
button.
Enter any text required.
Click Send
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5.3.2 Identify when the reply, reply to all
function should be used.
Use Reply to send the message to the sender only.
Use Reply All to send the message to the sender and to all of
those in the To and Cc fields in the original message.
5.3.3 Forward an email.
Open the message and in the Respond group, click the Forward
button.
Enter email addresses into the To and Cc fields as required
Enter any text required in the message box.
Click Send
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5.3.4 Open a file attachment.
Open the message and right-click the attachment.
Select Open.
5.3.4 Save a file attachment to a location.
Open the message and right-click the attachment.
Select Save As.
If required, rename the file in the File name box and select a
location to save the file.
Click Save.
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5.4 Email Tools and Settings
5.4.1 Recognize options for setting an out of office reply.
If necessary open the Inbox and select the File tab.
On the File tab, in Info, click the Automatic Replies button.
To set an automatic out of office reply, select the Send automatic
replies radio button.
If required, set specific start and end date and times for the
automatic reply
Enter the message text for recipients inside your organization, and
outside your organization if required.
Click OK.
To manually turn off an automatic out of office reply,
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Automatic replies are being sent
5 Online Communication
5.4.2 Mark an email as read, unread.
Select the message.
On the Home tab, in the Tags group, click the Unread/Read
button.
5.4.2 Flag, unflag an email.
Select the message.
On the Home tab, in the Tags group, click the Follow Up button.
To set a flag, click the desired option or to remove a flag, click
Clear Flag.
5.4.3 Create a contact.
Click the People button on the navigation bar
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5.4.3 Create a distribution list / mailing list.
Click the People button on the navigation bar.
On the Home tab, in the New group, click the New Contact
Group button.
Enter a name for the group in the Name field.
On the Contact Group tab, in the Members group, click the
Add Members button.
Select from where to enter members’ details and enter the
desired contact’s details.
In the Contact Group tab, in the Actions group, click the
Save & Close button.
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5.4.3 Delete a contact, distribution list / mailing list.
Select the contact or contact group to delete.
On the Home tab, in the Delete group, click the Delete
button.
5.4.3 Update a contact.
In the contact list, double-click the contact to update.
Update the fields as required and click Save.
Click the Close button.
5.4.3 Update a distribution list / mailing list.
In the contact list, double-click the contact group to update.
Update the contact group details and members as required.
In the Contact or Contact Group tab, in the Actions group,
click the Save & Close button.
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5.5 Organizing Emails
5.5.1 Search for an email by sender, subject.
Select the Inbox.
Click in the Search box
5.5.1 Search for an email by email content.
Select the Inbox.
In the Search box, enter text to search by.
Emails with this text will be listed in the Search
Results window.
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5.5.2 Sort emails by name, date, size.
Select the Inbox.
On the View tab, in the Current View group, click the View
Settings button
In the Advanced View Settings: Compact dialog box, click
the Sort button.
To sort by name (sender), click From.
To sort by date, click Received.
To sort by size, click Size.
Click OK
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5.5.3 Create an email folder/label.
Select the Inbox.
On the Folder tab, in the New group, click the New
Folder button.
Enter a name for the folder in the Name: field.
Select where to place the folder, Inbox should be
highlighted.
Click OK
5.5.3 Delete an email folder/label.
Select the folder for deletion.
On the Folder tab, in the Actions group, click the Delete
Folder button.
Click Yes to the displayed message
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5.5.3 Move emails to an email folder/label.
Select a message to move.
On the Home tab in the Move group, click Move.
Click Other Folder.
Select the desired folder.
Click OK.
5.5.4 Delete an email.
Select the email message for deletion.
On the Home tab, in the Delete group, click the Delete
button
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5.5.4 Restore a deleted email.
Select the Deleted Items folder.
Select a message to restore.
On the Home tab, in the Move group, click the Move
button.
Click Other Folder.
Select a destination folder.
Click OK.
5.5.5 Move a message to a junk folder.
Select the message.
On the Home tab in the Move group, click Move.
Click Other Folder.
Select Junk Email.
Click OK
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5.5.5 Remove a message from a junk folder.
Click the … button on the Navigation bar then choose
Folders.
Click Junk Email and select the required message.
On the Home tab in the Move group, click Move.
Click Other Folder.
Select Inbox.
Click OK
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5.6 Using Calendars
5.6.1 Create a meeting in a calendar
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5.6.1 Cancel a meeting in a calendar.
Select the meeting.
On the Meeting tab, in the Actions group, click Cancel
meeting.
Click Send Cancellation.
5.6.1 Update a meeting in a calendar.
Select the meeting.
On the Meeting tab, in the Actions group, click Open.
Enter new details as required.
Click Send Update.
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5.6.1 Cancel a meeting in a calendar.
Select the meeting.
On the Meeting tab, in the Actions group, click Cancel
meeting.
Click Send Cancellation.
5.6.1 Update a meeting in a calendar.
Select the meeting.
On the Meeting tab, in the Actions group, click Open.
Enter new details as required.
Click Send Update.
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