Advanced
Techniques using
Microsoft
PowerPoint
Microsoft PowerPoint
Microsoft PowerPoint is a powerful
presentation software that helps you produce an
effective presentation in the form of on-screen
slides. It provides hyperlinks and several
animation styles such as Entrance, Emphasis,
Exit and Motion Paths.
Terms, Views and
Functions in Microsoft
PowerPoint
Slide - is a single page of a presentation
collectively, a group of slides may be known as a
slide deck. The shortcut key to insert a new slide
is Ctrl+M
Design Templates – are pre-designed graphic
styles that you can apply to your slides.
Slide Show Button - a collection of pages
arranged in sequence that contain text and
images for presenting to an audience. You may
press F5 if you want to start your presentation
from the beginning of the slides or you may click
the slide show button to display the current slide
in the presentation.
Animation - is a set of effects which can be
applied to text or graphics within a slide.
Transitions - are motion effects that when in
Slide Show view add movement to your slides as
you advance from one slide to another.
Presentation Views – These are the buttons that
you use to change views into normal, outline,
slide sorter, notes page, and reading views
Normal View – a simplified layout of the page so
you can quickly key, edit, and format the text.
Notes Page View - displays your slides on the top
portion of the page, with the speaker notes for
each slide in the notes pane on the bottom of the
pane.
Outline View - displays all of the text in a
PowerPoint slide show in outline form regardless
of the design, objects and animations.
Slide Sorter View – allows you to see
thumbnails of all the slides in your presentation
to easily rearrange them.
Tips in Creating an Effective
Presentation
1. Minimize - Keep slide counts to a minimum to
maintain a clear message and to keep the
audience attentive
2. Clarity - Use a font style that is easy to read
3. Simplicity - Use bullets or short sentences
4. Visuals - Use graphics to help in your
presentation but not too many to distract the
audience
5. Consistency - Make your design uniform
6. Contrast - Use light font on dark background or
vice versa
Hyperlinks in a Presentation
Hyperlink allows you to easily navigate your
slides during your presentation. It allows you to
link to another slide in the current presentation,
another slide in a different presentation, another
file or webpage, or email address.
Hyperlinks are usually activated by clicking on
the text or image. Text hyperlinks are usually in
color blue and underlined.
To insert hyperlink, do the
following:
1. Select the text or object you want to insert a
hyperlink to.
2. Click the Insert tab.
3. On the Links group, click Hyperlink. Insert
Hyperlink dialog box will appear.
To insert a hyperlink to another slide in
the current presentation, do the following:
a. Click Place in This Document.
b. You may also add a text to display when you
hover your pointer by clicking the ScreenTip
button. Set Hyperlink Screen Tip dialog box
will appear.
To insert a hyperlink to another slide in
the current presentation, do the following:
a. Enter text to the ScreenTip text box.
b. Click the slide where you want to link to under
the Select a place in this document.
c. Click OK.
To insert a hyperlink to another slide in
a different presentation, do the following:
a. Click Existing File or Webpage.
b. Browse and select for the PowerPoint file.
c. Click the Bookmark button.
To insert a hyperlink to another slide in
a different presentation, do the following:
a. Click the slide where you want to link to under
the Select an existing place in the document.
b. Click OK.
To insert a hyperlink to another
file, do the following:
• a. Click Existing File or Webpage.
• b. Browse and select for the PowerPoint file.
• c. Click OK.
To insert a hyperlink to a
webpage, do the following:
a. Click Existing File or Webpage.
b. Enter the complete URL in the address text box.
c. Click OK.
To insert a hyperlink to an email
address, do the following:
a. Click E-mail Address.
b. Enter the complete email address in the E-mail
address text box.
c. Enter the subject in the Subject text box.
d. Click OK.
