Oracle Fusion - O2C

AGENDA
o Entity Setups (Akhil / Rakesh)
o Creation of Customer (Customer Org
(Parent), Customer Account (AR), Site
o Creation of Project & Contract (T&E and
Direct hire)
o Vendor Setup for GPTP and Invoice creation

o Setup Portal (Satish / Vikalp) - Billable

o Link Project to Workllama Customer (Workllama)
o Interface of Approved Placement from
Workllama
o Change to Placement and interface into
Fusion
o Fusion Setups (HCM/PPM Tasks, Contract
Lines) – Addressed by Setup Portal
CONFIDENTIAL o Change Management (Placement
RESTRICTED Record
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Change, Rate Changes, producer /
 o Time / Expense Capture (OTL) – Billable- (Satish/Krunal/Manash)
o VMS
o Clocks
o OTL Time / Expense Entry
o OTL Templates
o Time Approval Workflows
o Time Reclassification
o Time Adjustments

o Adjustments- Present and Retro- (Rakesh)

o Pay rate adjustments
 PPM
 Ceridian / ADP (Ganesh)
o Bill rate adjustments

o Change Management- (Rakesh/Akhil/Atul)

o CSF profile (rules & guidelines)
o Billby profile
o AR invoice template
o Work Address change(customer Site)-HCM

o Rev & Cost (Akhil / Rakesh)

o Transfer Time & Expenses to PPM
o Costing
o Revenue Job
CONFIDENTIAL RESTRICTED 2400 Meadowbrook Parkway, Duluth, GA 30096 | [Link] 3
o Billing Job and Events (Contra Revenue and Direct hire)
 o Payroll (Ceridian / ADP) (Satish / Ganesh)
o HR record transfer to payroll processor
o Pay file transfer to payroll processor
o AR Invoices (Rakesh / Akhil)
o AR Invoices (Manual, file)
o Sales Tax
o Auto Generated AR Invoicing based on Project Setup
(BillBy Profile)-Rakesh
o Bill-by(aggregation of Invoice)
o Consolidated Invoices
o Invoice for VCG
o VCG is not the paying agent
o AR Invoice for MSP fees
o VCG is the paying Agent
o AR & AP Invoices for passthrough payment &
MSP Fees (GPTP)
o AR Invoice Delivery / Printing (Rakesh / Akhil)
o Print AR Invoice (templates)
o Custom AR invoice printing via Access DB

o AP Process (Rakesh / Akhil)

o AP Invoice creation
CONFIDENTIAL RESTRICTED
o Ap payment Hold/Release- GPTP 2400 Meadowbrook Parkway, Duluth, GA 30096 | [Link] 4
 o Cash Application (Rakesh / Akhil)
o Manual Receipt
o Creation of AR Receipts
o Manual Receipt Application & un-application
o Apply receipt on diff customer within & across BU
o Cash application against consolidated Invoice
using spreadsheet upload
o On account receipt
o Receipt Reversal
o Receipt Remittance
o Automatic Receipt creation using Lockbox
o Creation of Receipt from Lockbox
o Auto application of transaction to receipt
o Receipt Refund

o AR Processes (Rakesh / Akhil)

o Credit memo application & refund
o Creation of Adjustment Transactions
CONFIDENTIAL RESTRICTED 2400 Meadowbrook Parkway, Duluth, GA 30096 | [Link] 5
 AR Standard Business Scenarios
Customer Creation
•Customer Parent Org
•Customer Account level information
•Customer Site

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 AR Standard Business Scenarios
Customer Creation
• Customer Account/Site level information:

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Contract Creation

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 Project Creation
Project
• Project #:
• Project Name:
• Project level DFF Information:

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 Project Assignment - Staffing

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Project Task Hierarchy – Direct Hire

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Project Task Hierarchy – Staffing/ Payroll

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 Vendor Setup for GPTP and Invoice creation

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 AR Standard Business Scenarios
Review Transaction
• Once user click on show more it shows detailed information (Bill to/Ship to details):

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 Consolidated Invoicing
Business Use Case
• AR Invoices to be generated from Contracts module separately for each Worker
• Some Customers require Consolidated Invoice for all Workers for each Billing Cycle
• System should generate a single Invoice for all such Customers automatically
• Consolidated Invoice should
• Not have any Financial impact
• Be included in AR Aging Custom Reports
• Not be available for Cash Application
• Have linkages to the main AR Invoices to help Cash Application Team apply cash against main Invoices

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 Contra Revenue Generation
Business Use Case
• For VMS Cases Invoicing should be done on Gross Bill Rate
• A Negative Revenue record to be automatically created for the Portal Fee
• Final Invoice to Customer should show Records with
• Gross Bill Rate and
• Contra Revenue for Portal Fee

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 AR Standard Business Scenarios
Credit Memo Creation :
• Credit memo created to credit the customer account :

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 AR Standard Business Scenarios
Credit the transaction:
• User can directly create credit based on AR Transactions:

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 AR Standard Business Scenarios
Credit Adjustment on AR Transactions:
• User can create Adjustment on AR transactions based on receivable Activity.

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 AR Standard Business Scenarios
Receipt Creation:
• Receipt creation based on receipt method.

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 AR Standard Business Scenarios
Receipt Creation using Lockbox

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 AR Standard Business Scenarios
Receipt Applied & Unapplied:
• Receipt can be applied & Unapplied on business requirement.

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 AR Standard Business Scenarios
Customer On Account Receipt :
• Receipt can be created on account of customer.

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 AR Standard Business Scenarios
Receipt Reversal:
• Receipt can be reversed based on business requirement.

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 AR Standard Business Scenarios
Receipt Refund:
• Receipt can be refunded to customer. System will create AP invoice on the customer.

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 AR Standard Business Scenarios
Receipt Remittance:
• Receipt can be remitted either manually/automatically.

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 AR Standard Business Scenarios
Receipt Creation Using Lockbox

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 AR Standard Business Scenarios
Receipt Application:
• Receipt can be applied on AR Transactions (Multiple Transactions -Same customer-Same BU).

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 AR Standard Business Scenarios
Receipt Application:
• Receipt can be applied on AR Transactions (Multiple Transactions -Diff customer-Same BU).

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 AR Standard Business Scenarios
Receipt Application:
• Receipt can be applied on AR Transactions (Multiple Transactions -Diff customer-Diff BU).

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 AR Standard Business Scenarios
Receipt Application:
• Receipt can be applied on AR Transactions (Multiple Transactions -Diff customer-Diff BU).
• Accounting Entry (Including Intercompany lines)

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 AR Standard Business Scenarios
Apply Credit Memo on AR Transactions:
• User can apply Credit memo on AR transactions.

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 AR Standard Business Scenarios
Refund of AR Credit Memo:
• User can refund AR credit memo amount by issuing refund(System will create AP Invoice).

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 Fusion OTL

Oracle Project:
Consume Time
• Billing – Client Billing
• Payment – Vendor
Payment
Oracle OTL:
Time Entry Source:
Process Time
• Employee Entered • OTL Time / Expense
• Manager Entered
Entry
• Integrated • Time Approval
• VMS • Time Reclassification
• Admin Upload • Time Adjustments
Payroll:
Consume Time
• Payroll process for W2
Salaried billable
contractors

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 Fusion OTL
HCM Group:
• HCM Group based on Week Ending and Timecard types.

HCM Group Week Ending

Innova US Elapsed Group Ending Thursday - Billable Thursday
Innova US Elapsed Group Ending Friday - Billable Friday
Innova US Elapsed Group Ending Saturday - Billable Saturday
Innova US Elapsed Group Ending Sunday - Billable Sunday
Innova US Punch Group Ending Thursday - Billable Thursday
Innova US Punch Group Ending Friday - Billable Friday
Innova US Punch Group Ending Saturday - Billable Saturday
Innova US Punch Group Ending Sunday - Billable Sunday
Innova US CA Elapsed Group Friday- Billable Thursday
Innova US CA Elapsed Group Saturday- Billable Friday
Innova US CA Elapsed Group Sunday- Billable Saturday
Innova UA CA Elapsed Group Monday- Billable Sunday
Innova UA CA Punch Group Friday - Billable Thursday
Innova US CA Punch Group Saturday - Billable Friday
Innova US CA Punch Group Sunday - Billable Saturday
Innova US CA Punch Group Monday - Billable Sunday
Innova Canada Elapsed Group Ending Sunday - Billable Sunday
Innova Canada Punch Group Ending Sunday - Billable Sunday

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 Fusion OTL
HCM Timecard Templates:
• Timecards based on time entry - Elapsed or Punch types.

Layout Templates

Innova US Elapsed Layout - Billable

Innova US Punch Layout - Billable

Innova Canada Elapsed Layout - Billable

Innova Canada Punch Layout - Billable

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 Fusion OTL

Punch Timecard Templates:.

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 Fusion OTL

Elapsed Timecard Templates:.

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 Fusion OTL

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 Q&A

This document contains confidential and proprietary information and may not be disclosed to others than those to whom it was originally distributed. It must not be duplicated, published, or used
for any other purpose than originally intended without the prior written permission of Innova Solutions'. Names and logos of actual companies and products mentioned herein may be the
trademarks of their respective owners, and are used for identification purposes only.
 Thank you!

This document contains confidential and proprietary information and may not be disclosed to others than those to whom it was originally distributed. It must not be duplicated, published, or used
for any other purpose than originally intended without the prior written permission of Innova Solutions'. Names and logos of actual companies and products mentioned herein may be the
trademarks of their respective owners, and are used for identification purposes only.