Receiving, Storage and
Distribution; Material Movement
MUHAMAD ALEXANDER HAMID HO BIN RIDZUAN
Receiving, Storage and Distribution
◦ Receiving
◦ Upon arrival of materials, Store Supervisor shall check the supplier DO to ensure the right material and quantity has
been delivered. Inspection shall be recorded in Incoming Check stamp (as below). Items received shall be labelled with
receiving date and stored at designated area.
◦ Ensure ALL RAW MATERIAL and PACKAGING MATERIAL to be checked throughly
◦ Ensure checking the truck’s temperature indicator for temperature sensitive raw material and record the temperature
reading.
INCOMING CHECK
RM Batch No:
Inspection PASS FAIL
Packing Condition
Quantity
Transport Condition
Expiry Date
Temperature
(Where applicable) _______°C
Checked By:
Date:
Status: Accept Reject
Remark:
Receiving, Storage and Distribution
Receiving, Storage and Distribution
Receiving
◦ The Store Supervisor shall check the condition of the delivered goods. Material delivered if damaged, dirty or delivered
in infested vehicles must be put on hold or rejected and labelled.
◦ Incoming items shall be free from pest infestation and without damage on the packaging materials.
◦ Cleanliness of the transport vehicles shall be inspected.
◦ The delivery must not be mixed with other poisonous material in the same delivery vehicle to prevent risk of cross-
contamination.
◦ Inspection shall be recorded in Incoming Inspection stamp. Items received shall be labelled with receiving date and
expiry date and stored at designated area.
◦ HACCP Team Leader shall verify the COA received from supplier (if applicable).
◦ Items that do not meet specifications shall be labelled and segregated to reject area while awaiting to be returned to the
supplier.
◦ Supplier DO shall be signed when goods received in good condition.
◦ Stock record shall be updated.
Receiving, Storage and Distribution
◦ Storage
◦ Storage conditions
◦ All materials/ finished products shall be stored in clean, well-ventilated, dry area and protected from
contamination.
◦ Storage shall be elevated from the floor and away from ceilings and walls to facilitate inspection and avoid pest
build up.
◦ Materials/ finished products are properly stacked onto pallet or arranged onto racks according to load capacity to
prevent physical damage.
◦ Storage shall be segregated and labelled properly for different items.
◦ Stock rotation
◦ Proper stock rotation (FIFO or FEFO) shall be in-place for all items in storage.
◦ Materials shall be arranged properly to permit FIFO or FEFO system. Older materials/ finished products are stored
on top or at the front. Expiry date and receiving date of materials shall be checked before distribution.
◦ Inventories shall be maintained at reasonable and appropriate volumes to avoid excessive aging and pest infestation.
◦ Aging materials shall be monitored and controlled on its usage.
◦ Pest control measures shall be taken in the store areas to prevent pest infestation.
◦ Stock records shall be maintained and updated.
Receiving, Storage and Distribution
◦ Issuance of Raw and Packaging Material
◦ Raw materials and packaging material shall be transferred to buffer room.
◦ Production Supervisor shall be updating the stock records for material issued.
◦ Return of Balance Raw and Packaging Material
◦ Balance materials from production shall be transferred to buffer room to be return to store.
◦ Balance materials shall be properly sealed/ covered before sending back to store.
◦ Storekeeper shall collect the balance materials from buffer room and transferred to designated store area for storage.
◦ Stock records shall be updated for material returned.
◦ Transfer of Finished Product to Store
◦ Finished products produced for the day shall be transferred to store.
◦ Finished products that do not meet the specifications shall be labelled with Rejected sticker and segregated to reject
area. Rejected products shall be handled according to Control of Nonconforming Product procedure, BRD/ P16.
Receiving, Storage and Distribution
◦ Delivery of Finished Product
◦ DO shall be issued for finished product to be delivered.
◦ Store Supervisor shall inspect finished products before delivery and recorded on DO with Outgoing Check Stamp (for
inspection criteria, refer BRD/ P14 QC Inspection and Testing procedure).
OUTGOING CHECK
Product
Batch No:
Inspection PASS FAIL
Transport
Cleanliness
Door Seal
Product
Condition
Quantity
Checked By:
Date:
Status: Approved On hold
Remark:
◦ All in-house transferring equipment shall be maintained in good condition.
◦ DO shall be maintained to facilitate traceability in case of product recall.
◦ Stock record shall be updated.
Material Movement
