FORMAL
INVITATION
and
REPLY TO
INVITATION
What is an invitation and
what is it used for?
• An invitation is a document written or printed or spoken
words, conveying the message by which one is invited
• It is used to invite someone to come, to invite people to join,
to ask someone to attend, and to ask people to take part in
something
There are two kinds of invitation letter;
1. Formal invitation
2. Informal Invitation
Common format of a Formal
Invitation
The first line is the name(s) The second line is the
of the person who request for participaton
invite(s)
The fourth line is the The third line is the name
occasion for invitation of the person(s) invited
The fifth line is the time The sixth line is the place
and date of occasion of occasion
The last line is the request
for reply
DID YOU KNOW?
Formal Invitation In Formal
are written on a Invitations date
cards. The text is and time are
written in written in words
calligraphy stlye not in numbers.
The format of a formal invitation:
1. Put the organization or host’s logo at the top of
the invitation
2. Write the host’s full name
3. Extend the invitation, such as “request your
presence” or “cordially invites you to attend”
4. Provide information about the event, “a
breakfast”, “an award ceremony”,
“reception”
5. State the purpose of the event, “in honor
of…”
6. Provide the date of the event
7. Write the time of the event in full
8. Provide the location of the event and its
street address (venue)
9. Provide special instructions (if any)
10.Include your RSVP (please respond)
information
Mr. and Mrs. Anantyo Name of the hosts
Cordially request the pleasure of your
company
Phrasing of the
On the wedding ceremony of their daughter invitation
The kind of event
Deva With Davy
Date
On Friday,the twelfth of December
Time At seven o’clock in
Venue
Gedung Ngasirah
Jl Jendral Sudirman
Kudus
R.S.V.P dinner with
Julia Request to be served
response
08984417165 at
Rsvp.weddin “Yummy
Spec
[email protected] Food”
Wedding
Invitation
Card
(Formal)
Sample question
• On behalf of your parents draft a formal
invitation to be sent to your friends and
relatives on the occasion of your brother’s
marriage.
SAMPLE ANSWER
FORMAL
INVITATION TO PRESIDE
OVER/ INAUGURATE/
JUDGE EVENTS
SAMPLE QUESTION
You are Neha/ Nakul, the President of the English Literary and
cultural society of Government Model Sr. Sec. School, sector 19
Chandigarh. You have to organize an Inter Zonal Declamation
competition on the topic “Communication skills are very
important in Modern World”. You wish to invite Dr. Shailesh
Gupta, an eminent educationist to preside over the function to
be held on 16 July 2020 at 9.30 am. Prepare a formal invitation
for the same.
Sample answer
(Formal invitation to preside over)
Govt. Model Sr. Sec School
Sector 19
Chandigarh
16 June 2020
Sub:-Invitation to preside over Inter Zonal Declamation Competition
Sir
The English Literary and Cultural Society of our school is organizing an English
Declamation Competition on the topic ‘Communication Skills are very
important in Modern World’ on 16 July 2020 at 9.30 am in the school
auditorium. Kindly consent to preside over in the above said programme.
Yours sincerely
Neha/Nakul
REPLY TO
INVITATION
(formal acceptance/refusal)
Points to remember
1. Acknowledge the invitation
2. Be brief and specific
3. Express thanks in third person
4. Not to be signed at the end
5. When accepting, confirm date and time
6. If declining, give reason, convey your best wishes
7. give date and address at top left hand side
8. Use simple language
9. Word limit - 50
FORMAL ACCEPTANCE
Sample Question
You are Mr. Ajay Gupta of
7, Park Avenue Delhi.
Draft a reply accepting an
invitation to attend a house
warming party hosted
by your colleague.
Formal acceptance
Sample answer
7, Park Avenue
Delhi
16 June 2020
Mrs. And Mr. Ajay Gupta thank Mrs. And Mr. Satish Sharma for
their kind invitation on the house warming party on 27th July 2020
at 11 am, which they are delighted to accept. It is their great
pleasure to attend the ceremony.
FORMAL REFUSAL
Sample Question
You are Mr. Ajay Gupta of
7, Park Avenue, Delhi. Draft a reply
of refusal expressing inability to
attend a house warming party hosted
by your colleague
FORMAL REFUSAL
Sample Answer
7, Park Avenue
Delhi
16th June 2020
Mrs. and Mr. Ajay Gupta thank Mrs. and Mr. Satish Sharma
for their kind invitation on the house warming party on
27th June 2020 at 11 am, but regret their inability to accept
the same due to urgent and unavoidable assignment abroad.
Formal acceptance by the person who was
invited to preside over/inaugurate
You are Dr. Shailesh Gupta, an eminent
educationist. You have been invited to preside
over an Inter Zonal Declamation Competition by
Neha, the president of English Literary club of
Government Model Sr. Sec. School, Sector 19
Chandigarh. Write a letter of acceptance of the
invitation.
Formal acceptance by the person who was invited to
preside over/inaugurate
Sample answer
73, Sector 11 –A
Chandigarh
16 June 2020
Dear Neha
Many thanks for inviting me to preside over the Inter Zonal Declamation
Competition to be held on 27th June 2020 at 9.30 am in your school. I shall be
highly delighted to attend the function and enjoy listening to the views of the
students. It will be kind of you , if you provide me the official transport
Yours truly
Dr. Shailesh Gupta
Formal refusal by the person
who was invited to preside
over/inaugurate
You are Dr. Shailesh Gupta,
an eminent educationist. You have
been invited to preside over an Inter Zonal
Declamation Competition by Neha, the president of
English Literary club of Government Model Sr. Sec.
School, Sector 19 Chandigarh. Write a letter of refusal
of the invitation.
Formal refusal by the person who was invited to
preside over/inaugurate
Sample answer
73, Sector 11 –A
Chandigarh
16 June 2020
Dear Neha
Many thanks for inviting me to preside over the Inter Zonal
Declamation Competition to be held on 27th June 2020 at 9.30 am
in your school, but I am sorry to say that I shall not be able
to attend the same due to a prior appointment.
Yours sincerely/truly
Dr. Shailesh Gupta
INFORMAL
INVITATION
POINTS TO REMEMBER:
1. Follow the ordinary personal letter pattern
2. Meant for relatives, friends and known persons
3. Use first person ‘I’, ‘We’, and second person ‘You’
4. Avoid using ‘he’, ‘she’, and ‘they’
5. Do not write subject and receiver’s address.
6. Write in warm and personalised style with informal tone
7. Avoid writing unnecessary details
8. Begin with ‘Dear’ --------(name)
9. Word limit -50
INFORMAL INVITATION
Sample question
You are Anuj/Anuja Goel of
23, Yojna Vihar Delhi. Write an
invitation to invite your friends
for the party you are giving to
celebrate your selection in
B.Tech in DU
INFORMAL INVITATION
Sample answer
23, Yojna Vihar
Delhi
16 June 2020
Dear Rahul
I have much pleasure in inviting you to post selection party after the
admission in DU. Reach my residence at 7.30 p.m. on 26th June 2020 to join
my family and friends in my moment of joy.
Yours lovingly
Anuj/Anuja
INFORMAL ACCEPTANCE
Sample Question
You are Rahul and has been invited to the
post selection party of your friend Anuj.
Write a reply accepting the invitation you
got.
Informal acceptance
Sample answer
7 C, Yojna Vihar
Delhi
20 June 2020
Dear Anuj
Many thanks for inviting me to attend your post selection party which will be
held on 26th June 2020 at your home. I shall be highly delighted to attend the
same and will enjoy the party with great fun.
Yours lovingly
Rahul
INFORMAL REFUSAL
SAMPLE QUESTION
You are Rahul and has been invited to the post
selection party of your friend Anuj. Write a reply
refusing the invitation you got.
Informal refusal
sample answer
7 C, Yojna Vihar
Delhi
20 June 2020
Dear Anuj
Many thanks for inviting me to attend your post selection party which will be
held on 26th June 2020 at your home but I am sorry to say that I shall not be able
to attend the same as I shall be out of station next week. I shall miss this joyous
occasion, I wish you all the best for the future.
Yours lovingly
Rahul
REPLIES TO INVITATIONS
FORMAL REPLY INFORMAL REPLY
ACCEPTANCE REFUSAL ACCEPTANCE REFUSAL
POINTS TO BE REMEMBERED
1. Formal reply should always be written in third person
2. Informal reply is written in first person
3. Only body must be there in formal reply
4. Informal reply is like an informal invitation in the format
Expressions of inviting and its
responses
Inviting Responding
Accepting an Invitation
-would you like to invite you to dinner? • That would be very nice. Thanks.
-we would like you join us at the coach. • O.K. I am happy to do that
-would you like to join the school art • Sure. I’ve been waiting for the best
performance? moment to join it.
Declining an Invitation
-I’ll be happy if you come to my • Sorry, I have no free time this
house afternoon.
next Sunday • Actually I’d like to come, but I have
something to do next Sunday
EXERCISES TO DO
1. You are Dr. Amit Gupta, an eminent educationist. You have been
invited to preside over an Inter Zonal Declamation competition by
Nalini, the President of English Literary Club of Government Model
Sr. Sec. School, Sector-20, Chandigarh. Write a reply to the
invitation.
2. You are Dhruv/Deepa. Your father Shri Dheeraj Garg of Gurugram
wants you to draft an invitation to be sent to friends and relatives on
the occasion of your elder sister’s marriage. Prepare the invitation
giving necessary details in not more than 50 words.
3. The literacy club of your school is putting up the play ‘Waiting for
Godot’. As secretary of the club, draft an invitation inviting the
famous writer Amish Tripathi to be the guest of honour at the
function. Write the invitation in not more than 50 words. You are
Govind/Gauri.
