WEDDING PLANNER SYSTEM

PRESENTED BY:

• Khandapu. Chaitanya Prabha (21HQ1A4254).

• Avu . Dileep Kumar (21HQ1A4203)

• Mesala . Jyotshna (21HQ1A4232)

• Dola . Shiva Surya Vara prasad (21HQ1A4209)

• Makka . Siva (21HQ1A4228)

• Raghupatruni. Bujji (21HQ1A4246)

 AGENDA

P R E S E N TAT I O N T I T L E
• Budget Planning:
• Venue Selection:
• Vendor Selection:
• Guest List and Invitations:
• Decor and Design:
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• Legalities and Permits:
• Transportation and Accommodations:

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• Rehearsal Coordination:
• Day-of Coordination:
• Post-Wedding Tasks:
 ABSTRACT

P R E S E N TAT I O N T I T L E
The Wedding Planning System is a comprehensive
framework designed to guide couples through the intricate
process of organizing and executing a memorable wedding
celebration. This system begins with an initial consultation
to understand the couple's vision, preferences, and budget. 3
Subsequent stages include meticulous budget planning,

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thoughtful venue and vendor selection, and detailed
coordination of various elements such as attire, decor, and
logistics. The system culminates in day-of coordination to
ensure a seamless execution of the wedding day.
 INTRODUCTION

WEDDING PLANNER SYSTEM

 A wedding planning system is a comprehensive and structured
approach to orchestrating the various elements involved in creating
a memorable wedding experience.
 This system encompasses a series of organized steps and processes
designed to assist couples in planning and executing their dream
wedding.
 It begins with an initial consultation, where the wedding planner
gets to know the couple's vision, preferences, and budget, setting
the foundation for the entire planning process. 4
 It involves collaboration on design and decor, assistance with attire
selection, and addressing legalities and permits.

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 The system also extends to managing logistics such as
transportation and accommodations, planning the rehearsal, and
providing day-of coordination to ensure the smooth execution of the
event.
 The system's success lies in its ability to tailor the planning process
to the unique preferences and requirements of each couple, resulting
in a seamlessly executed and unforgettable wedding celebration.
 SYSTEM REQUIREMENTS
• Frontend:

P R E S E N TAT I O N T I T L E
• HTML

• CSS

• Bootstrap

• Java Script (JS) 5

• Backend:

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• Java

• XAMPP

• Data Base(DB)

• My SQL
 P R E S E N TAT I O N T I T L E 20XX
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ARCHITECTURE:
 BUDGET PLANNING
Budget planning in a wedding planning system involves the

P R E S E N TAT I O N T I T L E
careful allocation of funds to various aspects of the wedding to
ensure that all desired elements are accommodated within a
specified financial framework.
This process includes:
Assessment:
Understanding the overall budget constraints and financial 7
expectations of the couple.
Prioritization:

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Identifying and prioritizing key elements such as venue,
catering, attire, decorations, and entertainment based on the
couple's preferences.
Detailed Cost Estimates:
Obtaining and comparing cost estimates from potential vendors
and venues.
• Allocation:
• Allocating specific amounts to each wedding component while maintaining an overall budget

P R E S E N TAT I O N T I T L E
balance.
• Contingency Planning:
• Setting aside a contingency fund for unexpected expenses that may arise during the planning
process.
• Tracking and Adjusting:
• Monitoring expenses throughout the planning stages and making adjustments as necessary to stay 8
within budget.
• Effective budget planning is crucial for ensuring that the couple's vision is realized without

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exceeding financial limits, providing a roadmap for a beautiful and well-executed wedding
celebration.
 VENUE SELECTION:

P R E S E N TAT I O N T I T L E
• Venue selection in a wedding planning system involves
the process of choosing the location where the wedding
ceremony and/or reception will take place.
• This crucial step includes:
• Understanding Preferences:
• Discussing the couple's vision, style, and preferences
9 fo
the wedding venue.
• Capacity and Accessibility:

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• Assessing the venue's capacity to accommodate the
expected number of guests and ensuring accessibility fo
all attendees.
• Budget Considerations: Aligning the venue choice with
the allocated budget for the overall wedding.
 Site Visits:

P R E S E N TAT I O N T I T L E
 Conducting visits to potential venues to evaluate the space, ambiance, and amenities.

 Contract Negotiation:

 Negotiating terms, pricing, and contract details with the chosen venue.

 Booking Confirmation:
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 Securing the selected venue by completing the necessary paperwork and confirming the reservation.

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 Logistical Planning:

 Considering logistical aspects such as parking, transportation, and any special requirements for the venue.

 Choosing the right venue is a fundamental aspect of wedding planning, as it sets the tone for the entire event
and influences other decisions in the planning process.
V E N D O R S E L E C T I O N :
Vendor selection in a wedding planning system involves
the process of identifying, choosing, and securing

P R E S E N TAT I O N T I T L E
various vendors who will provide essential services for
the wedding.
This includes:
Identifying Needs:
Determining the specific services required, such as
catering, photography, florals, entertainment, and more.
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Research:
Conducting thorough research to identify potential

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vendors who align with the couple's preferences and
budget.
Portfolio Review:
Reviewing portfolios, samples, or previous work of
vendors to assess their style and quality.
Meetings and Consultations:
Meeting with potential vendors to discuss services, pricing, and to gauge compatibility with

P R E S E N TAT I O N T I T L E
the couple.
References and Reviews:
Checking references and reading reviews from previous clients to ensure reliability and professionalism.
Contract Negotiation:
Negotiating contracts, terms, and conditions with selected vendors.
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Booking Confirmation:
Confirming bookings by completing necessary paperwork and securing dates.

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Coordination and Communication:
Maintaining open communication with vendors and coordinating logistics leading up to the wedding day.
Effective vendor selection is crucial for creating a seamless and enjoyable wedding experience, as each vendor
contributes to different aspects of the event.
G U E S T L I S T A N D I N V I TAT I O N S
Managing the guest list and invitations is a key
component of a wedding planning system.

P R E S E N TAT I O N T I T L E
This process involves:
Creating the Guest List:
Collaborating with the couple to compile a
comprehensive list of individuals they wish to invite
Categorizing Guests:
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Organizing the guest list into categories (e.g., family,
friends, colleagues) to facilitate planning.

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Determining Guest Count:
Estimating the number of guests based on venue
capacity and budget constraints.
Designing Invitations:
Collaborating on the design and content of the
invitations to reflect the wedding theme and provide
essential details.
Addressing and Mailing:
Managing the addressing and mailing of invitations, ensuring they reach guests well in
advance.

P R E S E N TAT I O N T I T L E
RSVP Tracking:
Implementing a system to track guest RSVPs and meal preferences.
Seating Arrangements:
Planning and organizing seating arrangements based on RSVP responses.
Guest Communication:
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Facilitating communication with guests, addressing inquiries, and providing additional
information as needed.

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Careful management of the guest list and invitations contributes to the overall success of the
wedding by ensuring that guests are informed, accounted for, and comfortably accommodated
on the big day.
 DECOR AND DESIGN
Timeline creation in a wedding planning system involves

P R E S E N TAT I O N T I T L E
developing a detailed schedule for the entire wedding day.
This process includes:
Pre-Wedding Events:
Planning and scheduling any pre-wedding events, such as a
rehearsal dinner or pre-ceremony activities.
Getting Ready:
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Outlining the timeline for the couple and bridal party to get ready
on the wedding day.

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Ceremony Schedule:
Determining the timing for the ceremony, including any pre-
ceremony rituals.
Reception Schedule:
Planning the schedule for the reception, including the entrance,
speeches, dinner, and dancing.
Vendor Coordination:
Communicating the timeline to all vendors and ensuring they are aware of key

P R E S E N TAT I O N T I T L E
moments throughout the day.
Transitions:
Managing smooth transitions between different parts of the day, such as from the
ceremony to the reception.
Contingency Planning:
Building in buffer time for unexpected delays and having a contingency plan in case
of unforeseen circumstances. 16

Communication with Key Participants:

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Communicating the timeline to key participants, such as the wedding party and
immediate family.
A well-constructed timeline helps ensure that the wedding day runs smoothly,
allowing the couple and their guests to fully enjoy each moment without stress or
confusion.
 LEGALITIES AND PERMITS
Addressing legalities and permits in a wedding planning
system involves ensuring that all necessary legal

P R E S E N TAT I O N T I T L E
requirements are met for the wedding to proceed smoothly.
This includes:
Marriage License:
Assisting the couple in obtaining a marriage license within
the required timeframe and following local regulations.
Venue Permits:
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Checking and securing any permits or approvals needed for
the chosen wedding venue.

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Officiant Requirements:
Verifying the legal requirements for the officiant to
solemnize the marriage.
Documentation:
Ensuring that all required documents, such as identification
and divorce decrees (if applicable), are in order.
Ceremony Restrictions:
Informing the couple about any restrictions or regulations related to the wedding ceremony.

P R E S E N TAT I O N T I T L E
Name Change Process:
Providing guidance on the process for name changes, if the couple intends to change their
names post-wedding.
Vendor Compliance:
Verifying that all vendors comply with local regulations and have necessary permits (e.g.,
catering licenses).
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Insurance:
Recommending or securing event insurance to cover unforeseen circumstances.

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Addressing legalities and permits is essential to ensure that the wedding is not only a beautiful
celebration but also a legally recognized union.
It requires attention to detail and compliance with local laws and regulations
TRANSPORTATION AND ACCOMMODATIONS

Managing transportation and accommodations in a

P R E S E N TAT I O N T I T L E
wedding planning system involves coordinating
logistics for both the couple and their guests.
This includes:
Couple's Transportation:
Arranging transportation for the couple from their
accommodation to the ceremony and reception venues.
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Guest Transportation:
Coordinating transportation for guests, especially if the

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ceremony and reception are at different locations.3.
Accommodations:
Assisting with hotel accommodations for out-of-town
guests, including negotiating group rates if applicable.
Shuttle Services:
Organizing shuttle services to transport guests between
the accommodation and wedding venues.
Airport Transfers:

Arranging transportation to and from the airport for traveling guests.

P R E S E N TAT I O N T I T L E
Parking Coordination:

Providing information about parking options for guests who choose to drive.

Special Considerations:

Addressing any special transportation needs for elderly or differently-abled guests.

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Timeline Communication:

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Communicating transportation details and timelines to ensure smooth coordination on the wedding day.

Effective management of transportation and accommodations enhances the overall guest experience and
ensures that everyone can participate in the celebration without logistical challenges.
 REHEARSAL COORDINATION

Rehearsal coordination in a wedding planning system

P R E S E N TAT I O N T I T L E
involves planning and organizing a rehearsal session before
the actual wedding day.
This includes:
Scheduling:
Setting a date and time for the rehearsal, typically one or
two days before the wedding.
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Venue Booking:
Securing the rehearsal venue, which is often the same as the

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ceremony venue.
Participant Attendance:
Ensuring that key participants, such as the couple, wedding
party, officiant, and immediate family, attend the rehearsal
Order of Events:
Walking through the order of events for the ceremony, including processional, vows, ring exchange, and
recessional.

P R E S E N TAT I O N T I T L E
Coordination with Officiant:
Collaborating with the officiant to ensure a clear understanding of the ceremony flow and any specific
requirements.
Practice Runs:
Conducting practice runs of key moments to familiarize participants with their roles and timing.
Q&A Session: 22

Providing an opportunity for participants to ask questions and clarify any uncertainties

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Distribution of Materials:
Distributing materials such as programs or scripts to participants for reference.
Rehearsal coordination helps ensure that everyone involved in the ceremony is well-prepared and comfortable
with their roles, contributing to a smooth and organized wedding day.
 DAY-OF COORDINATION

Day-of coordination in a wedding planning system

involves overseeing and managing all aspects of the

P R E S E N TAT I O N T I T L E
wedding on the actual day.
This includes:
Vendor Communication:
Confirming arrival times and details with all vendors,
ensuring they are aware of the schedule.
Setup Oversight: 23

Supervising the setup of the ceremony and reception

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venues, including decor, seating arrangements, and
any other design elements
Timeline Execution:
Following the established timeline to ensure that
events progress smoothly, from the ceremony to the
reception.
Problem Resolution:
Addressing any unexpected issues that may arise, such as delays, last-minute changes, or unforeseen challenges.
Communication Hub:

P R E S E N TAT I O N T I T L E
Serving as the point of contact for vendors, the wedding party, and other key participants, ensuring effective
communication throughout the day.
Guest Assistance:
Providing assistance to guests, answering questions, and guiding them through the different phases of the
wedding.
Ceremony Oversight: 24
Directing the ceremony processional and recessional, ensuring that key moments are executed according to plan.

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Reception Management:
Coordinating the reception events, including entrance, speeches, meal service, and entertainment.
Emergency Kit:
Having an emergency kit with essentials like safety pins, tissues, and other useful items to address unexpected
needs.
Day-of coordination ensures that the couple and their families can enjoy the wedding day stress-free, confident
that a professional is managing the details and logistics for a seamless celebration.
 P O S T- W E D D I N G TA S K S
Post-wedding tasks in a wedding planning
system involve activities that take place after the

P R E S E N TAT I O N T I T L E
wedding day to wrap up the event and ensure a
smooth conclusion.
This includes:
Vendor Coordination:
Confirming that all vendors have completed their
services and settling any outstanding payments. 25

Return of Rentals:

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Coordinating the return of rental items such as
decor, furniture, and attire.
Gifts and Cards:
Safely collecting and organizing gifts and cards
received during the wedding.
 Review and Feedback:
 Seeking feedback from the couple and key stakeholders to evaluate the overall experience and identify areas
for improvement.

P R E S E N TAT I O N T I T L E
 Name Change Process:
 Assisting the couple with any paperwork or processes related to changing names, if applicable.
 Finalizing Contracts:
 Ensuring all contracts with vendors are officially closed, and there are no outstanding obligations.
 Preserving Memories:
 Providing guidance on preserving wedding attire, photos, and other mementos. 26
 Thank-You Notes:

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 Assisting the couple in sending thank-you notes to guests, acknowledging their attendance and gifts.
 Legal Documentation:
 Ensuring that all legal documentation, such as the marriage license, is properly filed and completed.
 Post-Event Meeting:
 Conducting a post-wedding meeting with the couple to discuss the event, gather feedback, and offer any additional
assistance.
 Post-wedding tasks are crucial for wrapping up loose ends, allowing the couple to reflect on their special day, and
transitioning smoothly into married life.
class WeddingPlanningSystem:
def _init_(self):
SAMPLE CODE
[Link] = {}

P R E S E N TAT I O N T I T L E
[Link] = {}
[Link] = {}
[Link] = []
def initial_consultation(self, couple_details):
[Link] = couple_details
def set_budget(self, budget_details):
[Link] = budget_details 27
def select_venue(self, venue_details):
[Link] = venue_details

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def hire_vendor(self, vendor_details):
[Link](vendor_details)
def day_of_coordination(self):
# Logic for day-of coordination goes here
pass# Example Usage:wedding_system = WeddingPlanningSystem()couple_info = {'bride': 'Alice', 'groom':
'Bob'}wedding_system.initial_consultation(couple_info)budget_info = {'total_budget': 20000, 'allocated_budgets': {'venue': 8000,
'catering': 5000}}wedding_system.set_budget(budget_info)venue_info = {'name': 'Garden Paradise', 'location': 'City
Center'}wedding_system.select_venue(venue_info)vendor_info = {'type': 'Photographer', 'name': 'Capture Joy
 CONCLUSION
In conclusion, the wedding planning system is a meticulously
crafted framework designed to guide couples through the
multifaceted journey of creating a memorable and
personalized wedding celebration. Beginning with the initial
consultation, the system addresses key elements such as
budget planning, venue and vendor selection, attire
coordination, and logistical details. It emphasizes the
importance of day-of coordination to ensure the seamless 28

execution of the wedding day. This comprehensive approach

aims to alleviate stress for the couple, allowing them to focus
on the joy of their special day. By integrating personalized
touches and efficient planning, the wedding planning system
seeks to create an unforgettable experience that reflects the
unique vision and preferences of the couple. Through careful
attention to detail and thoughtful coordination, the system
endeavors to transform the wedding day into a cherished and
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P R E S E N TAT I O N T I T L E 20XX
THANK YOU