Microsoft
PowerPoint 2016
Presentation - Lesson 9
• Microsoft PowerPoint 2016 is used to create powerful,
exciting presentations that will make people sit up and take
notice; not used for just making speeches
• The new and improved features of PowerPoint 2016 focus
on efficient methods of creating professional presentations
that incorporate audio/visual effects to reinforce your
message through the presentation graphics program.
Uses of PowerPoint
• To access Microsoft PowerPoint 2016 do the following:
• Click the Start Button
• Click All Programs
• Click Microsoft Office, and select Microsoft PowerPoint
from the options
• You may also access PowerPoint by clicking on the
program’s icon from your desktop.
• Open an existing PowerPoint file
Getting Started
• The PowerPoint program
opens in the Backstage
view.
• You may add color or
graphics to enhance your
presentation or choose
from one of the templates
provided by the software.
Start a Presentation
Quick Access
Toolbar:
Located above the File
tab, allows the user to
customize which
actions to create a
shortcut to. Such as
Undo, Repeat & Save
To Open an existing presentation, click the
File tab, and select Open.
You can also access the Save option from this
view, and the PowerPoint Options as well.
Start a Presentation
• Related commands are grouped together among the
ribbon depending on the tasks to be performed – called
Groups
• The individual sections of the ribbon are called TABS.
There are several tabs, just as there were several menus in
earlier versions of PowerPoint.
• The ribbon tabs resemble the older menus, however they
are more in tune with how you work.
The Ribbon
• Parts of the PowerPoint Ribbon are:
• File (Backstage View)
• Home
• Insert
• Design***
• Transitions***
• Animations***
• Slide Show***
• Review
• View
• ***Specific to the PowerPoint software
The Ribbon
The filename appears in the Title Bar
Slides/Outline:
Allows you to
view all of the
slides in your
presentation.
Slide: Displays
the current slide
which you are
editing
Notes: Section for speaker notes that correspond
The Window
to the slide. Allows for minimal number of words
on the slide, or simple graphics, which you can
elaborate on all the while with the security of
***Normal View*** having the notes in front of you. Your audience
will only see the slides, not your notes.
Outline
Pane when in
Outline View:
Allows you to
see an outline
view of all of
the slides in
your
presentation.
The Window
• The Outline Pane allows the user to concentrate on the
content of the slide rather than the design aspect of the
slide.
• Text can be edited in the Outline pane or in the Slide pane
by simply moving your cursor to the item you wish to
edit and typing your additions.
• To change slides in the Slide/Outline Pane, click on the new
slide/section you wish to move to.
Changing Text in the
Slide/Outline Pane
The different PowerPoint Views Include:
• Normal (Default View)
• Outline View
• Slide Sorter
• Notes Page
• Reading View
Views Views and Zoom In/Out
View the presentation in
Slide Sorter View slide sorter view to easily
rearrange slides.
View the notes page to
edit the speaker notes as
Notes Page View they’ll look when you
print them out.
• Speaker notes are a special area in which the speaker can
make comments about the presentation. They are not
visible in the presentation and are viewed and printed
only by the speaker.
• Speaker notes can be created in the Notes Pane in
Normal View or in Notes Page View.
• Entering notes in the Notes Page View allows for one slide
to be visible at a time, and it allows for a much larger
visible area.
Notes Page (continued)
View the presentation as a
slide show that fits within
Reading View
the window.
• Saving the
presentation will
allow for future
use of the
presentation.
• The 1st time you
save a presentation
file the Save As
dialog box will be
used to assign a
storage location
and filename.
Saving a Presentation
• Saving the
presentation will
allow for future use of
the presentation.
• All files in
PowerPoint 2016 are
saved with a .pptx
file extension
Saving a Presentation
• To save changes to a file that has already been named, you can
click the save icon on the Quick Access Toolbar, or under
the File tab.
• To Save an existing presentation with a new name or new
location to create a duplicate, click file and Save As and give
the file an alternate name.
• The following characters may not be used in the filename:
• * Asterisk The filename appears in the Title Bar
• ? Question Mark
• : Colon
Saving a Presentation
• Right click on the
thumbnail slides
brings up a shortcut
menu to choose
options related to an
individual slide (cut,
copy, new slide,
duplicate, delete, etc)
• New slides can be
added using the
shortcut CTRL + M
Slide Info
• Slides Layouts
can be changed
after you create
a slide by using
the Layout
option in the
Slides group
Slide Layouts
