UNIT I

COMPENSATION – INTRODUCTION

Compensation-designing a compensation system- job Vs individual pay- compensation tools- Types of

compensation- Employees satisfaction and Motivation issues in compensation design-the legal environment
and pay system governance
 
 Compensation
Compensation is a tool used by management for a variety of purposes to further the
existence of the company. Compensation may be adjusted according the the
business needs, goals, and available resources.
Compensation may be used to:
•  Recruit and retain qualified employees.
•  Increase or maintain morale/satisfaction.
•  Reward and encourage peak performance.
•  Achieve internal and external equity.

•  Reduce turnover and encourage company loyalty.

•  Modify (through negotiations) practices of unions
• What are the components of a compensation system?
• Compensation will be perceived by employees as fair if based on systematic
components. Various compensation systems have developed to determine the
value of positions. These systems utilize many similar components including
job descriptions, salary ranges/structures, and written procedures.
Components

• Job Descriptions A critical component of both compensation and selection systems, job descriptions define in writing the
responsibilities, requirements, functions, duties, location, environment, conditions, and other aspects of jobs. Descriptions may be
developed for jobs individually or for entire job families.
• Job Analysis The process of analyzing jobs from which job descriptions are developed. Job analysis techniques include the use of
interviews, questionnaires, and observation.
• Job Evaluation A system for comparing jobs for the purpose of determining appropriate compensation levels for individual jobs or job
elements. There are four main techniques: Ranking, Classification, Factor Comparison, and Point Method.
• Pay Structures Useful for standardizing compensation practices. Most pay structures include several grades with each grade containing
a minimum salary/wage and either step increments or grade range. Step increments are common with union positions where the pay for
each job is pre-determined through collective bargaining.
• Salary Surveys Collections of salary and market data. May include average salaries, inflation indicators, cost of living indicators, salary
budget averages.
 Types of Compensation

• Base Pay
• Commissions
• Overtime Pay
• Bonuses, Profit Sharing, Merit Pay
• Stock Options
• Travel/Meal/Housing Allowance
• Benefits including: dental, insurance, medical, vacation, leaves, retirement, taxes...pensation
Plans
• Develop a program outline.
•  Set an objective for the program.
•  Establish target dates for implementation and completion.
•  Determine a budget.

• Designate an individual to oversee designing the compensation program.

•  Determine whether this position will be permanent or temporary.
•  Determine who will oversee the program once it is established.
•  Determine the cost of going outside versus looking inside.
•  Determine the cost of a consultant's review.
•Develop a compensation philosophy.
• Form a compensation committee (presumably consisting of officers or at least including one officer of the company).
• Decide what, if any, differences should exist in pay structures for executives, professional employees, sales employees, and so on (e.g., hourly
versus salaried rates, incentive-based versus noncontingent pay).
• Determine whether the company should set salaries at, above, or below market.
• Decide the extent to which employee benefits should replace or supplement cash compensation.

•Conduct a job analysis of all positions.

• Conduct a general task analysis by major departments. What tasks must be accomplished by whom?
• Get input from senior vice presidents of marketing, finance, sales, administration, production, and other appropriate departments to determine the
organizational structure and primary functions of each.
• Interview department managers and key employees, as necessary, to determine their specific job functions.
• Decide which job classifications should be exempt and which should be nonexempt.
• Develop model job descriptions for exempt and nonexempt positions and distribute the models to incumbents for review and comment; adjust job
descriptions if necessary.
• Develop a final draft of job descriptions.
• Meet with department managers, as necessary, to review job descriptions.
• Finalize and document all job descriptions.
• Evaluate jobs.
•  Rank the jobs within each senior vice presidents and manager's department, and then rank jobs between
and among departments.
•  Verify ranking by comparing it to industry market data concerning the ranking, and adjust if necessary.

•  Prepare a matrix organizational review.

•  On the basis of required tasks and forecasted business plans, develop a matrix of jobs crossing lines and
departments.
•  Compare the matrix with data from both the company structure and the industrywide market.
•  Prepare flow charts of all ranks for each department for ease of interpretation and assessment.
•  Present data and charts to the compensation committee for review and adjustment.
• Determine grades.
•  Establish the number of levels - senior, junior, intermediate, and beginner - for each job family and assign a grade to each level.
•  Determine the number of pay grades, or monetary range of a position at a particular level, within each department.

• Establish grade pricing and salary range.

•  Establish benchmark (key) jobs.
•  Review the market price of benchmark jobs within the industry.
•  Establish a trend line in accordance with company philosophy (i.e., where the company wants to be in relation to salary ranges in the industry).

• Determine an appropriate salary structure.

•  Determine the difference between each salary step.
•  Determine a minimum and a maximum percent spread.
•  Slot the remaining jobs.
•  Review job descriptions.
•  Verify the purpose, necessity, or other reasons for maintaining a position.
•  Meet with the compensation committee for review, adjustments, and approval.
Employees satisfaction and Motivation issues in
compensation design
 The legal environment and pay system governance

• The legal framework exerts substantial influence on the design and administration of
compensation systems. The key federal laws that govern compensation criteria and
procedures are the Fair Labor Standards Act, the Equal Pay Act, and the Internal Revenue
Code.
• In addition to these, each state has its own sets of regulations that complement federal
law. Labor laws may also limit managerial discretion in setting pay levels.
LEGAL ENVIRONMENT

• Legal environment in a country has a dominating position on all decisions of

organization. As all business policies are highly influenced by government, the
organization should have thorough knowledge of these policies because non-
implementation of legal policies results in heavy fines, penalties & punishment &
therefore every organization must follow all these regulations.
Following are some of the government Acts & government policies relating to legal or regulatory environment for business operations:-

• The Sale of Goods Act, 1930.

• Indian Companies Act, 1956.
• Income Tax Act, 1961.
• The Consumer Protection Act, 1986.
• The Weights & Measures Act, 1958.
• Environment Protection Act, 1986.
• Agricultural Policy.
• Industrial Policy.
• Foreign Investment Policy.
• Monetary Policy.
• The Factories Act, 1948.
• The Minimum Wages act, 1948.
 Pay System
• Once you have performed a job evaluation, you can move to the third step,
which we call pay grading. This is the process of setting the pay scale for
specific jobs or types of jobs.
• The first method to pay grade is to develop a variety of pay grade levels
• Then once the levels are developed, each job is assigned a pay grade. When
employees receive raises, their raises stay within the range of their individual
pay grade, until they receive a promotion that may result in a higher pay
grade. The advantage of this type of system is fairness. Everyone performing
the same job is within a given range and there is little room for pay
discrimination to occur.
• Rather than use a pay grade scale, some organizations use a going rate model. In this model,
analysis of the going rate for a particular job at a particular time is considered when creating
the compensation package. This model can work well if market pressures or labor supply-and-
demand pressures greatly impact your particular business.