Business Process: FIXED ASSET MANAGEMENT

“Overview of the Process”

START ORDERING RECEIVING

RECORDING DISBURSEMENT END

1
 Business Process: FIXED ASSET MANAGEMENT
Sub-process: ORDERING

Yes
Engineering Staf

For a new Prepares floor

START plan
store?
Yes

2
Floor
No No
plan is
1
filed
Store Manager

Review of the
Approved?
operations/store
Y/N
manager Yes Ordering Prepares
Process purchase request A

No Filed
Purchase
Purchasing Staf

Request
Purchase Enters purchase Complete/
Request request details to approved?
A the system Purchase order is sent
Purchase Y/N to the supplier
Request Yes Prepares purchase through fax or email
order
2
 Business Process: FIXED ASSET MANAGEMENT
Sub-process: RECEIVING

Purchase Order
Yes
Manager signs
Delivery the documents RECORDING
Receipts
Store/Project Manager

Sales Invoice

Documents
matched?
Y/N

Inspects and Manager returns

START Receives asset No the copies of the Retains the white
verifies the asset
received documents to copy of documents
the supplier

3
 Business Process: FIXED ASSET MANAGEMENT
Sub-process: RECORDING

Reviews the Cash or On

Approv YES account
purchase order, on Create AP
A delivery receipt,
ed?
accoun voucher
sales invoice
Y/N
t
AP STAFF

NO On Cash

Return to
Create
respective
Disbursement/ B
department/s for
Check
further approval

PO
DR
AP Voucher AP
Disbursement Approv
SI YES
ed?
Department
Department head Review
Y/N
AP DEPARTMENT HEAD

Disbursement

A NO
NO

PO
DR
AP AP Voucher
Approv
Department file
B head Review
ed? SI
Y/N
Disbursement YES

4
 Business Process: FIXED ASSET MANAGEMENT
Sub-process: DISBURSEMENT

Receives PO,
Cash basis DR, SI and Verifies the Prepares Checks for Sends to Sends to
Disbursement received Check for payment the the
Cash Accountant

Voucher documents supplier supplier

payment
On
START account
/ Cash Secures the
basis Prepares the Checks for Sends to paper Detaches paper
check payment the attached to from the check
On account voucher supplier the check
Cash Accountant
Supervisor

Verifies the the PO,

DR, SI and accounts
payable voucher
Fixed Asset Accountant

Files the documents and enters

the documents to the lapsing
schedule and to the journal
entry in the system.

5
 Business Process: FIXED ASSET MANAGEMENT
Sub-process: DISPOSAL

Company will not

YES dispose any
equipment
Store personnel

Working
Monitor the
START properly?
performance
Y/N

Prepare an
NO Assessment Form
Project Manager

Forward to Store Review and

Manager Approval

YES
DISPOSAL
Engineering staf

Approved? Sent to the design

Design and

and engineering
Y/N
staf

Prepare Purchase
Request
NO