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Project Communication Procurement Management

The document discusses project communication management and procurement management. It provides details on preparing a communication plan, including defining the audience and their requirements, building a communication schedule, and preparing content. It also lists typical project stakeholders involved in communication. For procurement management, it discusses the roles and activities of procurement like supplier management, supply chain management, and contract administration. Key aspects of procurement include requisition cycles, solicitation cycles, and the types of contracts.

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Daniyal Shahzaib
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97 views10 pages

Project Communication Procurement Management

The document discusses project communication management and procurement management. It provides details on preparing a communication plan, including defining the audience and their requirements, building a communication schedule, and preparing content. It also lists typical project stakeholders involved in communication. For procurement management, it discusses the roles and activities of procurement like supplier management, supply chain management, and contract administration. Key aspects of procurement include requisition cycles, solicitation cycles, and the types of contracts.

Uploaded by

Daniyal Shahzaib
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd

PROJECT COMMUNICATION &

PROCUREMENT MANAGEMENT
Project Communication Management

“In PCM, project manager focuses on


making sure that communications needs of
project’s stakeholders are fulfilled”.
- Which communication would be delivered
to Whom at what time.
- Determine What would be the
communication outputs. (How)
- Make an outline of a communication plan.
(When)
I. Preparing a Communication Plan

• Define your audience.


• Do define yours and their
requirements.
• Build a communication
schedule.
• Find the responsible team
members.
• Define the medium of
communication.
• Prepare the content.
Project’s Typical Stakeholders Involved In
Communication Process

Client
Planning
Admin & Top
& Procurement
Scheduling Management
Finance

Construction
Project
Project Engineers
Manager
Manager

Consultants
Cost Estimating
Control Team Vendors

Contractors
Conference Communication Plan
II. Project Management Office
Files & Records Sectry. PM

Display Discussion Room


Room

PMO Proposed Floor Plan

- You need to have list of Employees


and their Contacts
- PM office acts as a project Hub
- Can be utilized for progress
meetings and reports
- MBWA (Management by walking
around) needs to be adopted
- PM needs to be an Excellent Listener
Project Procurement Management
“Job of procurement is to Get things both
material and equipment to be utilized in a
Project”.
Procurement Activities:
- Supplier Management – Search, Negotiation, Selection
- Supply Chain Management – How to bring material/equipment to work
site?
- Custom Clearance – A document given by customs to a shipper to show
that customs duty has been paid and the goods can be shipped
- Logistic Support – Arrangement of vehicles and drivers etc.
- Warehousing – Storage of material and equipment, temporary
arrangement, tagging and coding, shelving and cataloguing
- PMIS – Invoice related data entry into the system.
Procurement Decision Points

a). Procure all goods/services from a single source.


b). Procure all goods/services from multiple sources.
c). Procure only small portion of goods and services.
d). Procure non of goods and services.
Five Cycles of Procurement
A). Requirement Cycle:
Assessment of project needs and requirements.
B). Requisition Cycle:
Requisition form is sent to procurement.
C). Solicitation Cycle:
Adds, negotiations, tenders and bidding etc.
D). Award Cycle – Signing of a contract
Types:
i). Cost plus percentage fee.
ii). Fixed price.
E). Contract Administration Cycle – Contract violation
monitoring, changing orders, payments and closeout.
Sample Requisition Form

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