SAP- HCM
Functional
Overview
Personnel
Administration
SAP Module's
HC
M
MM
PP
FI
CO
SD
Many of these sub modules are further sub divided into many
components like Time Management which is further divided into Time
Administration, Shift Planning, Incentive Wages and Time Sheet.
SAP Introduction
The name SAP being a German company, is acronym for
System Anwendungen, Product in der
Datenverarbeitung.
This is translated into English as
System Application and Products in Data Processing
Systems
Applications, and Products
in Data Processing
SAP is the highly integrated software that perform common
business functions based on multi-national leading practices.
Takes care of any enterprises however diverse it may be in
operations, spread over the world geographically.
SAP Introduction
SAP is founded in 1972 by five people.
1. Wellenreuther
2. Hopp
3. Hector
4. Plattner
5. Tchira
These employees presented their idea to IBM who in turn
refuse to research & develop their product.
AG Stands for Aktiengesellschaft which means in English
Incorporation
SAP
R/3 meets the needs of a customer from the small companies
to multi-billion dollar companies.
In R/3 we have got three layer Concept
1st Layer
PRESENTATION LAYER
2nd Layer
APPLICATION LAYER
3rd Layer
DATABASE LAYER
Log-on screen
Fields in log-in screen
Client:
It is an independent unit in R/3 system. each client has its own
data and settings (one enterprise).
User:
The user record to be created to logon to the system
(administrator does this).
Password:
it is hidden. you can see only asterisks.
Language:
SAP system is available in several languages, use language
input to select the log-on language.
Sub-modules In HR
Personnel
Management
Personnel
Administration
Recruitment
Personnel
Development
Benefits
Administration
Compensation
Management
Personnel Cost
Planning
Organizational
Management
Time Management
Shift Planning
Administration
Payroll
Travel Planning
Incentive Wage
Time Sheet
Travel Planning
Personnel Administration
Enterprise Structure
Personnel Structure
Payroll Area
Info types
Enterprise Structure
Client
OGC
OEL
Head
Office
Factor
y
OEN
Lahore
Head
Office
ADC
Karach
i .i.e.
Area
Zone
OCL
Company Code
Personnel Area
Personnel Subarea
Enterprise Structure
Client
Client is an independent legal and organizational unit of the
system.
Company Code
Company Code is an independent company with its own
accounting unit, that is, a company that draws up its own
balance sheet.
Personnel Area
Personnel Area represents a subdivision of the company
code.
Personnel Subarea
Personnel Subareas are subdivisions of Personnel
Areas.
SAP HCM Info types
Infotypes are logical groupings of
data fields. i .e
Org.
Assignment
(DOJ. i. e)
Info type
(0)
Person
Info
type (1)
Basic Pay Info
type (8)
etc.
Birth
certificate
Personal
Data Info
type (2)
Address
Info type
(6)
Planned Working
Time Info type
(7)
Info types - Functions
CREATE:
Create an info type
record
CHANGE:
Correct or change
data for an info
type record
DISPLAY:
Display a single
info type record
OVERVIEW:
Display all
records for an
info type
COPY:
Copy data from
an existing info
type record
DELETE:
Delete an info
type record
DELIMIT:
Delimit an info
type record
LOCK / UNLOCK:
Activate /
deactivate an
info type record
Info types - Subtypes
Personnel Administration
Hiring
Maintaining Master Data
Maintaining Info types
Orientation of Features and Configuration
Creation of Info groups
Configuration of Personnel Actions
Maintaining Info type Menus
Defaulting the User Parameters
Maintain Number Ranges for Personnel Actions
Integration of Personnel Administration with Organizational Management
Overview of scenarios with respect to different
Exercises on hiring, personnel displays and maintenance
Employee Groupings
Configuration of Holiday Calendar
Configuration of Work Schedules and Daily Work Schedules
Configuration of Period Work Schedule and Work Schedule Rule
Generating Work Schedules Manually and Batch Folder
Configuration of different Absent Types and Absence Quotas
Configuration of Attendances
Base Entitlement Rules for Quotas
Generation Rules for Quotas
Personnel Administration
Hire employees with or without integration to Recruitment and Organizational
Management Component
Central repository for employee master data which can be accessed by all
other
sub-modules of HR
Other employee actions like transfer, promotion, confirmation, leaving etc.
Automatic creation of employee actions using dynamic actions
Integration with all other sub-modules of HR
Employee self service to view / modify certain employee master data.
Personnel Development
Development planning for individual position / employee as well as
for a
department
Qualifications catalog repository to store skill sets required and
existing in
the organization.
Career planning of an employee considering criteria like
qualifications,
preferences of employee, potentials, designations and even dislikes
Design predefined career paths which can also be used in individuals
career plan
Profile matching with requirement
Integration with training sub-module
Recruitment
Web application for employment opportunities with application status check
Employee self-service on employment opportunities with application status check for
internal applicants
Create and process vacancies with / without integration to organizational
management
Central repository for applicant master data
Hold proposed pay-scale information for applicants
Sequential follow up of applicant activities / automatic creation of applicant activities
Bulk processing of applicant master data depending on applicant status
SAP Business Workflow for recruitment processes
Transfer applicant master data of selected applicants to employee master data
in HR- PA administration as employee master data.
Applicant correspondence by mail or letters
Check for previous applicant
Integration with HR-PA administration for internal applicants
RECRUITMENT
Workforce requirements, Vacancy identification, assigns Position to
Vacancy
Create channel of recruitment, give advertisement for the vacancy and
Obtain applications and its administration.
Support for selection for procedure involving on-listing, Interview
Results offer or contract and acceptance of contract.
Maintain the applicant Actions, Activity, Application status etc.
Transfer of applicant data to master data on hiring .
BENEFITS :
Benefit Plans, Areas
Beneficiaries
Benefit Providers
Benefit Parameters
Benefit Integration with Payroll
Related Features
Training and Event Management
Organizational Management
Model the functional and reporting structure of an enterprise in
organizational management.
Organizational Plan and Manpower plan with various Plan versions and
statuses.
Creation of vacancies in integration with PA - Recruitment module
Graphical representation of Organizational structure
Organizational reassignment of an employee.
Integration with PA Personnel Administration, Personnel
development, Cost planning .
Time Management
Recording and maintaining of time data for an employee
Interface with selected external time recording systems as well as flat file
transfer, or
manual time recording directly in system
Processing attendance and absence data
Shift Planning for organizational units considering employee preferences
Calculation of incentive wages depending on time data entered for i. e work
wages and time wages
Travel Management
Travel Planning
Trip Data
Approval of Trips
Accounting business trips
Reporting results of trip cost accounting
Payroll
Payroll Process
Payroll Data
Company Grouping
Payroll Area
o Processing Payroll Run
Payroll log
Retroactive Accounting
Remuneration Statement
Bank Transfer
Posting to FI
Payroll
Configuration of Payroll Area, Payroll Sub-area and Control Record
Generation of Payroll Periods
Absence Valuation
Time wage type Valuation
Pay Scale Structure Configuration
Wage type Configurations
Allowance grouping
Payroll Status
Payroll Process Overview
Deductions
Info type Maintenance
Tax Calculation and Verification
Overview on Payroll Postings to FI
Overview of Processing Classes, Cumulating and Evaluation
Classes.
Payroll Schema
Retro-Payroll
Overview of all Group payrolls.
HR Structure
Active
Employees
Structure
Organizational
structure
Personnal
Structure
Payscale
Structure
Wagetype
Structure
Externa
l
Retiree
Daily Work Scheduled
End of
core time
Start of
core time
To
le
Start of
working time
8
ra
nc
e
7 6 5
2
3
4
ce
Start of
core time
12
To
l er
an
11
10
9
End of
core time
End of
working time
Thanks for your attention
