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Total Payroll Process Overview

The document describes the payroll process at colleges. It involves inputting payroll information, running test payrolls, scheduling actual payrolls, and handling any issues that arise. On payroll days, the system is checked and colleges are reminded to process payroll if needed. The consolidated system then prints advices and checks, schedules reporting, balances totals, signs and prepares the checks and advices for distribution to colleges, addressing any problems that occur.

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miftah baiti fitrani
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62 views19 pages

Total Payroll Process Overview

The document describes the payroll process at colleges. It involves inputting payroll information, running test payrolls, scheduling actual payrolls, and handling any issues that arise. On payroll days, the system is checked and colleges are reminded to process payroll if needed. The consolidated system then prints advices and checks, schedules reporting, balances totals, signs and prepares the checks and advices for distribution to colleges, addressing any problems that occur.

Uploaded by

miftah baiti fitrani
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd

The Total Payroll Process

What Happens at Colleges for


Payroll

Input Job Information for Automatic


Payments
Input Time Transactions
Input Adjustment Transactions
Input Leave Transactions

Run Test Payrolls


Schedule Payrolls

On Payroll Cutoff Days


Swing Shift Operators Check Payroll
Scheduling at 3:00 PM
If not Scheduled, PPMS Consultants
Call and Remind Colleges

If Problems Occur
PPMS Analyst is Called at Any Time Day or
Night

They Determine Cause of Problem


If at Night, They Correct and Continue
Payroll Processing
If Problems are not Corrected,
Consolidated Payroll Cannot Run

What Happens at the CIS


Print Advices
Print Checks

Printing Advices and Checks


All Colleges Except
Clark College
Use all 12 Printers
Colleges Start Printing
at 10:00 AM
Majority Print After
5:00 PM

What Happens at the CIS


Print Advices
Print Checks
Schedule Consolidated Reporting

Schedule Consolidated
Reporting

CIS Operations Schedules Central Payroll


Processing, PG901S
Creates System Wide Tapes
Creates System Wide Reports
Sends the Electronic Funds Transfer (Direct
Deposits and Vendor Payments)

What Happens at the CIS


Print Advices
Print Checks
Schedule Consolidated Reporting
Balance Consolidated Payroll

Balancing the Consolidated


Payroll

Designated CIS
Personnel
Assures Total Payroll
Balances on all
Reports
Checks out Signature
Plate
Observes Check
Signing

What Happens at the CIS

Print Advices
Print Checks
Schedule Consolidated Reporting
Balance Consolidated Payroll

Advices Burst and Trimmed

Advices Burst and Trimmed


Sent Through Forms
Imprinter
Bursts Apart
Trims off Tractor Feed
Edges
Collates

Please Note the front of


the Forms Imprinter

What Happens at the CIS

Print Advices
Print Checks
Schedule Consolidated Reporting
Balance Consolidated Payroll
Advices Burst and Trimmed

Checks Signed, Burst and Trimmed

Checks Signed, Burst and


Trimmed

Sent Through Forms


Imprinter
Signs
Bursts Apart
Trims off Tractor Feed
Edges
Collates

Please Note the


Signature Plate
Section on Front of
Forms Imprinter

If Problems Occur While


Balancing Payroll

Research Problem
Contact College
Understand/Correct Problem
Rerun Reports, If Needed
Cant Sign Any Checks Until Resolved

Advices and Checks Sent To


Colleges

Voided Checks are


Pulled and Sent to
SBCTC
Bundled and
Packaged by College
Sent to Colleges
through Courier

If Advices and Checks not


Received by College

Trace Through Courier


PPMS Consultants Call Other Colleges to
Find
If not Found, Reprint with new Numbers
Reprint Reports Reflecting new Numbers

Other Duties of the Balancing


Team
Clark College Called to
OK Check Signing
EFT File Confirmed with
US Bank
New Automated Phone
Confirmation

Final Notes
Process is Repeated 4 times per Month
2 Additional Times in July for 2 Special
Payrolls
Takes about 6 Hours for Balancing, If All
Goes Well

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