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in
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 PREFACE

For every Railway Employee, the knowledge regarding

Railway Establishment matters is must. In this regard, a need is felt

by the Railway Administration to provide a collection of information

in a single document for them. In such an attempt, we take

immense pleasure in releasing this “Handbook on Benefits to

Railway Employees” (e-Book) to give a basic idea on the above

subject and other related valuable information.

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 INDEX
Benefits at a Glance for Serving Employees
Page
Sl.No Subject
No.
1 Allowances 1

2 Composite Transfer Grant (CTG) 24

3 Leave Encashment 25

4 Honorarium on various occasions 26

5 AILTC (All India Leave Travel Concession) 33

6 Increment / Pay Fixation 34

7 Pass Rules 39
Quarters allotments and their extension on
8 47
various occasions
9 Provident Fund 53

10 National Pension System 57

11 Employee's Charter 60

12 Unique Medical Identity Card (UMID) 62

13 Railway Employee Self Service (RESS) 75

14 Human Resource Management System (HRMS) 79

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 Allowances
1.1 Travelling Allowance: -
Travelling allowance is admissible as per the prescribed rates to a
Railway Employee for any day on which he proceeds on tour beyond a
radius of 8 Kms from his headquarters or returns to his headquarters
from a similar distance.
The travelling allowance will be granted for each complete day of
absence from the headquarters, reckoned from midnight to midnight in
the following proportion.

If absence from headquarter does

30 % of the Travelling allowance.
not exceed 6 continuous hours.
If absence from headquarters does
70 % of the Travelling allowance.
not exceed 12 continuous hours.
If absence from headquarters
100 % of the Travelling allowance.
exceed 12 continuous hours.

Rates:
 Pay Level 1 to 5 : ₹ 500/-
 Pay Level 6 to 8 : ₹ 800/-
 Pay Level 9 to 11 : ₹ 900/-
 Pay Level12 & 13 : ₹ 1000/-
 Pay Level14 and above: ₹ 1200/-

These Daily Allowance rates will go up by 25% every time the DA

goes up by 50%.
RBE No. 84/2017

Entitlement for Journey on Tour or Training: -

(A) Journey by Air within the Country: -

(i) Officers in PML-16 & above, while in tour, may be entitled
for Air travel in 'J' / Business Class
(ii) All other Officers otherwise authorized to travel by Air may
be entitled to travel by economy class.

(B) Journey by Air (International): -

(i) PML 14 and above: Business / Club Class
(ii) Others : Economy Class

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(C) Journey by Sea or River Steamer: -
(1) for places other than A&N Group of islands and lakshadweep
Group of Island: -
(i) PML 9 & above: Highest Class
(ii) PML 6 to 8 : Lower Class if there be two classes only on
the steamer
(iii) PML 4 & 5: If two classes only, the lower class, if three
classes, the middle or second class, if there be four
classes, the third Class
(iv) PML 1 to 3: Lowest Class

(2) for travel between the mainland and the A&N Group of
islands and Lakshadweep Group of Island by ships
operated by the shipping Corporation of India Limited: -
(i) PML 9 & above : Deluxe Class
(ii) PML 6 to 8 : First / 'A' Cabin Class
(iii) PML 4 & 5 : Second / 'B' Cabin Class
(iv) PML 1 to 3 : Bunk Class

(D) Mileage Allowance for Journey by Road: -

(i) PML 14 & above: Actual fare by any type of publicbus
including AC bus orAt prescribed rates of AC taxi when the journey
is actually performed by AC Taxi orAt prescribed rates for auto
rickshaw for journeys by auto- rickshaw, own car, scooter, motor
cycle, moped etc.,
(ii) PML 6 to 13: Same as above, except that journey by AC taxi
will not be permissible
(iii) PML 4 & 5: Actual fare by any type of public bus other than
AC bus. or At prescribed rates for auto rickshaw for journeys by
auto-rishaw, own car,scooter, motor cycle, moped etc.,
(iv) PML 1 to 3: Actual fare by ordinary public bus only or At
prescribed rates for auto rickshaw for journeys by auto -rickshaw,
own car, scooter, motor cycle, moped etc.,
Rates: -

At places where no specific rates have been prescribed either by

the Directorate of Transport of the concerned state or of the
neighbouring states (theses rates will further rise by 25% whenever DA
increases by 50%)
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  For journey performed in own car / taxi ₹ 24/- per km,
 For journey performed by auto-rickshaw, own scooter, etc., ₹
12/- per km.
(E) Journey by Rail: -
 Free passes, as admissible under Rules, may be issued to
Railway Servant.

TA Entitlements on Transfer: -

(i) Journey by Air: -

Officers in PML 15 & above: 'J'/Business Class
Officers in PML 14: with approval of CA.
(ii) Journey by Rail: -
Free passes, as admissible under Rules, may be issued to
Railway Servant.
(iii) Journeys by Road: -
Not entitled to travel by road, between stations connected by
Rail. Otherwise permissible with family. 2(D)

Composite Transfer and Packing Grant (CTG): -

(i) more than 20 kms 80% of Basic Pay
(ii) less than 20 kms 1/3 of CTG subject to change of
residence involved.
(iii) Husband & Wife take place within 6 months, but after
60 days of the transfer of the spouse, 50% of CTG
for later transfer otherwise no CTG

Transportation of personnel effects: -

(i) PML 6 & above: ₹ 50/- per Km
(ii) PML 5 : ₹ 25/- per Km
(iii) PML 4 & below: ₹ 15/- per Km

These rates further rise by 25% whenever DA increase 50%. The

claim for reimbursement shall be admissible subject to the production of
actual receipts / vouchers by the railway servants.
RBE No. 103/2017

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1.2 Training Allowance: -
The faculty members who are drawn on deputation from the field
for the various training centers recognized by the Railway Board and
whose duty is to impart training to the trainees may be granted
Training Allowance as under.
 24% of Basic Pay to Faculty Members in National / Central
Training Academies and Institutes for Group 'A' Officers.
 12% of Basic Pay to Faculty Members in other Training
Establishments.

RBE No. 145/2017

1.3 Dearness Allowance: -

DA is granted to Railway employees to offset inflation and rising

cost of living and inflation. Basis for DA calculation is All India consumer
price index. The rate of DAadmissible to Railway employees shall be
enhanced from the existing rate on the first of January and on the first of
July every year if it is due as per the calculation.

01.01.2016 : Nil, 01.07.2016 : 2%,

01.01.2017 : 4%, 01.07.2017 : 5%,
01.01.2018 : 7%, 01.07.2018 : 9%
01.01.2019 : 12% 01.07.2019 : 17%
01.01.2020 : 21% 01.07.2020 : 24%
01.01.2021 : 28% 01.07.2021 : 31%
01.01.2022 : 34% 01.07.2022 : 38 %

1.4 House Rent Allowance (HRA): -

The House Rent Allowance is admissible to those Railway
Servants who have not been allowed Railway accommodation.
Sl.No Classification of Cities Present rate of HRA
1 ‘X’ Class 27 %
2 ‘Y’ Class 18 %
3 ‘Z’ Class 9%

 The rates of HRA will not be less than ₹ 5400/-, ₹ 3600/- and ₹
1800/- at X, Y, Z class cites respectively.

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  The rates of HRA will be revised to 27%, 18% & 9% for X, Y, Z
class cities respectively when DA crosses 25% and further revised
to 30%, 20% and 10% when DA cross 50%.
 As on date HRA has been revised as 27%, 18% & 9% for X, Y, Z
class cities respectively on DA cross 25%.

RBE No. 71/2017

1.5 Night Duty Allowance (NDA): -

The hourly rate of NDA shall be equal to (Basic Pay + Dearness

Allowance / 200) which would be admissible to eligible categories of
non-gazetted Railway servants classified under chapter XIV of the
Railway Act, 1989.
Night Duty Allowance shall be eligible only for Non-Gazetted
Employees up to PML 7 (Employees in PML8 under MACP also
eligible).
The Railway Servant (Hours of Work and Period of Rest) Rules,
2005 for work put in during the period from 22:00 hours to 06:00 hours
are treated as Night Duty.
Weightage of 10 minutes for every hour of duty performed
between the hours of 22:00 and 06:00 would be continued.
On implementation of 7th CPC, the Ceiling of Basic Pay is limited to
₹ 43,600/- w.e.f. 04.07.2022.

Calculation:-
 NDA = (Basic Pay + DA)/200 x Night Hours / 6

RBE No. 36/2018 & RBE.No.85/2022

1.6 National Holiday Allowance: -

The non-gazetted staff booked on duty on National Holiday may be
granted this allowance on the following condition:
The cash compensation is payable even when an employee is on
Rest. It is not necessary that this rest should be abrogated to be eligible
for the cash compensation.
The shift duty staff who work round the clock and might have
performed part duty on the holiday in question can be paid the National
Holiday Allowance at the full prescribed rates.
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Rates:
₹ 384/- per day to PML 1 to 2;
₹ 477/- per day to PML 3 to 5
₹ 630/- per day to PML 6 to 8
The rates of this allowance will further increase by 25% each time
DA rises by 50%.The revised rates of allowance shall be admissible
w.e.f. 1st July 2017.

RBE No. 108/2017

1.7 Special Train Controllers Allowance: -
The Section Controllers and Chief Controllers are entitled for the
special Train Controllers Allowances at ₹ 5000/- pm. This allowance is
admissible w.e.f:01.07.2017.
The allowance will increase by 25 percent each time DA rises by
50 percent.

RBE No. 86/2017

1.8 Transport Allowance (TPTA): -

Transport allowance is admissible to Railway Servants at the

following rates:-

Rate of Transport Allowance per month

Employees
drawing pay in Employees posted in
Employees posted at
the Cities as per
PML all other places
Annexure
PML 9 & above ₹ 7,200/- + DA thereon ₹ 3,600/- + DA thereon
PML 3 to 8 ₹ 3,600/- + DA thereon ₹ 1,800/- + DA thereon
PML 1 & 2 ₹ 1,350/- + DA thereon ₹ 900/- + DA thereon
PML 1 & 2 those
drawing pay more ₹ 3,600/- + DA thereon ₹ 1,800/- + DA thereon
than ₹ 24,200/- *
* RBE No. 96/2017

The allowance shall not be admissible to those employees who

have been provided with the facility of Government transport.
Railway employees who are drawing pay of Rs.24200/- and above
in Pay Level 1 & 2 of the Pay Matrix, shall be eligible for grant of
Transport Allowance at Rs.3600/- + DA thereon.

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Physically disabled employees:
In respect of the categories viz., Visually impaired, orthopedically
handicapped, Deaf and dumb/Hearing impaired, Spinal deformity, shall
continue to be paid Transportation allowance at double the normal
rates, subject to fulfilment of the stipulated conditions, which shall, in no
case, be less than ₹ 2,250/- pm plus applicable rates of Dearness
Allowance.
Officers drawing pay in PML 14 & above, who are entitled to the
use of official car shall be given the option to avail the official car facility
or to draw Transport Allowance at the rates of ₹ 15,750/- pm plus DA
thereon. If he opted, he/she will not be allowed to change his/her option
during the remaining period of his/her current assignment.
Admissibility of Transport Allowance during the circumstances: -

a) During Leave: Not be admissible for the calendar month(s)

wholly covered by leave.
b) During Deputation Abroad:Notadmissible.
c) During tour: If an employee is absent from the HQ/Place of
posting for full Calendar month(s) due to tour, he/she will not be
entitled to Transport Allowance during that/those calendar
month/months. However, if the absence does not cover any
calendar month(s) in full. Transport Allowance will be admissible
for full month.
d) During training treated as duty: The allowance may be granted
during such training, if no Transport Facility/Travelling Allowance/
Daily Allowance is provided for attending the training institute.
During official tour in the training course, the allowance will not be
admissible when the period of the tour covers the whole calendar
month. Also, during training abroad, no Transport Allowance will
be admissible when the period of such training covers the whole
calendar month.
e) During inspection/survey duty by Members of Special parties
within the city but exceeding 8 kms from the HQs OR during
continuous field duty either in or outside the Headquarters:
Transport Allowance is given to compensate for the expenditure
incurred for commuting for both to and fro between the place of
duty and residence. In case when one gets Road Mileage/Daily
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 allowance or free transportation for field/inspections/survey duty
or tour for a period covering the whole calendar month, he/she
will not be entitled to Transport Allowance during that calendar
month.
f) To vacation staff: Vacation staff is entitled to Transport
Allowance provide no free transport facility is given to such staff.
However, the allowance shall not be admissible when such
vacation spell, including all kinds of leave, cover the whole
calendar month(s).
g) During Suspension: As a Government employee under
suspension is not required to attend office, he/she is not entitled
to Transport Allowance during the suspension where suspension
covers full calendar Month(s). This position will hold good even if
the suspension period is finally treated as duty. Where
suspension period covers a calendar month partially, Transport
Allowance payable for that month shall be reduced
proportionately.
RBE No. 80/2017

1.9 Overtime Allowance (OTA): -

Overtime allowance is an allowance paid to Railway Servants for

actual tome worked in excess of the hours of employment beyond the
rostered hours.
The supervisory or confidential staff are not entitled for overtime
allowance.
(a) Under Factories Act, 1948: -

Revised Rates of Pay, DA, HRA, Transport Allowance, Cash

equivalent of the advantage accruing through the concessional sale to
workers of food grains and other articles as the workers, for the time
being may be entitled to (excluding wages for overtime work or bonus)

(b)Under HOER: - All items except HRA

(c) Under Departmental OTA: -

(i) in Loco Sheds and C&W Depot: All items except HRA
(ii) Other Employees: - Revised rates of pay and DA

RBE No. 175/2017

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1.10 Special Running Staff Allowance (Additional
Allowance): -
The additional allowance to under mentioned running categories
will be payable as per rates given below:
Categories Rate
Loco Pilot Mail / Express Rs.2,250/- per month
Loco Pilot Passenger /Motorman Rs.1,125/- per month
Train Manager Mail / Express Rs. 1,125/- per month
Loco Pilot Goods Rs.750/- per month
Sr. Train Manager (Passenger) Rs.750/- per month
This allowance is also admissible to LP (Mail) and LP (Passenger)
drafted to perform the duties to Power Controller / Crew Controllers.
Dearness Allowance will be payable on this allowance. However, it
will not count for pensionary benefits. These allowances w.e.f.
01.07.2017.

RBE No. 85/2017

1.11 Coal Pilot Allowance: -

Coal Pilot Allowance is admissible to Shuntman and other staff of

Transportation Department who accompany the Coal Pilot in the
collieries for shunting duties at the following rates.
Trips Rates in Rs.
For the first trip Rs.102/-
For every subsequent Rs.34/-
Trip

RBE No. 92/2017

1.12 Fixed Conveyance Allowance: -

A competent authority may grant on such conditions as it thinks fit
to impose, a monthly conveyance allowance to any railway servant who
is required to travel extensively at or within a short distance from his
headquarters under conditions which do not render him eligible for daily
allowance.
Except as otherwise provided in the rules in chapter 16 of IREM
Vol.II or directed by the sanctioning authority, a conveyance allowance
may be drawn all the year round, shall not be forfeited during absence
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from headquarters, and may be drawn in addition to any other travelling
allowance admissible under the rules in chapter 16 of IREM Vol.II,
provided that a railway servant, who is in receipt of a conveyance
allowance specifically granted for the upkeep of a motor car or motor
cycle, shall not draw mileage or daily allowance for journey by a motor
car or motor cycle except on such conditions as the sanctioning authority
may prescribe.
A conveyance allowance may be drawn during leave or temporary
transfer, or holidays prefixed or suffixed to leave or joining time.
Motor Car/Motor Cycle/Scooter/Allowance.--A railway servant
who maintains a private motor car or a motor cycle/scooter and uses it in
the performance of his official duties, may, at the discretion of the
General Manager of an Indian Railway, be granted a motor car or a
motor cycle/scooter allowance at the scale shown below provided that
the General Manager is satisfied that it is necessary in the interest of the
railway administration for him to travel by motor car or motor
cycle/scooter frequently on duty:--
IREM Vol. II Chapter 16 Rule 1606 (4)

Avg. Monthly Travel Own Motor Car Other Modes

201 - 300 km ₹ 1,680/- ₹ 556/-
301 - 450 km ₹ 2,520/- ₹ 720/-
451 - 600 km ₹ 2,980/- ₹ 960/-
601 - 800 km ₹ 3,646/- ₹ 1,126/-
800 km more ₹ 4,500/- ₹ 1,276/-

 Rates shall automatically increase 25% where ever DA increases 50%

 The revised rates of allowance shall be admissible w.e.f. 1st July 2017.

RBE No. 89/2017

1.13 Risk and Hardship Allowance for Track Maintainers: -

Track Maintainers (other than Construction organization) are
entitled for Risk and Hardship allowances as per mentioned rates. The
employee working in construction organisations are not eligible to claim
the R&H Allowance.
₹ 2700/- pm for PML 8 and below
₹ 3400/- pm for PML 9 and above
RBE No. 87/2017 dated 10.08.2017& Rly. Bd.’s letter dated 25.10.2018

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 1.14 Special LC Gate Allowance to Track Maintainers: -
Special Level Crossing (LC) Gate Allowance to Track Maintainers
deployed for manning any of the Engineering Gates, to be paid as per
cell R3H3 of the Risk and Hardship Matrix.
 ₹ 1000/- pm for PML 8 and below
 ₹ 1200/- pm for PML 9 and above
The rates of this allowance will further increase by 25 percent each
time DA rises by 50 percent.
RBE No. 110/2017

1.15 Tenure Allowance to Officers posted in Railway

Board and RDSO: -

Railway Board Office: -

 The Officers of Organized Group ‘A' Railway Services as well as the
Officers of non-Railway Organized Group 'A‘ Services posted in the
Railway Board's Office as Deputy Directors/Joint Directors/Directors
will be subjected to a prescribed tenure. on the expiry of which they
will be reverted to field posts in Zonal Railways/Production
Units/Construction Organizations etc.
 Officers belonging to Organized Group ‘A’ Railway Services posted
in Railway Board's office as Deputy Directors/Joint
Directors/Directors will be paid Railway Board Tenure Allowance at
the rate of 10% of their basic pay subject to a ceiling of ₹ 9000/- pm.
 The allowance will not be paid beyond the normal tenure of 3 years
for Deputy Directors, 4 years for Joint Directors and 5 years for
Directors.
 No allowance will be admissible to the officers of the Railway
Services posted as Executive Directors and above in the Railway
Board’s office.
 This allowance shall not be admissible to those Deputy
Directors/Joint Directors/Directors who are given extension or re-
employment after superannuation.
 In cases where the tenure posting is to a post with a lower Level of
pay, the pay of the Officer going to such a post will be filled in the
tenure post as per extant rules.
RBE No. 182/2017

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Research and Design Standard Organisation (RDSO): -

 The Officers of Organized Group ‘A' Railway Service posted in the

RDSO as Deputy Directors, Joint Directors and Directors will be
subjected to a prescribed tenure, on the expiry of which they will be
reverted to field posts in Zonal Railways/Production Units and
Construction Originations.
 Officers belonging to Organized Group ‘A’ Railway Services posted
in RDSO as Deputy Directors/Joint Directors/Directors will be paid
Tenure Allowance at the rate of 10% of their basic pay subject to a
ceiling of ₹ 9000/-p.m.
 The allowance will not be paid beyond the normal tenure of three
years for Deputy Directors, four years for Joint Directors and five
year; of Directors.
 No Tenure Allowance will be admissible to the officers of the
Services posted as Executive Directors and above in RDSO.
 This allowance shall not be admissible to those Deputy
Directors/Joint Directors/Directors who are given extension or re-
employment after superannuation.
 In cases where the tenure posting is a post with a lower Level of pay,
the pay of the Officer going to such a post will be filled in the tenure
post as per extant rules.
RBE No. 181/2017

1.16 Breakdown Allowance

 Non-gazetted Railway servants employed in Running sheds and

Carriage and Wagon Depots who are earmarked for attending to
breakdown duties and Relief Train Electrical staff, including
Supervisory staff, holding posts upto Level 6 (₹ 4,200/- GP) and
above in the Pay Matrix (except the Supervisors in charge of
Carriage & Wagon Depots, Loco Running Shed or the Electrical
Relief Train), shall be allowed.
 (i) (a) This allowance will be treated as a compensatory allowance for
all purposes.
 (b) The payment of this allowance would be subject to a review by
the Controlling officer to ensure proper performance of breakdown
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 duty. The allowance will not be admissible to the Railway servants
who have failed to turn out for the breakdown duties within the
stipulated time.
 (ii) Priority in allotment of quarters, particularly for quarters near the
Running sheds or Carriage & Wagon depots, as the case may be.
 (iii) Supply of free food, departmentally or otherwise, during the
period they are engaged in breakdown duties;
 NOTE:- Where it is not possible to make arrangements for supply of
free food, in exceptional circumstances, cash in lieu thereof may be
paid to the non-gazetted staff including Track Maintainers and
Trolleymen engaged in Breakdown duties, at the rates fixed by the
General Manager in consultation with PFA.
 (iv) Payment for overtime work in accordance with the normal rules,
time taken in traveling to the site of the accident and back shall also
be reckoned for payment of overtime;
 (v) Payment of full daily allowance at the rates applicable to ordinary
localities without the stipulation that they should be out of
headquarters beyond 8 kilometres for a period exceeding 12
consecutive hours.
 (a) Daily allowance at full rates as above will be admissible for each
breakdown occurring at difference places on the same day.
 (2) All other non-gazetted staff of all departments who are called out
in connection with accidents/breakdowns, including the Supervisory
staff who are not eligible for Breakdown Allowance, shall be allowed
the concessions enumerated in clauses (iii), (iv) & (v) of sub-rule (1)
above.
 (3) Gazetted staff who are called out in connection with accidents /
breakdowns shall be allowed the concessions enumerated in clauses
(iii) & (v) of sub-rule (1) above. Cash compensation in lieu of free
food shall, however, not be admissible to them.

RBE No. 118/1999 dated 25.05.1999

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 (4)For the purpose of sub-rule (1), (2) and (3) above, a breakdown
may be:-

 (i) Any accident which involves the calling out of a breakdown train or
engine with special staff or equipment (including MFD equipment or
traffic crane) from the nearest breakdown train depot or shed, or a
breach or wash away on the line which interrupts normal traffic; or

 (ii) Any of the following which interrupt normal traffic on running lines:

 (a) Snapping of overhead electric traction lines which involves calling

out of Tower Wagon or Breakdown Lorry;

 (b) Damage/Bursting of points requiring the attendance of a

Breakdown/ Repair /Maintenance Gang;

 (c) Breakdown of interlocked lifting barriers;

 (d) Total interruption of telecommunication/communications or of

power supply.

RBE No. 144/1991

 ₹ 270/- pm to Helper (PML 1)
 ₹ 405/- pm to Tech. III (PML 3)
 ₹ 540/- pm to Tech. II & I (PML 4 & 5)
 ₹ 675/- pm to Sr. Tech / JE and staff in higher grades (PML 6 &
above)
 The rates of this allowance will further increase by 25 percent each
time DA rises by 50 percent.
 *On MACP PML does not the eligible criteria to get the Payment.
The employee substantive Pay Level only will be taken to account
to grant Breakdown Allowance.
RBE No. 106/2017 &RBE No. 138/2018 (IREC Vol. II Chapter 14 Rule 1420)

1.17Flag Station Allowance: -

 Abolished in the 7th CPC.

 Flag Station Allowance (Payable to Commercial Staff in charge of
Flag Stations where Train passing duties are not involved) as a
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 separate allowance. The eligible employees will now be governed
by the newly proposed "Extra Work Allowance",
 Extra Work Allowance will be paid at a uniform rate of 2%(two
percent) of the basic pay per month.
 An employee shalt receive this allowance for a maximum period of
one year, and there should be minimum gap of one year before the
same employee is deployed for similar duties again.
 This allowance shall not be combined i.e. if the same employee is
performing two or more such duties and is eligible for 2%(two
percent) allowance for each add— on, then the total Extra Work
Allowance payable will remain capped at 2%(two percent) of basic
pay.
 Eligible employees to be governed by "Extra Work Allowance" @
2% of Basic Pay per month
RBE No.121/2017

1.18 Production Control Organisation (PCO) Allowance: -

Staff on posting from shop floor to Production Control Organisation

are eligible for PCO allowance at the following rates:

Section Engineers and Sr. Section Engineers in

6 % of Basic Pay
Level-7 in the Pay Matrix (VII CPC)
Non-Supervisory staff and Jr.Engineers up to Level-6
12 % of Basic Pay
in the Pay Matrix (VII CPC)
The PCO Allowance will not be reckoned for any benefit such as
DA, HRA, CCA, Pension, Gratuity and fixation of pay on Promotion.
RBE No. 112/2017& RBE No. 107/2018

1.19 Compensatory (Construction or Survey) Allowance &

Project Allowance: -
The compensatory (construction or survey) allowance to open line
staff employed on construction and survey projects may be granted
subject to the following conditions at the following rates:

PML Rate Per Month in Rs.

Level 9 and above Rs.3,400/-
Level 8 and below Rs.2,700/-

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 These rates shall increase by 25% whenever the DA payable on
the revised pay structure goes up by 50%.
RBE No. 156/2017

1.20 Special Allowance to Ch. Safety Officers / Safety

Officers:
Senior Supervisors of workshop cadre (whether working in
workshops or PCO) when deputed as Chief Safety Officers/Safety
Officers may be granted Special Allowance @ 6 % of Basic Pay.
RBE No. 111/2017

1.21 Children Education Allowance & Hostel Subsidy: -

 The CEA / Hostel subsidy can be claimed only for the two eldest
surviving children with exception in case the second child birth
results in twins / multiple birth.
 In case of failure of sterilization operation, the CEA / Hostel subsidy
would be admissible in respect if children born out of the first
instance of such failure beyond the usual two children norm.
 The amount fixed for reimbursement of Children Education
allowance will be ₹ 2,250/-pm (fixed).
 Double the rate i.e., ₹ 4,500/- pm (fixed) of CEA infavour of
Divyangjan Children’s.
 The amount fixed for reimbursement of Hostel Subsidy will be ₹
6,750/-pm.
 In case both the spouses are Government servants, only one of
them can avail reimbursement under Children Education Allowance.
 The above limits would be automatically raised by 25% every time
the Dearness Allowance on the revised pay structure goes up by
50%.
 Further, reimbursement will be done just once a year, after
completion of the financial year.
 For reimbursement of CEA, a certificate from the head of institution.
where the ward of government employee studies. will be sufficient
for this purpose.
 The certificate should confirm that the child studied in the school
during the previous academic year.

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  For Hostel Subsidy, a similar certificate from the head of institution
will suffice, with the additional requirement that the certificate should
mention the amount of expenditure incurred by the government
servant towards lodging and boarding in the residential complex.
 The amount of expenditure mentioned, or the ceiling as mentioned
above, whichever is lower, shall be paid to the employee.
 The Hostel Subsidy and Children Education Allowance can be
claimed concurrently.
RBE No. 147/2017& RBE No. 114/2018

1.22 Fixed Medial Allowance (FMA): -

 Fixed Medical Allowance @ ₹ 1,000/- pm is granted to the Railway
Pensioners/ family pensioners residing in areas beyond 2.5 Kms of
RH/HU.
 This FMA is given to meeting expenditure on their day-to-day
medical expenses that do not require hospitalization.
 They are not entitled to receive outdoor treatment from HU/RH etc.,
except in cases of Chronic Diseases.
 Any disease which persists for a period of approximately three
months or more is defined as a Chronic Disease.
 Only one change in option in the lifetime of a pensioner shall be
allowed, which should be supported by proper proof of change in
residential address.

RBE No. 75/2017 &Bd Lr No.2006/H/DC/JCM dated 12.10.2006

1.23 Constant Attendance Allowance: -

This allowance is payable to railway employees at the rate of
Rs.6,750/- per month who have retired and in receipt of disability
pension under the Railway services (Extraordinary Pension) Rules 1993
for 100% disability and who are dependent on others for their day-to-day
activities / functions.
RBE No. 101/2017

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1.24 Health and Malaria Allowance: -
Health and Malaria Inspectors are entitled for Health and Malaria
Allowances at the rate of Rs.1,000/- per month upto Level-8 in Pay
Matrix (VII CPC) and Rs.1200/- per month for Level 9 and above in Pay
Matrix (VII CPC).
The rates of this allowance will further increase by 25 percent each
time DA rises by 50 percent.
RBE No. 159/2017

1.25 Hard Area Allowance: -

Railway employees posted in Nicobar Group of Islands and
Minicoy, Kiltan, Andrott, Kalpeni, Chetlat, Kadmat, Amini and Bithra
Islands of Lakshadweep are entitled for Hard Area Allowance at
following rates.
Place where Posted Rate per month
Nicobar Group of Islands and Minicoy in 20% of Basic Pay
Lakshadweep Islands.
Lakshadweep Group of Islands (Kiltan, Andrott, 12% of Basic Pay
Kalpeni, chetlat, Kadmat, Amini and Bithra
Islands)
In places where more than one Special Compensatory Allowances
are admissible, the Railway employees posted in such stations will have
the option to choose the allowance which benefits them the most, i.e.,
Hard Area Allowance or one of the Special Compensatory Allowances
subsumed under Tough Location Allowance Category-I, II and III.
RBE No. 95/2017

1.26 Non-Practicing Allowance (NPA): -

IRMS Officers and Dental Doctors under Indian Railways are

entitled for Non-Practicing Allowance. The rates of NPA have been
modified w.e.f.01.07.2017.
 ₹ 20% of Basic Pay and the total Pay should not be exceed ₹
2,37,500/- pm.
 The NPA shall continue to be treated as pay for the purpose
computation of Dearness Allowance and other allowances,
except those allowances in respect of which the applicable
orders provide otherwise, including calculation of retirement
benefits.
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  NPA shall continue to be restricted to those medical posts for
which medical qualifications recognised under the Indian
Medical Council Act, 1956 or under the Dentist Act, 1948 have
been prescribed as an essential qualification.
 The following conditions shall be fulfilled as hitherto: -
(a) The post is a clinical one.
(b) The post is a whole-time post.
(c) There is ample scope for private practice, and
(d) It is necessary to prohibit private practice in public
interest

RBE No. 82/2017

1.27 Nursing Allowance: -
 On implementation of 7th CPC, the Nursing Allowance increased
from₹ 4,800/- pm to ₹ 7,200/- pm.
 Nursing Allowance to the Nursing Personnel of all categories at
all levels, working in Railway Hospitals and registered under the
Indian Nursing Council Act.
 Nursing Allowance will not be treated as a part of pay.
 The rates of Nursing Allowance will go up by 25% each time the
Dearness Allowance payable on revised pay scale rises by 50%.

RBE No. 166/2017

1.28 Hospital Patient Care Allowance / Patient Care

Allowance (HPCA/PCA): -
 Hospital Patient Care Allowance (HPCA) / Patient Care
Allowance (PCA) shall be admissible only to existing eligible
Group ‘C’ &‘D’ (Non-Ministerial) Railway employees.
 Risk and Hardship Matrix is R1H3
 ₹ 4100/- pm for upto PML 8 and ₹ 5300/- pm PML 9 & above.
 The revised SDA shall take effect from 1st July 2017.
RBE No. 15/2018

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1.29 Ration Money Allowance
 Ration Money Allowance in respect of non-gazetted RPF/RPSF
personnel up to the rank of Inspector Grade I Scale of ₹ 6500-
10500 (PML 7) is eligible. Public Prosecutors / Asst. Public
Prosecutors are also eligible for RMA.
 Ration Money Allowance is not exempted from the purview of
Income Tax and hence this allowance is to be treated as
income for the purpose of computation and Income Tax
deducted at source. RBE No. 103/2009
 No Ration Money Allowance is admissible to RPF Personnel
during Commuted Leave, Maternity Leave and Paternity Leave.
RBE 88/2018
 ₹ 97.85 per head per day for the period from 01.04.2015 to
31.12.2015.RBE.No:17/2017
 During CCL, RMA would be as admissible at full rate for the first
60 days and at half rate for next 60 days of CCL to non-
gazetted RPF/RPSF personnel. No RMA will be admissible
beyond 120 days, if CCL is availed for more than 120 days at a
stretch.
 RMA will be paid at full rate during the entire period of
hospitalization on account of ‘Work Related Illness and Injury
Leave’ (WRIIL). If free diet is given during hospitalisation
period, then no RMA will be admissible for such period/
 For period beyond hospitalisation, the eligible non-gazetted
RPF/RPSF personnel on Indian Railways will be paid full pay
and allowances, with no limit regarding the period of leave.
RBE No. 73/2022

1.30 Refreshment Allowance: -

 Refreshment Allowance is entitlements for Players / Coaches /
Officials / Attendants for Championship and Coaching camps
organized by Railway Sports Promotion Board.
 During Participation of Indian Railways team in Coaching Camp
/ Championship as on Special Casual Leave: ₹ 540/- per day
per head.
 During Participation of Indian Railways team in Coaching Camp
/ National / Specified Tournaments: ₹ 540/- per day per head.
RSPB No. 03/2017

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1.31 Special Duty Allowance: -
 Special (Duty) Allowance toRailway Employees service in the
North Eastern Region and Ladakh at the rate of 10% of Basic
Pay.
 Special Duty Allowance will not be admissible along with Tough
Location Allowance.
 Special (Duty) Allowance shall not be admissible during the
periods of Leave / Training / Tours etc., beyond full calendar
month(s), in case, the employee is outside the North-Eastern
Region and Ladakh.
 Special (Duty) Allowance shall not be admissible during
suspension and joining time. The revised SDA shall take effect
from 1st July 2017.
RBE No. 88/2017

1.32 Dress Allowance: -

 Uniform-related allowances being paid to Railway employees as
admissible included Kit Maintenance Allowance, Shoe
Allowance, Uniform Allowance and Washing Allowance.
 On 7th CPC, these Uniform-related allowances have been
subsumed into a single Dress Allowance.
 ₹ 20,000/- per annum to Officers RPF/RPSF
 ₹ 10,000/- per annum to Personnel below the officer rank of
RPF including Public Prosecutors / Assistant Public Prosecutors
and Station Masters.
 ₹ 5,000/- per annum to Other categories of staff who were
supplied Uniforms and are required to wear them regularly like
Trackmen, Running Staff of Indian Railways, Staff Car Drivers,
MTS, Canteen staff of Non-Statutory departmental Canteens.
 ₹ 1,800/- per month to Nurses.
RBE No. 141/2017
 Officials presently designated as Public Prosecutors and
Assistant Public Prosecutors continue to perform prosecution
related duties, including Court appearances.
 Accordingly, all such Public Prosecutors / Asst. Public
Prosecutors who are actually attending Courts in performance
of their official duties may be paid Dress Allowance @ ₹
10,000/- per annum provisionally.
RBE No. 199/2018
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1.33 Tough Location Allowance: -

 Consequent upon the acceptance of the recommendations of

the Seventh Central Pay Commission, in supersession of the
existing orders for grant of Special Compensatory
Allowances viz, Special Compensatory (Remote Locality)
Allowance, Special Compensatory (Bad Climate) Allowance,
Special Compensatory (Scheduled/Tribal Area) Allowance
and Sunderban Allowance which have been subsumed In
Tough Location Allowance.
 The rates of this allowance will go up by 25% each time the
Dearness Allowance payable on revised pay scale rises by
50%.
 The revised rates shall take effect from 1st July 2017.
 Special Compensator (Remote Locality) Allowance
 TLA-I: Places covered under Part A & B is ₹ 5300/- pm for
Level 9 and above and ₹ 4100/- pm for Level 8 and below.
 TLA-II: Places covered under Part C is ₹ 3400/- pm for Level
9 and above and ₹ 2700/- pm for Level 8 and below.
 TLA-III: Places covered under Part D is ₹ 1200/- pm for Level
9 and above and ₹ 1000/- pm for Level 8 and below.
 TLA-III: Bad Climate Allowance (R3H3) is payable per month
as ₹ 1200/- for PML 9 and above & ₹ 1000/- for PML 8 and
below.
 TLA-III: Tribal Area Allowance (R3H3) is payable per month
as ₹ 1200/- for PML 9 and above & ₹ 1000/- for PML 8 and
below.
 Scheduled/Tribal Area Allowance and Bad Climate
Allowance, categorized as Tough Location Allowance-III,
shall be admissible only in those States where
Scheduled/Tribal Area Allowance and Bad Climate
Allowance are admissible and shall be discontinued in those
States where it .has been discontinued for the State
Government employees with effect from the date(s) of such
discontinuance.
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 TLA-III: Sunderban Allowance (R3H3) is payable per month
as ₹ 1200/- for PML 9 and above & ₹ 1000/- for PML 8 and
below.
 Sunderban Allowance categorized as Tough Location
Allowance-III shall be admissible to the Railway employees
working In Sunderban areas.
 The allowance shall be admissible only upto the period for
which the Government of West Bengal continues to pay this
allowance to Its employees.

RBE No. 91/2017

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 Composite Transfer Grant (CTG)
The composite Transfer Grant shall be paid at the rate of 80% of
the last month’s basic pay in case of transfer involving a change of
station located at a distance of or more than 20 kms from each other.
The Non- Practicing allowance shall not be included as part of
basic pay while determining entitlements for CTG.
In case of transfer to stations which are at a distance of less than
20 kms from the old station and of transfer within the same city, one third
of the composite transfer grant will be admissible, provided a change of
residence is actually involved.
In case where the transfer of husband and wife takes place within
six months, but after 60 days of the transfer of the spouse, 50% of the
transfer grant on transfer shall be granted to the spouse transferred
later.
In case of the transfer of husband and wife are ordered within 60
days, no transfer grant shall be admissible to the spouse transferred
later.
It is admissible for administrative transfers including periodical
transfer even if the request of the employee has been conceded.
The composite transfer grant is not treated as income for the
purpose of income tax.
2.1 CTG not admissible for following occasions:-
It is not admissible in the case of temporary transfer ordered for a
period not exceeding 180 days.
It is not admissible in the case of request / mutual transfer ordered
at the request of the employee.
2.1.1 Transportation of Personal effects:
The claim for reimbursement towards Transportation of Personal
effects shall be admissible subject to the production of actual receipts /
vouchers by the Railway Servants. These rates will further rise by 25%
whenever DA increases by 50%.
Rates as follows:
Pay Matrix Level Rate of Transport by Road
Level 6 and above Rs.50/- per km
Level 5 Rs.25/- per km
Level 4 and below Rs.15/- per km
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 Encashment of Leave on Average Pay
A Railway Servant shall be permitted to encash leave on average
pay upto 10 days at the time of availing of Railway Passes while in
service.
A balance of at least 30 days of leave on average pay should be
available to his credit after taking into account the period of encashment
as well as leave availed of.
The total leave so encashed during the entire career shall not
exceed 60 days in the aggregate subject to the condition that successive
encashment cannot be made before a minimum period of two years has
elapsed. Rule 540A of IREC Vol.I& RBE.No.161/2008

The Railway Servant are permitted to encasement of LAP up to 10

days without any linkage to the number of days and nature of leave
availed at the time of availing pass/PTOs. RBE.No.104/2009

Railway Servant who are entitled to LTC but opt for the facility of
LTC provided to their spouses employed in PSUs / Corporation /
Autonomous Bodies etc and who are not entitled to LTC, on account of
their spouse being employed in Indian Railways who are entitled to
privilege passes are entitled to leave encashment while availing the LTC
facility of their spouse on fulfillment of all the conditions. RBE.No.208/2009
Railway servants are required to avail leave, including casual
leave. Holidays, including restricted holidays, do not come within the
ambit of the definition of leave for the purpose of claim encashment of
LAP while availing Privilege Pass /PTO. RBE.No.95/2011

Calculation:-

Basic Pay admissible on the date of availing of Railway Pass

Cash equivalent = + DA x No. of days of LAP (Maximum of 10 days)
30

Two years block for encashment of LAP as under:-

From 01.09.2008 to ending on 31.08.2010
From 01.09.2010 to ending on 31.08.2012,
Successive block would follow similar pattern accordingly.
RBE.No:15/2011

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 Honorarium on Various Occasions

A Competent authority may grant or permit a railway servant to

receive an honorarium as remuneration for work performed which is
occasional or intermittent in character and either so laborious or of such
special merit as to justify a special reward. Except when special
reasons, which should be recorded in writing, exist for a departure from
this provision, sanction to the grant or acceptance of an honorarium
should not be given unless the work has been undertaken with the prior
consent of the competent authority and its amount has been settled in
advance.
No Honorarium shall be admissible for temporary increases in
work, forming a part of the legitimate duties of a Railway Servant and
also honorarium is not payable for conducting oral test and Trade Test at
the end of Initial training and refresher course in Offices or Railway
Training Schools.
4.1 The Honorarium will be payable on the following
occasions:-
1) Honorarium for delivering lectures
a. Delivering lectures in NAIR / CTIs.
b. Delivering lectures in Zonal Training Schools / Centres.
c. Delivering lectures to the Staff of Personnel Branch at
Hqrs/ Divisional Offices.
d. Delivering lectures in connection with training of Accounts
Staff.
2) Honorarium for Exam conducted by RRBs/ RRC etc.
3) Honorarium for LDCE Examinations.
4) Honorarium for conducting Department Inquiries
a. Conducting Department Inquiries in Vigilances Cases.
b. Conducting Department Inquiries in non-Vigilances Cases

4.2 Power of General Manager(s) for grant of Honorarium:-

General Managers have been delegated power to grant
Honorarium to a Gazetted and Non-Gazetted Railway Servant up to as
under:

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Gazetted officers:-
 Rs.10,000/- in a year for undertaking work as arbitrator in a
dispute in which the Railway Administration is a party.
 Rs.5,000/- in a year in all other types of cases (eg. Setting up
of question papers, evaluation of answer sheets etc), except
cases of acceptance of Honorarium for conducting
Disciplinary Enquiries against Railway officers arising out of
Vigilance / CBI cases where the limit shall be as per the rate
fixed by Board from time to time.
Non-Gazetted Railway Servants: -
 Rs. 15,000/- in each individual case;
 25 % of annual basic pay plus grade pay in a financial year
in case of Cashiers and other cash and pay staff;
 Rs.1,000/- per case to the steno engaged by the Arbitrator
for the secretarial work in connection with the Arbitration
work.

4.3 Honorarium for delivering lectures

Delivering lectures in NAIR / CTIs.
For delivering lectures in NAIR and other CTIs, DG/NAIR and the
respective Directors of CTIs is empower to Sanction of Honorarium.
Sl.No Rate of Honorarium Durations Remarks

Guest Faculty of Eminence

(Non-Railway / Serving or
Per Session
1 Upto Rs.15,000/- Retired) only. The reason for
Two Hours
such payment should be
recorded in writing.

Govt./ Railway Officer (Serving

Per Session
2 Upto Rs.5,000/- or Retired) of SAG and above
Two Hours
rank.

Per Session Visiting lecturers other than Sl.1

3 Upto Rs.2,500/-
Two Hours & 2.

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 Delivering lectures in Zonal Training Schools /
Centres.
Sl.No Rate of Durations Remarks
Honorarium
Per day for Two For Officers of Railway / Central
Hours duration, \ State Government in rank of
1 Rs.2,500/- subject to Joint Secretary to the
maximum of Government and reputed
Rs.5000/- per week academicians / special invitees.
Per day for Two
Hours duration,
For JAG/SG officers of Railway /
2 Rs.1,250/- subject to
Central / State Government.
maximum of
Rs.2500/- per week
Per day for Two
For Other Gazetted / non-
Hours duration,
Gazetted officials of Railway /
3 Rs.1,000/- subject to
Central / State Government
maximum of
other than in Sl.no.1 & 2.
Rs.2000/- per week
Remarks:
 Not more than 15% of the Total training sessions
organized by the Zonal Training Schools/ Centre shall
be covered by the lectures by visiting faculty.
 The honorarium would also be admissible to retired
Railway officials for delivering lectures in Zonal
Training schools / Centres and they are to be invited
for delivering lectures on Rules and Safety matters
only.

4.4 Delivering lectures to the Staff of Personnel Branch at

Hqrs/ Divisional Offices.
Sl.No Rate of Durations Remarks
Honorarium

Minimum of two Subject to maximum of

periods of 45 Rs.300/- per week to Retired
1 Rs.100/- per day
minutes each Officer / Staff (age limit of 65
per day. years).

Delivering lectures in connection with training of Accounts Staff.

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4.5 Delivering lectures to the Staff of Personnel Branch at
Hqrs/ Divisional Offices.
Sl.No Rate of Durations Training to
Honorarium
Not less than Candidates appearing in
1 Rs.225/- per day
one hour Appndix-3 IREM examination
Not less than Candidates appearing in
2 Rs.180/- per day
one hour Appndix-2 IREM examination
Candidates directly recruited
Not less than
3 Rs.180/- per day Probationary Accounts Clerk in
two hours
Grade-I

4.6 Honorarium for Exam conducted by RRBs/ RRCs etc.

The honorarium shall be payable to various functionaries engaged
by RRBs/RRCs in connection with holding of examinations. The gist of
functionaries are listed below indicatively.
 Over all in-charge of the town.
 Town in-charge.
 Centre Co-ordinators.
 Offices nominated for flying squad.
 Coordinating supervisor.
 Center in-charge.
 Assistant Supervisor.
 Invigilators.
 Control Room officials.

In terms of RBE.No.125/2012, RBE.No.18/2014 and

RBE.No.174/2018 the honorarium will be payable to various
functionaries.

4.9 Honorarium for LDCE Examinations.

 An amount of Rs.1000/- will be payable towards honorarium
per question paper to setting officers.
 An amount of Rs.50/- will be payable toward honorarium for per
answer sheet evaluation. This honorarium shall be paid for
evaluation of Answer Books only if they are evaluated and
returned within one month. The time limit may be relaxed to two
months in such cases where the number of answer sheets to be
evaluated exceeds 250.
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4.10 Honorarium for conducting Department Inquiries
Conducting Department Inquiries in Vigilances Cases.
Honorarium for IOs:-
Time taken to complete the enquiry
366 days
Sl.No Case 181-365 Remarks
0-180 Days and
Days
beyond
Inquiry is Additional
conducted Rs.6560/-, if
against the
Gazetted stenographic
Officer(s) or / Typing
against assistance is
Combination arranged by
1 of Gazetted Rs.60000/- Rs.30000/- Rs.15000/- RIO himself.
and non-
gazetted
officials by a
Retired senior
Railway officer
not below the
rank of SG.
Inquiry is
conducted
against
Gazetted
2 Officer by a Rs.21100/- Rs.12500/- Rs.6000/- -
Serving
Railway officer
not below the
rank of SG.
Inquiry is Additional
conducted Rs.2810/-, if
against Non- clerical /
Gazetted by a stenographic
Retired / Typing
Railway assistance is
3 Rs.30000/- Rs.15000/- Rs.75000/-
servant of JA arranged by
grade and RIO himself.
below up to
the rank of
Group-B
Gazetted.
Inquiry is
4 conducted Rs.12500/- Rs.6000/- Rs.3000/- -
against Non-

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 Gazetted by a
serving
Railway
official of JA
grade and
below up to
Senior
Supervisor
level.

Honorarium for Presenting officer & Steno / Typist:-

Honorarium for POs Honorarium for Steno

Sl.No Case
/ Typist
Inquiry is conducted
against Gazetted
Officer(s) or against
Combination of
1 Gazetted and non- Rs.4690/- Rs.4690/-*
gazetted officials by a
Retired senior Railway
officer not below the
rank of SG.
Inquiry is conducted
against Gazetted
2 Officer by a Serving Rs.4690/- Rs.4690/-
Railway officer not
below the rank of SG.
Inquiry is conducted
against Non-Gazetted
by a Retired Railway
3 servant of JA grade and Rs.3125/- Rs.1875/-*
below up to the rank of
Group-B Gazetted.

Inquiry is conducted
against Non-Gazetted
by a serving Railway
4 official of JA grade and Rs.3125/- Rs.1875/-
below up to Senior
Supervisor level.
*If the Services of the steno / typist are placed at the disposal of
RIO

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 Conducting Department Inquiries in non- Vigilances Cases
Non-vigilance administrative cases also qualify for the same
remuneration as applicable to the Vigilance cases, as and when
enhanced by Vigilance Directorate will be automatically applicable to
those conducting Non-vigilance cases.

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 All India Leave Travel Concession (AILTC)

Scheme of optional “All India Leave Travel Concession” facility,

once in a block of four years (i.e 2018-2021 onwards) on surrender of
Privilege Passes.
Recommendations of Seventh CPC, DoP&T have communicated
Government’s decision, to allow the Railway employees to avail AILTC
facility in accordance with the ‘Central Civil Services (Leave Travel
Concession) Rules, 1988.
The Competent Authority in the Ministry of Railways has accorded
approval to exclude such Railway servants and other eligible persons
(i.e. eligible for PP) from the facility of Privilege Passes in that particular
calendar year in which they opt for AILTC facility.
To Whom applicable:-
 Railway Servants entitled to Privilege Passes.
 Other Government department’s officials serving in Railways on
deputation and entitled to Privilege Passes.
 Other Officials serving in Railways and entitled to Privilege
Passes.
 Officials of Audit Department (Railway) entitled to Privilege
Passes.
Note:These orders would not be applicable to those who are undergoing minor
penalty of stoppage of even a single Privilege Pass at the time of application for
availing AILTC.
Those Railway servants who opt for AILTC facility, would be
issued a “Privilege Pass Surrender Certificate” (PPSC), i.e. pre-requisite
for availing AILTC facility.
If both husband and wife are entitled to Privilege Passes, both
have to surrender their respective entitled Privilege Passes that are
admissible to them in the calendar year in which either of them opt for
AILTC facility.
In case of deputationist (i.e Railway servant serving on deputation
etc in any other organization) and eligible for PPs as per statutory rules.
Home Town LTC / Home Town converted LTC’ shall not be
admissible to Railway servants and the definitions of beneficiaries for
LTC.
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 Increment / Pay Fixation

6.1 Increment:-

The increment shall be as specified in the vertical cells of the

applicable Level in the Pay Matrix.

6.2 Date of Next Increment (DNI):-

There shall be two dates for grant of increment namely, 1st January
and 1st July of every year. An employee shall be entitled to only one
annual increment either on 1st January or 1st July depending on the date
of his appointment, promotion or grant of financial upgradation.
The increment in respect of an employee appointed or promoted or
granted financial upgradation including upgradation under MACP during
the period between the 2nd day of January and 1st day of July (both
inclusive) shall be granted on 1st day of January.
The increment in respect of an employee appointed or promoted or
granted financial upgradation including upgradation under MACPs
during the period between the 2nd day of July and 1st day of January
(both inclusive) shall be granted on 1st day of July.

6.3 Fixation of Pay of employees appointed by direct

recruitment:

The pay of employees appointed by direct recruitment shall be

fixed at the minimum pay or the first cell in the Level, applicable to the
post to which such employees are appointed.

6.4 Fixation of Pay on Promotion:

The fixation of pay in case of promotion from one Level to another

in the revised pay structure, one increment shall be given in the Level
from which the employee is promoted and he shall be placed at cell
equal to the figure so arrived at in the Level of the post to which
promoted and if no such cell is available in the Level to which promoted,
he shall be placed at the next higher cell in that Level.

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Illustration:-

1 Level in the Pay Structure: Pay

Level-4 5200-20200
Band
2 Basic Pay: Rs.28700/- Grade
1800 1900 2000 2400 2800
Pay
Granted promotion / Levels 1 2 3 4 5
3 financial upgradation 1 18000 19900 21700 25500 29200
under MACPS in level - 18500 20500 22400 26300 30100
2
5
3 19100 21100 23100 27100 31000
Pay after granting on 4 19700 21700 23800 27900 31900
4 increment in Level-4: 20300 22400 24500 28700 32900
5
Rs.29600/- 20900 23100 25200 29600 33900
6
5 Pay in the upgraded 7 21500 23800 26000 30500 34900
Level-5: Rs.30,100/-

6.5 Fixation of Pay on Appointment (Notional Pay Fixation):

Illustration:-
1 Level in the Pay Structure: Level-2 Pay
5200-20200
Band
2 Basic Pay: Rs.19,900/-
Grade
1800 1900
Absorption in level –2 on with 6 months Pay
3
training Levels 1 2
4 Pay after granting on increment Date in 1 18000 19900
Level-2 on notional basis: Rs.20,500/- 18500 20500
2
3 19100 21100
5 Pay on absorption in L-evel-2 on actual
4 19700 21700
basis: Rs.20500/-
5 20300 22400
6.6 Fixation of Pay on transfer to lower post with Pay
Protection:
Illustration:-
1 Level in the Pay Structure: Pay
Level-4 5200-20200
Band
2 Basic Pay: Rs.27100/- Grade
1800 1900 2000 2400 2800
Pay
3 Reversion to Level-2 Levels 1 2 3 4 5
on transfer

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 1 18000 19900 21700 25500 29200
2 18500 20500 22400 26300 30100
3 19100 21100 23100 27100 31000
4 19700 21700 23800 27900 31900
Pay on reversion in 5 20300 22400 24500 28700 32900
4 Level-2: Rs.26800/- + 6 20900 23100 25200 29600 33900
Rs.300 PP 7 21500 23800 26000 30500 34900
8 22100 24500 26800 31400 35900
9 22800 25200 27600 32300 37000
10 23500 26000 28400 33300 38100
11 24200 26800 29300 34300 39200

6.7 Fixation of Pay on transfer to lower post without Pay

Protection:
Illustration:-

1 Level in the Pay Structure: Pay

Level-4 5200-20200
Band

2 Basic Pay: Rs.27100/- Grade

1800 1900 2000 2400 2800
Pay
3 Reversion to Level-2 on
transfer Levels 1 2 3 4 5
1 18000 19900 21700 25500 29200
4 Pay on reversion in Level-2:
Rs.26800/- 2 18500 20500 22400 26300 30100

3 19100 21100 23100 27100 31000

4 19700 21700 23800 27900 31900

5 20300 22400 24500 28700 32900

6 20900 23100 25200 29600 33900

7 21500 23800 26000 30500 34900

5 Pay on DNI in Level-2
:Rs.27600/- 8 22100 24500 26800 31400 35900

9 22800 25200 27600 32300 37000

10 23500 26000 28400 33300 38100

11 24200 26800 29300 34300 39200

12 24900 27600 30200 35300 40400

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6.8 Fixation of Pay on promotion as per RBE No: 212/2019
Illustration:-
Level in the Pay Pay
1 5200-20200
Structure: Level-2 Band
2 Basic Pay: Rs.25200/- Grade
1800 1900 2000 2400 2800
Granted Promotion to Pay
3
Level-4 Levels 1 2 3 4 5
4 Pay on Promotion in 1 18000 19900 21700 25500 29200
Level-4: 25500 2 18500 20500 22400 26300 30100
Pay on 01.01.2022/ 3 19100 21100 23100 27100 31000
5 01.07.2022 in Level-4 4 19700 21700 23800 27900 31900
:Rs.27100/- 5 20300 22400 24500 28700 32900
6 20900 23100 25200 29600 33900
7 21500 23800 26000 30500 34900
Pay after 06 months on 8 22100 24500 26800 31400 35900
6 01.07.2022/
9 22800 25200 27600 32300 37000
01.01.2023 in Level –
4: Rs.27900/- 10 23500 26000 28400 33300 38100
11 24200 26800 29300 34300 39200
12 24900 27600 30200 35300 40400

6.9 IREC Provision:-

(1) The initial pay of a railway servant who is appointed to a post on
a time scale of pay.
Where a railway servant holding a post, other than a tenure post,
in a substantive or temporaryor officiating capacity is promoted or
appointed in a substantive, temporary or officiatingcapacity as the case
may be, subject to the fulfilment of the eligibility conditions asprescribed
in the relevant Recruitment Rules, to another post carrying duties
andresponsibilities of greater importance than those attaching to the
post held by him/her. SuchGovernment Servant may opt to have his/her
pay fixed from the Date of his/her NextIncrement (Either 1st July or 1st
January, as the case may be accruing in the level of the postfrom which
he/she is promoted, except in cases of appointment on deputation basis
to an ex-cadrepost or on direct recruitment basis or
appointment/promotion on ad-hoc basis.

(2) When the appointment to the new post does not involve such
assumption of duties and responsibilities or greater importance, he
shall draw as initial pay, the Level of the Pay matrix which is equal
to his pay in respect of the old post held by him on regular basis,
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or, if there is no such Level, the level next above his pay in respect
of the old post held by him on regular basis.

(3) When appointment to the new post is made on his own request
and the maximum pay level in the pay matrix of that post is lower
than his pay level in respect of the matrix old post held regularly,
he shall draw that maximum level as his initial pay.

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 PASS RULES

7.1 Definitions

Family means-
 Spouse of a Railway servant whether earning or not.
 Son or sons who have not attained the age of 21 years and are
wholly dependent on the Railway Servant;
 Son or sons of the age of 21 and above who are: -
-Bonafied students of any recognised educational institution.
-Engaged in any research work and do not get any scholarship /
stipend.
-Working as an articled clerk under the Chartered Accountant.
-Invalid, on appropriate certificate from Railway Doctor.
 Unmarried daughters of any whether earning or not.
 Widowed daughters provided they are dependent on the Railway
Servant.
 Legally divorced daughter who is dependent on the Railway
servant.
Dependent relative when father is not alive-
 Mother including a divorced mother.
 Unmarried or widowed sister.
 Brother / step-brother under twenty one years of age provided he
resides with and is wholly dependent on the Railway servant.
 Invalid brother of any age.
 Brother who has attained the age of twenty one years and is a
bonafide student of a recognized educational institution.
Guardian means-An adult family member or a dependent relative or
paid nurse or a governess or an attendant.

Attendant means-A person exclusively employed on salary in the

personal service of a Railway Servant.

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Wholly dependent means-A person who does not have an income of
more than 15% of the basic pay of the employee or Rs.9000/- + DA
admissible on current rate, whichever is more. (RBE.No.132/2016)

Passmeans-An authority given by the Ministry of Railways or any

Railway administration to a person, authorising him to travel by train
gratuitously.
PTO means-An authority issued in favour of a Railway servant which
may be exchanged for a passenger rail ticket on payment of 1/3rd of the
normal fare.

Single Journey Passmeans-A pass issued from starting station to a

destination station.

A set of Passmeans-A pass issued to an employee or his family or both

for one outward and one return journey.

Year means-A calendar year.

7.2 Kind of Passes: -

A Railway Servant or the entitled members of his family and
dependent relatives are defined in the Pass rules may be issued the
following kind of passes:
 Duty Pass
 Privilege Pass
 School Pass
 Post Retirement Complimentary Pass
 Widow Pass
 Residential Card Pass
 Special Pass
7.3 Duty Pass:
A Railway Servant may be issued a duty pass for performing journey on
duty. The category of railway servants, the circumstance and the
conditions subject to which a duty pass may be issued accordingly.

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Entitlement
Pay level in
Sl.No Status Type of Pass
Pay Matrix
CRB & CEO and Board Members
1 including FC, DGs & GMs granted 17
Apex Scale and CCRS. Gold Pass
2 GMs & Other equivalent officers 16
3 HAG Officers (Including NF-HAG) 15
Silver Pass
4 SAG Officers (Including NF-SAG) 14
5 Selection Grade Officers 13 Bronze Pass / First
Class ‘A’
6 JAG Officers 12 (With 1-AC authority)
11
Bronze Pass / First
All other Group A & B Gazetted 10
7 Officers
Class ‘A’
9
8
6 and
8 above
First Class
9 5
10 Non-Gazetted Cadre 4
Second Class ‘A’
11 3
12 2
13 1 Second/Sleeper Class

 The family of a probationer in Group – A may be included in the

duty pass when accompanying him during the period of probation
on his journey to and from different places of training.
 Duty Passes are not admissible during leave other than casual
leave taken in continuation of period of duty.
 Metal Passes / Duty Passes as the case may be surrendered by
the employee when proceeding on any kind of leave except
Casual leave or on transfer or when he is dismissed or removed or
discharged from service.
 The Railway Servant to surrender his Metal Pass / Duty Card Pass
or to pay the penalty therefore if lost, before demitting office on
superannuation or otherwise.
7.4 Privilege Pass:
Privilege passes are issued to a Railway servant on privilege
account as per entitlement.
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Entitlement for Privilege Passes and PTOs

Pay level No of Passes in a calendar Class of

Sl.No Status in Pay year Pass
Matrix Privilege Passes PTO
1 CRB & CEO and
Board Members 17
2 DGs & GMs
3 GMs & Other
16
equivalent officers
4 HAG Officers
15
(Including NF-HAG)
5 SAG Officers First Class
14 6 Sets 4 Sets
(Including NF-SAG) ‘A’
6 Selection Grade
13
Officers
7 JAG Officers 12
8 Sr.Scale Officers 11
9 10
Other Group A & B
10 9
Gazetted Officers
11 8
12 6 and
First Class
above 1 set(upto the end
13 of 5 years of Second
5 railway service). Class ‘A’
14 Non-Gazetted Cadre 4 4 Sets
3 sets(after
completion of 5 Second /
15 3 years of Railway sleeper
16 2 Service)
class
17 1
Note:-
Upgraded Pass for serving employees in PLM-1 to 4: 1 set of
Second Class ‘A’ Pass in lieu of 01 set of Second / Sleeper Class Pass
even with less than 5 years of Railway Service.
Railway employees having less than 5 years of service and
drawing PML-1 and above but below PML-5 are entitled for one second
class ‘A’ in a year even if they are eligible for only one set of privilege
pass owing to the length of their service.
Not more than two dependents can be included in a Pass / PTO
subject to the condition that the total number of persons included in the
Pass / PTO will not exceed 5 exclusive of Attendant wherever
permissible. This limit will not apply if only family members are included
in the Pass / PTO.
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 Break of journey en-route shall be permissible on Privilege Pass at
any stations as desired by the pass holder.
Privilege pass shall be issued for journey from the starting station
to the destination station, provided that a longer route may be permitted;
if the destination via longer route does not exceed by fifteen percent of
the distance via the direct route and if the longer route to destination is
quicker than the direct route irrespective of distance involved.
If both husband and wife are Railway Servants and are entitled to
passes and PTOs on their own right, they are eligible for passes and
PTOs separately for the full number of sets and the class of passes and
PTOs prescribed under the rules. Children are also permitted on passes
/ PTOs both on the father’s and mother’s account.
One set of privilege Pass/PTO or both may be issued within 5
months before commencement next year in the current year with
currency of pass from 1st January of the next year in the next year
account. Such passes valid for 5 months from date of issue only.
Un-availed passes of the previous year may be issued in the
current year and the validity is restricted up to the date had it been
issued on the last day of the previous year.
In respect of employees officiating in higher grade the passes and
PTOs are allowed in the class and number to which they are entitled in
the higher officiating posts, including the leave periods provided it is
certified that he would have continued to be officiating in the higher post
but for the leave.
Married daughter may be included in Pass /PTOs when her
husband is missing for a period of at least 7 years subject to the
production of an affidavit signed by the Railway Servant concerned and
attested by a Magistrate regarding the missing period.
7.5 School Pass
A School Pass may be issued to the wards of the Railway servants
who are a bonafide student of any recognized educational institution.
3 Sets or 6 half sets School passes can be issued in a year for
journey of each ward of Railway Servant during the recognised
vacations of more than 03 days from the place of education to the
residence of employee on production of certificate duly issued by the
Institution.
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 Parents or Guardian may be included in a School Pass, which is
issued for son of under 18 years, even above 18 years of age in case
son is handicapped and in case of daughter of any age.
Issuing of School passes will not be affected by the stoppage of
privilege passes of an employee on any account including by way of
punishment.
The School Pass can be issued upto four months in advance as
per the request of the Railway Servant. The reasonable validity period
for undertaking journeys may be decided by the pass issuing authority.
Entitlement:
Sl.No Officials Entitlement
1 Group ‘A’ and ‘B’ (Gazeeted) First Class ‘A’
Non-Gazetted Employees in First Class
2
Level-6 and above.
Non-Gazetted Employees in Second Class ‘A’
3
Level-5
Non-Gazetted Employees in Second /Sleeper Class
4
Level-1 to 4

7.6 Residential Card Pass

Residential Card Pass may be issued to a Railway servant for
performing rail journey from the place of residence to the place of his
work over the notified sections. The period of availability for RCP is one
year. No attendant is allowed in Residential Card Pass.
Transport allowance admissible to those Railway employees who
are already availing the Residential Card Pass facility. (RBE.No.16/2009)
Entitlement:
Sl.No Officials Entitlement
1 Group ‘A’ and ‘B’ (Gazeeted) First Class ‘A’
Non-Gazetted Employees in First Class
2
Level-6 and above.
Non-Gazetted Employees in Second Class ‘A’
3
Level-5
Non-Gazetted Employees in Second /Sleeper Class
4
Level-1 to 4

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7.7 Special Pass: -
A special pass may be issued to Railway servants, family
members or dependent relatives on following cases mainly:
Medical Grounds
Medical Ground pass is issued for journey from station nearest to
the residence of a Railway servant where railway medical facilities for
treatment of the Railway servant or his family members are not available
to a station where railway dispensary or hospital with the required
facilities for treatment is located.
This type of pass will be ordinarily issued for the class of
entitlement of the Railway servant on privilege account.
Sports Grounds
Sports Ground pass is issued for participating in coaching camps
organized by the Railway Administration Railway Sports Control Board
or recognised by the State Sports Association or sponsored by the
Railway Sports Control Board.
And for participating in functions organized to honour players
having won laurels in National level tournaments and participating in
tournaments which have the recognition of the All India body for the
respective sports / games / and in those tournaments directly conducted
by the State Level Body for the respective sports / games.
 For attending children camp or scouts camp
 Cultural functions & etc.,
7.8 Currency of Passes and PTOs

Single Journey pass 5 months

Return journey pass 5 months
PTOs 5 months
Settlement pass 5 months

Passes on transfer account can be issued for self, family,

dependent relatives including father who are wholly dependent on the
Railway Servant and residing with him. Passes may be issued to the
family and the dependent relatives to settle in a place other than the new
station of the employee and he is eligible for separate pass to join duty
at the place to which he has been transferred. There is no limit as to the
number of persons to be included in the transfer pass.

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 Kit passes are issued to employees for the carriage of households
from the old station to the new station or another station where the
employee wants to settle his family.
School cheque pass is given to the wards of an employee who are
studying at a station away from the Headquarters of the employee to join
either of the parents during vacation. It is also issued for some more
study related purposes. Guardian is included in school pass when
issued to boys up to 18 years of age and girls of any age. It is issued up
to 6 singles per year in the class in which the Railway servant is eligible
on privilege account.
Settlement pass is given to the Railway servant at the time of his
settlement to the place of his choice. It should be availed within one year
from the date of retirement. There is no limit for the number of persons
to be included in the pass.
Cheque passes are also issued on sports account. In such case if
anyone of the member of the team is eligible for I class all other
members of the team are also given I class pass.
Medical passes are issued on the recommendations of the Medical
authorities for attending hospitals. An employee can be issued with
higher class of pass on medical grounds with an attendant in the same
class at the discretion of the medical authority.
Emergency DutyPass is issued to the employees to perform official
duties on emergency. Supervisory officials are authorised to issue EDP
(Normally issued with maximum 7 days in advance & within local railway
only)

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 Quarters allotments and Retention thereon
A Railway servant is entitled is provision of residential
accommodation. The rent shall be charged for all quarters occupied by
railway servants. The Railway Quarters are classified into different types
and the same are furnished below:
8.1 Types of Accommodation and Eligibility
Sl.No Category of Staff Entitlement
1 Staff with Grade Pay equal to or less than Rs.1800/- Type I
2 Staff with Grade Pay more than Rs.1800/- and upto 2400 Type II
3 Staff with Grade Pay more than Rs.2400/- and upto Rs.4200 Type III
4 Staff with Grade Pay more than Rs.4200 Type IV
5 Gazetted Officers with Grade Pay less than Rs.6600/- Type IV
6 Gazetted Officers with Grade Pay Rs.6600/- Type IV Spl.
7 Gazetted Officers with Grade Pay more than Rs.6600/- Type V
The level of pay scale recommended by the 7th CPC are
corresponding to Grade pay of 6th CPC holds good as per 7th CPC also.
8.2 Classification of Staff:-
For the purpose of allotment of quarters, Railway Staff are
categorized into two categories, i.e. Essential and Non-
Essential.Separate pools of allotments are maintained for Essential and
Non-Essential staff.
8.3 Running Staff:
A separate pool of quarters should be maintained for the Running
Staff. The number of quarters in such a pool should be proportionate to
the strength of Running Staff as against non-running essential staff.
Allotment of any quarter that falls vacant in this pool will be made to
“Running Staff” only on turn as per the separate priority register.
The quarters of the loco running staff pool on vacation should be
allotted only to the loco running staff.
Type-II Quarters may be allotted to employees in Pay Matrix Level
– 1 in case at any location, Type-II Quarters are vacant and no one
entitled for it is in waiting list, subject to condition that the license fee

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shall be liable to be recovered would be of Type-II Quarters and not as
per the entitlement for the employees in PML-1.
Rly Bd lr no:2018/LMB/10/16 Dt.18.04.2016.
If an officer is reverted to lower grade, his / her entitlement may be
revised as per his PML. However, the officer may be allowed to retain
the existing quarter till such time the quarter is made available as per
reverted grade pay of the officer.
Rly Bd lr no:2018/LMB-II/2/26 Dt.24.04.2018.

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8.5 Reservation for SCs/STs:-

Reservation of 10% in respect of Type-I and Type-II Railway

Quarters should be made in favour of SC/ST employees in all the areas
where the numbers in 50 or more.
Reservation in allotment of quarters will apply only in non-essential
categories. The reservation is made against the total number of quarters
at a station and not against the number of quarters in a particular pool
where the number of quarters is less than 50.
Two waiting lists are to be maintained, one general waiting list and
another special waiting list of SC/ST Railway Employees allotment
against 10% quota in Type-I and Type-II, and 5% in Type-III and Type-IV.
The SC/ST employees who are senior enough and are covered in
general waiting list in their turn will be given allotment from the general
pool quota. The special list will be operated only if the accommodation
provided on the general list falls short of this percentage.
The SC/ST employees allotted Railway Quarters on their own
service length seniority in the general list are not to be adjusted against
reserved quota.
For reckoning the number of quarters in place or unit, 50 should be
the total number of Type-I and Type-II Quarters taken together in the
place or unit.

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 The reservation percentage will be applied separately to Type-I
and Type-II accordingly and the waiting lists have to be prepared
separately for each type of Qtrs.

8.6 Out of turn allotment:

Out of turn register to be maintained separately. Based on the
merits of the each case and date of registration in the out of turn
register, is left the discretion of the competent authority.
The requests from the Physical Changed person appointed on the
Railway under special schemes should also be entertained for
registration in the out of turn register on merits of each case, with the
due regard to the degree of their disability.
Requests from eligible dependents / specified relations of retired
Railway Employees, and of deceased Railway employees who are
appointed on compassionate ground, may be considered by the
competent authority only on cases where the compassionate
appointments have been made within the prescribed period of 24
months.
8.7 Retention of Railway Quarters:-
The retention of Railway quarters will be admissible on following
various grounds.
Permanent Transfer:-
A Railway employee on transfer from one station to another which
necessitates change of residence may be permitted to retain the Railway
accommodation at the former station as under:
Applied for – On
Sl.No request by the Period Rent
employees

On payment of normal rent or

1 Transfer Account Two Months
single flat rate of licence fee.

Further period of On payment of special

Educational or
licence fee, i.e. double the
Sickness account 6 months flat rate if licence fee / rent
Further extension beyond the aforesaid period may be granted on
educational ground only, to cover the current academic session in which
he / she was transferred on payment of special licence fee.

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 On educational ground to cover the current academic session only
(i.e. end of the academic / scholastic session) plus 15 days. The end of
academic / scholastic session shall in this case, mean ‘Last paper of
annual examination’.

8.8 Temporary Transfer:

During the entire period of Temporary transfer an employee may
be permitted to retain the quarter at former place of posting on payment
of normal rent.
In case where the temporary transfer is made a permanent one,
the Railway employee may be allowed to retain the Railway quarters in
the previous station for a further period as admissible on permanent
transfer from the date in which the employee is informed about the
permanent transfer.
8.9 On Deputation:
Railway employee while proceeding on deputation to any PSU
including those of the Railways are permitted to retain quarters for a
period of two months on payment of normal rent from the date in which
they have joined the public sector unit.
8.10 Apprentices:
A Serving employee who is selected as apprentice either
departmentally or through RRB may be allowed to retain the Railway
quarters at the station from where he proceeds for training, during the
period of his apprenticeship.
8.11 Surplus Staff:
Railway servants rendered surplus and posted at a new station be
allowed retention of Railway accommodation already allotted to them at
their respective previous places of posting on normal rent for a period of
3 years or till allotment of Railway Quarter at the new place of posting
whichever is earlier. The period of 3 years will be reckon from date of
issue of transfer orders.
8.12 Retirement:
The Railway servant on retirement including voluntary retirement /
premature retirement / retirement on medical invalidation may be
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permitted to retain the Railway accommodation for a period of four
months on payment of normal rent and for the next four months on
educational or sickness ground on payment of double the normal
rent.
8.13 On Demise of the Railway servant:
The family of an allottee employee who dies while in service may
be permitted to retain the Railway Quarter for a period of twenty four
months on payment of normal rent from the date immediately after the
date of death of an employee.
Where the deceased employee or his / her dependents owns a
house at the place of posting in such cases retention of Railway Quarter
shall however be permitted only for a period of 12 months.
This is also applies to audit staff doing Railway Audit work.
8.14 On Resignation / Dismissal / Removal:
The employee who resigns from service or is dismissed or
removed from service may be permitted to retain the Railway quarters
for a period of one month on payment of normal rent.
8.15 Competent Authority:
The DRM/ADRM is the competent authority for the following
cases. The proposal should be routed through the Personnel Branch for
the approval of DRM/ADRM.
a) For granting of retention / regularization of quarters.
b) In exceptional cases the allotment of exchange of quarters
belonging to different pools in same type.
c) In exceptional cases the allotment of higher type of quarters.
d) For allotment of quarters on nearby station account.
e) Sharing of Railway Quarters / Government accommodation.
f) For allotment of out of turn basis etc.,
Note:- The supervisors / Branch Officers are not empowered to make
out of turn allotment of Railway Quarters.

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 PROVIDENT FUND

10.1 Rates of subscription:

Every subscriber shall subscribe monthly to the fund when on duty,

foreign service, deputation, temporary transfer from railway service to
any other Government service or leave other than leave without pay.

10.2 Amount of Subscription:

The amount of subscription payable for any month shall be 81/3%

i.e. one twelfth of the subscriber's emoluments for that month in the case
of SRPF (Non-contributory) Staff.
10.3 Drawal of Advance:-
An advance may be granted to a subscriber from the amount
standing to his credit in the fund.
The withdrawal of advance from the State Railway Provident Fund
(SRPF) for the following purposes:-
 Illness of self, family members or dependents,
 Education of family members or dependents of the
subscriber. Education will include primary, secondary and
higher education, covering all streams and educational
institutions.
 Obligatory Expenses viz Betrothal, marriage, funerals or
other ceremonies.
 Cost of Legal proceedings,
 Cost of defence,
 Purchase of consumer durables,
 Pilgrimage and visiting places of eminence. This will include
any travel and tourism related activities.
Limits & Recovery:
The limits of advance upto 12 months of pay or three-fourths of the
amount at credit, whichever is less. The amount of advance will be
recoverable in a maximum of 60 installments.

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 For sanction of the advances, no documentary proof is required to
be furnished by the subscribers. A simple declaration by the subscriber
explaining the reasons for advances would be sufficient.
RBE.No.63/2017
10.4 Withdrawals:-

The withdrawals from the state railway provident fund (SRPF) for
the following purposes: -
 Education – this will include primary, secondary and higher
education, covering all streams and institutions.
 Obligatory expenses viz. betrothal, marriage, funerals, or
other ceremonies of self or family members and dependents,
 Illness of self, family members or dependents,
 Purchase of consumer durables.

The withdrawal of upto twelve months pay or three-fourths of the

amounts standing at credit, whichever is less. For illness, the withdrawal
may be allowed upto 90% of the amount standing at credit of the
subscriber may seek withdrawal after completion of ten years of service
only.
 Housing, including building or acquiring a suitable house or a
ready built flat for his residence.
 Repayment of outstanding housing loan,
 Constructing a house on a site acquired,
 Purchase of house site for building a house
 Reconstructing or making additions on a house already
acquired,
 Renovating, additions or alterations of ancestral house.

Subscriber may be allowed to withdraw the amount actually

subscribed by him / her along with interest thereon standing to his credit
or the actual cost whichever is less in the case of withdrawal under
Housing, including building or acquiring a suitable house or a ready built
flat for his residence and Repayment of outstanding housing loan.
In case of Purchase of house site for building a house,
Reconstructing or making additions on a house already acquired, and

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Renovating, additions or alterations of ancestral house heads withdrawal
up to 90% may be allowed.
The sale of house for which SRPF withdrawal has been availed,
the amount has to be deposited back to his PF account accordingly.
SRPF withdrawal for housing purposes will no longer be linked
with the limits prescribed under HBA Rules.
A subscriber may be permitted to withdraw three-fourth of the
amount standing at credit or cost of the vehicle, whichever is less for the
following heads. The withdrawal for the above purpose will be permitted
after completion of 10 years of service.
 Purchase of motor car / motor cycle / scooter etc or
repayment of loan already taken for the purpose.
 Extensive repairs / overhauling of motor car.
 Making deposit to book a motor car / motor cycle / scooter,
moped etc.
The withdrawal of upto 90% of balance without assigning reasons
is allowed for Railway servants who are due for retirement on
superannuation for upto two years before superannuation.
RBE.No.47/2017

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 National Pension System Beneficiaries
In National Pension System, a government employee contributes
towards his pension from monthly salary of 10 % along with contribution
from the employer of 14 %. The funds are then invested in earmarked
investment schemes through Pension Fund Managers.

The Scheme is segregated into Tier-I and Tier-II. The operation

Tier-I is done by Railway Administration and Tier-II is optional and
operated directly by the subscriber.
The employee under the National Pension System is allotted a
Permanent Retirement Account Number (PRAN). This is a unique
number, by which the amount invested by the employee can be
identified.
Tier-I :-All Government servants who join Government service on or
after 01.01.2007, the employee contribution at 10% of basic pay and DA
and employer contribution of 14 % shall be invested in the default
schemes is mandatory.
Tier-II: -Tier-II is a pension saving account with a facility for withdrawal
to meet financial contingencies. It is a voluntary saving scheme and can
be participate by an employee who has been allotted PRAN.
As per the present guidelines of Pension Fund Regulatory and
Development Authority (PFRDA), contribution towards pension will be
invested in the default schemes of seven Pension Fund Managers
(PFMs), viz, LIC Pension Fund Limited, SBI Pension Funds Pvt. Limited
and UTI Retirement Solutions Limited, ICICI Prudential Pension Funds
Management Company Limited, Kotak Mahindra Pension Fund Limited,
HDFC Pension Management Company Limited and Birla Sunlife
Pension Management Limited in a predefined proportion, which is
mentioned in the Statement of Transaction. Each of the PFMs will invest
the funds in the proportion of 85% in fixed income instruments and 15%
in equity and equity linked mutual funds. Hence, the employees of
Central Government and Central Autonomous Bodies need not mention
the details of the schemes while filling up the application form.
Railway Board Letter No. 2010/AC-II/21/18 dt.16.08.2013 speaks
about the modalities of withdrawal in NPS as below:
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11.1 On Superannuation:
At least 40% of the accumulated Pension wealth of the subscriber
needs to be utilized for purchase of annuity providing for monthly
Pension to the subscriber and balance is paid as lump sum payment to
the subscriber. As envisaged in the above-mentioned Railway Board’s
letter, Annexure 1 (claim form) will be submitted for withdrawal of
accumulated Pension wealth of subscriber.
11.2 Exit from NPS before the age of normal
Superannuation (irrespective of cause):
Atleast 80% of the accumulated Pension wealth of the subscriber
needs to be utilized for purchase of annuity providing for monthly
Pension to the subscriber and balance is paid as lump sum payment to
the subscriber. As envisaged in the above-mentioned Railway Board’s
letter, Annexure 2 (claim form) will be submitted for withdrawal of
accumulated Pension wealth of subscriber.
11.3 Upon Death:
The entire accumulated Pension wealth (100%) would be paid to
the nominee / legal heir of the subscriber and there would not be any
purchase of annuity / monthly pension.
The benefits under “Railway Services (Pension) Rule, 1993” were
provisionally extended to those who are discharged on invalidation /
disablement and by the families of such employees who have died
during service since 01.01.2004.

11.4 Partial Withdrawal:

All the NPS subscribers who have been under the NPs for three
years or more are permitted to avail non-refundable partial withdrawn
from their own contributions to the extent of 25% up to three times for
specified reasons.

11.4.1 Procedure:
The eligible subscribers need to submit their applications for partial
withdrawal to the respective nodal officers / POPs along with the

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supporting documents to substantiate the reasons for their for partial
withdrawals.
To make it simple, online and paperless in the interest of
subscribers, the subscribers to allow partial withdrawal based on “Self-
Declaration”.
The subscribers shall also have the option for submitting partial
withdrawal requests off line with “Self- Declaration” to the associated
nodal officers / POPs.

Reasons:-
 Higher education of his / her children.
 Marriage of his / her children.
 Purchase of Construction of residential house or flat
 Treatment of specified illness such as Cancer, kidney
failure, primary pulmonary arterial Hypertension,
multiple sclerosis, major organ transplant, coronary
artery bypass graft, aorta graft surgery, heart valve
surgery, stroke, myocardial infarction, coma, total
blindness, covid19, paralysis and accident of serious /
life threatening.
 For meeting expenses of skill development / re-skilling
or any other self-development activities.
 For establishing his / her own venture or any start-up.
 To meet medical and incidental expenses arising out of
the disability or incapacitation suffered by the
subscriber.

RBE.No:08/2021

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 EMPLOYEES CHARTER
S.NO ITEM TIME LINE
Redressal /Disposal of staff
grievances/ representations
received in different portals like
30 Working Days from receipt of
1 single window cell, CP-GRAM,
Application.
Samadhaan (including cases of Re-
Fixation, Seniority, MACP,
Arrears, promotion, etc)
Same day (if DRM is not available, then
2 Personal interview with DRM
interview will be with ADRM concerned.)
Cases Approved at
90 Days
Divisional Level.
3 Compassionate Appointment 60 Days in
Cases Requiring
Division + 30
Approval from HQ
Days in HQ
Superannuation: On date of retirement
4 Payment of Settlement Dues
VRS/Death/Resignation: 60 Days (for
non-disputed cases only)
Promotion through Selections Within One year of issue of previous
5
and Suitability. panel
Disposal of Application within 15
NOC for own request transfer Working Days of receipt (Either
6
including mutual transfer. forwarding of application or rejection of
case)
Sending call letters to
Candidates selected through
Within 30 Working Days of operating of
7 RRB and RRC Including
panel.
verification of panel from
RRB/RRC.
A) Approval of various types of Administrative Sanction Within 7
Advances /Loans. Working Days.
8 B) Disbursal of Advances/
Loans & Arrears after With Salary in the next billing cycle (as
approval. applicable).
Administrative approval of competent
authority within 7 Working days of
receipt of application.
9 P.F Withdrawal
Disbursal to be done within 7 days from
the date of approval.
10 Issue of P.F. Statement Same Day

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S.NO ITEM TIME LINE
Viewing of Service
11 Once a year.
Record.
N.O.C for Higher
14 Working Days from receipt of
Education, Property
12 Application where vigilance clearance is
Transaction, Passport,
not required & 30 Days in other cases.
Deputation.
Major-150 Days
13 Disposal of D&AR Cases.
Minor-31 Days
14 Issue of Pass/PTO 1 Working Day
Sanction within 45 Working Days from
date of receipt of claim from employee
Sanction & Payment of
15
CTG/OT/TA
Disbursal to be done with salary in the
next billing cycle (as applicable).
Provision of Ladies
Toilet and Changing
Room in offices
By March 2018
where there are
more than 5 female
employees working
Whitewashing of
office buildings Every year
(including Station)
Provision of Essential Filtered Water for
16 Within 60 days of
Amenities for staff identified/nominated
issue of charter.
offices.
Fans and Desert
coolers in Within 60 days of
identified/nominated issue of charter.
offices.
Provision of PC &
internet connectivity Within 60 days of
as per stipulated issue of charter.
norms.
a) Casual Leave : 1 Working Day
Disposal of leave b) LAP/Maternity Leave/Paternity
17
applications Leave: 7 Working Days
c) Ex-India:30 Working Days
18 Issue of Seniority list Once Every Year
(RBE.No:157/2017)

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 Unique Medical Identity Card (UMID)

14.1 Introduction

Unique Medical Identity Card (UMID). The module is envisioned as a

hope for better service delivery to the medical beneficiaries in Indian
Railways.
 UMID is a web application which will generate smart Medical
Identity Cards, with unique all India numbers and issued to the
employee pensioner as well as each dependent, individually &
separately.
 Web and Mobile application for e-validation of identity of Railway
Medical beneficiaries.
 Registration, Approval and Card Generation Process is done
completely on electronic platform. This includes the continuous
revision of beneficiary details dynamically.
 End-to-end solution for Medical Identity with complete Rule
integration with built-in validation.
 Humanistic Technology & Good Governance elements combine to
deliver Customer convenience and flawless Service.
 Card-independent system: Biometric & QR code systems along
with integrated database of Pan Indian Identity numbers (PF
no./PAN/ Aadhar / PPO / Registered Mobile No. etc) to facilitate
identification and validation without physical card also.
 Universal Applicability and Scalability to use the same software for
any number of units or for Indian Railways as a whole.
 Continuous Validation mechanism for regular updation of
beneficiaries with back-end process. Thereby the cards are
updated automatically for downloading anytime by employees in
their mobiles or computers. QR code & Medical ID card Numbers
remain unchanged while the details get dynamically updated in the
database.

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  Registration for change of Health Units across units is facilitated
on online application.
 Hospital-wise Registered users database will facilitate debits and
credits initiation for Inter Hospital Administration.
 Interfacing with Hospitals for automatic generation of OPD slips.
 Interfacing with Referral Hospitals plausible for authentication
through Biometrics
 Interfacing with Hospitals tied up under CTSE scheme is possible
for authentication through Biometrics.
 Dynamic updation of Level of entitlement of Hospital Wards for
Medical beneficiaries in Railway empaneled Hospitals as per the
Rly. Bd’s Lr.No. 2016/D1/11/69/Hospital Recognition, dt.08.05.18.
 Colour schemes of the card are adopted as per the Rly. Bd’s Lr.
No. 2018//Trans.Cell /Health/Medical Card, dt. 04.01.2019to
identify the beneficiary separately and apparently as employees
(Blue – Blue strips); Pensioners (Green – Green Strips);
Dependents (Blue/Green - Yellow strips).
 The Numbering scheme is adopted to remain unique across all the
units in Indian Railways so as to facilitate availing medical services
from any other units by their unique identification and validation.
14.2 Access to Web site:
Use the following URL to access to the web site for all the services
related to Medical Identity Card www.digitalir.in/umid/
This web site can be accessed through PCs & Mobile browsers
having internet connection. It is not restricted to Rail Net connection.
The mobile users can access to the application from Google Play
Store under the following logo (UMID – Indian Railways) Indian Railway

14.2 Check-List for Submission of Application

As a ready reckoner the following is the check list for mandatory fields
and documents to be scanned in JPEG/JPG/PNG format for advanced
preparedness to initiate the application in a full-fledged manner.
 Photograph of Employee & all the dependents

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  Signature of Employee
 Old Medical ID card of employee OR Pass/PTO declaration with
Supervisor signature & Stamp
 ID proof of all individual dependents

In case of Physically / Mentally challenged dependents – Railway

Doctor Certified Medical certificate to be uploaded.

14.3 Employee Registration Process

1) Employee has to click on ‘REGISTER’ on Website Homepage:

digitalir.in/umid (or) Go to the Log-in Page and click on ‘REGISTER’

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2) Employee has to Select Type of User as ‘EMPLOYEE’

3) Now three Validation fields will be displayed for input:

a. PF Number (It has to be 11-digit Alphanumeric code);
b. PAN (It has to be 10 digit Alpha Numeric code);
c. Date of Birth (It has to be in DD-MM-YYYY format)

4) After entering the particulars, the employee has to click on

‘VALIDATE Details’ button
5) Now the NAME of the employee associated with the validated
particulars will be displayed for confirmation.
6) If details are matched, employee can proceed to Register MOBILE
NUMBER.

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7) OTP will be sent on the provided mobile number which has to be fed
to VERIFY OTP.

8) After confirmation of OTP, the system will prompt for SETTING

PASSWORD.

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9) Now the Employee is ready to LOG-IN with PF Number as User ID &
Password as set in the Registration process.

14.4 Employee Log-in & Dashboard

1) Employee has to go to the Log-in Page (digitalir.in/umid)
2) Enter the user credentials:
a. PF Number as User ID
b. Password as REGISTERED

3) Select User Role as EMPLOYEE/ADMINISTRATOR on top of the

page. (This step is required only if the Employee has been assigned with
Admin rights).
4) Click on the UMID (Employee) Tab on the Dashboard

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5) Now the Side-bar MENU will be available for view on the left side.
6) You will find 4 items in the Menu for navigation:
a. DASHBOARD (To view the employee Basic particulars
fetched from backend database).
b. INITIATE APPLICATION (To start the Application process).
c. MY APPLICATION STATUS (To track the status of the
application after it has been submitted).
d. VIEW/DOWNLOAD MEDICAL CARDS (To view the cards
after they are generated)

14.5 Verification of Back-end Data (EMPLOYEE)

1) The user has to LOG-IN as EMPLOYEE
2) Go to the MENU on the Side-bar and click on DASHBAORD
3) BASIC DETAILS are displayed on the main page for verification.
4) If details are found correct, then PROCEED for INITIATING THE
APPLICATION process.
5) In case of ERRORS, there are 2 REMEDIAL ACTIONS suggested:
a. Approach BILL CLERK for RECTIFICATION in IPAS.
b. Approach ADMIN to UPDATE in UMID.

14.6 EMPLOYEE APPLICATION PROCESS

 Employee has to LOG-IN in the UMID Portal;
 Go to the MENU bar and click on INITIATE APPLICATION.
(Application form will have 2 stages for SELF & FAMILY).

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A) SELF Form: It is a simple form and it requires bare minimum fields
since the most of the required information is already maintained in the
backend data taken from IPAS.
1) The employee form requires input for 6 fields only. They are
Gender, Blood Group, Aadhar number, Address, Hospital opted and
email.

2) After entering these details, there is a declaration option if there are

‘NO ELIGIBLE DEPENDENTS’ in the Family. If yes, it will cut short the
Family Form. If not, this declaration can be ignored.
3) By clicking on VALIDATE button, the details will be saved and
employee can proceed to UPLOAD DOCUMENTS.

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4) To UPLOAD DOCUMENTS the Employee has to select the files from
Mobile or a PC. Normally 3 documents are required for uploading in
Employee form. They are photograph, scanned Signature and old
medical card. If old medical card is not available, then the Pass/PTO
declaration form can be uploaded duly countersigned by
Supervisor/Controlling Officer. In addition, any other relevant documents
can be uploaded against ADDITIONAL DOCUMENT field.
5) The uploaded images can be CROPPED & COMPRESSED by
double-click on the uploaded image thumbnails.
6) To confirm the completion of uploading of documents, employee can
click on UPDATE DOCUMENTS. With this, the employee form is
completed.
B) ADD FAMILY MEMBERS
1) If you Click on ADD FAMILY MEMBER below the Employee
tab, new form for family member will be displayed

2) On top of the form, Check the box to fetch the Communication details,
same as in Employee form.
3) Family Form will have 13 fields to be filled up. They are Name, Date
of Birth, Relation, Marital Status, Dependency, Disability status, Blood
Group, Address, Hospital opted, Aadhar, PAN, email and Mobile Number

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4) Since there is no readily available database for family members, this
information requires to be filled as a onetime measure. Although most of
the information is not mandatory, the information if filled completely will
help in extending more services in future for family members directly.
5) After entering the details, the employee can VALIDATE to save the
particulars.
6) Based on the Family composition and conditionalities attached with
dependents, the DOCUMENTS REQUIRED will be tagged by the
system itself.
7) Uploading the indicated documents is compulsory. Commonly
applicable documents are Photograph, ID proof, proof of Relation etc.
Specific documents such as Disability Certificate, Divorse Deed etc will
be variable as indicated in the Check-list.
8) By UPDATING THE DOCUMENTS, the family form gets saved.
However, the same can be edited subsequently but before
SUBMISSION of form. When EDIT details option is exercised, the
employee has to fill the form again and documents are to be uploaded
again because the REVERSE PROCESS LOGIC will be applicable.
9) Any number of Family members can be added along the same
procedure.

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10)After adding all the family particulars successfully, the employee has
to check the DECLARATION that the details are correct and the form
can be SUBMITTED.

11)Now the form is submitted and the status of the application can be
tracked under ‘MY APPLICATION STATUS’ in the Menu.

14.7 How to Track Employee Application Status

1) Login as Employee
2) Go to Menu side bar and click on MY APPLICATION STATUS.

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3) Status of the application can be seen on the dashboard as to with
which user the case is pending currently.
4) If there are any complaints on the status of the application, the
employee can raise a SERVICE REQUEST to the UMID ADMIN.

14.8 How to Download Medical Cards (EMPLOYEE)

1) Log-in as employee
2) Go to menu Sidebar and Click on VIEW/DOWNLOAD MEDICAL
CARDS
3) All the medical cards of the eligible family members including
employee will be displayed on the dashboard.
4) They can be saved in Mobile (or) Print on Paper/Card (or) Print only
the QR Code.
5) Any of the mechanism will help the employee/dependent to show
them in the Hospital counter or Kiosk for OPD slip generation.

14.9 Employee – FORGOT PASSWORD Procedure

1) Go to LOG-IN page of UMID
2) Click on FORGOT PASSWORD (at the bottom of the log-in box.)

3) Select TYPE OF USER as EMPLOYEE

4) Enter VALIDATION Particulars:
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 a. PF Number
b. PAN
c. Date of birth
5) Click on VALIDATE button

6) Display of NAME & MOBILE Number for confirmation.

7) Enter OTP and VERIFY
8) Set NEW PASSWORD and confirm by clicking on RESET.
9) Now the Employee can login with new credentials.

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 Railway Employee Self Service (RESS)

Introduction:-
An online system for Indian Railway employees (Staff and Officers)
has been developed by Centre for Railway Information Systems (CRIS).
Now Railway employees can use this application to view their Personal
Bio-data, Service and Pay related particular, Salary details, Provident
fund/NPS details,Salary related loans & advances, income tax details
viz., IT Projections (including monthly deductible amount),Leave, Family
details, and to download Pay slips etc.
RESS is developed by CRIS under AIMS portal, works best in
Modern Browsers like Google Chorme, Mozilla Firefox etc.

This applications can be accessed using any of the following links:-

1. By clicking “Self Service Portal” link on Home Page of AIMS Portal
(https://aims.indianrailways.gov.in)

2. By directly typing following URL in the browser

https://aims.indianrailways.gov.in/mAIMS

Registration with Railway Employee Self Service:-

 For Registering with Railway Employee Self Service, an employee
should ensure the following 2 Points:-
 Aadhaar Number, Mobile number, Date of Birth is updated in IPAS.
Permission to update Aadhaar Number and Mobile No is available
with Pay Bill Clerks. Aadhaar Number and Date of Birth are being
printed in Pay slip.
 Since initial password is sent on employee’s mobile, consent is
required to be sent to SMS Server by sending an SMS to a
designated Number. This is mandatory as per TRAI guidelines.
This is one time exercise and subscriber has to send an SMS with
content as below to 08860622020.

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 Please note that without subscribing SMS alert as above, it will not
be possible to get initial password on your mobile and mobile
application cannot be used.
New User Registration: -
A screen (as below) asking for Aadhaar No, Mobile No and Date of
Birth will appear.

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 Enter your 12 digits Aadhar number, valid mobile number,
(i.e. Valid mobile number and Aadhaar number present with your
Bio-Data) and Birth date and then > Click on submit button.

Duly verifying the data, system sends initial password

on employee’s above mobile number.
After the login to the RESS Portal the following details
may be viewed by the employee. The screen shot is
appended below:

 Bio-Data

 Salary Details (Pay Slip can also download)

 Income Tax (IT Projection and Form 16 can also download)

 Loan & Advance.

 Leave Details.

 PF / NPS Details.

 Family details.

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 Human Resource Management System (HRMS)
As on Date 10 Modules are implemented in Indian Railways are
under
Sl.
Modules
No.
01. IRHRMS-ESS
02. Loan &Advances(PF)
03. Employee Master (EMD)
04. E-SR
05. Pass
06. Office Order
07. Grievances
08. Settlement
09. Transfer
10. APAR

16.1 Employee Self Service (ESS)

 Employees can update their Profile, such as Mobile Number, e-
mail ID and Photo.
 Employees can update the Details such as Basic Info, Family,
Communication Info, Personal, Qualification and Current date in
Employee Master Data and in E-SR such as Initial Appointment,
Awards, Promotions, Transfers, Nominations, Training Details,
Publication Details and Deputation Details.
 Using this Module, employees are now able to submit their
Applications for Inter Railway, Inter Divisional, Intra Divisional
Transfer and also Mutual Applications (IRMT, IRDT).
 Seniority Representation and Accept their Seniority is also available
as and when Seniority Modules implemented.
16.2 Loan & Advances: -
 Employees those appointed on or before 01.01.2004 are eligible to
withdraw from Provident Fund amount or get advance from the
fund.
 From 01.01.2021 onwards, PF withdrawal / Advance are processed
through HRMS Portal under Loan & Advances Modules.
 Employees can track their PF Application and also see their earlier
withdrawal details.
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  Employees appointment on or after 01.01.2004 and in New Pension
Scheme, the Module will not be applicable.
Procedure:-
 Employee has to login to HRMS portal with his ID
 Click on Loan and Advance > My PF applications dashboard.
 Click on the New Application Button to apply for PF loan.

 Fill all the mandatory fields and upload the necessary

required documents justifying the PF Loan withdrawal reason.

 Click on the Submit Button duly enter the OTP which is

received in registered mobile number.

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16.3 E-SR: -

 E-SR (Employee Service Register) will be record every detail such

as initial appointment details, Awards, Punishments, Promotions,
Pay Changes, Nominations, Transfers, Training Details, Leave
Details, Publications, Deputation.

 Employees can view their Service particulars in digital form in the

E-SR of HRMS portal.
 The list of heads available in the E-SR dashboard are furnished
below:
o Bio-Data
o Employment Details
o Family
o Qualification
o Nominations
o Awards
o Punishments
o Pay Change History
o Promotions
o Transfers
o Trainings
o Leaves
o Publications
o Deputations

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 16.4 e-Pass: -

o Manual Pass may be issued infavour of Retired Employees

and Service PwBD Employee based on their request.
o For other serving employees Privilege Pass and PTOs are
being issued through the HRMS Portal only.
Procedure:-

 Employee has to login to HRMS portal with his ID

 Click on Pass>Apply for e-Pass/e-PTOdashboard.

 Click on the New Application Button to apply for E-Pass.

 Details of employee and list of members will be display on
the screen.
 Employee has to fill all the required details and select the
family members to be included in Pass along with declaration
given at the end of the Pass application that employee is not
under suspension.

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  Click on the Submit Button duly enter the OTP which is
received in registered mobile number.
 Employee can apply for split pass, through dashboard of
Pass>My Issued Passes menu.

16.5 Office Order: -

 All type of Officer Orders is being issued through HRMS
Portal under Office Order Module.
 Employee has to login to HRMS portal with his ID
 Click on Office Order>My Office Order dashboard.

16.6 Grievance: -
 Implemented all over India basis w.e.f. 01.04.2022.
 Employees are able to submit their Grievances directly
through this Module.
 Staff & Welfare Inspectors are able to submit the Grievances
on behalf of the Employee under their jurisdictions.

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  Section Employees are mapped with the section Welfare
Inspectors or Welfare Inspector exclusively nominated for
Grievance Cell.
Procedure:
 Employee has to login to HRMS portal with his ID
 Click on Grievance>Register Grievancedashboard.

 Click on Register Grievance sub tab and fill the Grievance

Type and Sub-Grievance Typeviz Transfer / Posting,
Allowances/ Advances, Pay Fixation /MACP, Promotion /
Seniority, others which is mandatory.
 Grievance in details may be furnished in the “Grievance
Description” tab and Click the Submit button for
registration.

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16.7 Settlement: -
o In Delhi Division settlements are processed in HRMS Portal
Settlement Module w.e.f. 01.07.2021.
o The Settlement process is being processed through the
Settlement Module for Normal Retirement.
o The Pension Booklet may be filled by the concerned employee
directly or welfare inspector can fill on behalf of the employee.
However, submission of the Pension Booklet will be done by the
Concerned Employee’s ID in HRMS only.
o The submitted Pension booklet will be verified by the
Departmental Verification Authority (DVA)i.e Supervisory official
and the same has been accepted by the Departmental Accepting
authority (DAA) i.e. Controlling Officers.
o The Pension calculation sheets will be processed in HRMS portal
and it will reflect in IPAS at Associate Accounts. With due
verification of details, e-PPO will be generated accordingly.
o After generation of e-PPO, necessary bills such as DCRG, Leave
Salary, GIS and Commutation if any will be prepared and bills will
forward to Associate Accounts and reflected in IPAS & will
process the same for payment.
Procedure:
 Employee has to login to HRMS portal with his ID
Click on Settlement tab.

 Click on “Pension Booklet” subtab.

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  After open the “Pension Booklet tab”, further 6 internal tab
will be appeared viz. 1) Personnel Information, 2) Official
Information, 3) Pay related information, 4) Bank Details,
5) Family and Pension beneficiaries and 6) Quarters details.
 Employee has to be fill all the relevant details in the
respective column and click the submit button for
Departmental verification and Acceptance.

16.8 APAR: -

 From 01.04.2021 onwards, i.e., Period Ending 31.03.2021,

the APAR for Non-Gazetted Employees has to be written on
digital mode (APAR Module) in HRMS Portal.
 Annual Performance Appraisal is an important HR function
that is carried out every year for each employee.
Every non-gazetted employee in Level-6 or above have the
responsibility to fill in Self Appraisal Part of APAR from in the
HRMS Portal every year.

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Activity:-
Sl.No Activity As per Railway board guidelines
1 Online generation of APAR
Submission of Self-appraisal to reporting
2
officer
Forwarding of Report by reporting officer to
3
reviewing officer.
Forwarding of report by reviewing officer to
4
APAR Cell / Accepting Authority
5 Appraisal by Accepting Authority
Communication of APAR to the officer
6
reported upon
Submission of representation if any on
7 APAR, from date of communication of
APAR
Forwarding of representation to the
8 Reporting Authority for comments by the
Custodian
Forwarding of comments by Reporting
9
Authority to Reviewing Authority
Forwarding of comments by Reviewing
10
Authority to Accepting Authority
Forwarding of comments by Accepting
11
Authority to Competent Authority
Decision of Competent Authority on
12
Representation
13 End of entire process
Procedure:
 Employee has to login to Separate HRMS portal on APAR
with his ID(https://hrms.indianrail.gov.in/IRAPAR)
 Click on APAR > Self Appraisaltab.

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 After open the “APAR > Self Appraisal tab”, further 2
internal tab will be appeared viz. 1) Personnel Information
and 2) Self Assessment.
 Employee has to be filling in all the information on the Self
Assessment page like “Brief Description of Duties”,
“Work Done” and “Achievement during the period”.
 Thereafter the employee has to click on “Submit” button to
save all information so that it may enables to access at next
level. i.e, Reporting Authority.

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 DISCLAIMER
This e-book is prepared to brief a preliminary
knowledge about the benefits of Serving Railway
Employee. This cannot be quoted as an official
document for any clarification or interpretation. The
contents of this book shall always be co-read with
relevant Code /Manual Provisions, Circulars, Rules &
Acts wherever applicable.

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https://www.staffnews.in
 HAND BOOK
ON
BENEFITS TO RAILWAY EMPLOYEES

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 PREFACE

For Every Railway Employee, the knowledge regarding Railway

Establishment matters is must. In this regard, a need is felt by the

Railway Administration to provide a collection of information in a single

document for them. In such an attempt, we take immense pleasure in

releasing this “Handbook on Settlement Benefits”(e-Book) to give

a basic idea on the above subject and other related valuable

information.

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 Index
Settlement Benefits
Sl.No Subject Page
No.
1 Introduction 1

2 Gratuity 2

3 Pension 4

4 Family Pension 6

5 Commutation 6

6 Cash Equivalent of Leave Salary 8

7 Provident Fund 9

8 Group Insurance Scheme 9

9 Composite Transfer Grant 10

10 Medical Facilities 10

11 Payment of Fixed Medical Allowance 11

12 Constant Medical attendant allowance 11

Post Retirement Complimentary Pass & Widow
13 12
Pass
Cashless Treatment Scheme in Emergency
14 13
(CTSE) for RELHS Beneficiaries
15 Retention of Railway Quarters 19

16 National Pension System 19

17 Specimen Settlement Calculation 21

18 Unique Medical Identity Card (UMID) 23

19 Human Resource Management System (HRMS) 36

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 SETTLEMENT BENEFITS
1. Know Your Settlement Benefits
As you all aware Central Govt./Railway employees will be retiring on
attaining the age of 60 years on superannuation w.e.f:13.05.1998. As a
token of recognition of the yeoman services rendered by our employees,
Indian Railways provides a number of benefits to them at their retirement.
The following settlement benefits in terms of money are being arranged to
them on the last working day itself.
Pensionary Benefits: -
 Gratuity
 Pension
 Commutation
 Family Pension
o Enhanced Family Pension
o Ordinary Family Pension
Non-Pensionary Benefits: -

 Cash Equivalent of Leave Salary

 Provident Fund
 Group Insurance Scheme
 Composite Transfer Grant
Pension Scheme was introduced on Railway with effect from
01.04.1957 and the scheme governs all Railway employees who entered
service on & after 16.11.1957 and before 31.12.2003.
Retirement means the Railway Servant ceasing to be in service. The
date of Retirement will be based on the Date of Birth of Railway Servant
recorded in the Service Register.
Normally the Railway Servants shall retire from Railway Service on
the afternoon of the last day of the month in which they attains the age of
60 years.
A Railway Servant whose date of birth is the 1st day of a month, they
shall retire from service on the afternoon of the last day of the preceding
month, on attaining the age of 60 years and a person born on 2nd or
subsequent date retires on the last date of the month in which he was born
on completion of service as the case may be.
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1.1 Various Modes of Cessation from Railway Service: -
Normal Retirement: -Every Railway Servant shall retire from Service on
attaining the age of Superannuation.
Other than Normal Retirement: -The employees can also retire
prematurely on following accounts:
 Voluntary Retirement
 Compulsory Retirement
 Removal from service
 Dismissal from service
 Death in Service
 Resignation from service

Voluntary Retirement: -
A person who has completed 20 years of qualifying service or more
can retire voluntarily by giving 3 months’ notice if he is permanent and by
giving one month notice if he is temporary Railway servant. Competent
authority can waive notice period in consultation with the Associate Finance.

2. Gratuity:-
It is a lump sum payment to a railway employee on his / her
retirement.
2.1 Retirement Gratuity –
A Railway Servant, who has completed 5 years of qualifying service
and has become eligible for service gratuity or pension on his retirement
equal to one fourth of his emoluments for each completed six-month period
of qualifying service subject to a maximum of 16 ½ times the emoluments.
The maximum limit of retirement / death gratuity shall be Rs.20 Lakh
and maximum qualifying service for calculation of gratuity shall be taken as
33 years.
As per Rule 924 (iii) of IREM-I that is still valid, 55% of Basic Pay is
reckoned as add on pay element for calculation of pension and DCRG of
the Running Staff. Calculation of retirement benefits of the running staff
may be made as per extant Rule 924 (iii) of IREM-I on the revised basic
pay in the 7th CPC.

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2.2 Service Gratuity –
When a Railway Employee has rendered service less than 10 years
no pension shall be paid. Service Gratuity will be paid at the rate of one-
month emoluments for each completed year of Service.
2.3 Death Gratuity: -
If a Railway Servant dies while in service the amount of death gratuity
shall be paid in the following manner.
Qualifying service Gratuity
Less than one year. 2 Times of Emoluments.
One year or more but less than 5 years. 6 Times of Emoluments.
5 years or more but less than 11 years. 12 Times of Emoluments.
11 years or more but less than 20 years. 20 Times of Emoluments.

Half of the emolument for every completed six

20 years or more. monthly period of qualifying service subject to a
maximum of 33 times of emoluments.

2.4 Calculation:

(Basic Pay + DA) x Qualifying Service (Max. 33 yrs)

Calculation: ------------------------------------------------------------------
2
Subject to Max. Rs.20 Lakhs
The ceiling of Gratuity will increase by 25% whenever the DA
increased by 50% of the basic pay.
2.5 Recoveries from Gratuity:
Government’s dues, if any could be recovered from the retirement
gratuity of an employee retiring and in the case of deceased employee from
Death Gratuity even without obtaining consent.
(Authority: Rule 15 of RSPR, 1993)

2.6 Withholding of Gratuity:

Entire Gratuity, duly deducting the Government dues, will be withheld
for non-vacation of Quarters and also in cases where any departmental or
judicial proceedings are pending.

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3. Pension:
Pension is a lifelong retirement benefit paid monthly to a Railway
Servant on retirement from service and the Pension scheme was
introduced in the year 1957 and made compulsory for all employee
appointed on and after 16.11.1957 (up to 31.12.2003).
Minimum 10 years Qualifying Service in case of Superannuation, for
submitting Voluntary Retirement minimum 20 years Qualifying Service is
required. Pension is payable at 50% of the emoluments drawn for the
preceding last ten months at the time of retirement or 50% of last month’s
Basic Pay whichever is beneficial to the employee. The minimum pension
granted to a Railway Servant is Rs.9,000/- per month.
3.1 Superannuation Pension:-
The Superannuation Pensions shall be granted to a Railway servant
who is retired on his attaining the age of compulsory retirement.
3.2 Retirement Pension:-
A retiring pension shall be granted to a Railway Servant who retires,
or has retired before attaining the age of compulsory retirement, in
accordance with the provisions or Rules 66 and 67 of Railway Services
(Pension) Rules, 1993 and Rule 1802 of IREC.
3.3 Invalid Pension:-
The invalid pension may be granted to a Railway Servant who retires
from service on account of any bodily or mental infirmity, which
permanently incapacitates him for the service.
3.4 Compensation Pension:-
If a Railway Servant is selected for discharge owing to the abolition of
his permanent post, he shall, unless he is appointed to another post.
3.5 Compulsory Retirement Pension:-
A Railway Servant compulsory retired from service as a penalty may
be granted by the authority competent to impose such penalty, pension or
gratuity, or both at a rate not less than two-thirds and not more than full
compensation pension or gratuity or both admissible to him on the date of
his compulsory retirement.

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3.6 Compassionate Allowance:-
A Railway Servant who is dismissed or removed from service shall
forfeit his pension and gratuity. However, the authority competent to
dismiss or remove him from service may, if the case is deserving of special
consideration, sanction a compassionate allowance not exceeding two-
thirds of pension or gratuity or both.
3.7 Calculation of Pension:-
Formula for Non-Running Staff Categories:-
Pay in PML 50 % of Average
Basic Pension = 2 or Whichever is more
Emoluments

Formula for Running Staff Categories:-

Pay in PML + 55% of
Pay 50 % of Average
Basic Pension = or Whichever is more
2 Emoluments

Note:-In case of Running Staff, the pay element shall also include 55%, of
the basic pay for reckoning emoluments as directed by Railway Board from
time to time.
3.8 Average emoluments:
The average emoluments shall be determined with reference to the
emoluments drawn by a Railway Servant during the last 10 months of his
service.
3.9 Amount of Minimum, Maximum Pension:

Minimum Pension / Family Penson ₹ 9,000/- + Dearness Relief

Maximum Family Pension ₹ 75,000/- + Dearness Relief

Maximum Pension ₹ 1,25,000/- + Dearness Relief

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4. Family Pension:

4.1 Enhanced Family Pension:

Enhanced family pension is granted at the rate of 50% of Employees
Last month Basic Pay to the widow or entire dependents for a period of 10
years from the date of death of the Railway servant.
In the event of death of a Railway servant after retirement, the
enhanced family pension shall be payable for a period of seven years or till
the date on which the retired deceased Railway Servant would have
attained the age of 67 years, would have received whichever is less.
4.1 Ordinary Family Pension:
Beyond the above circumstances, ordinary Family Pension is granted
at the rate of 30% of last month’s Basic Pay of the deceased employee to
the widow or to the eligible dependents of the employee.
4.3 Additional Quantum of Pension
The quantum of pension for old age pensioners & family pensioners
shall be increased as follows:
Age of the pensioners Additional pension
80 – 85 years 20% of basic pension
85 – 90 years 30% of basic pension
90 – 95 years 40% of basic pension
95 – 100 years 50% of basic pension
100 years or more 100% of basic pension

5. Commutation:
This is lump sum payment paid at the option of the Retiring employee.
The employees retiring of Superannuation / Voluntary Retirement can
commute up to 40% of the pension without medical examination at the time
of retirement. If a fraction of pension to be commuted results in fraction of
rupee, such fraction of rupee shall be ignored for commutation.
5.1 Restoration of Pension:
The Commutation portion of Pension will be restored and full pension
shall be given after completion of 15 years from the date of payment of
Commutation. The date for restoration of Commuted portion of Pension will
be exhibited in the Pension Payment Order.
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5.2 Commutation of Pension with Medical examination:
The Commutation will be paid to Medically Invalidation in all
Categories / Compulsorily Retired employees only after medical
examination by Medical Board.
In case of where departmental or judicial proceedings are pending on
the date of retirement, such case shall be allowed “Provisional Pension”
and the commutation of pension is permissible only after finalization of
departmental or judicial proceedings. The employees covered under NPS
could not commute their pension.
5.3 Age Factor table:

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5.4 Calculation:
The lump-sum commutation value will be arrived at by multiplying the
commuted portion of pension by a factor relevant to age next birthday x 12.
Formula for Commutation Calculation: -

Commutation = 40 % of Pension x 12 x Factor relevant of age next birthday

6. Cash Equivalent of Leave Salary

Cash equivalent of leave salary is lump sum payment made at the
time of retirement or death for unavailed earned leave at employee’s credit.
Maximum number of leave that can be 300 days.
In case of any short fall of 300 days LAP, LHAP from his / her credit
will be taken for the purpose of leave encashment to the extent of shortfall
of number of days of LAP, subject to condition that number of days does
not exceed 300 days.
6.1 Calculation:
Formula for LAP
(Basic Pay + DA) x No. of Days of LAP (300 Maximum days)
Calculation: --------------------------------------------------------------------------------------
30
Formula for LHAP
(Basic Pay + DA) x No. of Days of LHAP to the extent shortfall of
LAP, Subject to maximum of 300 days of LAP & LHAP
Calculation: --------------------------------------------------------------------------------------
30 / 2

For an example, if an employee has only 265 days of LAP balance at

his credit at the time of Retirement and enough number of balance days of
LHAP at his credit, then for the purpose of computing Leave Encashment,
only 35 days of LHAP will be taken into account, even though he would
have had more than 35 days of LHAP in his credit.

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Note:
 The retiree will be paid for 265 days if Leave of Average pay +
35 days of Leave on Half Average pay only.
 30% of Basic Pay is reckoned as add on pay element for
calculation of CELS for Running Staff.
7. Provident Fund:
The Provident Fund is governed by the Provident Act, 1925 and it
means that a fund in which the subscriptions of the employees are
deposited against their accounts including interest accruing thereon.
The amount accumulated by monthly subscriptions and employee
contributions is given as a lumpsum amount to the employee on retirement
or to his/her nominees on demise along with interest.
The recovery of PF in respect of Railway servant will not be made in
last three month of his retirement.
8. Central Government Employees Group Insurance Scheme:
 The scheme was notified on 1st Nov 1980 and come into force with
effect from 1st Jan 1982.
 The Savings portion of subscriptions towards Group Insurance
Scheme plus interest on the accumulated amount of savings is paid
at the time of retirement.
 In case of death in addition to the accumulated amount, insurance
fund as applicable, will be paid to the family / nominee as the case
may be.
 Subscription towards CGEGIS and insurance cover in case of death
are as follows:
Group Monthly Recovery Insurance Cover
Group C Rs.30/- Rs. 30,000/-
Group B Rs.60/- Rs. 60,000/-
Group A Rs.120/- Rs.1,20,000/-
Quantum of payment is decided based on the table published by
Government from time-to-time. Insurance fund is not payable for retirement
cases.

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9. Composite Transfer Grant (CTG):
For the purpose of Composite Transfer Grant in respect of Railway
employee who wishes to settle down at the last station of duty or other than
last station of duty after retirement, the condition of 20 km from the last
station of duty is done away with subject to the condition that change of
residence is actually involved. To settle down at the last station of duty or
other than last station of duty after retirement, full CTG would be admissible
i.e., at the rate of 80% of the last month’s basic pay. The employee has to
submit a Self-Declaration Certification regarding change of residence.
In case of settlement to and from the Island territories of Andaman &
Nicobar and Lakshadweep, CTG shall be paid at the rate of 100% of last
month’s Basic Pay. (RBE.No16/2022 w.e.f. 09.02.2022)

Note:- Incase of death while in service, the members of family in the event
of death of an employee shall, besides free pass, be also eligible for
Composite Transfer Grant.
10. Medical facilities: Under RELHS
Under the Railway Employees Liberalized Health Scheme, one time
mandatory Contribution equal to the last month basic pay or below
scheduled rate, whichever is lower, will have to be remitted for joining the
scheme for availing medical facilities for self and dependent family
members. Minimum service eligibility is 20 years of qualifying service.
However, no such condition for those who have retired on superannuation.

S No Pay matrix level as per VII PC Subscription Rate (Rs.)

1 Level 1-5 30000
2 Level 6 54000
3 Level 7-11 78000
4 Level 12 & above 120000

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11. Payment of Fixed Medical Allowance:
The grant of FMA is intended to meet expenditure on day-to-day
medical expenses that do not require hospitalization.
If the residence of the retiring employee is beyond 2.5 Kms of the
Railway Hospital / Health Unit, the employee can opt either Out Patient
Medical Facility or Fixed Medical Allowance of Rs.1,000/- per month.
If the residence is within 2.5 kms of the Railway Hospital /Health Unit
the employees could opt only Out Patient medical facility. In case of those
opting for FMA are also eligible for OPD for Chronic disease.
Payment of FMA shall be made to the Pensioner by Pension
disbursing authority along with Pension / family pension on monthly basis.
Fixed Medical Allowances is also allowed to Railway Beneficiaries of
National Pension System.
11.1 One time option in lifetime
Pensioner / family pensioner have to exercise one time option for
availing medical facility of OPD at Railway Hospital or to claim FMA.
Only one change in option in the lifetime of a pensioner shall be
allowed, which should be supported by proper proof of change in residential
address.
Pensioners may apply for the change of option with proof of change in
residential address to the Pension sanctioning authorities.
(RBE.No.107/2002)
12. Constant medical attendant allowance:
This allowance is payable to railway employees at the rate of
Rs.6,750/- per month who have retired and in receipt of disability pension
under the Railway services (Extraordinary Pension) Rules 1993 for 100%
disability and who are dependent on others for their day-to-day activities /
functions.
(RBE.No:101/2017)

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13. Post Retirement Complimentary Pass:
The Post Retirement Complimentary Passes are issued to Railway
Servants for Self, wife / husband, children and widowed dependent mother
only subject to the same conditions as applicable to Railway Servant in
service.
The Post retirement complementary passes are issued after the
retirement of the Railway Servant rendered 20 years of service or more.
Category No. Of PRCPs admissible in one year

Group A & B 3 Sets

Group C 2 Sets
Widowed daughters& Legally Divorced daughters may be included in
Post Retirement Complimentary Passes / Widow Pass as eligible member
of “family”, provided they are dependent on Post Retirement Complimentary
Passes / Widow Pass holders.
Post Retirement Complimentary Passes can be drawn at the place of
their choice. The validity of this pass is 5 months as applicable to Railway
Servant in service. The Year ending passes and next year account passes
also admissible to the pensioner.
13.1 Disallow of Post Retirement Complimentary Pass:
One set of Post Retirement Complimentary Passes shall be
disallowed for every month of unauthorized retention of Railway Quarters
by the Retired employee.
Normally the Post Retirement Complimentary Passes shall not be
issued to those Railway Servants who are dismissed from service and
removed from service. However, the same may be issued when the
compassionate allowance is granted under Rule 65 of Railway Service
(Pension) Rule, 1993.
Retired Railway Servant will be eligible to the same class of Post
Retirement Complimentary Passes, as he / her was enjoying at the time of
service.
In case where both husband and wife are retired Railway Servants,
they may avail the Post Retirement complimentary passes on each other’s
accounts accordingly.
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13.2 Widow Pass:
Widow / widower of the retired employees who have opted for the
widow pass scheme are eligible for half the number of post retirement pass
that the deceased employee would have been eligible for the service
rendered/or was receiving at the time of his / her demise or retirement.
13.3 Settlement Pass / Kit Pass:
Employees in the event of retirement and widow / widower in the
event of death of employee are issued passes for Self / Family members /
dependents for transportation of Personal effects to the place where
employee / family intend to settle after retirement / death of employee. Such
an application for settlement pass shall be submitted within one year of
retirement / death and the validity of Kit pass is for a period of three months
and for settlement pass the validity is five month.
14. CASHLESS TREATMENT SCHEME IN EMERGENCY (CTSE)
FOR RELHS BENEFICIARIES (w.e.f 31.03.2019)
Railway provides Comprehensive Health Care Facilities to its
beneficiaries through its health Institutions along with referrals to
recognized hospitals whenever necessary. The beneficiaries, among
others, include retired employees and their dependent family members.
Large no. of retired beneficiaries live in the newly developed suburbs of
various cities throughout India. These parts of the city are often far away
from the established Railway Health Institutions. In this scenario the
RELHS beneficiaries coming to Railway Health Institutions in routine is
acceptable, however in emergency situations, precious time is lost in travel
to the railway hospital.
To overcome this problem, Railway Board has decided to roll out a
"Cashless Treatment Scheme in empanelled hospitals for retired
employees and their dependent family members in emergency situations"
(CTSE). The empanelled hospital shall give necessary treatment in
emergencies and raise the bill directly to Railway authorities; provided the
identity and eligibility of the patient is established as CTSE beneficiary and
emergency is certified by designated Railway Medical Authority (RMA).

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14.1 IMPLEMENTATION OF THE CTSE SCHEME:
 M/s. UTIITSL will develop an application to enable RELHS
beneficiary to apply for new 'CTSE Card' at the website. All
RELHS beneficiaries may apply online for CTSE.
Note: For the benefit of those RELHS beneficiaries who are not
comfortable with the online form, an offline process of obtaining
the card has also been designed.
 After filling up the form, the print out of the completed form will be
submitted by the retired Railway employee to the concerned
Personnel Department (Division/Zone/PU/Other Units) along with
Self attested photocopy of Aadhar Card, RELHS Card, PPO and
any other documentary proof on the claims made in application
form. The fee, to join CTSE per family (comprising of all eligible
members as per RELHS Card) shall be as follows:
Those entitled to Pvt Ward - Rs.30,000/-
Those entitled to Semi-Pvt Ward - Rs.15,000/-
Those entitled to General Ward - Rs.6,000/-
 Ward entitlement is dependent upon last salary drawn and shall be
displayed at the website while filling the form.
 All the existing facilities are even otherwise available to the RELHS
beneficiaries. However to avail cashless treatment in recognized
hospital (the new facility), they will have to get the new CTSE
Card. One card to each beneficiary will be issued on payment of
Rs.200/-. The CTSE Card shall also serve the purpose of RELHS
Identity card, for these beneficiaries; however the vice versa will
not be true.
 The Personnel Department will authenticate the bonafide of the
beneficiaries (from the RELHS Card etc.) Personnel Department
shall duly authenticate application and authorize M/s.UTIITSL to
make "CTSE Photo-identity Card" which will be issued to the
beneficiary. M/s UTIITSL shall use the updated database at
ARPAN/UTI website for printing the new CTSE card. This way
there will be 100% conformity between the data base and the new
CTSE Card.
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 Medical Department of zonal railways will empanel private
hospitals (located in its geographical limits) recognized by CGHS
at the same rates (CGHS empanelled hospitals which are not lying
in the jurisdiction of any Zone/PU shall be empanelled by the zone
which has jurisdiction in some part of that district/state).
 Information about any railway patient admitted to an empanelled
hospital will be communicated by the empanelled hospital to the
Railway Health Institution. Authorization for treatment will be given
by Railway Health Institution (through its designated Railway
medical Officers) based on clinical parameters communicated by
the hospital within 24 hrs. The communication will be normally
through the website/SMS, however if the situation demands other
means of communication may also be employed.
 If the authorization is not forthcoming from the designated doctor
within 24 hours period then at the end of 24 hours period the
concerned MD/CMS/CMO shall automatically receive an alert, to
make a decision and communicate it to hospital. Likewise there will
be an automatic alert to the concerned CMD at 36 hrs and AGM at
47 hours period. If Railway fails to respond within 48 hrs, then that
case shall be considered as emergency and the cost of entire
treatment shall be borne by Railway. List of all cases, in which no
decision could be made about emergency within 48 hrs period,
despite private hospital submitting all the details, shall be put up to
GM every month.
 If emergency authorization is declined the patient shall be apprised
through sms by the system and the patient will be transported to
Railway Hospital by the empanelled hospital in its own ambulance
or the patient may be asked to report to Railway hospital for
treatment at convenient hour. The Railway will bear the expenses
till the emergency authorization is declined by a positive act. If the
patient or his/her representative refuses Railway Medical Services
and opts to continue treatment in the non-railway facility, the cost
of such treatment will be borne by the patient or his / her
representative without any further reimbursement from Railway.
 In line with provisions of MoA signed between MoHFW and CGHS
empanelled hospitals, such bills by the hospital shall however be
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 at CGHS rates as per terms and condition of Railway MoA with the
hospital and payments will be made by the patient or his
representative. Railway Beneficiaries shall be required to give an
undertaking to this effect at the time of applying for CTSE Card
and for such balance treatment Railway will not be liable for
payment in any way and the entire liability will be borne by the
patient or his/her representative.
 The hospital shall raise the bill online to M/s.UTIITSL (within 7
days of discharge of the patient) which will exercise checks and
get it corrected from concerned hospital, if required. Thereafter a
physical copy of the corrected bill shall be submitted by the
hospital to M/s UTIITSL.
 M/s.UTIITSL shall process the bill as per the extant rules and
applicable rates as per MoA, and thereafter submit it to
MD/CMS/CMO office both online and offline (within 15 days of
submission of corrected bills by the hospital).
 After approval of MD/CMS/CMO, the office shall submit the bill to
Associate Accounts Department (within 15 days of submission of
corrected bills by M/s.UTIITSL). Accounts Department will pass the
bills and make the payment to the hospital and M/s.UTIITSL
(within 15 days of submission of approved bills).
 M/s.UTIITSL fee is 2% of the amount of the bill raised by the
hospital subject to a minimum of Rs. 12.50 and a maximum of Rs.
750) plus Re.1/- for the SMS service. The M/s.UTIITSL fee is not
in addition to the hospital bill, rather this amount shall be
subtracted from the hospital bill money.
 In case the patient belongs to some other Railway Zone, then the
debit shall be raised to the concerned zone at a later stage as per
the extant codal provisions, but the bill shall be passed by the local
accounts only.
14.2 ENTITLEMENTS FOR VARIOUS TYPES OF WARDS:
CTSE beneficiaries are entitled to facilities of private, semi-private or
general ward depending on their pay drawn in pay band/pension. These
entitlements are amended from time to time and the latest order in this
regards needs to be followed.
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The entitlement at present as per 7th CPC Basic Pay drawn is as follows:
1. Basic Pay upto Rs.47,600/- - General Ward
2. Basic Pay from Rs.47,601/- to 63,100/- - Semi-Private Ward
3. Basic Pay Rs.63,101/- and above - Private Ward

The CTSE Identity Card will have the entitlement of the patient endorsed.
The website shall also be indicating the entitlement at the time of reporting
the admission to the Railway and M/s.UTIITSL.
a. Private ward is defined as a hospital room where single patient is
accommodated and which has an attached toilet (lavatory and bath). The
room should have furnishings like wardrobe, dressing table, bed-side table,
sofa set, carpet, etc. as well as a bed for attendant. The room has to be air-
conditioned.
b. Semi Private Ward is defined as a hospital room where two to
three patients are accommodated and which has attached toilet facilities
and necessary furnishings.
c. General ward is defined as a hall that accommodates four to ten
patients.
14.3 MODE OF PAYMENT FOR TREATMENT OF
BENEFICIARIES
There shall be three classes of patients:
- CTSE Beneficiaries reporting to Hospital directly
- Railway Beneficiaries referred by Railway Hospitals to the
empanelled hospital.
- Railway Beneficiaries (other than CTSE members) reporting to
Hospital directly
In respect of the CTSE beneficiaries for emergency authorized or
otherwise treatment / procedures the services shall be undertaken /
provided on credit: No payment shall be sought from them (except for the
initial deposit as advised by the Railway time to time) and the bills should
be submitted to the BCA (Bill Clearing Agency) and Office of the CMS/Ms-
in-charge/MD/CMO of the concerned city.

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 For the railway beneficiaries referred by Railway Hospitals to the
empanelled hospital the bill shall be processed through M/s.UTIITSL only,
only the online identification and 'online authorization' shall not be required.
Railway Beneficiaries (other than CTSE members) reporting to
Hospital directly, without any referral letter from Railway, shall be clearing
their bills with the hospital themselves; Railway shall not be liable in any
way for these bills. However, the hospital agrees and undertakes to make
the bill as per CGHS rate or hospital rate, whichever is lower.
Webportal:www.railctse.utiitsl.com – For Online registration, to download
Offline Forms, to view CTSE Policy letters, Hospital List, etc.

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16. Retention of Quarters on retirement:
The retired Railway Servant is entitled to retain the Railway Quarters
for the following periods on different accounts.
Retention Rent recovery
Sl.No Account
Period rates

1 Retirement 4 months Normal

Sickness / Education after
2 4 months Double
retirement
3 Death of a serving employee 24 months Normal

17. National Pension System Beneficiaries

In National Pension System, a government employee contributes
towards pension from monthly salary of 10 % along with contribution from
the employer of 14 %. The funds are then invested in earmarked
investment schemes through Pension Fund Managers. Unique Permanent
Retirement Account Numbers (PRAN) is allocated to each subscriber under
the NPS at the time of their joining. Subscribers are also allocated two
accounts, among which they can choose namely Tier I & Tier II
As per the present guidelines of Pension Fund Regulatory and
Development Authority (PFRDA), contribution towards pension will be
invested in the default schemes of seven Pension Fund Managers (PFMs),
viz, LIC Pension Fund Limited, SBI Pension Funds Pvt. Limited and UTI
Retirement Solutions Limited, ICICI Prudential Pension Funds Management
Company Limited, Kotak Mahindra Pension Fund Limited, HDFC Pension
Management Company Limited and Birla Sunlife Pension Management
Limited in a predefined proportion, which is mentioned in the Statement of
Transaction. Each of the PFMs will invest the funds in the proportion of 85%
in fixed income instruments and 15% in equity and equity linked mutual
funds. Hence, the employees of Central Government and Central
Autonomous Bodies need not mention the details of the schemes while
filling up the application form.
Railway Board Letter No. 2010/AC-II/21/18 dt.16.08.2013 speaks
about the modalities of withdrawal in NPS as below:

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17.1 On Superannuation:
At least 40% of the accumulated Pension wealth of the subscriber
needs to be utilized for purchase of annuity providing for monthly Pension
to the subscriber and balance is paid as lump sum payment to the
subscriber. As envisaged in the above-mentioned Railway Board’s letter,
Annexure 1 (claim form) will be submitted for withdrawal of accumulated
Pension wealth of subscriber.
17.2 Exit from NPS before the age of normal Superannuation
(irrespective of cause):
Atleast 80% of the accumulated Pension wealth of the subscriber
needs to be utilized for purchase of annuity providing for monthly Pension
to the subscriber and balance is paid as lump sum payment to the
subscriber. As envisaged in the above-mentioned Railway Board’s letter,
Annexure 2 (claim form) will be submitted for withdrawal of accumulated
Pension wealth of subscriber.
17.2 Upon Death:
The entire accumulated Pension wealth (100%) would be paid to the
nominee / legal heir of the subscriber and there would not be any purchase
of annuity / monthly pension.
The benefits under “Railway Services (Pension) Rule, 1993” were
provisionally extended to those who are discharged on invalidation /
disablement and by the families of such employees who have died during
service since 01.01.2004.
(RBE.No.31/2009)

17.3 Gratuity for NPS Beneficiaries:

The benefits of Retirement / Death Gratuity were extended to NPS
Beneficiaries. (RBE No. 105/2016)

17.4 Other Benefits:

Other benefits viz CELS, GIS, CTG were extended to the NPS
Beneficiaries also.

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18. Specimen Settlement Calculation:

Designation : Travelling Ticket Inspector

Pay : Rs.64,100 (Level-6)

Date of birth : 15.06.1962

Date of appointment : 15.03.1983

Date of Superannuation : 31.06.2022

Qualifying Service:
On an assumption, the employee has given his services throughout his
career without any break owing to Dies-non, Suspension or EXL, his
qualifying service is calculated as follows:

Qualifying Service = DOR (31.06.2022) – DOA (15.03.1983)

= 39 years, 3 months, 16 days

Pension:

Formula:-
Pay in PML 50 % of Average
Basic Pension = 2 or Whichever is more
Emoluments

Calculation:-
64,100 50 % of Average
Basic Pension = 2 or Whichever is more
Emoluments

Pension Rs.32,050/-

Ordinary Family Pension (30% of pay) Rs.19,230/-

Enhanced Family Pension (50% of pay) Rs.32,050/-

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 Gratuity:

Gratuity = (Last Pay + D.A) x 16.5 = Rs.14,17,251/-

Commutation of Pension:
Commuted opted = 40%
Formula:-
Commutation = Commuted value (Max. 40%) of Pension x 12 x Age factor

Calculation:-
Commutation = 12,820/- x 12 x 8.194

Amount of Pension Commuted = Rs.12,60,565/-

Reduced Monthly Pension after Commutation = Rs.25,046/-

CELHS:
LAP Balance = 265
LHAP Balance = 132

(BP 64100 + DA21794) x No. of Days of LAP265

Calculation for LAP : ------------------------------------------------------------------------------------
30

= Rs.758,730/-

(BP 64100 + DA21794) x No. of Days of LHAP35 shortfall of LAP

Calculation for LHAP: -------------------------------------------------------------------------------------
30 / 2

= Rs.50,105/-

Total Leave Salary=Rs.758,730/-+ Rs.50,105/-

= Rs.8,08,835/-
Note: LHAP Balance is 132 only 35 shall be taken so as the total leave
credit is arrived at 300)

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19 Unique Medical Identity Card (UMID)

Brief of the Module

Unique Medical Identity Card (UMID) module is envisioned as a hope for

better service delivery to the medical beneficiaries in Indian Railways

 UMID is a Web application which will generate smart Medical Identity

Cards, with unique all India numbers and issued to the PENSIONER
as well as each dependent, individually & separately.
 Web and Mobile application for e-validation of identity of Railway
Medical beneficiaries.
 Registration, Approval and Card Generation Process is done
completely on electronic platform. This includes the continuous
revision of beneficiary details dynamically
 End-to-end solution for Medical Identity with complete Rule
integration with built-in validation.
 Humanistic Technology & Good Governance elements combine to
deliver Customer convenience and flawless Service.
 Card-independent system: Biometric & QR code systems along with
integrated database of Pan Indian Identity numbers (PF no./
PAN/Aadhar/PPO/Registered Mobile No. etc) to facilitate
identification and validation without physical card also.
 Universal Applicability and Scalability to use the same software for
any number of units or for Indian Railways as a whole.
 Continuous Validation mechanism for regular updation of
beneficiaries with back-end process. Thereby the cards are updated
automatically for downloading anytime by PENSIONERs in their
mobiles or computers. QR code & Medical ID card Numbers remain
unchanged while the details get dynamically updated in the database.
 Registration for change of Health Units across units is facilitated on
online application.
 Hospital-wise Registered users database will facilitate debits and
credits initiation.

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  Interfacing with Hospitals plausible for automatic generation of OPD
slips.
 Interfacing with Referral Hospitals plausible for authentication through
Biometrics.
 Interfacing with Hospitals tied up under CTSE scheme is possible for
authentication through Biometrics.
 Dynamic updation of Level of entitlement of Hospital Wards for
Medical beneficiaries in Railway empanelled Hospitals as per the Rly.
Bd’slr.No. 2016/D-1/11/69/Hospital Recognition, dt.08.05.18.
 Colour schemes of the card are adopted as per the Rly. Bd’s lr. No.
2018/Trans.Cell /Health/Medical Card, dt. 04.01.2019 to identify the
beneficiary separately and apparently as employees (Blue – Blue
strips); Pensioners (Green – Green Strips); Dependents (Blue/Green
- Yellow strips).
 The Numbering scheme is adopted to remain unique across all the
units in Indian Railways so as to facilitate availing medical services
from any other units by their unique identification and validation.

Access to Web site

Use the following URL to access to the web site for all the services
related to Medical Identity Cardwww.digitalir.in/umid/
This web site can be accessed through PCs & Mobiles’ browsers
having internet connection. It is not restricted to Rail Net connection.
The mobile users can access to the application from Google Play
Store under the following logo (UMID)

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Check-List for Submission of Application

As a ready reckoner the following is the check list for mandatory fields
and documents to be scanned in JPEG/JPG/PNG format for advanced
preparedness to initiate the application in a full-fledged manner.

 Photograph of PENSIONER& all the dependents

 Signature of PENSIONER
 Old Medical ID card of PENSIONER or RELHS document issued at the
time of cessation.
 ID proof of all individual dependents

In case of Physically / Mentally challenged dependents – Railway Doctor

Certified Medical certificate to be uploaded.

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Registration Process

Steps involved:

1) PENSIONER has to click on ‘REGISTER’ on Website Homepage:

digitalir.in/umid (or) Go to the Log-in Page and click on
‘REGISTER’ then select “Pensioner”

2) Applicant has to Select Type of User as either

a. ‘PENSIONER’
b. ‘FAMILY PENSIONER’
c. ‘SECONDARY FAMILY PENSIONER’
3) Pensioner has to choose the TYPE OF PENSION SCHEME
he/she is covered under:
a. RELHS with FMA
b. RELHS without FMA
c. RELHS NOT OPTED
4) Now three Validation fields will be displayed for input:
a. PPO Number (It has to be 7 th CPC issued PPO no.);

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 b. Date of Birth (It has to be in DD-MM-YYYY format)
c. Date of Cessation (It has to be the Date of
VR/Superannuation/Service Death/Compulsory Retirement etc);
5) After entering the particulars, the PENSIONER has to click
on ‘VALIDATE’ button

6) Now the NAME of the PENSIONER associated with the validated

particulars will be displayed for confirmation.

7) If details are matched, PENSIONER/APPLICANT can proceed to

Register MOBILE NUMBER.

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8) OTP will be sent on the provided mobile number which has to be fed to
VERIFY OTP

9) After confirmation of OTP, the system will prompt for SETTING

PASSWORD, set the password and press Register Button.

9) After confirmation of OTP, the system will prompt for SETTING

PASSWORD, set the password and press Register Button.

10) Now the PENSIONER is ready to LOG LOG-IN

IN with PPO Number as User ID
& Password as set in the Registration process.

Log-in & Dashboard

1) PENSIONER has to go to the Log-in Page (digitalir.in/umid)

2) Enter the user credentials:
a. PPO Number as User ID
b. Password as REGISTERED

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3) Click on the UMID (PENSIONER) Tab on the Dashboard

4) Now the Side-bar MENU will be available for view on the left side.
5) You will find 4 items in the Menu for navigation:
a. DASHBOARD (To view the PENSIONER Basic particulars fetched
from backend database of ARPAN etc).
b. INITIATE APPLICATION (To start the Application process).
c. MY APPLICATION STATUS (To track the status of the application
after it has been submitted)
d. VIEW/DOWNLOAD MEDICAL CARDS (To view the cards after
they are generated).
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Verification of Back-end Data

1) The user has to LOG-IN as PENSIONER

2) Go to the MENU on the Side-bar and click on DASHBAORD

3) BASIC DETAILS are displayed on the main page for verification.

4) If details are found correct, then PROCEED for INITIATING THE

APPLICATION process.

5) In case of ERRORS, there are 2 REMEDIAL ACTIONS suggested:

a. Approach SETTLEMENT CLERK for RECTIFICATION in

ARPAN/IPAS.

b. Approach ADMIN to UPDATE in UMID and raise a SERVICE

REQUEST.

APPLICATION PROCESS

PENSIONER has to LOG-IN in the UMID Portal;

Go to the MENU bar and click on INITIATE APPLICATION. (Application

form will have 2 stages for SELF/PENSIONER & FAMILY).

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A) SELF/PENSIONER Form: It is a simple form and it requires bare
minimum fields since the most of the required information is already
maintained in the backend data taken from ARPAN/IPAS.

1)The PENSIONER form requires input for 9 fields only. They are
Department, Designation, Station,

Blood Group, Aadhar number, PAN, Address, Hospital opted and email.

2) After entering these details, there is a declaration option if there are ‘NO
ELIGIBLE DEPENDENTS’ in the Family. If yes, it will cut short the Family
Form. If not, this declaration can be ignored.

3) By clicking on VALIDATE button, the details will be saved and

PENSIONER can proceed to UPLOAD DOCUMENTS.

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4) To UPLOAD DOCUMENTS the PENSIONER has to select the files from
Mobile or a PC. Normally 3 documents are required for uploading in
PENSIONER form. They are photograph, scanned Signature and Old
Medical card. Old medical card is compulsory for the Pensioner. In addition,
any other relevant documents can be uploaded against ADDITIONAL
DOCUMENT field.

5) The uploaded images can be CROPPED & COMPRESSED by double-

click on the uploaded image thumbnails.

6) To confirm the completion of uploading of documents, PENSIONER can

click on UPDATE DOCUMENTS. With this, the PENSIONER form is
completed.

B) ADD FAMILY MEMBERS

1) If you Click on ADD FAMILY MEMBER below the PENSIONER tab, new
form for family member will be displayed.

2) On top of the form, Check the box to fetch the Communication details,
same as in PENSIONER form. 3) Family Form will have 14 fields to be filled
up. They are Name, Date of Birth, Relation, Marital Status, Dependency,

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Disability status, Blood Group, Address, Hospital opted, Aadhar, PAN,
email and Mobile number.

4) Since there is no readily available database for family members, this

information requires to be filled as a onetime measure. Although most of
the information is not mandatory, the Pensioner information if filled
completely will help in extending more services in future for family members
directly.

5) After entering the details, the PENSIONER can VALIDATE to save the
particulars.

6) Based on the Family composition and conditionalities attached with

dependents, the DOCUMENTS REQUIRED will be tagged by the system
itself.

7) Uploading the indicated documents is compulsory. Commonly applicable

documents are Photograph, ID proof, proof of Relation etc. Specific
documents such as Disability Certificate, Divorce Deed etc will be variable
as indicated in the Check-list.

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8) By UPDATING THE DOCUMENTS, the family form gets saved. However
the same can be edited subsequently but before SUBMISSION of form.
When EDIT details option is exercised, the PENSIONER has to fill the form
again and documents are to be uploaded again because the REVERSE
PROCESS LOGIC will be applicable.

9) Any number of Family members can be added along the same

procedure.

10) After adding all the family particulars successfully, the PENSIONER has
to check the DECLARATION that the details are correct and the form can
be SUBMITTED.

11) Before SUBMISSION, the Pensioner can PREVIEW the application

form in PDF file. All the forms will be displayed with time-stamp signified on
it.

12)Now the form is submitted and the status of the application can be
tracked under ‘MY APPLICATION STATUS’ in the Menu.

How to Track Application Status

1) Login as PENSIONER

2) Go to Menu side bar and click on MY APPLICATION STATUS.

3) Status of the application can be seen on the dashboard as to with which

user the case is pending currently.

4) If there are any complaints on the status of the application, the

PENSIONER can raise a SERVICE REQUEST to the UMID ADMIN.

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How to Download Medical Cards (PENSIONER)
1) Log-in as PENSIONER
2) Go to menu Sidebar and Click on VIEW/DOWNLOAD MEDICAL CARDS
3) All the medical cards of the eligible family members including PENSIONER
will be displayed on the dashboard.
4) They can be saved in Mobile (or) Print on Paper/Card (or) Print only the QR
Code.

5) Any of the mechanism will help the PENSIONER/dependent to show them

in the Hospital counter or Kiosk for OPD slip generation.

FORGOT PASSWORD Procedure

1) Go to LOG-IN page of UMID

2) Click on FORGOT PASSWORD (at the bottom of the log-in box.)
3) Select TYPE OF USER as PENSIONER
4) Enter VALIDATION Particulars: a. PPO Number b. Date of birth c. Date of
Cessation
5) Click on VALIDATE button
6) Display of NAME & MOBILE Number for confirmation.
7) Enter OTP and VERIFY
8) Set NEW PASSWORD and confirm by clicking on RESET.
9) Now the PENSIONER can login with new credentials.

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 20 Human Resource Management System (HRMS)

The Railway Board has extended the facility of E-Pass to Pensioner

and Family Pensioner on par with Serving Railway Employee.

E-Pass for Pensioner / Family Pensioner: -

Feeding of Data:-

Method 1:
 Retired Employee feed the Data entry for the details of Service and
retired date and family details and also Manual Pass Availed
Details.
 The PC has to verify the data submitted by the Retired Employee /
Widow pass holder.
 Further Pass Issuing Authority (PIA) has to accept the Same.
Method 2:

 First, the PC has to feed the details of the retired employee, the
same has to be verified by the Retired Employee and PIA has to
Accept.
 When, the 3 roles are over, the PRCP/Widow Pass has to be
applied through HRMS.

Pensioner / Family Pensioner may go to HRMS application in the

following web site https://hrms.indianrail.gov.in/HRMS/ and login using
HRMS ID & Password and Enter OTP received on registered Mobile No.

Flow Chart for availing the E-pass in HRMS Portal

 For Pass Clerk

Entry of Details of Retired Employee:

1. Go to Pass > Retired Data Entry

2. Enter the PPO Number of the employee and click on ‘Go’ button

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 3. If PPO Number of the employee is not known, click on ‘Search
Employee’, a popup will open:

i. Select employee’s PPO Zone, PPO Railway Unit, dateofbirth

ii. Enter few characters of employee’s name (optional)

iii. Click on ‘Search’ button. List of employees with matching criteria

will appear

iv. Click on relevant PPO number to fetch details

Pass clerk can edit details of an employee by entering PPO Number

and click on Go Button to Edit Details again and need to submit for
approval.

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4. Once details are fetched successfully, enter the relevant personal &
family fields for the employee. Enter pass entitlement data for the
employee and details of manual availed passes. Enter your remarks and
click on ‘Submit’ button.

Once submitted, user login will be created and employee will be informed
through SMS.

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 For Employee:
Verify Data entered by Pass Clerk

1. Login To HRMS application using HRMS ID

2. Go to Pass > Data Verification menu

3. Details will be fetched automatically. Check the details.,

4.Enter your remarks and click on ‘Confirm’ button if everything is

correct and on ‘Return’ if any changes are required.

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  For Issuing Authority
Accept Retired Employee’s Data

1. Click on Pass> Accept Retired Data menu

2. Select employee from the list and click on ‘Go’ button to fetch details.

3.Check the fetched details. Enter your remarks and click on

‘Accept’ button if everything is correct and on ‘Reject’ if any
changes are required to return data to Pass Clerk.

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  For Employee

e-Pass Application:

1. Click on Pass > Pass Set List menu.

2. The entitled & available, full / half Pass sets will be shown.

3. Click on ‘Available-full set-count’. You will be redirected to Pass Application

Page

4.If there are any previous existing applications (not submitted yet) for this
year, then they will appear in the list. They can be edited by clicking on edit icon
shown beside the application. To create afresh application, click on ‘New
Application’ button.

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5.Page for new application will open. Details of employee and list of members
will be shown to employee. Fill in the travelling details and select the family
members to be included in Pass.

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6.Click on ‘Save as Draft’ to save details and on ‘Submit’ to forward
the application to Pass clerk for further approval.

7. To Check Berth Entitlement, click on ‘Check Berth / Seat

Entitlement’ shown be side application.

Information of berth entitlement will be shown as shown below:

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3. Click on ‘Cancel’ against the UPN which needs to be canceled.
Enter reason for cancellation, upload the approval document form
competent authority and click on ‘Submit’ button. The request will
be forwarded to Pass clerk for further action.

4. To view status of your request, click on ‘Applied’ against the

pass for which cancellation request was submitted. A popup will
appear with request details.

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5. If your request was Rejected, you can apply again by clicking on‘
Apply Again’ button on the same pop-upscreen

Send OTP for ticket Booking

1. Go to ‘Pass’ > ‘My issued Passes’

2. Click on ‘Send OTP’ against the pass for which ticket needs to be
booked

3. Click on Send OTP and an OTP will be sent to your registered mobile
number

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 DISCLAIMER

This e-book is prepared to brief a preliminary

knowledge about the benefits on Settlement Benefits.
This cannot be quoted as an official document for any
clarification or interpretation. The contents of this
book shall always be co-read with relevant Code
/Manual Provisions, Circulars, Rules & Acts wherever
applicable.

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https://www.staffnews.in
https://www.staffnews.in