ST CHARLES COLLEGE, OPI
COURSE: DATA PROCESSING
TERM: THIRD
CLASS: SS 1
Instructor: Fr. Maximillian ONOYIMA
Email: valentinemaximillian@[Link], 08135778491
TOPIC: WORD PROCESSING
What is Word Processing?
Word processing is the process of creating, editing, and printing documents using a computer. It involves
using a software program to type, format, and manipulate text, images, and other elements to produce
a professional-looking document.
What is a Word Processing Package/Software?
A word processing package enables you to type in and manipulate text. It helps you to enter, store,
format, copy and print text. It is software that turns the computer into a sophisticated typewriter. The
word processing software allows you to determine how you want the finished page to look i.e. page size,
line, width, margin etc. Once you are satisfied that everything looks all right, you can print out any number
of copies on paper.
Uses of Word Processing Software
Word processing software is used for various purposes, including:
1. Creating documents such as letters, reports, and essays
2. Editing and formatting text
3. Designing and printing flyers, posters, and other visual materials
4. Creating tables, charts, and graphs
5. Collaborating with others on documents
Difference Between Text Editor vs. Word Processing SoftWare
A text editor is a program that allows you to create and edit plain text files (e.g. Notepad) and it comes
pre-installed in the Operating System. It is useful for simple tasks; it lacks the advanced features and
formatting options of a word processing software. Word processors (like Microsoft Word) help create,
edit, and format text documents. They allow font changes, colors, images, tables, and spell-check—
perfect for reports, letters, and school projects. Makes typing neat and professional!
TYPES OF WORD PROCESSING SOFTWARE
Some popular word processing software includes:
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Microsoft Word: Microsoft Word is the most popular word processing software. Part of Microsoft Office,
it offers advanced formatting, spell check, and templates for documents like letters and reports. It works
well with Excel and PowerPoint. Used widely in schools and offices, it saves files in .docx format but
requires a paid license for full features.
Google Docs: Google Docs is a free, web-based word processor. It allows real-time collaboration and
automatic cloud saving. Accessible from any device with internet, it includes basic formatting tools and
add-ons. Files save to Google Drive and export as .docx or PDF. Ideal for group projects since multiple
users can edit simultaneously.
LibreOffice Writer: LibreOffice Writer is a free, open-source alternative to Microsoft Word. It supports
.docx files and offers similar formatting features. Part of the LibreOffice suite, it works on Windows, Mac,
and Linux. No subscription is needed, making it budget-friendly. Ideal for users who need advanced
features without cost.
Apple Pages: Apple Pages is designed for macOS and iOS users. It offers stylish templates and seamless
iCloud integration for collaboration. Files can export to Word or PDF format. Best for Apple device users
who want a simple, visually appealing word processor with cloud sync.
Apache OpenOffice Writer: Apache OpenOffice Writer is another free, open-source word processor. It
supports multiple file formats, including .doc and .pdf. Features include spell check and templates. Less
updated than LibreOffice but still reliable for basic document needs. Works across Windows, Mac, and
Linux.
WPS Office Writer: WPS Writer mimics Microsoft Word’s interface, making it easy to use. It’s free with
optional premium features and supports .docx files. Available on Windows, Mac, Android, and iOS.
Includes PDF conversion and cloud storage integration. A good alternative for Word users.
BASIC FEATURES AND FUNCTIONS OF WORD PROCESSING SOFTWARE
Word processing software typically includes the following basic features and functions:
1. Text formatting: changing font, size, color, and style
2. Alignment: left, right, center, and justify
3. Cut, copy, and paste: moving text within a document
4. Undo and redo: reversing and reapplying changes
5. Saving and printing: saving documents and printing them
6. Spell checking: identifying and correcting spelling errors
7. Grammar checking: identifying and correcting grammar errors
8. Inserting images and tables: adding visual elements to documents
9. Page Layout: Set margins, page orientation, and page size.
10. Headers and Footers: Add information that appears at the top or bottom of every page, like
page numbers or document titles.
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