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BCA1CJ101 Module2 Notes

Module 2 of BCA1CJ101 covers the fundamentals of MS Word, including creating, editing, and saving documents, as well as utilizing the Ribbon for commands. It discusses formatting options for text and pages, the use of AutoText for frequently used content, Mail Merge for personalized documents, and Macros for automating repetitive tasks. The module provides a quick revision summary of these key features and functionalities.

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13 views2 pages

BCA1CJ101 Module2 Notes

Module 2 of BCA1CJ101 covers the fundamentals of MS Word, including creating, editing, and saving documents, as well as utilizing the Ribbon for commands. It discusses formatting options for text and pages, the use of AutoText for frequently used content, Mail Merge for personalized documents, and Macros for automating repetitive tasks. The module provides a quick revision summary of these key features and functionalities.

Uploaded by

dhananjaykrishnam2124
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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BCA1CJ101 – Fundamentals of Computers and

Computational Thinking

Module 2 – MS Word

1. Creating, Editing, and Saving a Document


MS Word is a word processing software used to create, edit, and format documents like
letters, reports, and resumes. Steps to create a new document: 1. Open MS Word → Click
on ‘File’ → ‘New’ → Select ‘Blank Document’. 2. Type the content. 3. To save → ‘File’ →
‘Save As’ → choose location → enter file name → click ‘Save’. Editing includes inserting,
deleting, copying, and moving text using cut, copy, and paste commands.

2. Ribbon
The Ribbon is the strip at the top of MS Word that contains tabs like Home, Insert, Page
Layout, References, and more. Each tab has groups containing related commands, such
as Font, Paragraph, and Styles in the Home tab.

3. Formatting a Document
Formatting improves the appearance of a document. It includes: - **Font Formatting:**
Changing font style, size, and color. - **Paragraph Formatting:** Alignment, line spacing,
and indentation. - **Bullets and Numbering:** Organize information clearly.

4. Page Formatting
Page formatting deals with the overall layout of the page. Main options: - Page size and
orientation (Portrait/Landscape) - Margins (top, bottom, left, right) - Page borders and
backgrounds - Page breaks and section breaks

5. AutoText
AutoText allows users to store and reuse text or graphics. For example, if you often type
the same address or signature, you can save it as AutoText and insert it anytime using
shortcuts.

6. Mail Merge
Mail Merge is used to create multiple personalized documents (letters, emails, labels)
using a single template and data source. Steps: 1. Prepare the main document (letter). 2.
Create a data source (list of names and addresses). 3. Link the data source to the main
document. 4. Insert merge fields (like Name, Address). 5. Preview and finish merge to
generate personalized copies.

7. Macros
Macros are used to automate repetitive tasks in MS Word. They record a sequence of
actions (like formatting text or inserting a logo) and replay them with one click. Steps: 1.
Go to ‘View’ tab → ‘Macros’ → ‘Record Macro’. 2. Perform actions → Stop recording. 3.
Run the macro anytime to repeat those actions automatically.

■ Quick Revision Summary


- **MS Word** – For creating and editing documents.
- **Ribbon** – Command bar with tabs and tools.
- **Formatting** – Improves look of text and layout.
- **Page Formatting** – Manages page size, margins, and breaks.
- **AutoText** – Saves frequently used text.
- **Mail Merge** – Creates personalized bulk letters.
- **Macros** – Automates repetitive tasks.

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