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Destruction Policy

The document outlines the hospital's policy for the destruction of medical records, which occurs after a designated retention period and requires approval from the Medical Director. Prior to destruction, a public notice is published, allowing seven days for individuals to request their records. The process includes verification, shredding, and burning of the records, with proper documentation maintained throughout.

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bhawna sharma
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52 views2 pages

Destruction Policy

The document outlines the hospital's policy for the destruction of medical records, which occurs after a designated retention period and requires approval from the Medical Director. Prior to destruction, a public notice is published, allowing seven days for individuals to request their records. The process includes verification, shredding, and burning of the records, with proper documentation maintained throughout.

Uploaded by

bhawna sharma
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

NABH Ref IMS 4c

Standard:
Document No PESHCO/NABH/JNH/IMS
Version No. V1
Date of issue 16/07/2025
Revision date 16/07/2025
Page No. Page 1 of 2

IMS4C: THE DESTRUCTION OF MEDICAL RECORDS, DATA AND


INFORMATION IS IN ACCORDANCE WITH THE LAID DOWN PROCEDURE.

Policy: The hospital has a policy for destruction of the medical records after a
designated time
TARGET AUDIENCE: Medical Record Department, IT Department
RESPONSIBILITY: Hospital Administrator, MRD, IT Department

DESCRIPTION:
 The Medical record is destroyed after the period mention above after taking
approval from Medical Director & record is maintained in register.
 Before destroying any records, a notice is advertised in the local newspaper,
stating the details of medical records being destructed. A timeline of seven
days will be given to public in the advertisement in case anyone require the
documents

Procedure:
 Destruction of medical records will be carried out in accordance
with the retention policy of the hospital
 The Medical superintendent/ Director will authorize the
destruction of medical records
 A proper record of all medical records destroyed will be
maintained.
 At the end of Calendar year, a list of UHID.No is taken based on
the Admission date before 5 years (for Non MLC) and permanent
(MLC case). The list contains Patient name and date of Discharge.
 This list is sent to Medical Superintendent for Verification and
Signature of consent for disposal
 After receiving the consent all the case file should be first
shredded by MRD

Prepared & Issued by Approved by

Bhawna (Quality Manager) Dr. Sheetal (Medical Superintendent)


NABH Ref IMS 4c
Standard:
Document No PESHCO/NABH/JNH/IMS
Version No. V1
Date of issue 16/07/2025
Revision date 16/07/2025
Page No. Page 2 of 2

 A previous day press note should be displayed in the local


newspaper regarding the destruction of medical records along
with time period.
 The shredded pieces should then be burnt by Housekeeping
department

Prepared & Issued by Approved by

Bhawna (Quality Manager) Dr. Sheetal (Medical Superintendent)

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