Session 1: Introduction to Styles

A style is a collection of all formatting information, which you want to save and then apply on the document.
Styles and Formatting
There are many predefined Styles in Writer, which can be accessed by using the following methods:
(i) Using Style option from Menu Bar

(ii) Using Sidebar Menu.

(iii) Using keyboard shortcut — F11 function key.

For applying any styles, such as Paragraph, Character, Frame, Page, List,Table follow the given steps.
Step 1. Select the text to be formatted.
Step 2. To format the selected text, choose appropriate style by clicking the button from the top of theStyles bar.
Step 3. A list of styles for that category appears. Double click on the desired style to apply to the selected text.
Fill Format
To apply a style on words present at different locations in the document, you will have to go to each word separately and apply it on each word.
Follow the steps given below to use it.
Step 1. Open the document to be styled.
Step 2. Open the Styles window and select the desiredstyle category and then desired style from dropdown list.
Step 3. Select Fill Format button.
Step 4. To apply the selected style, take the mousepointer to desired location and click.
Step 5. Repeat step 4 until all the changes have beenmade for that style in the entire document.
Step 6. To quit Fill Format option, press the Esc key.
Creating and Updating a New Style
If existing styles specified by Writer do not match your requirement, then it is also possible to create a Custom Style.
Step 1. Select the portion of document, such as page, paragraph, character, to change its appearance.
Step 2. From the buttons at the top of the Style menu, choose the category (paragraph, character,
page, etc.) for which a new style is to be created.
Step 3. Select Style action button. A list of options as shown in figure is displayed. Click on NewStyle from Selection.

Step 4. In Create Style dialog window, type the name of new style, say, ‘Style 1’ as shown in Fig.
The names of existing styles are displayed in the window.
Step 5. Click OK to save the name of new style. Observe that the name of the newly created style‘Style 1’ appears in the list of styles.
Updating a Style
Instead of creating a new style for a small changes in predefined style, an existing Style can be modified on desired aspect. Updating Current
Style.

Step 1. Select the page/paragraph to be modified.

Step 2. Format the selected portion as per the requirement.
Step 3. Go to Style menu, and click on the button to update.
Step 4. Using Style Action button, click on Updated Selected Style.
Using Drag and Drop
Another way of creating a new style is using Drag and Drop method.
Important Note: Drag and Drop method cannot be used to create a Page style.
Use the following steps to create a new Style usingDrag and Drop method.
Step 1. Select the text from the document and change its formatting as desired.
Step 2. From the buttons at the top of the Style menu,choose the desired category of style to create.
Step 3. Click on the desired style under which, new style is to be created.
Step 4. From the document drag the selected portion of text to the Style Menu.

Step 5. Create Style dialog window appears type the name of new style. Names of existing styles are displayed in the window.
Step 6. Click OK button to save the name of new style.
Load Styles (from a template or document)
It is used to copy styles from an existing template or document.Follow the given steps to copy style from template or document
Step 1. In the Styles Menu, click on the Load Stylesas shown in Fig.

Step 2. It will open the Load Styles dialog box as shown in Fig.

In the Load Styles dialog box, choose the category of your document.
Step 3. Find and select the desired template to copy styles from.
Step 4. Click OK to copy the styles.
Session 2: Inserting an Image in a Document
The image file stored on the computer, can be inserted into a document using different ways, such as using Insert Image dialog, using Drag and
Drop option, using Cut, Copy and Paste option and lastly by Linking.
Inserting Image Using Insert Image Option
Step 1. Open the document to insert an image in LibreOffice Writer.
Step 2. Place the cursor where you want to insert an image.

Step 3. Select and click on Insert > Image from menu bar
Step 4. An Insert Image dialog box will open which will allow to choose the picture file to be inserted.
Step 5. Select the file and click on Open button to insert an image in document.
Inserting Image using Drag and Drop option
Step 1. Open the document to insert an image in LibreOffice Writer.
Step 2. Open a file browser window (Win+E) and select the image file to be inserted.
Step 3. Drag the image into the document
Step 4. Drop it, where you want it to appear in the document.
Inserting image using Copy and Paste method
Copy the image and then paste into the desired location of the document.Press Ctrl+C to copy and Ctrl+V to paste.
Point to remember: The copied data stored in Clipboard.
Inserting an image by linking
If multiple copies of the same image are required to be inserted in the document, it is beneficial to save the link of image instead of inserting the
image. Inserting a link, stores its reference instead of the image itself, thereby reduces the size of the document,Keyboard shortcut to link an
image – drag and drop the image while holding the Ctrl+Shift keys.
Modifying an Image
The Image toolbar is used to resize, crop, delete and rotate the image.
Using the Image toolbar
If you want to keep it always on screen, click on View >Toolbars >Imagefrom the menu bar.
The image toolbar will be shown as Fig.

Insert an image in a document and rotate the image.

Step 1. Open a new document in LibreOffice Writer.
Step 2. Go to Insert menu and Select Image >> From File
Step. 3: Select image and then click on rotate tool. Observe that four dots known as handles, appeared on four corners of the image.
Step 5. Move the mouse on any corner and observe that the ‘rotate’ symbol is activated.
Step 6. Click on rotate symbol on the top right corner of the image and drag it to downward direction,
Crop an image in a new file.
Step 1. Open a new document in LibreOffice Writer.
Step 2. Insert an image in the document using Insert >>Image >> From File
Step 3. Select the image by clicking on the image. Observe that the selected image is surrounded by eight small squares as shown in Fig.

Resizing an Image
Resizingis the process of reducing or enlarging the size of theimage.
Use the following steps to resize image:
Step 1. Click on the image inserted in theprevious activity. Observe that there areeight sizing handles surrounding.
Step 2. Position the pointer over one of the sizing handles.Step 3. Click and drag to resize the image.Step 4. Release the mouse button.
Deleting an Image
To delete the image, just select theimage by clicking on the image and press the Delete key.
Session 3: Drawing Objects
If you need to draw a flowchart or a callout box in your document.

Using Drawing Tools

To display Drawing Toolbarin the Writer window, click onView > Toolbars > Drawing.
Grouping drawing objects (Very Important)
To group drawing objects:
Step 1. Select the object by clicking over it.
Step 2. Hold the Shift key and keep on selecting allother objects by clicking on it to be included inthe group.
Step 3. Select Format > Group > Group
There are four options under Group option. These are Group, Ungroup, Enter Group, Exit Group.

Positioning Image in the Text

Arrangement
In Overlapping objects arrangement determines theposition of the current drawing with respect to other
drawings or text. Bring to Front,Forward One, Back One, Send to Back, To Foreground,To Background
Note – First four settings can be applied on an imageor drawing, but last two are available for drawings only.
Anchoring
It acts as a reference point for image or drawing.Anchoring allows an image to retain its position to apage, paragraph, character or frame.
Alignment
It allows the vertical or horizontal placement of theimage with respect to its anchor. An image can be aligned in six different
styles – 3 horizontal( Left, Center, Right) and 3 vertical ( Top, Middle, Bottom)
Text Wrapping
It allows the placement of image in relation to text. There are six choices, namely Wrapoff, Page Wrap, Optimal Page Wrap, Wrap left, Wrapright,
Wrap through.
Session 4: Table of Contents
It contains a list of topicsand subtopics that have been covered in the book alongwith page numbers. These contentsare hyperlinked in the table.
So by clicking on any topicin the table of contents, we can navigate directly to theselected topic.

Hierarchy of Headings
LibreOffice Writer supports up to 10 levels of headings H1to H10
Creating a Table of Contents (ToC)
Step 1. Open the earliercreated file“documentation.odt”.
Step 2. Assign proper headingstyles to the variousheadings in thedocument from theStyles dialog box
Step 3. Place the cursor atthe position where thetable of contents is tobe inserted. Usually, itis in the beginning of
the document
Step 4. From main menu,select Insert > Table ofContents and Index> Table of Contents,Index or Bibliography.

Step 5. By default, the Type tab will be selected witha preview of

ToC on the right side of the dialogbox. On the left of the dialog box, is the Typesand Title section. In the Title text box, thedefault name of the
ToC, i.e. Table of Contentsis displayed. Moving a mouse pointer over any of the entries will show a tool tip stating to press Ctrl+click to open.

Customisation of ToC
To do so, right click anywhere on the ToC and select Edit Index option.
The Table of Contents, Index or Bibliography dialog box has fivetabs:
Type Tab: is active by default after opening the Table of Contents, Entries orBibliography dialog box to insert the ToC.
Entries Tab: contains options to set styles for various entries in the ToC.
Styles Tab: contains options to apply the desired styles to the text of each level in the
table of contents.
Columns Tab: contains options to set the numberof columns that we want to have inour ToC.
Background Tab: contains options to change thebackground of the ToC.
Deleting ToC: To delete the ToC, right click on the table and selectDelete Index option
Using Templates
A template is a preset layout that helps to createprofessional and/or formal documents easily.
Checking the template of the document
File>Properties
Creating a document from existing Template
Step 1. Create a new document from File > New >Templates( Ctrl+Shift+N)

Step 2. Click on Open button, a document with

the selected template.
Creating a Template
Step 1. File > Templates > Save.
Step 2. Type the name of the new template (Hazoor) in Template
Name text box.
Step 3. Select the category of the template being created.
Step 4. Click and select Set as default template checkbox to make the current
template as thedefault template.
Step 6. Click Save button to save the template. A template in Writer is saved with
an extension .ott.
Using In-built/Saved Templates
Step 1. Open the new document in LibreOffice Writer.
Step 2. From main menu bar, select File > Templates > Manage Templates
Step 3. Select the desired template, (hazoor) and click Open button.

Editing a Template
Step 1. Right click on the template file (hazoor)
that has
to be edited.
Step 2. Select the Edit option from the popup
Track Changes Feature
menu. Track Changes is a powerful tool that makes the
process of commenting, editing and reviewing of
a
document easy between multiple users
To view the Track Changes toolbar, from main
menu
bar, select View > Toolbars > Track Changes

Setting Up a Custom Default Template

Recording Changes
Once the Track Changes features is ON, the
Step 1. Right click on the template file (hazoor)
that has to be edited. reviewers can begin recording the changes in the
Step 2. Select the Edit option from the popup document. For that, click Edit > Track
menu. Changes > Record option.