10/27/23, 9:20 PM What is MS Word?
- Basics, Uses, Features & Questions
What is MS Word? - Basics, Uses, Features &
Questions
byjus.com/govt-exams/microsoft-word
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Basics of MS Word
Let us first understand some basic aspects of Microsoft Word.
What is MS Word?
Used to make professional-quality documents, letters, reports, etc., MS Word is a word
processor developed by Microsoft. It has advanced features which allow you to format
and edit your files and documents in the best possible way.
Where to find MS Word on your personal computer?
Follow these simple steps to open MS Word on your personal computer:
Start → All Programs → MS Office → MS Word.
What are the uses of MS Word?
MS Word enables users to do write-ups, create documents, resumes, contracts, etc. This
is one of the most commonly used programs under the Office suite.
How to create an MS Word document?
To create an MS Word doc, follow the steps mentioned above to open Microsoft Word.
Then once the program is open, click on “File” followed by “New”. This opens a new doc
where something new can be created.
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10/27/23, 9:20 PM What is MS Word? - Basics, Uses, Features & Questions
Since it is used by people of all age groups, in schools, in colleges and for official
purposes, having proper knowledge of Microsoft Word is a must. The preview of the MS
Doc file once it is opened is given below:
Features of MS Word
Now let us read more about the features and components of an MS Word doc file in
detail.
The image given below shows the different elements and categories which are available
in MS Word doc:
Home
This has options like font colour, font size, font style, alignment, bullets, line spacing, etc.
All the basic elements which one may need to edit their document is available under the
Home option.
Insert
Tables, shapes, images, charts, graphs, header, footer, page number, etc. can all be
entered in the document. They are included in the “Insert” category.
Design
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10/27/23, 9:20 PM What is MS Word? - Basics, Uses, Features & Questions
The template or the design in which you want your document to be created can be
selected under the Design tab. Choosing an appropriate tab will enhance the appearance
of your document.
Page Layout
Under the Page Layout tab comes options like margins, orientation, columns, lines,
indentation, spacing, etc.
References
This tab is the most useful for those who are creating a thesis or writing books or lengthy
documents. Options like citation, footnote, table of contents, caption, bibliography, etc.
can be found under this tab.
Review
Spell check, grammar, Thesaurus, word count, language, translation, comments, etc. can
all be tracked under the review tab. This acts as an advantage for those who get their
documents reviewed on MS Word.
Apart from all the above-mentioned features, the page can be set in different views and
layouts, which can be added and optimised using the View tab on the Word document.
Margins and scales are also available for the benefit of the users.
When compared with MS PowerPoint, MS Word is more of reading while PPT is more of
visual and graphical representation of data.
Uses of MS Word
Given below are the different fields in which MS Word is used and simplifies the work of
an individual:
In Education: It is considered as one of the simplest tools which can be used
by both teachers and students. Creating notes is easier using MS Word as
they can be made more interactive by adding shapes and images. It is also
convenient to make assignments on MS Word and submitting them online
In Workplace: Submitting letters, bills, creating reports, letterheads, sample
documents, can all easily be done using MS Word
Creating & Updating Resume: One of the best tools to create your resumes and is
easy to edit and make changes in it as per your experience
For Authors: Since separate options are available for bibliography, table of
contents, etc., it is the best tool which can be used by authors for writing books and
adjusting it as per the layout and alignment of your choice
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10/27/23, 9:20 PM What is MS Word? - Basics, Uses, Features & Questions
Also, creating a Doc file and converting it into PDF is a more suitable option, so it is highly
recommended.
Sample MS Word Question and Answers
Some sample questions and answers with the competitive exam perspective have been
given below. Refer to these for assistance.
Q 1. How can you open the column dialogue box?
1. Alt+O+C
2. Alt+A+C
3. Alt+R+C
4. Alt+C
5. Alt+ctrl+C
Answer: (1) Alt+O+C
Q 2. Which is the default alignment in MS Word?
1. Right
2. Centre
3. Left
4. Justify
5. None of the Above
Answer: (3) Left
Q 3. “Ctrl + =” is used for _________
1. Change Alignment
2. Subscript
3. Superscript
4. Change font to Bold
5. None of the above
Answer: (2) Subscript
Q 4. A combination of which shortcut keys to use to split a table?
1. Ctrl+shift+enter
2. Ctrl+enter
3. Shift+enter
4. ctrl+alt+S
5. alt+S
Answer: (1) Ctrl+shift+enter
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10/27/23, 9:20 PM What is MS Word? - Basics, Uses, Features & Questions
Q 1. Which formatting features can be added to the MS Word document?
Ans. The common formatting features which are available on MS Word include:
Font Style, Size and Colour</li
Header and Footer
Insert Images
Add tables and bulleted lists
Set a page layout
Add Word Art
The basic feature of why people choose MS Word over any other text editor is that it
makes the document more visually interactive and appealing.
Q2
Q 2. What is Microsoft Word used for??
Ans. MS Word can also help you organize and write documents more efficiently. When
the document is created in Word, the user can choose to start from a blank document or
let a template do much of the work for the user. From then on, the basic steps in creating
and sharing documents are the same.
Q3
Q 3. What are the basic functions of MS Word?
Ans. Given below are the basic functions of Microsoft Word:
Creating text documents
Editing and Formatting the existing documents
Making a text document interactive with different features and tools
Graphical documents, comprising images
Used by Authors and Researchers
Detect grammatical errors in a text document
Q4
Q 4. What is the extension of an MS Word file?
Ans. An MS Word file is always saved with the extension of .doc or .docx.
.
Q5
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10/27/23, 9:20 PM What is MS Word? - Basics, Uses, Features & Questions
Q 5. What are the five basic fields of application for MS Word?
Ans. Using Microsoft Word, one can create resumes, reports, and write letters. Authors
can use it to write their books and researchers for writing a thesis. Apart from this, it can
be used as a simple text editor.
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