DIGITAL COURT MANAGEMENT SYSTEM
A MINI PROJECT REPORT
Submitted by
Name : Nivethitha K RegNo:2114242430307
Name: Shadhurshini S RegNo:2114242430398
Name: Thuvisha J RegNo:2114242430458
in partial fulfilment for the award of the degree
of
BACHELOR OF ENGINEERING
IN
ARTIFICIAL INTELLIGENCE AND DATA SCIENCE
PANIMALAR ENGINEERING COLLEGE
(An Autonomous Institution, Affiliated to Anna University, Chennai)
23CS1312-DATABASE MANAGEMENT SYSTEM LAB
NOVEMBER 2025
PANIMALAR ENGINEERING COLLEGE
(An Autonomous Institution, Affiliated to Anna University, Chennai)
BONAFIDE CERTIFICATE
Certified that this project report “DIGITAL COURT MANAGEMENT SYSTEM” is
the bonafide work of “K.NIVETHITHA [2114242430307], S.SHADHURSHINI
[2114242430398], J.THUVISHA [2114242430458]
who carried out the project work under my supervision.
Signature of the Supervisor with date
Dr. T. KALAICHELVI M.E., Ph.D.
Professor,
Department of Artificial Intelligence
and Data Science,
Panimalar Engineering College,
Chennai-123.
ABSTRACT
The Digital Court Management System is developed as a comprehensive database-driven
solution to address the challenges of managing judicial data in modern courts. Courts
handle thousands of cases simultaneously, and relying on manual processes often leads to
errors, data duplication, and inefficiency.
This project provides a centralized database that manages core entities such as Courts,
Judges, Lawyers, Clients, Cases, Hearings, and Evidence, along with their
interrelationships. It applies principles of Entity–Relationship (ER) modeling, database
normalization, and relational schema mapping to ensure data consistency, accuracy, and
security.
Key functionalities include:
• Role-based access control for Judges, Lawyers, Clients, and Administrators.
• Case management with unique case IDs, involved parties, and case status tracking.
• Hearing & scheduling with calendar-based management and status updates.
• Evidence/document handling with digital uploads and secure storage.
• Query and reporting system for retrieving pending cases, client case history, and
hearing schedules.
The system enhances judicial transparency, accessibility, and efficiency, making it
suitable for courts of all levels (District, High, and Supreme). With future integration of
online filing portals, automated hearing notifications, and advanced analytics, this project
lays a strong foundation for a modern, citizen-friendly judiciary.
.
TABLE OF CONTENTS
SL.NO CONTENTS PAGE NO
ABSRACT
1. INTRODUCTION
2. OBJECTIVE
3. SYSTEM REQUIREMENTS
4. ER-DIAGRAM
5. IMPLEMENTATION
6. SCREENSHOTS
7. CONCLUSION
1.INTRODUCTION
The judiciary is the backbone of a democratic nation, ensuring justice and fairness.
However, as the number of cases grows, courts face challenges in maintaining accurate
records of cases, judges, lawyers, clients, hearings, and evidence.
Currently, much of this work is handled manually using registers or partially digital
systems that lack centralized access. This often results in:
• Delays in retrieving case histories.
• Difficulty in scheduling hearings.
• Poor transparency in tracking case progress.
• Inconsistencies in record-keeping.
The Digital Court Management System is developed to overcome these problems by
providing a database-centric approach. By offering a well-structured data model and
efficient query processing, this project helps the judiciary reduce delays, improve
decision-making, and enhance public trust.
2.OBJECTIVE
The main objectives of the system are:
1. To design a database management system that stores and retrieves judicial data
efficiently.
2. To minimize manual paperwork and reduce data redundancy.
3. To enable role-based access for judges, lawyers, clients, and administrators.
4. To provide tools for case tracking, hearing management, and evidence storage.
5. To ensure data security, scalability, and accuracy through relational schema
design.
6. To support future enhancements like online filing, digital evidence management,
and real-time analytics.
3. SYSTEM REQUIREMENTS
Hardware Requirements:
• Hard Disk: 20GB or above
• RAM: Minimum 4GB
• Processor: Intel Core i5/i7 or equivalent
• Processor Speed: 2.2GHz and above
•
Software Requirements:
• Programming Language: Java / Python
• Frontend: Java Swing, HTML, CSS, JavaScript
• Backend Database: MySQL / SQL Server
• Tools: MySQL Workbench, Oracle Data Modeler
• Operating System: Windows / Linux
4.ER DIAGRAM
The ER diagram is the blueprint of the system’s database.
Entities & Attributes
• Court (court_id, court_name, court_level)
• Judge (judge_id, name, court_id)
• Lawyer (lawyer_id, name, specialization)
• Client (client_id, name, contact)
• CaseFile (case_id, case_type, court_id, judge_id, status)
• Hearing (hearing_id, case_id, date, status)
• Evidence (evidence_id, case_id, description)
Relationships
• One court can have multiple judges.
• A case belongs to a court and is assigned to one judge.
• A case may involve multiple lawyers and clients.
• A case may have multiple hearings and pieces of evidence.
5. IMPLEMENTATION
Modules & Their Functions
1. Registration Module o Registers judges,
lawyers, and clients.
o Stores personal details securely.
2. Login Module o Provides role-based
authentication.
o Ensures secure access to system functionalities.
3. Case Management Module
o Records case details such as case type, court, judge, and parties involved.
o Maintains case status (Pending, Active, Closed).
4. Hearing & Scheduling Module o Schedules hearing dates and times.
o Updates hearing status as “Pending, Completed, or Adjourned.”
5. Evidence & Document Management Module
o Stores digital evidence and case-related documents.
o Allows upload and retrieval of scanned documents.
6. Query & Reporting Module o Provides
customized queries such as:
▪ All pending cases under a judge.
▪ Case history of a client.
▪ List of upcoming hearings.
6.SCREENSHOT
7. CONCLUSION
The Digital Court Management System (DCMS) represents a significant step
forward in modernizing judicial operations. By providing a structured, scalable, and
secure platform for handling judicial records, the system addresses longstanding
inefficiencies inherent in manual court management.
One of the most impactful benefits of the system is its ability to reduce the manual
workload of court administrators. Tasks such as filing case records, updating hearing
schedules, and maintaining evidence logs, which previously required substantial time and
effort, can now be managed with minimal human intervention.
For judges and lawyers, the system provides a centralized platform to monitor cases,
track hearing schedules, and access relevant documents with ease. Quick retrieval of
case-related information enhances decision-making and enables more efficient case
hearings.
Looking ahead, the Digital Court Management System has considerable potential for
further enhancement. Future improvements could include:
• Online case filing: Allowing clients and lawyers to file cases digitally from
anywhere, reducing physical visits to court offices and minimizing delays in case
registration.
• Automated notifications: Sending SMS or email alerts to parties involved
regarding upcoming hearings, changes in schedules, or other important updates to
improve communication and reduce missed appearances.
• Real-time analytics: Providing insights into case backlogs, average resolution
times, and other key performance metrics, helping administrators identify
bottlenecks and optimize court resources.
• Cloud-based evidence storage: Ensuring secure and easily accessible digital
storage for evidence, reducing the risk of document loss and enabling efficient
sharing among authorized personnel.
By implementing these enhancements, the judiciary can evolve into a more
citizenfriendly, transparent, and efficient institution. The Digital Court Management
System not only modernizes administrative processes but also strengthens public trust in
the judicial system by promoting accountability and timely justice. Ultimately, it lays the
foundation for a future where court services are accessible, efficient, and reliable,
benefiting all stakeholders in the legal ecosystem.
