1. What is the need of a word processing software?

A word processing software is needed to:

 Create, edit, format, and print text documents.

 Make professional documents like letters, reports, and essays.
 Enhance writing with tools like spell check, grammar suggestions, tables, and images.
 Save time through formatting features like styles, templates, and mail merge.

2. What is the task of a word processing software?

A word processor allows you to:

 Type and edit text easily.

 Format documents (font size, style, alignment, spacing).
 Insert elements like images, tables, charts, and hyperlinks.
 Check spelling and grammar.
 Print or export documents as PDF, DOCX, or other formats.

3. Name an open source word processing software

OpenOffice Writer

Other examples:

 LibreOffice Writer
 AbiWord

4. List the steps to start OpenOffice Writer

1. Click on the Start Menu (Windows) or Applications Menu (Linux).

2. Navigate to OpenOffice > OpenOffice Writer.
3. Click to open.
4. A blank document will appear, ready to use.

5. List the components of the main screen of OpenOffice Writer

Component Description
Title Bar Displays the document name.
Menu Bar Contains menus like File, Edit, View, etc.
Toolbars Icons for common commands (New, Save, Print, etc.).
Ruler Bar Used to set margins, tabs, and indents.
Work Area Main area where you type and format text.
Scroll Bars Used to move horizontally or vertically in the document.
Status Bar Shows page number, word count, language, and zoom.

6. Define the following:

 a. Tabs: Grouped options in the menu bar, like File, Edit, View, each containing related
commands.
 b. Ruler Bar: A horizontal/vertical bar used to set tabs, margins, and indents.
 c. Status Bar: Displays useful info such as page number, language, and zoom level.
 d. Scroll Bar: Allows you to scroll up/down or left/right in the document.
 e. Work Area: The main section where you write and format your text.

7. List the tabs in the OpenOffice Writer. What are the key tasks performed by
the tabs?

Tab Key Tasks

File New, Open, Save, Print, Export documents
Edit Undo, Redo, Cut, Copy, Paste, Find & Replace
View Show/hide rulers, toolbars, and change document view
Insert Add images, tables, charts, hyperlinks, headers/footers
Format Change font, size, alignment, paragraph spacing
Table Create, insert, format tables
Tools Spell check, word count, autocorrect, language settings
Window Manage multiple open document windows
Help Get help and support for OpenOffice Writer

8. What is the extension of the file created in OpenOffice Writer?

.odt (OpenDocument Text)

9. What is the purpose of the following tabs?

Here's a complete and structured answer for your latest questions related to OpenOffice Writer:

9. Purpose of the Following Tabs in OpenOffice Writer:

Tab Purpose
a. File Create, open, save, print, export, and close documents.
b. Edit Undo/redo actions, cut/copy/paste, find and replace.
c. View Show/hide toolbars, rulers, status bar, and change document layout.
d. Insert Insert elements like images, tables, hyperlinks, headers, footers.
e. Format Change font style, size, spacing, bullets, borders, and page formatting.
f. Table Insert tables, and manage rows, columns, and formatting.
g. Tools Access spell check, word count, language settings, and customization options.

10. What is the difference between Save and Save As command?

Save Save As
Saves changes to the current Saves a new copy of the document with a different name or
document. format.
Overwrites the existing file. Useful for creating versions or backups.
Shortcut: Ctrl + S Shortcut: F12

11. What is the difference between Move text and Copy text?

Move Text Copy Text

Removes the text from the original location and
Creates a duplicate of the selected text.
places it in a new one.
Performed using Copy (Ctrl + C) and
Performed using Cut (Ctrl + X) and Paste (Ctrl + V).
Paste (Ctrl + V).
Text appears only in one place. Text appears in both locations.

12. How is Find and Replace option useful?

 Helps quickly locate specific words or phrases in a long document.

 Allows replacing words automatically to save time and avoid manual changes.
 Example: Replace all instances of “colour” with “color”.

Path: Edit → Find & Replace

13. Steps to Insert a Hyperlink to a Web Page in a Document (OpenOffice

Writer):

1. Select the text or object you want to hyperlink.

2. Go to Insert → Hyperlink.
3. In the dialog box:
o Select Internet on the left.
o Enter the URL (e.g., https://www.example.com).
4. Click Apply and then Close.
5. The selected text now links to the webpage.

14. Difference Between Toggle Case and Sentence Case (Change Case):

Toggle Case Sentence Case

Changes lowercase letters to uppercase and Capitalizes the first letter of the sentence, rest
vice versa. remains lowercase.
Example: “hELLO wORLD” → “Hello Example: “this is openoffice.” → “This is
World” openoffice.”
Used for flipping existing cases. Used for correcting sentence formatting.

Path: Format → Text → Change Case

15. Name the Tabs in Which the Following Commands Are Present:

Command Tab
a. Header Insert tab → Header
b. Find & Replace Edit tab
c. Status Bar View tab (for visibility)
d. Ruler View tab
e. Hyperlink Insert tab
f. Formula Insert tab → Object → Formula
g. Paragraph Format tab → Paragraph
h. Alignment Format tab → Align
 Command Tab
i. Word Count Tools tab → Word Count

NOTE 2 POINT
Points to Remember
A spreadsheet stores data in the form of a table comprising of rows and
columns.
Spreadsheets are used to store, arrange, and sort data, and perform
calculations on numeric data.
OpenOffice Calc is a free and open-source spreadsheet application available
that can be used to create and manipulate a spreadsheet.
Calc Main Window contains various toolbars such as – Title Bar, Menu Bar,
Standard Bar, Formatting Bar, Status Bar, Find Bar, Side Bar, etc.
A Spreadsheet consists of a number of individual sheets, each containing
cells arranged in rows and columns.
A particular cell is identified by its column letter and row number.
The selected cell is called as an Active Cell.
Various types of data can be entered in a cell such as labels, numbers or
values, formulas.
AutoFill feature in Calc is used to automatically generate data based on a
defined series.
To enhance the appearance of spreadsheets various formatting options are
available in the Formatting Bar and Format Menu such as alignment, font, size,
color, and style.
Data can be searched and even replaced by using the Find toolbar.
Formulas in Calc can be used for basic operations such as addition,
subtraction, as well as more complex calculations such as income tax
calculations, averaging.

The advantage of using formulas in the cell is that even if the data in the cell is
changed, Calc will automatically recalculate the answer without the need to
rewrite the formula again. Another advantage of using formulas is that they can
be easily copied to a number of cells.
A cell reference identifies the location of a cell or group of cells in the
worksheet. The cell reference is also called address of a cell.
 Calc has a set of predefined formulas called functions.
Functions differ from formulas in the sense that in a formula we provide both
the operands and the operator, however in functions, we only provide operands
(or arguments) as functions have predefined operation to be performed on the
arguments.
Some of the commonly used functions in Calc are: SUM ( ), PRODUCT ( ),
SQRT ( ), POWER ( ), ROUND ( ), AVERAGE ( ), etc.
All cell references are by default relative i.e., they adjust and change when
copied or when using AutoFill.
Absolute addressing is used when the requirement is to retain the cell address
even if it is copied to some other cell or when using AutoFill. Dollar signs ($)
are used to hold a column and/or row address constant.
Mixed addressing is a combination of absolute and relative cell addressing.
Whichever part (row or column) is prefixed with $ remains unchanged and the
ones not prefixed with $ are calculated in a relative manner.

1. What is the need of a presentation software?

Presentation software is needed to:

 Visually communicate ideas and data.

 Create professional and engaging slideshows.
 Present information in meetings, classrooms, seminars, etc.
 Include text, images, charts, videos, and animations to support oral presentations.

2. What is the task of a presentation software?

A presentation software allows users to:

 Create, edit, and display a series of slides.

 Organize content like text, images, videos, and graphs in a structured format.
 Use transitions and animations to enhance visual appeal.
 Present content in a logical and easy-to-understand way.

3. Name an open source presentation software

 OpenOffice Impress
Other examples: LibreOffice Impress, Calligra Stage.

4. List the steps to start OpenOffice Impress

1. Click on the Start menu (Windows) or launch menu (Linux).

2. Go to All Programs > OpenOffice.
3. Click on OpenOffice Impress.
4. Choose whether to start with a template or a blank presentation.
5. Click Create to open the main Impress interface.

5. List the components of the main screen of OpenOffice Impress

1. Menu Bar
2. Standard Toolbar
3. Formatting Toolbar
4. Slide Pane (Slides/Outline)
5. Workspace/Work Area
6. Tasks Pane (for layouts, animation, slide design)
7. Status Bar
8. Ruler Bar
9. Scroll Bars

6. Define the following:

 a. Tabs: Groupings of related commands in the menu bar (e.g., File, Insert, View).
 b. Ruler Bar: Displays horizontal and vertical rulers to align objects precisely.
 c. Status Bar: Shows current slide number, layout, zoom level, and other document info.
 d. Scroll Bar: Used to scroll through the slides vertically or horizontally.
 e. Slide Pane: Displays thumbnail previews of all slides in the presentation.
 f. Work Area: The central space where the selected slide is designed and edited.

7. List the different view options in OpenOffice Impress

1. Normal View – Default view for editing slides.

2. Outline View – Displays only the text content of slides.
3. Notes View – Allows adding speaker notes.
4. Handout View – Arranges slides for printing handouts.
 5. Slide Sorter View – Shows thumbnails of all slides for easy reordering.
6. Slide Show View – Runs the full-screen slideshow.

8. List the tabs in OpenOffice Impress. What are the key tasks performed by the
tabs?

Tab Key Tasks

File Open, Save, Print, Export, Close presentations
Edit Undo, Redo, Cut, Copy, Paste, Find
View Change slide views, toolbars, and layout
Insert Add text, images, tables, charts, audio/video
Format Format text, slide layout, background
Tools Spelling, language, customize settings
Slide Show Start slideshow, set timings, transitions
Window Manage multiple open files/windows
Help Access help topics and documentation

9. What is the extension of the file created in OpenOffice Impress?

.odp (OpenDocument Presentation)

10. What is the purpose of the following tabs:

Tab Purpose
a. File Create, open, save, print, and export presentations.
b. Edit Edit content: cut, copy, paste, find, and replace.
c. View Change how the presentation is displayed (views, toolbars).
d. Insert Add new objects like images, shapes, charts, tables.
e. Format Modify text style, slide design, object properties.
f. Tools Check spelling, language settings, customize interface.
g. Slide Show Manage slideshow settings, transitions, animations.

11. What is the difference between Save and Save As command?

Feature Save Save As

Feature Save Save As
Saves the current changes to the Creates a new file with a different name,
Purpose
existing file. location, or format.
Use Used to save a copy or change the file
Used for regular saving of updates.
Case name/type.
“Save As” lets you save a copy in another folder
Example Pressing Ctrl + S updates the file.
or as PDF.

12. What is the difference between Move text and Copy text?

Action Move Text Copy Text

Transfers text from one location to Duplicates text without removing it from the
Function
another. original place.
Shortcut Cut (Ctrl + X) → Paste (Ctrl + V) Copy (Ctrl + C) → Paste (Ctrl + V)
Text appears only in the new
Result Text appears in both locations.
location.

13. How is Find and Replace option useful?

Find and Replace is a feature that helps:

 Quickly locate specific words or phrases in a document.

 Replace them with another word or phrase in one click.
 Saves time during editing, especially in long presentations.

Example: Replacing "OpenOffice" with "LibreOffice" throughout the slides.

14. Purpose of the Following Views in Impress

View Purpose
a. Normal View Main editing area where you create and edit slides.
b. Outline View Displays only the text content of slides in an outline format.
c. Slide Sorter View Shows thumbnails of all slides for easy rearrangement.
d. Slide Show View Runs the presentation in full-screen mode.
e. Notes Page View Lets you add speaker notes for each slide.
f. Handout Page View Prepares slides for printing multiple slides per page as handouts.
15. What is the need to use the Slide Master?

Slide Master is used to:

 Apply consistent formatting (fonts, colors, background) to all slides.

 Set default layouts and design elements (logos, headers/footers).
 Save time by editing the layout once for all slides.

Example: Adding a company logo to the Slide Master adds it to all slides automatically.

16. Steps to Insert a Hyperlink to a Video in a Presentation (OpenOffice Impress)

1. Select the object or text you want to hyperlink (e.g., “Click to Watch Video”).
2. Go to Insert > Hyperlink.
3. In the dialog box:
o Choose Internet or Document.
o Paste the URL (if online) or browse to select the video file (if local).
4. Click Apply → then Close.
5. The object/text is now a clickable link to the video.

17. Difference Between Slide Transition and Slide Animation

Feature Slide Transition Slide Animation

Effect when moving from one slide to Effect applied to objects (text, image)
Definition
another. within a slide.
Controls how the next slide appears (e.g., Controls how elements enter/exit/move on
Usage
fade, wipe). a slide.
Applied
Entire slide. Individual items (text boxes, images).
To
Example Slide fades into the next one. Text flies in from the left.

18. Name the tabs in which the following commands are present (OpenOffice
Impress):

Command Tab/Location

a. Header and Insert tab → Header and Footer

 Command Tab/Location

Footer

b. Find & Replace Edit tab → Find & Replace

Located at the bottom of the window, not under any tab. Can be shown/hidden
c. Status Bar
from View tab.

d. Ruler View tab → Ruler

e. Hyperlink Insert tab → Hyperlink

f. Animation Slide Show tab → Custom Animation

g. Transition Slide Show tab → Slide Transition

h. Normal View View tab → Normal

i. Copy Edit tab → Copy (or right-click on selected item)

19. Use OpenOffice Impress to create the following presentations:

Here are the guidelines and ideas for each presentation (you need to use OpenOffice Impress to
create them yourself):

a. A Five Slide Presentation Showing Five Years of Your Life

Slide Ideas:

1. Introduction (Name, theme of journey)

2. Year 1 – Important event(s), photo, and achievement.
3. Year 2 – School change, family trip, new hobby.
4. Year 3 – Major learning experience.
5. Year 4/5 – Personal growth, future goals.

➡ Add animations to photos and transitions between slides.

➡ Use Notes Page for speaker notes (e.g., what you’d say about each year).
b. Presentation About the Farewell Party

Slide Ideas:

1. Title Slide – “Farewell Party 2025”

2. Planning & Preparations – Committee, venue, food.
3. Events & Activities – Games, speeches, awards.
4. Memorable Moments – Photos, fun stories.
5. Thank You Note – Appreciation for organizers and teachers.

➡ Add music hyperlink, use animations for photo entries, and apply a fade transition.

c. A Five Slide Presentation Showing the Importance of Saving the Environment

Slide Ideas:

1. Title Slide – “Save Our Planet”

2. Why It’s Important – Pollution, climate change.
3. Current Challenges – Deforestation, water scarcity.
4. How We Can Help – Planting trees, recycling.
5. Call to Action – What your audience can do.

➡ Use green and earthy color themes.

➡ Include animations, slide transitions, and notes page with extra info.

d. Presentation with Hyperlinks to Web Resources About Beautiful Nature

Slide Ideas:

1. Mountains – Link to a video or nature documentary.

2. Forests – Link to a page about biodiversity.
3. Oceans – Link to an underwater sound/audio.
4. Deserts – Link to a photo gallery.
5. Rainforests – Link to a virtual tour.

➡ Use Insert → Hyperlink to add URLs.

➡ Add custom animations to the titles and transitions between slides.
e. A Presentation That Tells About You Like a Resume

Slide Ideas:

1. Introduction – Name, photo, contact info.

2. Education – Schools, marks, achievements.
3. Skills & Hobbies – Computer skills, languages, interests.
4. Projects/Experience – School projects, volunteering.
5. Future Goals – Career plans and aspirations.

➡ Add notes explaining your achievements.

➡ Use animations for skills and transitions like dissolve/fade.

f. Use Animation, Transition, and Notes Page in All Presentations

 ✔ Animations: Use Slide Show → Custom Animation to animate text/images.

 ✔ Transitions: Use Slide Show → Slide Transition to change how slides appear.
 ✔ Notes Page: Go to View → Notes Page to add speaker notes for each slide.