Muhammad Amjad 0333-5707092 Chapter No.

1
Mastering Microsoft Word and Power Point
Chapter No.1
Q.1 Define Microsoft Word?
It is use for writing, formatting, and organizing text efficiently, making it useful for
assignments, reports, and letters.
Q.2 How to open Microsoft Word
1. Click on the Start Menu (Windows logo) at the bottom-left corner of the screen.
2. Search for Microsoft Word in the search bar.
3. Click on the Word application when it appears in the results.
Q.3 How to create a new document?
4. Click on office button on top left corner of Word.
5. Click on New.
6. Click on “Blank Document” than click on “Create” right bottom. Or press Ctrl+N.
Q.4 How to Save a Document?
Press Ctrl + S to save your work in MS Word. Or
1. Click on Office Button on top left corner of MS Word Processor.
2. Then click on Save.
Q.5 How to make a copy of whole document?
1. Press F12 button from function keys on top row of your keyboard.
Or
1. Click on Office Button on top left corner of MS Word Processor.
2. Click on “Save as” option.
3. Then click on “Word Document”.
Q.6 What is the difference between Ribbon and Tabs?
The Ribbon is the top section of the Word window that contains all the tools and commands. It is divided
into Tabs, with each tab having a specific set of functions.
Q.7 Write some important Tab names?
1. Home 2. Insert 3. Page Layout 4. Review 5. View
Q.8 What is Home Tab?
It contains basic text formatting options such as font size, bold, italics, and text alignment.
Q.9 What is Insert Tab?
It Allows users to add images, tables, and shapes to a document.
Q.10 What is Page Layout Tab?
It helps in adjusting margins, orientation (portrait or landscape), and page size.
Q.11 What is Review Tab?
It includes spelling and grammar check, word count, and comment features.
Q.12 What is View Tab?
In this tab users change the way a document appears on the screen. i.e. Ruler, Gridlines, Print
layout and outline etc.
Q.13 Explain the Quick Access Tool bar?
The Quick Access Tool bar is a small section located at the top-left corner of the Title bar on top of window.
It contain Redo, Undo and save button.

Information and Communication Technology [ 9th ] Page 1

Muhammad Amjad 0333-5707092 Chapter No. 1
Q.14 Can we customize Quick Access Tool bar?
Yes, we can customize the Quick Access Tool bar by click on small arrow on right side of Quick Access Tool
bar.
Q.15 Define status bar?
It appears at the bottom of the Word window. It contain Page Count, Word Count and Language details.
Q.16 What is Page Count?
It shows how many pages are in the document.
Q.17 What is Word Count?
It displays the total number of words typed.
Q.18 What is the meaning of Language at status bar?
It indicates the selected language for spell check.
Q.19 What is Document View Options on Status bar?
It allows users to change how the document appears on the screen. It appears on right side of status bar. It
includes Print Layout, Full screen reading and web layout etc.
Q.20 What is Print layout?
It Displays the document as it would appear when printed on paper.
Q.21 What is read Mode?
It adjusts the layout for easier reading on a screen.
Q.22 What is Web Layout?
It show the document would look if published online.
Q.23 Explain Home Tab?
The Home Tab is one of the most important sections in Microsoft Word. It contains tools that help in
writing, editing, and formatting text.
Q.24 What is Font Group?
It is used to change the style and appearance of text. It helps in making text clear, readable, and attractive.
It allows users to change the text looks by adjusting the font style and color.
Q.25 What is Font type?
A font is the style of the letters in a document. For example, ”Arial” and “Times New Roman” are different
fonts.
Q.26 Explain Font Size?
This determines show big or small the text appears. Headings are usually written in a bigger size,
while normal text is smaller.
Q.27 What is Font Color?
This allows users to change the color of the text. Different colors can be used to highlight important points.
Q.28 What is Paragraph Group?
It used to organize and align text in a structured way.
Q.29 What is Style Group?
Information and Communication Technology [ 9th ] Page 2
Muhammad Amjad 0333-5707092 Chapter No. 1
It is used to apply predefined or custom text formatting styles.
Q.30 How we bold a text?
It makes text darker and thicker for emphasis. Example: Important Notice. Short key to bold a
selected text is ctrl+B.
Q.31 How we make a text italic?
It is Slants the text for a stylish effect. Example: Scientific names of plants. Short key to italic a selected
text is ctrl+I.
Q.32 What is underline?
Adds a line under the text to highlight it. Example: Exam Dates: March 10, 2025. Short key to
underline a selected text is ctrl+ U.
Q.33 What is Strikethrough?
It draws a line through text to indicate something is removed or no longer needed. Example: Old
Prices New Prices.
Q.34 What is Highlighting Text?
It adds a background color behind the text, just like using a highlighter in a notebook. This helps
important words standout.
Q.35 What is Changing Text Case?
It allows users to convert text into UPPERCASE, lowercase, or Capitalized Case without retyping. Shortcut
Key for change Case is Shift+F3.
Action Shortcut(Windows)
Bold Text Ctrl+B
Italic Text Ctrl+I
Underline Text Ctrl+U
Strike through Ctrl+Shift+X
Subscript(small text below line) Ctrl+=
Superscript(small text above line) Ctrl+Shift+=
Highlight Text Ctrl+Alt+H
Change Font Ctrl+Shift+F
Change Font Size Ctrl+Shift+P
Increase Font Size Ctrl+}
Decrease Font Size Ctrl+{
Change Case(Uppercase, Lowercase,
Title Case) Shift+F3

Some more shortcut keys.

Action Shortcut(Windows)
Undo Last Action Ctrl+Z
Redo Last Action Ctrl+Y
Copy Text Ctrl+C
Cut Text Ctrl+X
Paste Text Ctrl+V
Q.36 What is Paragraph group?

Information and Communication Technology [ 9th ] Page 3

Muhammad Amjad 0333-5707092 Chapter No. 1
The Paragraph Group contains tools that help in arranging and organizing text properly. A well-
structured paragraph makes reading easier and improves document presentation.
Q.37 What is aligning of text?
Alignment refers to how text is positioned on the page. It has four types.
Left Align: Text starts from the left margin of the page (Used for most documents).
Center Align: Text is placed in the middle of page (Used for titles and headings).
Right Align: Text is placed towards the right margin of the page (Used for writing dates and
signatures).
Justify: Text is spread evenly across the page, giving a neat and professional look (Used in
newspapers and magazines).
Q.38 What is Line Spacing?
Line spacing determines the amount of space between lines of text.
Single spacing: Keeps lines close together.
1.5 spacing: Provides a little more space, making text easier to read.
Double spacing: Leaves extra space between lines, commonly used in reports and assignments.
Q.39 What is Bullet and Numbers?
Lists help in organizing in formation clearly:
Bullets (●, ■, ✔ ) used for unordered lists, like shopping lists or key points.
Numbered Lists (1,2,3… or i. , ii. Iii., ..) used when writing steps or instructions.
Text Alignment Shortcuts
Following shortcuts are used to align text using keyboard shortcuts.

AlignmentType Shortcut(Windows)
Align Left Ctrl+L
Align Center Ctrl+E
Align Right Ctrl+R
Justify Text Ctrl+J
Text alignment shortcuts
Paragraph Formatting Shortcuts
Following shortcuts are used to perform paragraph shortcuts.

Alignment Type Shortcut(Windows)

Increase Line Spacing Ctrl+2 (DoubleSpace)
Single Line Spacing Ctrl+1
1.5 Line Spacing Ctrl+5
Add Bullet Points Ctrl+Shift+L
Add Numbered List Ctrl+Shift+N

Q.40 What is Predefined and Custom Styles in MS Word?

It allows users to apply predefined formatting to text quickly. Instead of manually changing font size, color,
and bold settings, users can apply styles with a single click.
Q.41 How to use Predefined Styles for Headings and Sub headings?
Microsoft Word provides ready-made styles, such as:
Title Style used for main document titles.
Heading1, Heading2 etc. used for sub-headings and sections.
Normal Style: used for regular text.

Information and Communication Technology [ 9th ] Page 4

Muhammad Amjad 0333-5707092 Chapter No. 1
Shortcut Keys for Applying Predefined Styles.
Microsoft Word has built-in styles that allow users to format headings and text instantly.

Alignment Type Shortcut (Windows)

Normal(Default textstyle) Ctrl+Shift+N
Heading 1 Ctrl+Alt+1
Heading 2 Ctrl+Alt+2
Heading 3 Ctrl+Alt+3

Q.42 Write Steps to Create a Table of Contents?

Use Heading Styles:
Choose suitable headings for each section of your Word document (e.g. “Introduction”, ''Literature
Review” etc.) .
Insert Table of Contents:
• Place the cursor where you want the Table of Contents.
• Click on the References Tab → Select Table of Contents.
• Choose an automatic style.
Update the To C (if needed):
• If new headings are added, right-click on the To C and select Update
Table.
Q.43 How to access Clipboard?
Press Ctrl + C twice OR goto the Home Tab → Clipboard Group → Click the small arrow.
The Clipboard Pane will appear on the left, showing upto 24 copied items. Click any item to paste it
instantly!
Q.44 What is Insert Tab in MS Word?
The Insert Tab in Microsoft Word is one of the most important tools. This tab allows users to add different
elements such as pages, tables, images, shapes, and headers
Q.45 What is Pages Group?
The Pages Group allows users to manage pages with in a document by inserting blank pages, cover pages,
or page breaks.
Q.46 How to Insert Blank Page in document?
A blank page is an empty page added anywhere in a document. This is useful when starting a new section
or chapter in a long document. To Insert a Blank Page:
1. Click on the Insert Tab.
2. Select Blank Page from the Pages Group.
3. A new page appears where the cursor is placed.
Q.47 What is Cover Page in document?
A cover page is the first page of a document that usually contains a title, subtitle, author name, and date. It
makes the document look more formal and well-structured.
Q.48 How we insert cover Page?
To Insert a Cover Page, follow these steps.
1. Click on the Insert Tab.
2. Select Cover Page from the Pages Group.
3. Choose a design template from the available options.
4. Click on the text fields to edit and enter your details.
Information and Communication Technology [ 9th ] Page 5
Muhammad Amjad 0333-5707092 Chapter No. 1
Q.49 What is Page Break?
A page break moves the text after the cursor to the next page without needing to press Enter multiple
times. This helps in organizing content properly.
Q.50 How to Insert Page Break?
To Insert a Page Break, follow these steps:
1. Click on the Insert Tab.
2. Select Page Break from the Pages Group.
3. The cursor will jump to a new page, leaving the previous content unchanged.
Q.51 What is Table Group? Or Illustrate the purpose of a table in Microsoft Word.
Tables help in organizing information in rows and columns, making data easy to read and understand.
Q.52 Explains how you can create and format your own tables in MS Word?
Tables are used to display data in a structured format. To insert a Table
1. Click on the Insert Tab.
2. Select Table from the Tables Group.
3. Choose the number of rows and columns by dragging the cursor over the grid.
Q.53 How to Insert border, Shading and Style in Table?
After inserting a table, formatting improves its appearance.
Borders: Adds lines to define table edges.
Shading: Fills color in selected cells for better visibility.
Table Styles: Provides pre-designed layouts for tables.
To format a Table:
1. Double Click inside the table.
2. Go to the Table Design Tab.
3. Choose Borders, Shading, or a Table Style to apply.
Q.54 What is Illustration Group?
The Illustrations Group allows users to insert images, shapes, and Smart Art to make documents more
engaging.
Q.55 How to insert images?
Adding images makes a document more interesting and informative. To insert Image follow these steps.
1. Click on the Insert Tab.
2. Select Pictures from the Illustrations Group.
3. Choose This Device (for saved images) or Online Pictures (for internet images).
4. Select an image and click Insert.
Q.56 What is Speak feature in MS Word?
Microsoft Word can read text aloud using the Speak feature,which helps with proof reading, accessibility,
and listening to content instead of reading it.
Q.57 How to Enable Speak feature in MS Word?
Click on File → Options → Quick Access Toolbar.
In the list, select “All Commands” and find “Speak”. Click “Add”, then press OK.
Select any text in your document and click the Speak Button to hear it!
Q.58 What is Resizing and Positioning Images?
After inserting an image, adjusting its size and position ensures it fits the document properly.

Information and Communication Technology [ 9th ] Page 6

Muhammad Amjad 0333-5707092 Chapter No. 1
Resize: Click on the image corners and drag to adjust size.
Position: Click on the Layout Options button and choose placement style.
Q.59 What is Captions in Images and Tables?
Captions help readers understand images and tables by providing descriptive text below them. Microsoft
Word allows users to insert captions automatically for consistency.
Q.60 How to add Captions in Images and Tables?
To add a Caption to an Image or Table, follow these steps:
1. Click on the Image or Table you want to add a caption to.
2. Go to the References Tab → Click “Insert Caption”.
Choose a Label:
For images, use “Figure1 : Description”.
For tables, use “Table1: Description”.
Type the Caption in the box.
Click OK, and the caption will appear below the image or above the table.
Q.61 How to add Shapes and smart Art?
Shapes and Smart Art help in explaining concepts visually. To insert Shapes:
• Click on the Insert Tab.
• Select Shapes from the Illustrations Group.
• Choose a shape and draw it in the document.

Formatting of Tables Using Shortcuts

Action Shortcut
Inserta Table Alt+N,T
Move to the Next Cell Tab
Move to the Previous Cell Shift+Tab
Add a New Row at the End Tab(in the last cell)
Delete a Row Alt+J,L, D,R
Delete a Column Alt+J,L, D,C
Merge Selected Cells Alt+J,L,M
Split Cells Alt+J,L,P
Shortcuts for table formatting.
Q.62 What is Header and Footer?
Headers and footers provide consistent information on every page. Headers appear at the top of
every page, while footers appear at the bottom. They often contain titles, dates, or author names.
Q.63 How to add Header and Footer?
To add Header and Footer, Follow these steps.
1. Click on the Insert Tab.
2. Select Header or Footer from the Header & Footer Group.
3. Choose a design template and enter in formation.
Q.64 How we Insert Page Numbers?
Page numbers help in organizing multi-page documents. To add Page Numbers
Click on the Insert Tab.
Select Page Number from the Header & Footer Group.
Choose the placement ( Top, Bottom, or Side).
Q.65 What is Layout Tab?
The Layout Tab in Microsoft Word helps in structuring and designing documents. It allows users to
adjust page size and margins.
Information and Communication Technology [ 9th ] Page 7
Muhammad Amjad 0333-5707092 Chapter No. 1
Q.66 What is Page setup group?
The page setup section helps in adjusting how a document looks when printed or viewed on a
screen.
Q.67 What is Margins in documents?
Margins are the empty spaces around the edges of a page. They help in keeping text neat and
prevent words from touching the edges.
Q.68 How to change margins in Page?
To change margins, follow these steps.
1. Click on the Layout Tab.
2. Click on Margins in the Page Setup group.
3. Select a margin style(e.g., Normal, Narrow, Wide, or Custom Margins).
Q.69 What is Page Orientation?
Page orientation refers to the direction in which the page is displayed. There are two types:
Portrait(Vertical): The default setting, best for essays and letters.
Landscape (Horizontal): Used for tables, posters, and wide-format documents.
Q.70 How to change Page Orientation?
To change page orientation, follow these steps:
1. Click on the Layout Tab.
2. Select Orientation and choose either Portrait or Landscape.
Q.71 How to select Page Size?
Different documents require different paper sizes. For schoolwork, the standard size is A4 (8.5 x 11
inches), but some documents like posters may need larger paper.
To change paper size:
1. Click on the Layout Tab.
2. Select Size and choose from options like A4, Letter, or Legal.
Q.72 What is Dictation Feature in MS Word?
Microsoft Word has a built-in Dictation feature that lets you speak instead of typing! Simply go to Home
Tab →Click on the Dictate button, start speaking,and Word will convert your voice into text instantly.
Microsoft Power Point

Q.73. What is Power Point?

It is a dynamic tool for designing visual presentations, allowing users to integrate text, images,
charts, animations, and transitions to convey ideas effectively.
Q.74 Write some advantages of MS Powerpoint?
1. Present information clearly using slides.
2. Use images, videos, and animations to make learning fun.
3. Organize ideas visually with bullet points and SmartArt.
4. Enhance communication skills by delivering presentations confidently.
Q.75 How to open a Powerpoint?
[Link] on the Start Menu (Windows logo) at the bottom-left corner of the screen.
[Link] “PowerPoint” in the search bar.
[Link] on Microsoft Power Point from the search results.
[Link] Point will open, and a welcome screen will appear.
Q.76 How to create New Presentation?
To create new presentation:
1. Click on ”Blank Presentation” to start fresh.
2. A new slide will appear with a Title Box and a Sub-title Box where you can type text.
3. You are now ready to add more slides, images, and animations to create your presentation.
Q.77 What is Ribbon in Powerpoint?
The Ribbon is the top section of the PowerPoint window that contains different tabs.
Q.78 What are Tabs in MS Powerpoint?
Each tab has tools for designing, formatting, and presenting slides.
Q.79 Write Some Names of Tab in MS Powerpoint?
[Link] [Link] [Link] [Link] 5. Animations [Link] show
Q.80 What is Home Tab in Powerpoint?
Home tab Contains options to add slides, change fonts, and format text. It is essential tools for
adding, formatting, and organizing text to make presentations clear and professional. Since
many of these tools function the same way as they do in MicrosoftWord.
Q.81 What is Insert Tab in Powerpoint?
Insert tab allows users to add images, tables, charts, and SmartArt.
Q.82 What is Design Tab in Powerpoint?
Design tab helps in applying themes and slide backgrounds.
Information and Communication Technology [ 9th ] Page 8
Muhammad Amjad 0333-5707092 Chapter No. 1
Q.83 What is Transition Tab in Powerpoint?
Transitions tab used to add smooth slide changes.
Q.84 What is Animations Tab in Powerpoint?
Animations tab adds movement to text and objects.
Q.85 What is Slide Show Tab in Powerpoint?
Slide show tab helps in running the presentation.
Q.86 What is the difference between Slide Pane and Slide Area?
The Slide Pane and Slide Area help in organizing and designing slides.
Slide Pane shows a list of all slides in the presentation. You can rearrange, delete, or duplicate
slides from here.
Slide Area displays the current slide where text, images, and objects can be added.
Q.87 What is the difference between Notes Section and Status Bar?
Notes Section (Bottom of the Screen) Allows users to write speaker notes. These notes help presenters
remember key points while presenting.
Status Bar (Bottom of the Window) shows important details like:
1. Slide Number (e.g., Slide 3 of 5)
2. Zoom Control (to adjust slide view)
3. View Options (Normal View, Slide Sorter View, Reading View)
Q.88. Is we typed text directly in MS Power Point?
No, text is not typed directly onto a blank page like in Word. Instead, it is placed inside text boxes that are
part of slide layouts.
Q.89 How we add Text in Power Point?
Text can be added in two ways:
Using an existing textbox
1. Click inside a pre-made textbox(usually labeled “Click to add text”).
2. Type the content, and it will automatically fit within the box.
Inserting a new text box
1. Click on the Insert Tab and select Text Box.
2. Click anywhere on the slide to place the text box.
3. Type the text and adjust the size of the box as needed.
Q.90 Write some PowerPoint-Text formatting Specific Differences?
1. Text formatting applies only to individual text boxes instead of a continuous document.
2. Font sizes are usually larger because slides are meant for viewing from a distance. A slide title should
typically be 36 or 44pt, while body text should be 18 or 24pt.
3. Font styles, colors, and bold effects can be adjusted using the Font Group in the Home Tab.
Q.91 Write some PowerPoint Bullet Points and Numbering Specific Differences?
The process for adding bullet points in PowerPoint is similar to Word but there are some key differences.
1. In Title and Content Slides, bullet points appear automatically when text is typed.
2. Users can remove automatic bullets by selecting the textbox and clicking the bullet icon in the Home
Tab.
3. Power Point allows custom bullet points using symbols, images, oricons.
Q.92. How to align text in MS Power point?
Text alignment in Power Point follows the same principles as we done In Word. However, the way
alignment works in slides.
Q.93. Alignment and Structuring in PowerPoint Specific Differences.
1. In Word, alignment is applied to paragraphs inside a document.
2. In PowerPoint, alignment applies to individual textboxes, so each must be adjusted separately.
3. Power Point offers an Align Tool (under the Format Tab) that helps position text boxes evenly across the
slide.
Q.94 What is the role of Layouts, Themes and backgrounds in Presentation?
All these have very important role in Powerpoint presentation. It helps in making a presentation look
organized, visually appealing, and professional.
Q.95 What is Slide Layout in Powerpoint?
It is a pre-designed format that arranges text, images, and other content in a structured way. PowerPoint
provides built-in layouts that help in placing content properly.
Q.96 Write names of Common types of Slide Layouts?
There is five common types of slide layouts. 1. Title Slide 2. Title and Content Slide 3. Two Content
Slide [Link] Slide 5. Picture with Caption Slide
Q.97 What is Title Slide?
Used for the first slide of a presentation. It usually has a space for a title and a subtitle.
Q.98 What is the title and Content slide?
A slide with a title at the top and space to add text, bullet points, or images.
Information and Communication Technology [ 9th ] Page 9
Muhammad Amjad 0333-5707092 Chapter No. 1
Q.99 What is the Two Content slide?
This layout allows placing two different types of content slide by side, such as text and an image.
Q.100 What is Comparison Slide?
Similar to the Content layout butal so includes headings for easy comparison.
Q.101 What is Picture with Caption Slide?
A layout with an image and a small description below it.
Q.102 How to apply Slide Layout in Presentation?
1. Click on the Home Tab.
2. Select Layout from the Slides group.
3. Choose a layout that matches your content.
Q.103 What is the theme and colors in Power Point?
It is a set of pre-designed colors, fonts, and effects that make all slides look uniform and professional.
Q.104 What is the advantage of theme and colors in Power Point?
1. Makes the presentation look professional and organized.
2. Ensures consistent colors and fonts throughout the slides.
3. Saves time instead of designing each slide manually.
Q.105 How to apply themes in Powerpoint presentation?
1. Click on the Design Tab.
2 Select a theme from the available options.
3. Click on a theme to apply it to all slides.
Q.106 What is Insert Tab in MS Power Point?
It makes presentations more interesting and visually appealing. Instead of using only text, we can add
images, icons, SmartArt, tables, and charts to make the information clearer and more engaging.
Q.107 What is the role of Images and icons?
They help the audience understand the topic easily and keep their attention focused on the slides.
Q.108 How to Insert Image in PowerPoint?
To add an image:
1. Click on the Insert Tab in the Ribbon.
2. Click on Pictures.
3. Choose This Device (to insert an image from your computer) or Online Pictures (to search for
images from the internet).
4. Select an image and click Insert.
5. Resize and move the image as needed.
Q.109 What is icon in PowerPoint?
Icons are small, simple symbols used to represent ideas (e.g.,a light bulb for “innovation” or a book for
“education").They make slides look neat and professional.
Q.110 How to Insert icon in PowerPoint?
To insert an icon:
1. Click on the Insert Tab.
2. Select Icons.
3. Search for an icon (e.g. “computer” or “science”).
4. Click Insert, then resize or move it.
Q.111 What is Smart Art tool in Power point?
Smart Art is a tool in Power Point that allows you to create diagrams and flow charts easily.
Q.112 How to insert Smart Art in Power Point?
1. Click on the Insert Tab.
2. Select Smart Art.
3. Choose a category (e.g. List, Process, Cycle, Hierarchy).
4. Click on the design that fits your topic.
5. Type your text in to the Smart Art diagram.
Q.113 What is Table?
A table organizes information into rows and columns, making it easier to compare and analyze.
Q.114 How to insert Table in MS Power Point?
1. Click on the Insert Tab.
2. Select Table.
3. Choose the number of rows and columns.
4. Enter the data inside the table.
5. Adjust the table size and style for better presentation.
Q.115 What is a Chart in Power Point?
A chart is a visual tool to represent data graphically, making complex numbers and trends easier for an
audience to understand.
Q.116 How to insert Chart in Power point?
Information and Communication Technology [ 9th ] Page 10
Muhammad Amjad 0333-5707092 Chapter No. 1
1. Click on the Insert Tab.
2. Select Chart.
3. Choose a chart type (Bar, Pie, Line, etc.).
4. Enter data in the table that appears.
5. Click outside the table to see the chart on your slide.
Q.117 What is Transition in Power Point?
In PowerPoint, a transition is a visual effect that occurs when moving from one slide to the next during a
presentation. It makes the presentation more attractive by adding motion and visual effects as the slides
change.
Q.118 How to insert / apply Transition in Power point?
To apply a Transition:
1. Open your Power Point presentation.
2. Click on the Transitions Tab in the ribbon.
3. Select the slide where you want to apply the transition.
4. Choose a transition effect from the list.
5. Click on Preview to see how it looks.
6. Adjust the Duration if needed to make it faster or slower.
7. Click Apply to all if you want the same transition on every slide.
Q.119 What is animation in Power Point?
It is a special visual or motion effect applied to a single object in a slide, such as text, a shape, or a picture,
to make it enter, exit.
Q.120 Write Names of different types of animation in Power point?
1. Entrance animations 2. Emphasis animations 3. Exit animations 4. Motion Path animation
Q.121 What is Entrance animation? Give Example.
It makes an object appear on slide. Example: The Fly In animation makes text move into the slide from the
side.
Q.122 What is Emphasis animation? Give Example.
It add effects to already existing objects, like color changes, shaking, or spinning. Example: The Spin
animation makes a shape rotate in place.
Q.123 What is Exit animation? Give Example.
It makes an object disappear from the slide. Example: The Fade Out animation makes text slowly
disappear.
Q.124 What is Motion Path animation? Give Example.
It move objects along a specific path like a circle, line, or wave. Example: The Curve motion path makes an
object move in a curved direction.
Q.125 How to insert animation in Power point?
To apply Animations:
1. Click on the object (text, image, or shape) that you want to animate.
2. Go to the Animations Tab in the ribbon.
3. Choose an animation from the list.
4. Click Preview to see how the animation works.
5. Adjust the Duration and Delay for better control.
6. Click on Animation Pane (on the right side) to manage multiple animations.
Q.126 Is it good practice to use too many animations in single Slide?
No, It is not good practice to use too many animations in single slide. Try to use simple and smooth
animations in slide.
Q.127 Write the names of three Types / Categories of Transition?
1. Subtle Transition 2. Exciting Transition 3. Dynamic Content Transition
Q.128 What is Subtle Transition? Give Example.
It provide simple and professional effects, such as Fade, Push, and Wipe. Example: The Fade transition
makes one slide gradually disappear while the next slide appears smoothly.
Q.129 What is Exciting Transition? Give Example.
It add dramatic effects like Flip, Gallery, and Curtains. Example: The Flip transition makes slides rotate as if
they are flipping a page in a book.
Q.130 What is Dynamic Content Transition? Give Example.
It keeps some elements on the screen while changing others, such as Pan and Uncover. Example: The Pan
transition moves slides from one side to another, like a moving camera.
Q.131 How to add bullet points in Power point?
To add bullet points in PowerPoint,
1. click on the text box where you want the bulleted list. 2. On the "Home" tab, in the "Paragraph" group,
click the "Bullets" button.
Q.132 How to add Number points in Power Point?
Information and Communication Technology [ 9th ] Page 11
Muhammad Amjad 0333-5707092 Chapter No. 1
To add number points in Power Point.
1. Select your text. 2. go to the Home tab, and in the Paragraph group, 3. Click the Numbering button to
apply a numbered list.
Q.133 Define two ways to save a Power Point presentation.
Method 1:
1. Click on top left corner on Office Button
2. Click on “save”. Or Press Ctrl+S
3. Locate the location where you want to save file.
4. Write Name of file.
5. Click “Save” button.
Method 2:
1. Goto Quick Access toolbar left side of title bar.
2. Click on save icon in Quick Access Bar.
3. Locate the location where you want to save file.
4. Write Name of file.
5. Click “Save” button.
Q.134 How to “make copy” or “save as” of Power Point Presentation?
1. Click on top left corner on Office Button.
2. Click on “save as”. Or Press F12.
3. Locate the location where you want to save a copy of file.
4. Write the file name.
5. Click “Save” button.
Q.135 Explain the purpose of a Slide Master in PowerPoint.
1. It used to control the overall design, formatting, and layout of a presentation.
2. It ensured visual consistency across all slides.
3. It saved time by allowing global changes to fonts, colors, images, and backgrounds.
4. It acts as a central template where you can set default styles, logos, and placeholders, which are then
automatically applied to all the individual slides.
Q.136 How to use a Slide Master in PowerPoint?
To use the Slide Master in Power Point, Navigate to the “View” tab and select “Slide Master”.

Information and Communication Technology [ 9th ] Page 12

Muhammad Amjad 0333-5707092 Chapter No. 1
LONG QUESTIONS
Q. No. 1: Explain the difference between Microsoft Word and Microsoft PowerPoint and their best use
cases.
Feature Microsoft Word Microsoft PowerPoint
Primary Creating and editing text documents, such Creating visual, multimedia presentations
Purpose as letters, reports, and articles.
Output Text-based documents with pages, Slides with text, images, videos, charts, and
paragraphs. animations.
Focus Detailed content, long-form writing, and Visual appeal, audience engagement, and
comprehensive document formatting. smooth delivery of presentations.
Key Spelling and grammar checking, mail Slide transitions, animations, themes, speaker
Features merge, page layout options. notes, and multimedia integration.
Usage Documents for reading and detailed Presenting information visually, such as
information, like essays or books. lectures or speeches.
Visual Supports images, charts, and tables. Emphasizes visual and graphical
Elements representation.

Q. No. 2: Describe the step-by-step process of formatting a document in Word.

1. Formatting Text
i. Select Text: Highlight the text you want to format.
ii. Change Font: On the Home tab, use the Font dropdown to select a font face, style (bold, italic, etc.),
and size.
iii. Change Color: Click the Font Color dropdown to choose a color for your selected text.
iv. Apply Effects: In the Font dialog box (accessible from the Font group), you can add underlines,
shadows, and other effects.
2. Formatting Paragraphs
i. Select Paragraphs. Highlight the paragraphs you want to format.
ii. Change Alignment: On the Home tab, use the Paragraph group to align text left, right, center,
or justified.
iii. Add Lists: Click the Bullets or Numbering icons in the Paragraph group to create lists.
iv. Adjust Spacing: Use the Line Spacing icon in the Paragraph group to change the spacing
between lines.
3. Formatting Pages & Layout
i. Access Layout Tab: Click the Layout tab in the ribbon.
ii. Set Margins: In the Page Setup group, click the Margins dropdown to choose from standard or
custom margins.
iii. Change Orientation & Size: Use the Orientation dropdown to switch between Portrait and
Landscape, and click Size to change the page size.
iv. Add Columns: Select Columns to divide your text into multiple columns.
4. Using Styles for Consistency
i. Apply Styles: On the Home tab, select text and click a style from the Styles gallery (e.g.,
Heading 1, Normal).
ii. Modify Styles: Right-click a style in the gallery and select Modify to change its font,
spacing, and other properties for the entire document, according to Microsoft Support.
5. Copying and Clearing Formatting
i. Copy Formatting: Select text with the desired formatting, click the Format Painter (a
paintbrush icon) on the Home tab, then click and drag over the text you want to apply it to.
ii. Clear Formatting: Select text and click the Clear All Formatting icon (often a capital "A"

Information and Communication Technology [ 9th ] Page 13

Muhammad Amjad 0333-5707092 Chapter No. 1
with an eraser) in the Font group to remove all formatting.
Q. No. 3: How do SmartArt and Charts improve a PowerPoint presentation?
1. Visual Clarity: SmartArt converts text into organized graphics that clearly depict
relationships.
2. Engaging Visuals: Instead of walls of text, SmartArt uses pre-designed templates to create
graphics that capture audience attention.
3. Time-Saving: You don't need to design from scratch; you can choose from professional
layouts and quickly input your data.
4. Professional Design: Even without design expertise, SmartArt allows for the creation of
designer-quality slides.
5. Flexibility: Graphics are dynamic, with automatic text resizing and the ability to add or
remove shapes.
Charts
1. Data Visualization: Charts visually represent data sets, comparisons easy to understand.
2. Enhanced Comprehension: Audiences can quickly understand relationships through visuals
like bar, line, or pie charts.
3. Impactful Story telling: Charts help to tell a story with data, adding an element of impact
and making your message more persuasive and memorable.
4. Comparison and Trends: Different chart types are best for specific uses, such as line charts
for trends over time or bar charts for comparing quantities across categories.
5. Focus on Key Data: Charts highlight specific data points and drawing the audience's
attention.

Information and Communication Technology [ 9th ] Page 14

Muhammad Amjad 0333-5707092 Chapter No. 1
Multiple Choice Questions

1. What is the default file extension for Microsoft Word documents?

(a) .txt (b) .pdf
(c) .docx (d) .pptx
2. What is the function of the page break feature in Word?
(a) Deletes the current page (b) Moves text to the next page
(c) Copies formatting settings (d) Aligns the document text
3. Which tab in PowerPoint allows users to insert images and tables?
(a) Home (b) Insert
(c) Design (d) Transitions
4. What is the primary purpose of slide master in PowerPoint?

(a) To change the background of all slides (b) To create consistent layouts and
themes
(c) To add animations (d) To modify the slide show speed
5. In PowerPoint, which key starts the slide show from the beginning?

(a) F5 (b) Ctrl+S

(c) Alt+ Tab (d) Shift+Enter
6. Which file format is used to export a PowerPoint presentation as a video?

(a) .docx (b) .mp4

(c) .pptx (d) .xlsx
7. What is the default slide layout when creating a new PowerPoint
presentation?
a. Title Slide (b) Blank Slide
(c) Comparison Slide (d) Two-Column Slide
8. The spelling & grammar tool is found in which tab of Word?
a. Insert (b) Home
(c) Review (d) View
9. Ctrl+Z in Word and PowerPoint is used for:
a. Saving a file (b) Undoing an action
(c) Copying text (d) Pasting an item
10. Which tab in Word allows you to add headers and footers?
a. Insert (b) Layout
(c) Home (d) View

1. C 2. B 3. B 4. B 5. A 6. B 7. A 8. C 9. B 10. A

Information and Communication Technology [ 9th ] Page 15

Muhammad Amjad 0333-5707092 Chapter No. 1
Short Questions
1. Define a header and a footer in Word. (See Q. 62)
2. Differentiate between various types of text alignments in Word? (See Q.37)
3. How can you insert an image into a PowerPoint slide? (See Q.108)
4. Explain the difference between transitions and animations in
PowerPoint. (See Q.117 and 119)
5. How do you add bullet points to a Power Point slide? (See Q.131)
6. Define two ways to save a Power Point presentation. (See Q.133)
7. Explain the purpose of a Slide Master in PowerPoint. (See Q.135)
8. Illustrate the purpose of a table in Microsoft Word. (See Q.51)

Long Questions
1. Explain the difference between Microsoft Word and Microsoft
PowerPoint and their best use cases.
2. Describe the step-by-step process of formatting a document in Word.
3. How do SmartArt and Charts improve a PowerPoint presentation?
4. Explain how to apply and customize slide transitions and animations. (See Q.118 &
125)
5. Discuss the importance of using consistent themes and layouts in PowerPoint
presentations. (See Q.104 & 95)

Information and Communication Technology [ 9th ] Page 16