Informal letters

Informal Letters are personal letters written in an informal tone.

The letters are written to family, friends, and relatives and also
to someone with whom you do not share any professional
relation. However, it does not exclude workers and business
partners with whom you share a friendly relation. The writing is
casual and is friendly in nature. Now that you are aware of what
an informal letter is, it is important to know about the format of
an informal letter.

Format of an informal letter:

A format is a pattern or the structure that is to be followed

while writing an informal letter. Unlike the formal letters,
informal letters do not have any particular format as such.
However, there is a casual pattern or structure that needs to be
maintained. Informal letters can be lengthy as compared to the
formal ones. Below mentioned is a structure that should be
followed while writing an informal letter so that your letter
looks attractive to the recipient. These guidelines are basically
followed while letter drafting.

1. Address- The very first thing that you need to write is the
address of the sender. This is written on the left corner of the
paper and is the starting point of the letter. Give your complete
address and pin code is a must. Though it is an informal letter
and you are sending it to your friends and relatives, it is
essential to write the full address so that the recipient can write
back to you. If this letter is for someone staying outside the
country, do not forget to mention the country’s name.

2. Date- Below the address, the date has to be written i.e. the
date when the letter is written. The recipient will know when
the letter was written. As far as possible, the date has to be in
an expandable form.

3. Greeting- The greeting can be absolutely informal like ‘Dear

Mom’ or ‘Dear Alan’. If you are writing a letter to someone of
your age, you can mention his or her name after ‘Dear’. If it is
for your mother, uncle, aunt or anyone senior to you, you need
to write- ‘Dear Uncle’, ‘dear dad’ etc. You can write ‘Mr. or Mrs.’
for someone who is elder to you. For example, if you are writing
a letter to your teacher to enquire about her health, you can
write- ‘Dear Mrs. Margaret’.

4. Introduction- After this, you will start writing the actual

letter. The first Para in your letter should be an introduction.
This will set the tone of the full letter. You should start the
letter by asking about the recipient’s health. Or you may write-
‘I hope you are in good health’. This is the opening stage of the
letter.

5. Body of the letter- The entire letter tone should be

friendly. But you have to change and adjust the words as and
when required. When you are writing to your friend, you can
easily use informal and flippant style. But when you are writing
to your elders or someone respectable, make sure you do not
use any disrespectful words or terms. Your use of words will
determine the tone you are using in the conversation.

6. Conclusion- At the end of the letter, you should summarize

and say and a warm goodbye. Also, make sure you request
them to write back to you.

7. Signature- In the end, you need to put your signatures to

close the letter. You can sign off as you want- kind regards, Lots
of love, best wishes, etc. Choose the greeting as it suits the
occasion.

Examples of an informal letter

Now that you are aware of the pattern of informal letters, here
is a list of few examples that will give you a clear view of the
format.

Example 1- Congratulating a friend on the board exam

results.

96, Dakshinayan road

Rohini

Delhi- 26

January 16, 2020

Dear Khushi,

I am so excited to know that you have topped your board

examinations. It’s been a long time since we met. I wish I could
congratulate you in person.

Your result has proved how much effort, hard work, and
dedication you have given to your exams. I am not shocked by
this news because I have known since we were in class 2. You
have always been a sincere and hardworking girl. I knew that
you are a bit nervous but then I was sure that you will score
brilliantly. The only thing I regret is that I couldn’t be there with
you at the celebration party because I was having my exams
then.

Hope to meet you as soon as possible. May parents and

grandparents have congratulated you on your success!

With lots of love,

Yours lovingly,

Anaya

Example 2- Inviting a friend for spending a vacation

together.

100, Navyuva Apartment,

Bosebihar Avenue,

Kolkata- 26

January 16, 2020

Dear Rudrashahi,

It’s been a long time since we met. How are you? I hope you
are doing well? I hope this letter finds you in good health.
As you know that summer vacation has already started, I was
thinking of spending the vacations together in Mumbai. I want
you to take you out on the city tour as well as introduce my
friends and family to you. I would love to go out and have
street foods with you. We can enjoy some time near Marine
Drive.

I am just excited at the thought of me and you spending the

vacations together. I just hope that you share your response
with me and let me know if it possible for you to come to my
place.

With lots of love,

Yours lovingly,

Sakhhi

Example 3- Letter to a friend for a speedy recovery

106, Nilambar Apartment,

Bosebihar Avenue,

Kolkata- 26

January 16, 2020

Dear Mahesh,

I hope this letter finds you in good health. Last week I got to
know about your accident and I was highly depressed.

Thank God that he saved you from something very serious.

Everything is going to be ok. I had a word with the doctor
yesterday and he told me that there is nothing to worry about
for the time being. Just a few more days in the hospital and you
will be back home! I also had a talk with your mom and she was
very upset with whatever has happened. But now she is happy
that you are recovering.

I have good news for you. Your family and friends including me
have decided to celebrate once you come back. My brother and
other family members are also praying for your speedy
recovery. Hope to see you soon and in good health!

Lots of Love,

Yours truly

Aditya

Example 4- Letter of appreciation

62, Regency block

Sarat Chandra Bose Road,

Kolkata-19

January 16, 2020

Dear Ratula,

How are you doing? I hope all is well. I just read the novel which
you wrote last week in Kolkata. How can someone write so
beautifully? Amazing! My father has also appreciated your work
and has asked me to tell you that you are doing an incredible
job.

I really appreciate the words that you have used and the tone.
The best part of your novel is that your work is absolutely real
and derived from real-life experiences. It shows your writing
skills and how much effort you have given to your writings. You
have done absolute justice and I am proud of the way you have
handled it.

Ratula, it has been two years since we have drifted apart

because of our higher studies and career. I hope to meet you
soon. Go ahead! The sky is the limit!

With best wishes,

Yours lovingly,

Soniya

Example 5- Apologizing to a friend

28, Naskarhat road

Near K. L. hospital,

New Delhi- 24

January 16, 2020

Dear Mahesh,

I hope you are doing well. I know you are angry with me about
what has happened at your birthday party. I wish to apologize
and I want you to forgive me. I don’t our friendship to spoil.

I know whatever has happened was not right. The thing is I was
not in a mood that day. My exams were not good and my
mother really scolded me. I shouldn’t have behaved with you
like that. I promise not to behave like that from the next time. I
am really sorry about what I said.

Hope you pardon me for my mistakes. Let’s meet if possible!

Eagerly waiting for your response!

With love,

Yours truly,

Raheem

Formal letters are used for official purposes. Both formal and
informal letters are used for the purpose of conversation in
writing for different reasons. Informal letters are letters which
are written using informal languages and are usually used for
conversing with your family, friends and relatives. In case of
formal letters, a clear and serious language is used for
communicating.

What is a formal letter?

A formal letter is one that follows certain patterns and rules.

These letters are written to businesses, seniors, authorities,
dignitaries etc. A formal letter can be defined as one:

· written for official reasons

· The tone is polite as well as serious but with clear expressions.

· Consists of letters written to officials, school principals or

teachers, public authorities, institutions, etc.

Formal letters can be categorized into different types- order

letters, letters of inquiry, promotion letters, complaint letters,
order letters, recovery letters, sales letters etc. As far as the
format of the letter is concerned, there are various ways of
writing a formal letter. However, the most common format is
given below.

What is the format of a formal letter?

You need to follow certain conventions while writing a formal

letter. Unlike informal letters, a formal letter has to be brief but
it has to be clear and precise. The letter should not be longer
than needed. Also, do not make use of any informal language in
the letter. Below is the common format that one can follow
while writing an official letter.

· Address of the sender- The first part of the letter has to be

written on the right-hand side corner of the paper. You need to
mention clear and accurate address along with your pin code.
The recipient can send you a reply in your address if he/she
wants.

· Date- Once the address is written, you need to write the date
below it. The date has to be the date on which the letter is
being written. The official letters are recorded, therefore, it is
important to write the date.

· Address of the receiver- On the left-hand side of the page,

you need to write the address of the receiver, which means the
address to whom it will be sent. In the first line of the address,
make sure you mention the position or title of the receiver.

· Greeting- In this, you have to greet the receiver of the letter.

Greetings have to be formal because it is a formal letter. You
can use the terms ‘respected sir/madam’. If you know the
person, you can term it as ‘Mr. XYZ’ or anything else. You have
to write the full name.
· Subject of the letter- In the middle of the line, you have to
write the reason for writing the letter or the subject of the
letter. Use ‘’colon’’ while writing the subject. Basically, you
state down the purpose of the letter in just one line. This will
help the receiver to understand the purpose of the letter in the
very first instance.

· Body of the letter- This is the main part of the letter which
should be divided into paragraphs. Keep in mind that you
cannot use any flowery language. The tone should be serious
and formal. Describe your content in brief so that you can
include all the major points of concern. The gesture has to be
respectful no matter the subject.

· Ending the letter- After writing the letter, you need to end
the letter with the words like- ‘yours sincerely’ or ‘yours
faithfully’. This has to be written on the right side of the line.

· Signature- Below yours faithfully, you have to put your full

signature. And then you have to write your name in block
letters. This will help the recipient to know who the sender of
the letter is.

Examples of a formal letter

Some of the examples of formal letters are as follows:

Example 1. Sample on the letter of inquiry- In this, you

need to give a short introduction about yourself, mention the
institute name if you know, write the reasons for your inquiry,
Mention your doubts and queries in a clear language and also
request in writing the deadline by which you wish to get the
information.

16, Panchsheel apartments

Kolkata- 01

January 15th, 2020

The Director

PathFinder Classes
[Link] Road

Kolkata- 26

Dear Sir,

Subject- Enquiry about NET Tutoring classes

I am writing this letter with reference to your advertisement on

‘The Telegraph’ regarding NET coaching classes. I have
completed a Master’s degree in Political Science. I wish to join
your institute for NET classes.

Kindly let me know how can I apply for the classes and what is
the eligibility criteria. I will be grateful to you if you kindly
mention the date of the entrance exam, the mode of study,
monthly fees and the study materials.

Your early response will help me to get enrolled in your

esteemed institution.

Thanking you,

Yours faithfully,

(MR. or MS. XYZ)

Example no 2. Letter of Complaint- For example, you have

brought certain products but haven’t got the quality or quantity
as promised to you by the seller. In such a case, you will either
want your refund or a replacement. This is when a letter of
complaint is written. The format will be as follows:

6/25, Cossipore Road

Kolkata- 07

January 15, 2020

The Manager,

Layers of Leather

30, Purnima Street,

Kolkata– 20

Dear Sir,

Subject- Complaint against order no S/45-456S-2245

This is with reference to the order number S/45-456S-2245

which I had placed on 23rd December 2019. The order
consisted of leather jackets and leather bags. As per the earlier
conversation, we were supposed to receive the products within
31st December. Firstly, the products were not delivered on time
and secondly the quality and the color of the bag did not match
with the selected ones.

We had to face a lot of complaints from our clients due to color

and quality issues.

We would be highly obliged if you ensure us a replacement by

January 20th, 2020 or give us a refund. Kindly look into this
matter as soon as possible because our reputation depends on
our customers.

Thanking you,

Yours faithfully,

Mr./Ms. ABC

Example No 3 – Sales Letter

Sales letters are written for the purpose of letting the clients
know about a new product that has been launched. The intent
for these letters is to sell a product. It helps in offering about
certain discounts and in sales promotion. The format is given
below with an example. Use formal and respectable languages.
Be conscious of the targeted customers and write the letters
accordingly. Avoid using any slang.

XYZ Bank

18, Circular road

Delhi- 01
January 15, 2020

The Administrator

ABC Agency

30, Kindergarten Street

Delhi- 18

Dear Sir,

Subject- Availability of a new loan scheme on automobiles

We are glad to inform you that we have launched a new

scheme on automobile loans for our trusted clients. As we
consider you as our respectful client, we are providing all the
details of the scheme.

The formalities will take only couple of minutes to complete.

Also, we have kept the interest rate for your convenience. Also,
this rate is lower as compared to the rates offered by the other
banks. You can also sell or buy your vehicles.

You will get all the services and as fast as possible and within
24 hours. Other information’s is confidential. We will be glad to
help you if you have any queries with regard to this scheme.
Feel free to contact us.

Thanking you,

Yours faithfully,

ABC

Bank Manager

Formal letters are used for official purposes. Both formal and
informal letters are used for the purpose of conversation in
writing for different reasons. Informal letters are letters which
are written using informal languages and are usually used for
conversing with your family, friends and relatives. In case of
formal letters, a clear and serious language is used for
communicating.
What is a formal letter?

A formal letter is one that follows certain patterns and rules.

These letters are written to businesses, seniors, authorities,
dignitaries etc. A formal letter can be defined as one:

· written for official reasons

· The tone is polite as well as serious but with clear expressions.

· Consists of letters written to officials, school principals or

teachers, public authorities, institutions, etc.

Formal letters can be categorized into different types- order

letters, letters of inquiry, promotion letters, complaint letters,
order letters, recovery letters, sales letters etc. As far as the
format of the letter is concerned, there are various ways of
writing a formal letter. However, the most common format is
given below.

What is the format of a formal letter?

You need to follow certain conventions while writing a formal

letter. Unlike informal letters, a formal letter has to be brief but
it has to be clear and precise. The letter should not be longer
than needed. Also, do not make use of any informal language in
the letter. Below is the common format that one can follow
while writing an official letter.

· Address of the sender- The first part of the letter has to be

written on the right-hand side corner of the paper. You need to
mention clear and accurate address along with your pin code.
The recipient can send you a reply in your address if he/she
wants.

· Date- Once the address is written, you need to write the date
below it. The date has to be the date on which the letter is
being written. The official letters are recorded, therefore, it is
important to write the date.

· Address of the receiver- On the left-hand side of the page,

you need to write the address of the receiver, which means the
address to whom it will be sent. In the first line of the address,
make sure you mention the position or title of the receiver.
· Greeting- In this, you have to greet the receiver of the letter.
Greetings have to be formal because it is a formal letter. You
can use the terms ‘respected sir/madam’. If you know the
person, you can term it as ‘Mr. XYZ’ or anything else. You have
to write the full name.

· Subject of the letter- In the middle of the line, you have to

write the reason for writing the letter or the subject of the
letter. Use ‘’colon’’ while writing the subject. Basically, you
state down the purpose of the letter in just one line. This will
help the receiver to understand the purpose of the letter in the
very first instance.

· Body of the letter- This is the main part of the letter which
should be divided into paragraphs. Keep in mind that you
cannot use any flowery language. The tone should be serious
and formal. Describe your content in brief so that you can
include all the major points of concern. The gesture has to be
respectful no matter the subject.

· Ending the letter- After writing the letter, you need to end
the letter with the words like- ‘yours sincerely’ or ‘yours
faithfully’. This has to be written on the right side of the line.

· Signature- Below yours faithfully, you have to put your full

signature. And then you have to write your name in block
letters. This will help the recipient to know who the sender of
the letter is.

Examples of a formal letter

Some of the examples of formal letters are as follows:

Example 1. Sample on the letter of inquiry- In this, you

need to give a short introduction about yourself, mention the
institute name if you know, write the reasons for your inquiry,
Mention your doubts and queries in a clear language and also
request in writing the deadline by which you wish to get the
information.

16, Panchsheel apartments

Kolkata- 01
January 15th, 2020

The Director

PathFinder Classes

[Link] Road

Kolkata- 26

Dear Sir,

Subject- Enquiry about NET Tutoring classes

I am writing this letter with reference to your advertisement on

‘The Telegraph’ regarding NET coaching classes. I have
completed a Master’s degree in Political Science. I wish to join
your institute for NET classes.

Kindly let me know how can I apply for the classes and what is
the eligibility criteria. I will be grateful to you if you kindly
mention the date of the entrance exam, the mode of study,
monthly fees and the study materials.

Your early response will help me to get enrolled in your

esteemed institution.

Thanking you,

Yours faithfully,

(MR. or MS. XYZ)

Example no 2. Letter of Complaint- For example, you have

brought certain products but haven’t got the quality or quantity
as promised to you by the seller. In such a case, you will either
want your refund or a replacement. This is when a letter of
complaint is written. The format will be as follows:

6/25, Cossipore Road

Kolkata- 07

January 15, 2020

The Manager,

Layers of Leather

30, Purnima Street,

Kolkata– 20

Dear Sir,

Subject- Complaint against order no S/45-456S-2245

This is with reference to the order number S/45-456S-2245

which I had placed on 23rd December 2019. The order
consisted of leather jackets and leather bags. As per the earlier
conversation, we were supposed to receive the products within
31st December. Firstly, the products were not delivered on time
and secondly the quality and the color of the bag did not match
with the selected ones.

We had to face a lot of complaints from our clients due to color

and quality issues.

We would be highly obliged if you ensure us a replacement by

January 20th, 2020 or give us a refund. Kindly look into this
matter as soon as possible because our reputation depends on
our customers.

Thanking you,

Yours faithfully,

Mr./Ms. ABC

Example No 3 – Sales Letter

Sales letters are written for the purpose of letting the clients
know about a new product that has been launched. The intent
for these letters is to sell a product. It helps in offering about
certain discounts and in sales promotion. The format is given
below with an example. Use formal and respectable languages.
Be conscious of the targeted customers and write the letters
accordingly. Avoid using any slang.
XYZ Bank

18, Circular road

Delhi- 01

January 15, 2020

The Administrator

ABC Agency

30, Kindergarten Street

Delhi- 18

Dear Sir,

Subject- Availability of a new loan scheme on automobiles

We are glad to inform you that we have launched a new

scheme on automobile loans for our trusted clients. As we
consider you as our respectful client, we are providing all the
details of the scheme.

The formalities will take only couple of minutes to complete.

Also, we have kept the interest rate for your convenience. Also,
this rate is lower as compared to the rates offered by the other
banks. You can also sell or buy your vehicles.

You will get all the services and as fast as possible and within
24 hours. Other information’s is confidential. We will be glad to
help you if you have any queries with regard to this scheme.
Feel free to contact us.

Thanking you,

Yours faithfully,

ABC

Bank Manager
QUES 1) Write a letter to the Mayor of your city seeking
a solution to the problem of water logging in your area.
You are Rani of of Dharma Colony, Ramgarh.

ABC apartment
Dharma Colony
Ramgarh

Sep 29, 2019

The Mayor
Maujpur
New Delhi

Respected Sir

Subject : Problem of water logging

This is to draw your kind attention towards the excessive

problem of water logging in Ward 2E, Maujpur. Water logging is
playing havoc with the lives of people in rainy season and it
needs instant action.

Because of the rainy season this problem has aggravated.

Within a rainfall of mere five minutes duration, clogged drains
lead to roads full of water everywhere. Potholes get filled with
water which can cause dangerous accidents. Many manholes
are lying open which become lethal in rainy days. Yesterday a
student going to school suffered major injury when he struggled
to carry his bicycle forward in such tough conditions. Office
goers and other people are equally affected. It has become
nearly impossible to step out of the house safely. Water also
seep inside in some houses . It not only affects our schedule
but also gives rise to many water-borne diseases like dengue.
Cases of dengue are already on high in Delhi. This is only
adding to the problem.

I request you to activate the concerned authorities. Drains

should be cleaned immediately to avoid any epidemic. Covering
of drains and manholes is the urgent need of the hour. Proper
maintenance and repair of the roads and streets is required to
prevent any mishap with anyone. I would like you to please
take cognisance of this problem which is obstructing our lives
immensely.

Quick response will be highly appreciated.

Thanking You
Yours Truly
Rani

QUES 2) Write a letter to the editor on the topic

“STREET LIGHT PROBLEM”?
ABC apartment
Lodhi Road
Delhi-11

Sep 29, 2019

The Editor
ABC Times
New Delhi

Respected Sir

Subject : Street light problem

Through the esteemed column of your prestigious newspaper, I

would like to draw your kind attention towards street light
problem in our area.

We have complained multiple times regarding fused street

lights but to no avail. People are facing a lot of difficulties
because of it. Road signs become completely invisible at night.
Speed breakers, potholes and manholes are not clearly visible
which makes our area more prone to lethal accidents. This
poses a huge risk to the life of citizens. It becomes very dark
and unsafe after evenings. Women and children are afraid to
step out of their house after it gets dark. CCTV cameras are
totally ineffective. Incidence of thefts are increasing
proportionately. Unsocial elements are encouraged to carry out
their activities and get away unnoticed. This is really increasing
a sense of fear among citizens. Kidnappers find such dark areas
conducive for their unholy acts.

It needs immediate action to curb this menace. This is a

request to take cognisance of this grave problem before it
takes a toll on the law and order of the society completely.
Maintenance of street lights is urgently required for our smooth
and safe life.

We would highly appreciate your support in this matter.

Thanking You
Yours Truly
XYZ

QUES 3) Write a letter to the editor of national daily by seeing

bad conditions of historical monuments.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

The Editor
National Heralds
New Delhi

Respected Sir
Subject : Bad condition of historical monuments.

Through the esteemed column of your prestigious newspaper, I

would like to draw your kind attention towards the bad
condition of our heritage, our historical monuments. When the
government is so keenly pursuing the programme`of
conserving our monuments of national importance, it is
shocking to see that all the historical monuments near our area
are in collapsing condition.

They are not being taken care of the way it should be. Walls are
all damaged, with roofs falling frequently. No one is obstructed
from entering them any time. People are not aware of their
fundamental duty to conserve and protect them. People coming
to visit them often express their emotions on walls. They are
throwing garbage all over the place without any sense of guilt.
Vendors have illegally occupied corners. Stray dogs are lying
there most of the times. No rules and regulations are followed.
Security personnel appointed are rarely on duty. If such
situation is continued than very soon it will turn into a petty
building with nothing left to conserve.

Responsible authorities should be activated before it gets too

late to act upon. Kindly acknowledge the matter. We would
highly appreciate your support in this matter.
Thanking You
Yours Truly
XYZ

QUES 4) Write a letter to the editor for the corruption in

government department.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

The Editor
PQR Daily
New Delhi

Respected Sir

Subject : Corruption in govt department

Through the esteemed column of your prestigious newspaper, I

would like to draw your kind attention towards ongoing
rampant corruption in government departments.

It is out in the open that government workers are getting

corrupt day by day. Common people can’t even access the
people in power. Wealthy people are influencing the coterie of
power. It takes heavy pockets to get a small task done from the
government. Everyone in the hierarchy, from the lower ring to
the highest, is neck deep in corruption. Earlier there were
reports in bits and pieces of how every file is passed with a
push from under the table. But now its clearly visible.
Transparency and Accountability seem to be far dreams. It is
unhealthy and horrifying for the democratic structure of Indian
society.

Electronic media seems to be reluctant to pursue this as it

involves people of stature. This matter needs urgent action
from honest media persons as well as investigation agencies.
Strict action and honest enquiries are the needs of the hour.
Concerned citizens are raising their voice. Support from media
can play an active role to highlight the issue.

We would highly appreciate your contribution in this matter.

Thanking You
Yours Truly
XYZ

QUES 5) Write a letter to the Bank Manager for

reissuing your ATM card.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

The Editor
PQR Daily
New Delhi

Subject : Application for reissuing my ATM card

This is to draw your kind attention towards a problem I have

been facing since a few months regarding my ATM card.

My ATM did not undergo any transaction for five months from
January 2019 to May 2019. Due to which it got blocked and
further transactions were denied.I consulted with concerned
authorities in bank and they advised me to to file an application
for re-issuing new ATM card under same details. I filed my
application and submitted it to the relevant counter from where
I was asked to wait for a 3-4 weeks. After the given period I
visited bank again and they asked to re-file the application. I
have filed two applications regarding the same but to no avail.
Neither I have received my ATM card nor any response.

Please inform me how long it is going to take to get my ATM

card reissued. If there is some other process to be followed,
kindly instruct me about it. I have visited bank in person
several times but it is not getting me anywhere. This is really
causing me difficulties sir. Kindly acknowledge the matter as
soon as possible.

Quick response will be highly appreciated.

Thanking You
Yours Truly
XYZ

QUES 6) Write a letter to the Municipal Officer

demanding a Garbage Bin in your area.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

The Municipal Officer

Maujpur
New Delhi

Respected Sir

Subject : Lack of garbage bins.

This is to draw your kind attention towards problems caused by

unavailability of garbage bins in our area.

There are no garbage bins in our locality because of which

people are throwing garbage in the corner of the streets. Heaps
of garbage are growing day by day. It has become impossible
to live here because of the smell it produces. It stinks
throughout the day and night. It has become a breeding ground
for mosquitoes and flies. Dengue cases are already on high
these days. People burn the heaps of garbage every Sunday
causing smoke and air pollution.

Stray animals keep looking for leftovers inside the polythene

bags which is becoming a cause of their bad health and
eventually death. Passers by find it extremely difficult to cross
that much area as it had become unhygienic all around.
Concerned authorities are not responding actively as they were
contacted by citizens several times. This needs to be stopped
before it takes the form of epidemic. Kindly acknowledge the
matter for the sake of our health and safety.

You are requested to do the needful as soon as possible.

Thanking You
Yours Truly
XYZ

QUES 7) Write a letter requesting for more frequency of

Public Transportation (Bus Service) in your area to the
Municipal Corporation.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

The Municipal Officer
Maujpur
New Delhi

Respected Sir

Subject : Increase frequency of Public Transportation Service

This is to draw your kind attention towards less number of

public transportation service available in our area.

The number of Delhi Transportation Service Buses running in

our area have dropped drastically in last few years. The present
buses are also not in good condition. Drivers find it risky to run
those vehicles. Last fleet was bought by the government in
2009. It has become impossible to catch up with the increasing
infrastructural needs of the citizens. As a result people are
reluctantly using their own vehicle even if public transport
would have been more economical for them.

More vehicles on the road means increased possibility of traffic

jams and even more polluted air. People are engaging in car
pooling exercise but that is not enough to tackle this menace.
On one hand government is running odd-even programme to
fight with air pollution and on the other hand, public service is
on the verge of collapse. This hypocrisy is actually affecting the
lives of citizens. Kindly acknowledge the matter for the sake of
safety of people.
You are requested to do the needful as soon as possible.

Thanking You
Yours Truly
XYZ

QUES 8) Write a letter to the editor about the problem

of frequent power breakdown in your locality.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

The Editor
PQR Daily
New Delhi

Respected Sir

Subject : Frequent power breakdown

Through the esteemed column of your prestigious newspaper, I

would like to draw your kind attention towards frequent power
breakdown in our locality.

Due to multiple power breakdowns in a day, people are facing a

lot of difficulties. Even after being a regular taxpayer, we are
living a life of obstructions. In modern day world when each and
everything is totally dependent on electricity, we are left with
no option but to wait. Till the power breakdown continues, our
lives stop. We feel helpless when our daily routines get
destructed. Some people have started using generators
meanwhile, adding to noise pollution and air pollution as well.

Many young people are running online business. Charging their

appliances is the main issue they face. People running mother
dairies and bakeries are totally clueless about how to keep their
refrigerators cool for so long without electricity. In summer,
high temperature makes our lives hell without fans and coolers
working. It has now become totally unbearable to live in such
unacceptable conditions. People have complained about it
several times but to no avail. Kindly acknowledge the matter
for the sake of smooth functioning of people’s life.

You are requested to do the needful as soon as possible.

Thanking You
Yours Truly
XYZ

QUES 9) Write a letter to the editor about the problem

of water shortage and supply of polluted water.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

The Editor
PQR Daily
New Delhi

Respected Sir

Subject : Problem of water shortage

Through the esteemed column of your prestigious newspaper, I

would like to draw your kind attention towards the problem of
water shortage and polluted water in our area.

We have been facing water shortage since last two weeks.

Construction and repair work of pipelines is going on in our
locality. Labour indulged in maintenance work took a gap of
three days in mid delaying it even further. It has taken such a
long time that we are forced to order water tankers to meet our
daily requirements. It is creating an extra financial burden on
us. This out of the pocket expenditure cannot be bore for so
long.

Where repair work of pipelines has been finished, there people

are facing problem of polluted water supply. The water odour
and colour has made it impotable. Water of poor quality has
made people ill adding to our problems. People have
complained about it but quick action is nowhere to be seen. We
are worried as to how long it is going to take to normalise. Our
lives have been disturbed to an unbearable extent. This needs
to get acknowledged by the concerned authorities.
You are required to do the needful as soon as possible.

Thanking You
Yours Truly
XYZ

QUES 10) Write a letter to the editor about the rising

number of crimes in your locality.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

The Editor
PQR Times
New Delhi

Respected Sir

Subject : Increasing number of crimes

Through the esteemed column of your prestigious newspaper, I

would like to draw your kind attention towards increasing
number of crimes in our locality.

People are feeling a sense of fear as unsocial elements are in

very high spirits now a days. There is a kind of lawlessness in
our area. Women and children find it unsafe to step out of the
their house once it gets dark. Girls and women have to be
escorted with a male member of their family. Chain snatchers
and phone snatchers are roaming freely on bikes in broad
daylight.

Number of threats have increased unproportionately and eve

teasers have no fear of law and order. Street lights are also not
in good working conditions which is only helping those who are
destroying the peace in our area. CCTV cameras have not been
installed by the government. It boosts their morale to execute
crime and get away unnoticed. Such situation is affecting our
lives immensely. A sense of insecurity has already creeped in
innocent minds of young children. Immediate attention is
required to prevent it to develop into a state of anarchy.

We would appreciate your support in this matter.

Thanking You
Yours Truly
XYZ

QUES 11) You would like a temporary job working in the

summer camp which runs sports and outdoor activities
for children and young people next summer . Write a
letter to the organisers of the summer camp.

ABC Apartments
Lodhi Road
New Delhi

March 29, 2019

The Organiser
PQR Camps
Himachal

Respected Sir

Subject : Applying for the post of assistant

manager(temporary).

This is with reference to your advertisement in MNO DAILY

newspaper regarding a job for the post of Assistant Manager
(temporary) for the upcoming summer camps.

I have done one year internship with TOUR AND TRAVEL

PROVIDERS company. I have certificate of appreciation from
the same. I have participated in three summer camps prior to
this, organised by three different companies. I am a responsible
person with full of zest and zeal to be a part of organisation and
management of such reputed institutions. My track record has
been neat, clean and shining till day. I possess decent
communication skills . I am confident, honest and always loyal
towards my duties.

I am good at organising outdoor activities for children and

young people. I have been a part of sports team during my
school and college days. I claim to be the best suited candidate
for the job you are providing. Photocopies of all the required
documents have been enclosed along with my contact details.
Kindly consider my candidature for the same.
Waiting for your response.

Thanking You
Yours Truly
XYZ

QUES 12) You live in a small university town. Last week,

you drove to a big city about two hours away to buy a
new laptop at a good price. You worked on the laptop all
week and finished writing a long assignment that is due
shortly. However this week, the laptop doesn’t even
switch on. Write to the store.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

The Manager
PQR Laptops
New Delhi

Respected Sir

Subject : Complaint regarding newly bought laptop.

This is with reference to the laptop I bought from your store on

19 sep 2019 with product id 1236789. I switched it on after
reading all the instructions carefully. Initially it was working
fine. For a week it functioned normally. But after a week it has
suddenly stopped working. I charged it thinking that it may
have ran out of battery but it is not getting switched on.

I have a presentation due next week. I prepared and saved it on

my laptop. It will be of great loss to me if I can not recover it on
time. I do not have enough time to prepare another one from
scratch. Since my laptop is still in warranty period. Send your
personnel to resolve the issue as soon as possible. My contact
details have been enclosed. I need a quick response from your
side.

Waiting for your reply.

Thanking You
Yours Truly
XYZ

QUES 14) A survey reveals that most of our health related

problems are due to our over fascination with
modern gadgets like smart phones. The findings of the survey
compel you to share your views on the issue and you decide to
write a letter to the editor of a newspaper. On the basis of your
understanding of the MCB unit Science and your own
understanding write the letter.

ABC Apartments
Lodhi Road
New Delhi

THe editor
PQR Daily
New Delhi
Sep 29, 2019

Respected Sir

Subject : Negative effects of smartphone.

Through the esteemed column of your prestigious newspaper I

would like to draw your kind attention towards increasing use of
smart phones and their negative effects on human minds.

I recently read a survey in MCB unit of science magazine which

mentioned the negative effects of excessive use of
smartphones and I was not shocked to see the reports. Smart
phones have not only become a part of our life but they have
become a part of our body. You can not keep it away from us
even for a few seconds. We instead of indulging ourselves in
physical and social activities are busy on apps and online
games. It is not only ruining our physical health but the level of
anxiety and stress it has brought to our lives is immense.

Children are more conscious of their display picture than of

their health. Although it has revolutionised our lives in an
outstanding way but its misuse is incalculably dangerous. It is
the prerogative of parents to decide the screen time of children
and its over exposure should be curbed. Its usage should be
totally under their parents’ surveillance. Kindly acknowledge
this situation to do the needful.

Your support in this matter would be highly appreciated.

Thanking You
Yours Truly
XYZ

QUES 15) Write a letter to the editor about poor

conditions of roads and public parks.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

The Editor
PQR Times
New Delhi

Respected Sir

Subject : Poor condition of infrastructure.

Through the esteemed column of your prestigious newspaper, I

would like to draw your kind attention towards the poor health
of roads and public parks in our area.

Poor conditions of roads has lead to increased number of road

accidents. Uncountable potholes are very dangerous to
people’s safety. We are afraid to send our children outside
because of uncovered manholes. Speed breakers are also not
in good conditions. Instead of preventing mishaps they are
becoming a cause of injury. Broken condition of roads leads to
traffic jams which cause wastage of time and resources. Traffic
jams have also become a cause of aggressive arguments and
street brawls.

Public parks’ maintenance is not done properly. They are not

cleaned regularly. Piles of garbage are growing in the corners
of the parks. They have become the breeding ground for
mosquitoes and flies. Some unsocial elements have also been
reported and so are the incidents of eve-teasing and
kidnapping. Old people, children and women do not find it safe
inside the parks. This needs to be acknowledged as soon as
possible.

Your support regarding this would be highly appreciated.

Thanking You
Yours Truly
XYZ

QUES 16) Write a letter to the manager of a theatre

enquiring about showing a movie to the students of a
school.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

 The Manager
PQR Theatre
New Delhi

Respected Sir

Subject : Enquiry about a movie show.

This is to enquire about a movie show for the students of our

school. We are planning an entertainment trip for our students
of class 3rd to 8th.

School authorities have decided to show an inspirational cum

comedy movie to our students. This has been decided keeping
in mind that they learn something different with a tinch of
entertainment in it. This movie has something to learn for both
teachers and students. Co-curricular activities team has
concluded that ‘hichki’ movie is fit for this purpose. I want to
enquire about the

o Fire safety system of your theatre.

o NOC from Fire Department.
o License for safe trip of our students .
o Is your emergency exit in good working condition.
o The capacity of your theatre. (400-500 members are expected
to enrol excluding staff members)
o Package that you provide for school trip.
o Refreshment combo you provide.
o What is the estimated total expense.

Kindly reply with all the required details. Quick response will be
highly appreciated.
Thanking You
Yours Truly
XYZ

QUES 18) Write a letter to uniform store for placing

order of uniforms for your school.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

The Manager
PQR Uniforms
New Delhi

Respected Sir

Subject : Placing order of uniforms

This is with reference to advertisement id 47891 in MNO Daily

newspaper regarding khadi uniform. According to the recent
notification by Government of Delhi, Khadi uniforms have been
made mandatory in government schools. I am sending you the
order as per the deal fixed by our delegation. Take care of the
quality of the product. It needs to be authentic and fine with no
mix of any artificial fabric.

SERIAL NUMBER PRODUCT ID NUMBER OF

 1 A12345 220

2 B12345 450

3 C98765 630

4 D35428 110

We are sending a demand draft of rs 50000 along with it. Rest

of the amount will be paid by cheque after the completion of
order. You are required to send the order within 7 working
days. Late delivery or poor quality product can lead to
cancellation of order.

Quick delivery would be highly appreciated.

Thanking You
Yours Truly
XYZ

QUES 19) Write a letter to a stationary store for placing

order for stationery items for office.

FORMAL LETTER WRITING TOPICS :

QUES 20) Write a complaint letter to the principal of a school
complaining about unhygienic conditions of toilets in the
school.
To
The Principal
ABC School
East of Loni Road
Delhi-94

Sep 29,2019

Subject : Complaint against unhygienic condition of toilets

Respected Mam

Myself Shubrita, student of class Ninth A of your school wants

to draw your kind attention towards the unhygienic conditions
of toilets in our school. Mam, the washrooms of our schools are
not in good conditions. They pose a serious health risk to the
students. Washrooms are usually stinking so bad that it
becomes almost impossible to stay in them while using them.
Since there are not enough washrooms in our schools, queue
outside washrooms are very long during recess time. Sweepers
of our school do not clean them after recess which makes it
unfit to use them in second half.

The classrooms near toilets also face the grave problem of bad
odour. This is physical as well as mental torture to those who
have to use them reluctantly. Staff washrooms are cleaner
comparatively. But students are not allowed to access them.
They are maintained properly but toilets used by students are
not. I request you to please take cognisance of this matter for
the sake of health of students. The number of washrooms
should be increased. They should be cleaned thoroughly and
regularly. There should be separate washrooms for girl students
and boys students.

Kindly acknowledge the matter as soon as possible.

Thanking You
Yours Truly
XYZ

QUES 21) Write a complaint letter to the principal of college

complaining about use of abusive language and bullying by
some students.

To
The Principal
ABC College
East of Loni Road
Delhi-94

Sep 29,2019

Subject : Complaint against unacceptable behaviour of

students.

Respected Mam

Myself pavitra, mother of Subhranshu a ward of class Ninth A of

your school wants to draw your kind attention towards
increasing unacceptable behaviour of students of your school.
Students have recently been indulging in untowards behaviour
a lot. They use abusive language inside and outside the school
premises. Such immoral behaviour is affecting all the school
mates. Senior students bully junior students during recess.
When school gets over and students are asked to move to their
respective rooms to avail school transport, they create
nuisance and fight almost every day. The language they have
been using is not of a student but that of a goon.

I hope the faculty members and discipline incharge of school

will investigate into the matter and take the appropriate action
for the sake of safe and bright future of the students. School is
students second home. They spent their one third of the day
there. We expect them to be safe there and learn something
which transform them into a better human being. I request you
to take care of this matter immediately and do the needful as
soon as possible.

Thanking You
Yours Truly
XYZ

QUES 23) You have received a letter from your bank, asking
you to acknowledge receipt of a new bank card. However the
card was missing from the envelope. Write a letter to the
banks’ head office.

ABC Apartments
Lodhi Road
New Delhi
Sep 29, 2019

The Manager
PQR Bank
New Delhi

Respected Sir

Subject : Bank Card missing

This is with reference to a post I received on 28 sep 2019 from

PQR Bank. It was meant to be the receipt of my bank card but
unfortunately bank card was missing from it.

As and when I opened the envelope, I realised that it had the

instruction document in it but the bank card was not present in
it. Neither the envelope was damaged from anywhere nor was
it opened before I received it. So I assume bank card was not
enclosed in the while preparing it. Concerned authorities forgot
to place the bank card in it by mistake. I request you to please
acknowledge the matter and inform me about the whereabout
of my card if possible.

If my assumption is wrong, than there are chances of it being

stolen or lost somewhere in the way. I may have to file an FIR
to prevent it from getting misused. Your immediate response
would be highly appreciated.
Thanking You
Yours Truly
XYZ

QUES 1) You are mahima/jaspreet a resident of lodhi

road, New delhi. Write a letter in to your younger
brother Tinku convincing him that if he wants to build a
good career for himself/ herself then he should leave all
the things that are distracting him from his goal and
suggest him to focus on his studies only.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Tinku,

It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.

Recently I came to know about poor performance in your

examinations, from Dad. He was concerned about your studies
and career. I know you are an ambitious child with big dreams.
You have always made us proud. But your recent response has
not been satisfying. Now a days you are spotted in a company
which is neither good for you nor for your future.
Tinku, you should know that time going on now, is the most
crucial time regarding your future. If you are distracted now by
any means like your recent online game addiction, you are
killing your time and destroying your shining future. I know you
are a responsible being. You should analyse the ongoing
situation. Our parents have invested their lives to see us
successful. I hope you will take the right decision as this
concerns not only you but also the people belonging to you.

Hope to see you soon.

Yours lovingly
Mahima

QUES 2) Assuming you are Suresh/Seema. Write a letter

to your younger brother Naresh highlighting the distinct
benefits and shortcomings of computer based
examinations test for multiple choice questions.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Naresh

It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.
I came to know that your SSC CGL/CHSL examination is
approaching and you are giving your best to crack it up. There
are a few things that I would like you to know about computer
based examination. It has made it very easy for the students to
keep an account of the number of questions done, left, visited
or not visited. There ia a question palette on the screen which
is visible all the time and helps you to navigate from one
section to the another. Clock shows the time you are left with.

But since the pattern is new, people are facing issues getting
adapted to it. Be careful enough while signing in and seek
invigilator’s immediate help if you face any problem doing so.
Do not press any key on the keyboard once your exam has
started. If your PC stops working suddenly, do not panic and
call invigilators/volunteers as soon as possible. Try not to
disturb others nor get distracted by anyone. Time is the king
maker during online examinations. Do not waste it.

All the best for your exam.

Yours lovingly
Seema

QUES 3) Write a letter to your daughter to congratulate

her on her academic success.
ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Gunjan

It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.

I recently came to know about your final year result. Your Dad
told me that you have gained first rank in the entire university.
You have once again made us all proud dear. This is a moment
of elation and celebration. I congratulate you on your success.
Your hardwork has finally paid off.

The way you toiled day and night, I was already confident that
you will come out with flying colours. Your success is an
inspiration for your younger brother. He also wants to
congratulate you in person. Your grandmother wanted to meet
and bless you before she leaves for village. We are planning to
visit your hostel. Inform us about your schedule. And keep
touching new heights of success. Our best wishes and blessings
are always with you.

Hope to meet you soon.

Yours lovingly

QUES 4) Write a letter to your cousin who is going

through a depression.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Kanika

It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.

I came to know that you are going through tough times. Aunty
told me that your are really affected as you haven’t got
admission in the medical college of your dreams. I know it can
be quite depressing that after dropping a year it has not
surfaced as it was supposed to be. I know you gave your best
but I also know one more thing which is more important- You
will make it one day.

Don’t get disheartened at this failure. Failures are the stepping

stones of success. Shutting yourself from the world and
isolating you is not the answer. You should interact with your
closed ones and relieve yourself from all the stress you are
facing. Prepare yourself again and get ready for the next year.
That was definitely not the last chance. You are a fighter. Fight
for your dreams. Keep in touch.

Hope to see you soon.

Yours lovingly
XYZ

QUES 5) Write a letter to your friend to invite her to

your brother’s wedding.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Dipika,

It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.

My brother is getting married this year in December. Do you

remember his friend from office who came to attend my
birthday party previous year? It is the same girl. They have
been dating each other since then. Now both of them have
decided to tie the knot with parents’ consent and both families
are more than happy for the occasion. You are cordially invited.
The ceremonies will start from Dec 10 and continue till Dec 15.
Venue is the same ‘MAHARAJA FORT’ where we attended your
cousin’s wedding. I request you to reach a week earlier so that
we can plan and shop together. Both of us are going to have a
blast. I know you must be equally excited as I am. My mother
has already contacted your family and informed them about
the function’s date, time and venue. All of you are requested to
be present at the beautiful moment. But this is my personal
invitation to my best friend. Take out time from your busy
schedule as no excuses are allowed.

Waiting for your reply. Hope to see you soon.

Yours lovingly
XYZ

QUES 6) You are Akriti/Abhinav. Write a letter to your

friend describing your boarding school experience in
about 150 words.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Friend
It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.

As you know I have got admission in a boarding school. I

wanted to share my initial days experience with you. Earlier I
was stressed as I have never been away from my family since
childhood. But we cannot cage ourselves in a small world which
matches our comfort level. I want to thank for your precious
advice at the time I needed it the most. You said it very truly
that we should not reach to conclusions without even visiting
the campus. Your words were really encouraging.

That time it seem to be a bold decision but now I am slowly and

happily adapting to the new environment. With the passage of
time I realised that staff here is so understanding and
cooperative. I found it smooth to adjust with them easily. Way
of teaching here is very impressive and totally different from
my previous school. More focus on co-curricular activities helps
a lot in making friends from different blocks. I have started
feeling that I am a part of this institution now. There is a lot to
share about my new school when we will meet.

Eagerly waiting to see to you soon.

Yours lovingly
Akriti
QUES 7) Write a letter to your friend Rudra inviting him
to spend the summer vacation at your place in Mumbai.
You are Sakshi/Saksham.

ABC Apartments
Lodhi Road
Mumbai

Sep 29, 2019

Dear Rudra

It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.

As the summers are approaching, I was thinking about you

spending vacations at my place this year. We have not met
each other since our batch’s reunion in 2016 and I have a lot to
share with you since then. Currently I am placed in Infosys in
Gurugram. There is a Paying Guest facility nearby in which I am
living. So accomodation is not going to be an issue.

There are a lot of places which we can visit in Delhi. The newly
build ‘SHAHEED STHAL’ is new point of attraction. This way we
can relive our school memories which we miss a lot. If you are
free in first week of june than inform me as soon as possible so
that I can plan our holidays and itinerary accordingly. I am
waiting for your response.
Hope to see you soon.

Yours lovingly
XYZ

QUES 8) Write a letter to your friend who just met with

an accident informing him about his speedy recovery in
a consoling tone in about 150 words.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Madhav

It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.

I met Shiva in coffee house yesterday and he told me about

how you met with a serious accident last week. I was really
shocked to hear the news and concerned about your well being.
Shiva told me that you have got minor fracture in your left hand
also. Road accidents are really becoming a cause of concern
now a days.

Even after stringent policies like ‘Motor Vehicles Act’ being

passed by the government, it is difficult to prevent them
completely. You should be careful from now onwards. Our
safety is our responsibility. A small mistake can lead to a huge
blunder. I advise you to be attentive and disciplined while
driving. I am planning to meet you on weekend. I hope and
wish you recover soon

Take care.

Yours lovingly
XYZ

QUES 9) Write a letter to your friend congratulating him

for his new job offer . He just graduated from the
college. You are Sara.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Saral

It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.

I recently came to know that you have got placement in Tata

Consultancy Services, Gurugram this month. This is really a
moment of elation and celebration. You have really proved
yourself and all the hard work you put in has materialised. I told
my parents about you getting on campus placement and they
were equally happy for you. They wanted me convey their best
wishes to you.

Next time we meet, we are going to celebrate your selection

with a party, with all our friends. Everyone is waiting for your
return to meet you and congratulate you in person. I hope you
keep performing brilliantly in every sphere of life. Now you are
an inspiration to many in our locality. Keep touching new
heights of success.

All the best for your future endeavours.

Yours lovingly
Sara

QUES 11) You are studying english at a private school

attended by many international students. You are
planning a surprise birthday party for a friend who has
been feeling particularly sad and homesick. Write to
another classmate inviting him/her to the party.

ABC Apartments
Lodhi Road
London

Sep 29, 2019

Dear Shikhar

I hope this letter finds you in the best of your health and
cheerful spirits. As you know that Shikha has really been
missing her family since she has moved here. I have planned to
throw a surprise party for her at our place this sunday.

We all noticed a feeling of homesickness she was going

through. We all were trying to keep her happy and engaged
with us so that she can adapt to her new surroundings
smoothly. I have managed to call her parents so that we can
video conference them during the event. I have bought all the
essentials. I have also arranged speakers for the the party. It is
going to be very exciting for all of us.

You are requested to reach at my place in the sunday morning

so that you can help me host this event successfully. Inform me
if you are free this sunday as soon as possible. Waiting to hear
from your side.

Yours lovingly
XYZ

QUES 12) Your friend wants to spend a two week

holiday in your region and has written asking for
information and advice. Write a letter to your friend.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Amy
How have you been? I hope this letter finds you in the best of
your health and cheerful spirits. Last week I received your letter
enquiring about how you can spend your holidays in Delhi. I am
happy to know that you are planning to come to India during
your vacations.

There are a lot of places which you can visit here in Delhi like
Qutub Minar, Red Fort, Jantar Mantar, National Zoological
Park and the list goes on. Recently constructed “SHAHEED
STHAL” is a new point of attraction these days. You don’t have
to worry about accomodation. If you want you can stay at my
place. I will be more than happy to receive you. Otherwise,
there are numerous hotels near tourist spots.

My address and other useful information to contact me have

been enclosed. Inform me about your date of arrival so that I
can pick you up at the airport.

Hope to see you soon.

Yours lovingly
XYZ

QUES 13) Write a letter to thank your old school teacher

for making you a good human being.

ABC Apartments
Lodhi Road
New Delhi
Sep 29, 2019

Respected Mam,

We have not been in contact for a long period. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.

On this beautiful occasion of teachers’ day, I want to express

my gratitude for your immense contribution. Along with
parents, teachers are guides of life. The way you shaped our
personalities is the reason behind our success. We are
successful because of the honest efforts you put in during our
school days.

Teachers like you are to find. You never taught us syllabus only,
you prepared us for life. Your words of wisdom still ring loud
and clear in our ears. We thank you for your mother like care
and teacher like attention. I want to tell you mam, that
students used to get very happy when it was your substitution
in our class. You behaved like our friend that brought us more
closer to you. Batchmates are planning a reunion, all are eager
to meet you and whole staff.

Hope to meet you soon.

Yours lovingly
XYZ
QUES 15) Write a letter to your elder brother asking him
to guide you in making the right career choice.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Bro,

It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.

These days I am a little confused about my career choice and

seek your guidance for the same. I have completed my [Link]
and got placed in two private companies. My friends and family
have advised me to grab this opportunity and join one of them.

But I want to prepare for the government job as it has always

been my dream to be a part of the system that governs us. I
know competition is high these days and it is a little difficult to
prepare for it from the scratch and get selected in SSC
simultaneously. Also sitting at home and preparing for govt
exams is going to add social pressure and pressure to get
employed. I want your honest advice.

Waiting to hear from your side.

Yours lovingly
XYZ

QUES 16) Write a letter to your mother about your

college life in hostel.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Maa

It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.

Mom, Although I miss you and whole family a lot, but what I
miss the most is the incomparably delicious food cooked by
you. I am eagerly waiting to have it again very soon. But at the
same time I want you to know that I have started adapting to
the new environment of my hostel.

People here are friendly and cooperative. Faculty is supportive

and understanding. Earlier I was feeling alone and found it very
difficult to adjust. But with the passage of time I am realizing
that it is not difficult as I thought it would be. Seniors here are
quite encouraging. I have made some new friends. We all help
each other not to feel homesick anymore. Do not worry about
me at all.

Take care.

Yours lovingly
XYZ

QUES 17) Write a letter to your grandfather asking him

to come and stay with you during vacations.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Grandpa

It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.

Summers are approaching and so are vacations Daadu. We

were thinking if you can plan to come and stay with us during
holidays. It has been a long time since we have stayed
together. I and everyone at home are missing you and grandma
a lot.

If you can come and stay with us, it will be of great excitement
to all of us. We will relive our childhood days. We cherish those
moments when you used to tell us stories before going to bed
and Grandma cooked delicious desserts which can not be
compared to anything in the world. We will take care of your
schedule and medicines. There are many parks where you can
continue your morning and evening walks. We all are looking
forward to your reply.

Hope to see you soon.

Yours lovingly
XYZ

QUES 18) Write a letter to your uncle saying thanks for

his gift.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Uncle

It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.

I recently read the book you gifted me on my birthday. All these

days I was so busy in office work that my tight schedule did not
allow me to start reading it then. Now that I have finished it, I
can say it is an incredible book. Thank you for such a wonderful
and inspirational gift. It has really changed my way at looking
life.

I have suggested my friends and family to read it once and

undergo some transformation in thinking process. Mom is very
excited to read it after my feedback. Some gifts are beautiful
beyond words. And this is one of them for sure. Looking forward
to discuss it broadly with you as always.

Hope to see you soon.

Yours lovingly
XYZ

QUES 22) You stayed at a friend’s house when you

participated in a conference in Australia. You left a
briefcase with important documents in your room. Write
a letter to your friend.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Pavitra

It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.
I am thankful for your hospitality during my stay at your place. I
made memories to be cherished. The way you helped me
prepare my presentation for the conference has already won
my heart. It will be my privilege to return you a favour anytime.

However, I have forgot my briefcase in the room I stayed. It is

of concern as all my important documents lie there. I request
you to please look for it and keep it with you. I’l be highly
thankful to you if you can inform me about the whereabouts
and howabouts of it as soon as possible. Thank you once again
for my comfortable stay.

Hope to meet you soon.

Yours lovingly
XYZ

QUES 23) You haven’t seen your best friend for a long
time. Write a letter to your friend.

ABC Apartments
Lodhi Road
New Delhi

Sep 29, 2019

Dear Pratha
It has been a while since I have heard from you. How have you
been? I hope this letter finds you in the best of your health and
cheerful spirits.

Summers are approaching and vacations are about to get

started. I was planning to spend my holidays at your place this
summer. We have not met since our reunion in 2016. This can
be a great get together again. I have a lot to share with you
about new things going on in my life. I am equally excited to
know about yours.

Inform me if you are available during these vacations, so that I

could plan it accordingly. We can go to various tourist places
together. It will be like reliving our school days. Those were the
most carefree days of our lives and that time we made
memories to be cherished throughout. I am looking forward to
this very eagerly.

Waiting for your reply.

Yours lovingly
XYZ

Introduction
Letter writing is an essential skill. Despite the prevalence of
emails and text messages, everyone has to write letters at
some point. Letters of complaint, job applications, thank you
letters, letters requesting changes or making suggestions —
the list goes on and on. Encouraging children to write letters
from an early age will improve their communication, social and
 handwriting skills, and teach them what they need to know
about writing and structuring letters.

Within schools
Letter writing can be included in a school's curriculum. Visits to
museums or farms prompt thank you letters, for example
contacting schools in other countries and exchanging letters
links into geography. Writing imaginary letters to historical
people can encourage understanding of a historical period or
topic. Writing letters encourages good social skills, learning to
say thank you and asking for information politely.

At home
Letter writing has many purposes, including the following:
 It encourages good manners, especially writing 'thank you'
letters
 Children can write invitations
 Children can write letters to friends and relatives
 Pen pals are always popular, giving insights into other
children's lives, especially overseas

In this article:
 Introduction
 What's so special about receiving a handwritten letter?
 Warming up to letter writing
 Introducing letter writing
 Formal letters
 Informal letters
 Letter of enquiry and letters providing information
 Thank you letters
 Letters of invitation
 Letters of complaint
 Letters to Santa
 Letters to newspapers and magazines
 What's so special about receiving a handwritten letter?
Quite apart from curriculum requirements, being asked to write
letters is a task that will appeal to children. The sheer fun of
sending and receiving letters appeals to every child. There is
something special about putting letters into the post box and
then having letters delivered by the postman… the brightly
colored stamps, seeing your name on the envelope and
knowing that inside is a long awaited letter from a friend or
member of the family. It shows someone cares and has taken
the time to sit down and think about you.

Handwritten letters have a charm of their own. You can take

time to think about what you want to say. You can keep letters
to read again and again. You can admire the handwriting; share
dreams and thoughts. Responding by letter is very different to
the immediacy of a text message or an email.

Back to Top

Activity 1: Warming up to letter writting

Use the above themes to encourage the children to discuss
letter-writing. Ask the children to put their hands up if they
have ever received a personal letter. Ask for one or more
volunteers to talk about how they felt to receive the letter. Here
are some initial questions that may help:
 What was in your mind as you read the letter?
 Did you keep the letter to read again?
 Did you share your letter with anyone?
 Did you write back?
And some questions for whole class or group discussions:
 Can the class describe any differences between the
handwritten letter and an email?
 Do the children think there is ever a time when only a
handwritten letter will do?
Ask the class to interview each other to find out each
individual's experiences of writing and sending letters. This can
be recorded in a chart.

Back to Top
 Activity 2: Introducing letter writing
Collect a supply of different types of letters — both formal and
informal. Ask the children to sort them out into two groups.
Which were written to friends? Which are formal letters from
businesses? Which features or characteristics distinguish formal
from informal?

Having done that ask the children to look for differences

between the two groups. This allows a discussion to take place
about the different types of letter. Draw up a chart for each
group covering:
 Address — business or private?
 Greeting — formal or informal?
 Style of letter — friendly or business?
 What is the message?
 How does the letter end?
This will allow the children to find out for themselves the
differences between formal and informal letters.

This could be followed by a discussion of the type of letters the

children or their families write. How many occasions can they
think of which would deserve a letter to be written? For
example:
 Letters of congratulation
 Exchanging news
 Writing to friends
 Letters saying sorry for doing something wrong
 Making appointments
 Asking for information
 Dealing with banks or stores
 Letters to family members who live some way away
 Letters to Santa Claus
 Thank you letters
 Letters showing how much you appreciate someone
 Letters responding to someone who has had bad news —
showing how much you care by trying to share their sadness
 Letters of complaint
 Letters to newspapers and magazines
In each case the children should decide what type of letter
would be most appropriate in each case — formal or informal?
Draw up a chart for each group.

Back to Top

Activity 3: Formal letters

These are sometimes known as business letters. They are
written in a strictly formal style. Such letters are always written
on an A4 (8" x 11") sheet of paper. They can be folded three
times so that the address to which the letter is being sent can
appear in the window of a business envelope. The layout is
always the same.

Structure:
 The senders address is put at the top right hand side
 Include telephone number and email if available
 The address of the person receiving the letter goes on the left
hand side below the sender's address
 The date
 Greeting — Dear Sir or Madam. You can use the titles Miss, Mrs.
or Mr. if you know the name of the person to whom you are
writing
 The message
 Complimentary close — Yours faithfully or Yours sincerely
 Signature
 Write name in block letters (this is to ensure that the person
receiving the letter knows exactly who has sent it. Signatures
may not be very clear)
Typical layout of a formal letter
 Back to Top

Activity 4: Informal letters

These are letters to friends and relations, or people you know
well. Structure:

 The sender's address should always appear on the top right

hand corner of the page.
 Include telephone number and email if available
 Greeting — There are several variations that can be used
depending on how well you know the person: Dear Mary, Hi
Mary, Greetings
 Complimentary close — short comment, for example Love, Lots
of love, With thanks, See you soon
Typical layout of an informal letter
 Tips for writing good letters
 Make sure that they are well written. It can be very annoying
for someone to have to struggle to read handwriting. Always
use your best and clearest handwriting.
 Make sure all your contact details are clearly written down at
the top of the letter. If they are not, then you might not get a
reply. The correct address is essential.
 Think about what you want to say. If necessary make some
notes on a separate sheet of paper first. This will ensure that
you do not forget anything.
 Think about to whom you are writing the letter. Use the right
style of writing and language — formal or informal, business
like or friendly.
 Lay out your letter using paragraphs. This makes it easier for
the reader.
Back to Top
Activity 5: Letter of inquiry and letters providing information
Suitable for school, children ages 7-9

These are formal letters and messages need to be precise and

detailed, covering all the required information. Two types of
letters can be undertaken — a letter requesting information;
and a reply providing it.

Out in the Milky Way, there is an alien curious about Earth. He

writes a letter asking for information about liquids and gases.
These do not exist on his planet and he finds it hard to
understand what they are.

Write a letter explaining what liquids and gases are. How do

they work? What examples could be included? What would be
confusing about them? This could link to your science
curriculum and could act as a revision exercise giving an
opportunity for a discussion about gases and liquids.

The following day, give the children a thank you letter from the
alien!

You could link up with another class in the school. One class
could write letters of inquiry. These would be delivered to the
second class for answering.

Back to Top

Activity 6: Thank you letters

Suitable for school, children ages 5-7 and 7-9

Thank you letters are very important and can be used in lots of
ways: thanking organisations for helping, thanking people for
helping you, thanking someone for a lovely time. They make a
good follow up exercise after receiving presents or going on a
visit.

Your class has just been out on a school visit to a farm. Write a
thank you letter to the farmer. You will need to say thank you
and how much you enjoyed the visit. Give some examples of
what you enjoyed best about the day? Was it feeding the
lambs? Pond dipping? Seeing the young animals?

Back to Top
Activity 7: Letters of invitation
Suitable for school, children ages 5-7 and 7-9

Everyone likes receiving invitations. Receiving a hand written

letter asking you to a party or a special event makes you feel
very special.

Discuss what type of event might create a need to write letters

of invitation. There are plenty of examples — birthday parties,
Christmas parties, a visit to a beach with friends; going out to a
farm or to the cinema, a wedding or when a new baby is
christened; or simply inviting a friend to stay overnight at your
house.

Choose a special event and write a letter inviting a friend. What

do you need to include in the letter so that they have all the
necessary information? You need to be clear on the date and
the time, as well as the location. Your friend would be very
upset if he or she went to the wrong place. Does he or she need
to bring anything with them? Does he or she need to be
collected at a set time? Will outdoor clothing be needed if the
weather is bad? How will your friend reach the location of the
event? Should a parent bring them or will you provide
transport?

Remember to ask them to reply saying yes or no. Give a date

by which you must have their reply. This is important if food
and drink are being provided, or if you need to know exactly
how many people are coming.

Back to Top

Activity 8: Letters of complaint

Suitable for school or home, children ages 5-7 and 7-9

When might a letter of complaint be sent? It might be when

someone has done something wrong. Sometimes people write
letters to organisations or the newspapers to complain about
litter or poor service.

Just imagine what Mr. Bear must have been thinking at the end
of the story of Goldilocks and the Three Bears. A naughty girl
had broken into his home, eaten his porridge; broken a chair
and then gone to sleep on his child's bed. Then she had run
away without even saying sorry when the bears came back.

Write a letter of complaint from Mr. Bear to the parents of

Goldilocks. What would he say? He would need to get his
complaint across very strongly. There would be a list of
Goldilocks' misdeeds. He would ask for an apology. Would he
ask for payment for the broken chair? Would he ask for action
to be taken against Goldilocks? Discuss the various possibilities
with the children. What might he ask? Would it be a formal or
informal letter?

Back to Top

Activity 9: Letters to Santa

Suitable for school, children ages 5-7 and 7-9

Every year children write letters to Santa Claus, asking for

special toys at Christmas time. But how many children think
about Santa Claus himself? What is his life like? What are the
problems of living amid all that snow and ice?

This is an exercise that could involve two classes within a

school. Both classes should prepare for the task by listening to
some unusual letters. J R Tolkein wrote a lovely book entitled
Letters from Father Christmas. Every December a letter would
appear telling wonderful tales of life at the North Pole — how
the reindeer got loose and scattered presents all over the
place; how the accident-prone Polar Bear climbed the North
Pole and fell through the roof of Santa Claus's house.

Children in the younger class should write letters to Santa.

They should ask about life at the North Pole. What do they think
it is like? What sort of characters live there? How does Santa
Claus occupy his time for the rest of the year? Consider how
they would feel living in a land of snow and ice all year round?
Would they want a holiday somewhere warmer?

Once the letters are written, gather them up and take them to
an older group of children. Give each child a letter and ask
them to write a reply. This would give them the opportunity to
use their imagination and create imaginative responses,
possibly little stories about life at the North Pole. They could
also add in their own ideas. But care should be taken to make
sure that all the questions in the original letters are answered.

Finally, take the answers back to the original class for reading
and discussing.

Back to Top

Activity 10: Letters to newspapers and magazines

Suitable for school, children ages 7-9

These are letters that aim to pass on an opinion or a message.

Examples can be easily obtained from local newspapers or from
children's magazines such as DK Find Out or Aquila. They are
written slightly differently to normal letters and are always
addressed Dear Sir, or Dear — (name of magazine).

These are letters that are directed at a wide audience —

anyone who happens to read it. The sender never gets a direct
letter back through the post. Sometimes people are so
interested in a letter, which has appeared in a magazine that
they want to express their opinions. So they then write a letter
to the magazine giving their comments.

So what might go into a letter to a newspaper or magazine? It

might be a request — could you provide more stories about
skate boarding, or nature? It might be a way of thanking people
for providing help. Sometimes letters to local newspapers are
used to thank people who helped find a lost dog or help after
an accident; but who did not leave their names. By writing to
the paper, the sender hopes that the message will reach the
people concerned. Sometimes such letters are used to express
opinions such as on climate change, treatment of animals, poor
services, not enough buses, and human rights.

Letters of this kind need to be very precise. Arguments should

be clearly made. Requests for action should be clearly
indicated. From reading the letter, everyone should know
exactly what the sender is asking.

A major issue is recycling and energy conservation. Everyone is

trying to reduce the amount of energy we use. Look at all the
reasons why energy conservation is so important. Then, write a
letter to a paper or magazine saying why you believe we should
avoid wasting energy. Give examples of how energy can be
saved? What measures should we take in our homes or
schools? Could anything more be done?