DSD-KJM/SOUTH WESTERN RLY

TENDER DOCUMENT
Tender No: L5255638 Closing Date/Time: 24/09/2025 10:30

SMM/KJM acting for and on behalf of The President of India invites E-Tenders against Tender No L5255638
Closing Date/Time 24/09/2025 10:30 Hrs. Bidders will be able to submit their original/revised bids upto closing
date and time only. Manual offers are not allowed against this tender, and any such manual offer received shall be
ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No L5255638 Tender Type Open - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section 05
Inspection Agency CONSIGNEE Publishing Date / Time 16/09/2025 15:43
Item Category General Bidding to be Done on IREPS
Procure From Approved
No Approving Agency Not Applicable
Sources
Closing Date Time 24/09/2025 10:30
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 0.00

Tender Title SET OF RODS AND NUTS FOR PINION

2. ITEM DETAILS

S.No. PL Code Item Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) Type NonStock For Eval Agency Agency Allowed Rate
GST(Y/N)
1 117900310096 Goods (Y) Non Stock --- Yes CONSIGNEE INR
Description :SET OF RODS AND NUTS FOR PINION MOUNTING AND DISMOUNTING EQUIPMENT FOR AC LO
COMOTIVES AS PER KJM DRAWING NO KJM/DS/D-4-1272/0 ]
Consignee SSE/DSL/KJM, SWR Karnataka 3.00 Set

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Completion : Within 30 Days ---

Payment Terms

S.No Description
Payment Terms
1 Payment Terms 100% payment against receipt and acceptance of the material.

Statutory Variation Clause

S.No Description
1 SVC is applicable within original Delivery period only against documentary evidence. However, increase in
taxes or duties on account of increase in turnover or misclassification or misapprehension of law shall not
be allowed.

Standard Governing Conditions

S.No Description
1 Genaral Tender conditions of SWR:The contract shall be governed by latest version uploaded along with
the tender(i.e. _ Tender Booklet_SWR_18.05.2023_Version_19)

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 DSD-KJM/SOUTH WESTERN RLY
TENDER DOCUMENT
Tender No: L5255638 Closing Date/Time: 24/09/2025 10:30

2 IRS conditions of contract: The contract shall be governed by latest version (along with all correction slips)
of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Supply should be as per tender Normal Applicable to Yes Yes Not Allowed
description & specification all bidders

5. COMPLIANCE CONDITIONS

Check List

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Have you read and accepted tender Normal Applicable to No No Not Allowed
conditions? all bidders
2 Have you furnished the statement of Normal Applicable to No No Not Allowed
deviations [preferably nil]? all bidders
3 Have you attached any performance Normal Applicable to No No Not Allowed
statements separately? all bidders
4 Are you coming under MSE status given Normal Applicable to No No Not Allowed
as per guidelines issued by Railway Board all bidders
for purchase preference vide letter No.
2010-RS [G] -363-1 Dt. 05.07.2012 or
latest.
5 If yes, have you attached valid documents Normal Applicable to No No Not Allowed
towards being MSE? all bidders
6 Have you submitted authenticated copy Normal Applicable to No No Not Allowed
of the document authorizing the signatory all bidders
to submit offer and commit on behalf of
tenderers. Other conditions will be as per
attached tender document.
7 Have you quoted delivery period correctly Normal Applicable to No No Not Allowed
and precisely? all bidders
8 To be delivered at concerned destination. Normal Applicable to No No Not Allowed
Delivery at single point is not acceptable. all bidders
In case, tenderer quote for delivery of
entire tendered quantity to one consignee
against Railway%u2019s requirements of
delivery to multiple consignees, such offer
shall be considered valid only for quantity
required as per tender schedule by
the consignee to whom delivery is offered
by the tenderer and it shall be considered
that there is no offer for remaining
consignees.
9 Have you quoted Mode of dispatch on Normal Applicable to No No Not Allowed
FOR destination basis for free delivery at all bidders
destination with rate structure clearly
indicating the basic rate, GST and freight
etc, up to destination [consignees
premises].
10 Have you quoted the discount if any in the Normal Applicable to No No Not Allowed
specified column only in IREPS? all bidders
11 Have you furnished Bank account details Normal Applicable to No No Not Allowed
such as Name of the Bank and address, all bidders
account no., MICR, IFSC code and type of
account to facilitate EFT payment?

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 DSD-KJM/SOUTH WESTERN RLY
TENDER DOCUMENT
Tender No: L5255638 Closing Date/Time: 24/09/2025 10:30

12 The bidder confirms that Rates and other Normal Applicable to No No Not Allowed
financial terms quoted in relevant all bidders
columns of financial bid will only be ruling
terms for acceptance, and such terms
quoted anywhere else should be ignored.
[Denial of this condition not
recommended]
13 Firm to indicate make-model-brand Normal Applicable to No No Not Allowed
offered if any. all bidders

Commercial-Compliance

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Please enter the percentage of local Normal Applicable to Yes Yes Allowed
content in the material being offered. all bidders (Optional)
Please enter 0 for fully imported items,
and 100 for fully indigenous items. The
definition and calculation of local content
shall be in accordance with the Make in
India policy as incorporated in the tender
conditions.
2 Bidders should confirm following Normal Applicable to Yes Yes Allowed
certificate for Compliance. (a) I have read all bidders (Optional)
the clause 13.8.3 of Instructions to
tenderers and general conditions of
tenders for supply contract attached with
the tender regarding restrictions on
procurement from a bidder of a country
which shares a land border with India and
on subcontracting
to contractors from such countries. (b) I
certify that this bidder is not from such a
country and will not subcontract any work
to a contractor from such countries unless
such contractor is registered with the
Competent Authority. I also certify that
this bidder will not offer any
products/services of entity from such
countries unless such entity is registered
with the Competent Authority. (c) I hereby
certify that this bidder
fulfills all requirements in this regard and
is eligible to be considered. (d) I hereby
acknowledge that in the event of
acceptance of my bid on above certificate
and if the certificate is found to be false at
any stage, the false certificate would be a
ground for immediate termination of
contract and further legal action in
accordance with the Law. (Bidders
confirming this certificate for Compliance
shall select Yes in the Complied column.
However, in case you do not confirm
above certificate for Compliance, select
NO in the complied column. In such cases
you are required to submit the certificate
for Compliance as per Instructions to
tenderers and general conditions of
tenders for supply contract along-with
their Bid/Offer.
3 Please enter the percentage of local Normal Applicable to No Yes Allowed
content in the material being offered. all bidders (Optional)
Please enter 0 for fully imported items,
and 100 for fully indigenous items. The
definition and calculation of local content
shall be in accordance with the Make in
India policy as incorporated in the tender
conditions.

Other Conditions

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TENDER DOCUMENT
Tender No: L5255638 Closing Date/Time: 24/09/2025 10:30

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading

1 Inspection By Consignee. Normal Applicable to No No Not Allowed

all bidders
2 (A) It has Been decided that following Normal Applicable to Yes Yes Allowed
condition may be included in every Stores all bidders (Optional)
tender:

The tenderers shall submit a copy of

certificate stating that all their
statements/documents submitted along
with bid are true and factual. Standard
format of certificate to be submitted by
the bidder is enclosed as Annexure -I.
Non- submission of above certificate by
the bidder shall result in summary
rejection of his/their bid. It shall be
mandatorily incumbent upon the tenderer
to identify, state and submit the (A) The
tenderers shall submit a copy of
certificate stating that all their
statements/documents submitted along
with bid are true and factual. Standard
format of certificate to be submitted by
the bidder is enclosed as Annexure -I.
Non- submission of above certificate by
the bidder shall result in summary
rejection of his/their bid. It shall be
mandatorily incumbent upon the tenderer
to identify, state and submit the
supporting documents duly self- attested/
digitally signed by which they/ he is
qualifying the Qualifying Criteria
mentioned in the Tender Documents.
It will not be obligatory on the part of
Tender committee/ Accepting authority to
scrutinize beyond the submitted
document of tenderer as far as his
qualification for the tender is concerned.
B) The bidder shall be mandated to
submit Annexure-I
Annexure -I referred above is attached
herewith.
3 The bidder confirms that Rates and other Normal Applicable to Yes Yes Not Allowed
financial terms quoted in relevant all bidders
columns of financial bid will only be ruling
terms for acceptance, and such terms
quoted anywhere else should be ignored.
[Denial of this condition not
recommended]
4 The bidder confirms that technical Normal Applicable to Yes Yes Not Allowed
deviation quoted in relevant columns of all bidders
techno-commercial bid will only be ruling
terms for acceptance, and such terms
quoted anywhere else should be ignored.
[Denial of this condition not
recommended]

Special Conditions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Levy of damages: Wherever Security Normal Applicable to No No Not Allowed
deposit has been exempted for any all bidders
reason, levy of damages from the
supplier, not by way of penalty, an
amount equal to Security deposit amount
as shall be treated as recoveries
outstanding against the contractor and
dealt with accordingly.

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TENDER DOCUMENT
Tender No: L5255638 Closing Date/Time: 24/09/2025 10:30

2 Bidder is advised to go through complete Normal Applicable to No No Not Allowed

tender schedule (a) DP extension clause: all bidders
In case of delays in supply beyond the
contractual delivery date, full LD will be
levied and no request for LD waiver will
be considered not withstanding any past
instance of such waiver (b)Tenderers
attention is drawn to: Eligibility Criteria.
(c) Cartel Formation condition as per
clause 14.8 of General conditions of SWR
tender document is also applicable. (d)
Tenderers special attention is drawn to:
Purchase Preference to MSE clause in the
Special Conditions at Part-C, (e) All other
Terms and conditions will be applicable as
per IRS Conditions of contract and SWR
tender document conditions as attached
3 IRS Conditions of Contract and SWR Normal Applicable to No No Not Allowed
General Conditions are applicable. all bidders
4 In case successful tenderer is not liable to Normal Applicable to No No Not Allowed
be registered under all bidders
CGST/GST/UTGST/SGST acts. Railway shall
deduct the applicable from his/her bills
under Reverse Charge Mechanism (RCM)
and deposit the same to the concerned
tax authority.
5 Firm to give declaration that any Normal Applicable to No No Not Allowed
additional Input Tax Credit benefit, If all bidders
become available to supplier, the same
shall be passed on to purchaser without
any undue delay.
6 Quoted GST will be payable against Normal Applicable to No No Not Allowed
documentary evidences. Firm to submit all bidders
the invoice/bill clearly indicating the
appropriate HSN and applicable GST rate
thereon duly supported with documentary
evidences.
7 GST Declaration Certificate: Any additional Normal Applicable to No No Not Allowed
input tax credit benefit, if become all bidders
available to supplier, the same shall be
passed on to purchaser without any undue
delay.

Undertakings

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading

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 DSD-KJM/SOUTH WESTERN RLY
TENDER DOCUMENT
Tender No: L5255638 Closing Date/Time: 24/09/2025 10:30

1 Code of Integrity Declaration : I/We have Normal Applicable to No No Not Allowed

carefully gone through the IRS conditions all bidders
of contract (included and uploaded along
with the bid document) particularly Para
2500 pertaining to "Code of Integrity,
Misdemeanor and Penalties". I/We hereby
certify that no other concerns or affiliates
(such as having common partner/director/
promoter/owner/holding company
decision control etc.) have participated in
this tender which can give rise to a
conflict of interest or fall under anti-
competitive practices. We understand
that the offers of all such sister concerns
including ours are liable to be rejected as
per relevant provisions of IRS terms and
conditions. I/We, affirm that we shall abide
by the Code of Integrity in general, with
specific reference to conflict of interest
[Para 2502 (e)], anti competitive practices
[Para 2502(c)] and obligation to proactive
disclosures [Para 2503]. I/We understand
that we are fully responsible for the above
declaration and it shall not be the
Railways responsibility to verify the same.
I/We are aware that we shall be liable for
all consequences of violation of Code of
Integrity, if detected at any stage.

6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents as
under:

S.No. Description
1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.
2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.
I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we
have verified the content of the document from the website and there is no addition, no deletion or no alteration to the
3
content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of
contract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.
I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and
4
attachments in proof of the qualification requirements.
I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer
5
and same shall be binding upon me/us.
I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully
6
responsible for the correctness of the information and documents, submitted by us.
I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of
7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/
member of the partnership firm/LLP/JV/Society/Trust.
I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during
process for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the
8
contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand
that my/our offer shall be summarily rejected.
I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the
9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead
to any other action provided in the contract including banning of business for a period of upto two year.
I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with
India and certify that I am/We are not from such a country or, if from such a country, have been registered with the
10
competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be
considered (evidence of valid registration by the competent authority is enclosed)

7. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 5537000.pdf Annexure 1
2 5537045.pdf Diagram
3 5537008.pdf IRS condition
4 5537004.pdf Tender booklet

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,

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 DSD-KJM/SOUTH WESTERN RLY
TENDER DOCUMENT
Tender No: L5255638 Closing Date/Time: 24/09/2025 10:30

Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by
Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate
provisions of GFR regarding procurement through GeM.

Digitally Signed By

AMM/DSD/KJM ( BHANU TUDU )

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