SA DIV/SOUTHERN RLY

TENDER DOCUMENT
Tender No: 97255630B Closing Date/Time: 24/09/2025 10:30

PCMM/SRLY acting for and on behalf of The President of India invites E-Tenders against Tender No 97255630B Closing
Date/Time 24/09/2025 10:30 Hrs. Bidders will be able to submit their original/revised bids upto closing date and time only.
Manual offers are not allowed against this tender, and any such manual offer received shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 97255630B Tender Type Limited - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section 97
Inspection Agency CONSIGNEE Publishing Date / Time 12/09/2025 10:36
Item Category General Bidding to be Done on IREPS
Procure From Approved
Yes Approving Agency RDSO
Sources
Closing Date Time 24/09/2025 10:30
Validity of Offer ( Days) 60 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 0.00

Tender Title Supply of Adapter Wide Jaw.

2. ITEM DETAILS

S.No. PL Code Item Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) Type NonStock For Eval Agency Agency Allowed Rate
GST(Y/N)
1 381006720010 Goods (Y) Non Stock --- Yes RDSO CONSIGNEE INR
Description :Adapter Wide Jaw to DRG. No. RDSO SK-78527, ALT 9 and SPECN. No. AB/RB-40-2016, REV.2. [ Warr
anty Period: 48 Months after the date of delivery ]
[Quantity Tolerance (+/-): 5 %age , Item Category : Normal , Total PO value variation Permitted: Max 8 la
cs ] ]
Consignee SSE/CnW/ED, SR Tamil Nadu 15.00 Numbers
UVAM Item ref. ( Item Id :- 3100249 - Assembly and components of CTRB for use on freight stock ,
Sub Item Id:-3100249005 - Wide Jaw )

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Commencement : Within 0 Days of issue of Contract, Completion : Earlier delivery is
Within 45 Days thereafter preferable.

Payment Terms

S.No Description
Payment Terms
1 100% payment against receipt, inspection and acceptance of material by the consignee at destination.

Statutory Variation Clause

S.No Description
1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in
respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery
period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account.
Only such variation shall be admissible which takes place after the submission of bid. No claim on account of
statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his
offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be
admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

Page 1 of 5 Run Date/Time: 12/09/2025 10:37:49

 SA DIV/SOUTHERN RLY
TENDER DOCUMENT
Tender No: 97255630B Closing Date/Time: 24/09/2025 10:30

S.No Description
1 Governing Conditions of Contract: The contract shall be governed by 1 . IRS conditions of contract, uploaded on IREPS
website Link https://www.ireps.gov.in/ireps/upload/repository/railway/582/161/private/RevisedIRSconditions2022.pdf
2. All other terms and conditions incorporated in the tender documents uploaded on IREPS website
Link(https://www.ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_Tender_Conditions_01032024_SR.pdf.
The contract shall be governed by latest versions(along with all correction slips) of IRS condition of contract and SR
Tender conditions with latest amendments as available on the Southern Railway under public documents on IREPs
website and all other terms and conditions incorporated in the tender documents.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Supply to be made as per the tender Normal Applicable to Yes Yes Not Allowed
specification/Condition all bidders
2 Item is reserved to be procured from RDSO Normal Applicable to Yes Yes Allowed
approved sources only. Railway reserves the right all bidders (Optional)
to place entire or bulk quantity order on RDSO
(UVAM Sub item ID NO. 3100249005) for the item
Wide Jaw.

5. COMPLIANCE CONDITIONS

Commercial-Compliance

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 [a] Please indicate whether you are registered with Normal Applicable to Yes Yes Allowed
any of the following Micro & Small Enterprises all bidders (Optional)
(MSE) agencies : District industries Centre[s,KVIC,
KVIB, Coir Board, NSIC, Directorate of Handicraft &
Handloom or any other body specified by Ministry
of MSME.[Name the agency clearly]. If yes, then for
availing benefits under MSME Act, should upload
valid documents maintained under MSME Act such
as NSIC Certificate etc duly marking the tendered
item in the certificate. Otherwise, claim for benefits
under MSME Act may not be entertained and also
indicate whether the Enterprise is owned by
SC/ST/Woman. Please upload support of this.
[b] If you are not a MSE or a consortia of MSEs
formed by NSIC, please indicate percentage of sub
contracts in execution of this tender that will be
from Micro and Small Enterprises. [in percent of
order value] with further breakup of MSE owned by
SC/ST[Information will be provided in percentage
terms with 6 fields; Micro owned by SC, ST, Others
and Small Industries owned by SC, ST and Others].
Please refer para 15.0 Part B of tender conditions.

Page 2 of 5 Run Date/Time: 12/09/2025 10:37:49

 SA DIV/SOUTHERN RLY
TENDER DOCUMENT
Tender No: 97255630B Closing Date/Time: 24/09/2025 10:30

2 [a] All the bidders/tenderers should ensure that Normal Applicable to Yes Yes Not Allowed
they are GST compliant and their quoted tax all bidders
structure/rates are as per the GST Law. Firms must
indicate its GST registration number along with
their offer. [b] In case the successful tenderer is
not liable to be registered under
CGST/IGST/UTGST/SGST Act, The Railway shall
deduct the applicable GST from his/their bills under
Reverse Charge Mechanism (RCM) anddeposit the
same to the concerned tax authority. [c] The firm
should indicate the tariff code (HSN Code) for
claiming GST for the tendered item. [d] The offer
shall be evaluated based on the GST rate as
quoted by each bidder and same will be used for
determining the inter-se ranking. While submitting
offer, it shall be the responsibility of the bidder to
ensure that they quote correct GST rate and HSN
number. [e] It shall be the responsibility of the
bidders to quote correct HSN number and
corresponding GST rate. The Purchaser shall not be
responsible for any misclassification of HSN number
or incorrect GST rate, if quoted by the bidder. [f]
Wherever, the successful bidder invoices the goods
at GST rate or HSN number which is different from
that incorporated in the Purchase order, payment
shall be made as per GST rate which is lower of the
GST rate incorporated in the Purchase order or
billed. [g] Vendor is informed that she/he would be
required to adjust her/his basic price to the extent
required by higher tax bill as per invoice to match
the All inclusive Price as mentioned in the Purchase
order. [h] Any amendment to GST rate or HSN
number in the contract shall be as per the
contractual conditions and statutory amendments
in the quoted GST rate and HSN number, under
SVC.
3 Railway is not bound to accept/Cancel the lowest or Normal Applicable to Yes Yes Not Allowed
any tender or assign any reason for doing so and all bidders
Railway reserves the right to accept/Cancel any
tender in respect of the Whole or any portion of the
items specified in the Schedule annexed (a or
Tender Schedule) and the contractor shall be
required to supply the same at the rate quoted
4 Please enter the percentage of local content in the Normal Applicable to Yes Yes Not Allowed
material being offered. Please enter 0 for fully all bidders
imported items, and 100 for fully indigenous items.
The definition and calculation of local content shall
be in accordance with the Make in India policy as
incorporated in the tender conditions.
5 DELIVERY TERMS: F.O.R. DESTINATION BY ROAD AT Normal Applicable to Yes Yes Not Allowed
CONSIGNEE END. all bidders
6 The Guarantee/Warranty of the item mentioned in Normal Applicable to Yes Yes Not Allowed
the tender is only indicative, the actual all bidders
Guarantee/Warranty is applicable as per the
product specification.
7 The Inspection clause mentioned in the tender is Normal Applicable to Yes Yes Not Allowed
only indicative, the actual all bidders
inspection clause is applicable as per the product
specification and drawing.
8 Make in India Preference Policy Please refer para Normal Applicable to Yes Yes Not Allowed
16.0 Part B of Southern Railway tender conditions all bidders
uploaded in IREPS.
9 HSN CODE :Tenderers should mention the HSN Normal Applicable to Yes Yes Not Allowed
CODE of the item and Rate of GST applicable. all bidders
Firm's GST NO. and Firm's Banker details viz.,
Name & Address of the Bank Account No.., IFSC
Code. and MICR No. in their E-Bid.
10 For inclusion in this tender, please mail your Normal Applicable to Yes Yes Not Allowed
request to [email protected] with proof of all bidders
successful performance and certificate.
11 Purchaser shall have the right to levy general Normal Applicable to Yes Yes Not Allowed
damages on the supplier for failing to comply with all bidders
the contractual conditions, not by way of penalty,
an amount equal to 5% of the value of cancelled
quantity.

Page 3 of 5 Run Date/Time: 12/09/2025 10:37:49

 SA DIV/SOUTHERN RLY
TENDER DOCUMENT
Tender No: 97255630B Closing Date/Time: 24/09/2025 10:30

12 Please enter the percentage of local content in the Normal Applicable to No Yes Allowed
material being offered. Please enter 0 for fully all bidders (Optional)
imported items, and 100 for fully indigenous items.
The definition and calculation of local content shall
be in accordance with the Make in India policy as
incorporated in the tender conditions.

Other Conditions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Inspection by Third party Agency for minimum Normal Applicable to No No Not Allowed
order of Rs.5,00,000, else inspection by Consignee. all bidders
2 Land Border Condition: Normal Applicable to Yes No Allowed
Bidder shall confirm to the following declaration all bidders (Optional)
[Land Border condition] "I have read the clause
regarding restrictions on procurement from a
bidder of a country which shares a land border with
India. I certify that this bidder is not from such a
country or , if from such a country, has been
registered with the Competent Authority. I hereby
certify that this bidder, fulfills all requirements in
this regard, and is eligible to be considered.
(Where applicable, evidence of valid registration by
the Competent Authority shall be attached.)' along
with bid for compliance of Office Memorandum of
Department of Expenditure, Ministry of Finance
dated 23.07.2020. If such certificate given by a
bidder whose bid is accepted is found to be false,
this would be a ground for immediate termination
and further legal action in accordance with law. In
case of non- submission of the above said
certificate by a bidder, such bidder's bid is liable to
be ignored."

Special Conditions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 For technical clarification, bill payments and Normal Applicable to No No Not Allowed
delivery location contact office of the Senior all bidders
section Engineer , Carriage &Wagon depot,
southern railway, chennimalai Road, Erode-
638002, Tamil nadu. Contact no:
9003956417,9666786611.
2 For delivery period extensions or any amendments Normal Applicable to No No Not Allowed
request for Purchase order please mail to all bidders
[email protected]
3 Ambiguous offers like (1) Unbranded items (2) Normal Applicable to No No Not Allowed
make/brand as NA as per similar, (3) Not adhering all bidders
to tender specification (4) Unclear makes, brands
etc. will be summarily rejected without any
correspondence.

6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents as under:

S.No. Description
1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.
2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.
I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have
verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the
3
tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, the
master copy available with the railway Administration shall be final and binding upon me/us.
I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in
4
proof of the qualification requirements.
I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same
5
shall be binding upon me/us.
I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible
6
for the correctness of the information and documents, submitted by us.
I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India
7 from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership
firm/LLP/JV/Society/Trust.
I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for
evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the contract including
8
banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be
summarily rejected.

Page 4 of 5 Run Date/Time: 12/09/2025 10:37:49

 SA DIV/SOUTHERN RLY
TENDER DOCUMENT
Tender No: 97255630B Closing Date/Time: 24/09/2025 10:30

I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of
9 the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead to any other action
provided in the contract including banning of business for a period of upto two year.
I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and
certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We
10
hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by
the competent authority is enclosed)

7. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 5475492.pdf Drawing

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address &
email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST
Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department
of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated
03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of GFR
regarding procurement through GeM.

Digitally Signed By

Sr.DMM/SALEM ( RUTHRAMANICKAM D.M. )

Page 5 of 5 Run Date/Time: 12/09/2025 10:37:49