Invitation
INVITATION: Invitations are generally printed cards through which we invite
our guests on some auspicious occasions like wedding, birthday, wedding
anniversary, house warming, the inauguration of a shop/factory, etc.
Invitations are of two types:
(a) Formal – Cards are considered the formal form of invitation.
(b) Informal – Letters are considered an informal invitation.
The printed cards - to invite large gathering
Letters- for individual invitation
Main Characteristics:
An invitation is a complete information. It answers the questions: who, whom,
when, where, what time and for what. The important components of an
invitation, therefore, are:
• Occasion
• Name(s) of the invitee(s)
• Name(s) of the host(s)
• Date, time and venue.
Name(s) of the chief guest or special invitees, in case of an official invitation.
EXAMPLE 1: PRINTED INVITATION:-
1. You are N.K. Khanna. Your daughter Aditi is getting married on 20 th
October. Draft an invitation to be sent to your friends and relatives
on the occasion of your daughter’s marriage. Prepare the invitation
giving necessary details, in not more than 50 words.
Example 3: Letter Invitation
EXAMPLE 2. INVITATION THROUGH LETTER (Informal)
You are Faiz/Falak Mazumdar living at 39, Udampur Colony, Shimla. You
decide to hold a dinner party to congratulate your grandparents on their
golden wedding anniversary. Draft a formal invitation in not more than 50
words to all family members to attend a grand dinner at home.
39 Udampur Colony
Shimla
01 March 20XX
Dear Uncle/ Aunt/ any other family member
On the auspicious occasion of the Golden Wedding Anniversary of
my grandparents, I invite you to the grand dinner at my residence.
The dinner is scheduled to be on 18 March at 8:30 pm. Kindly
confirm your presence by 15 March.
Yours affectionately
Faiz/ Falak Mazumdar
REPLY WRITING
(Formal Reply)
[Your Name]
[Your Address]
[Date]
[Host's Name/Organization]
[Host's Address]
Sir,
Thank you for inviting me to [mention the event, e.g., the Annual function] on [date] at
[venue]. I am honoured to receive this invitation.
[Option 1: If Accepting]
I am pleased to confirm my attendance and look forward to joining you for this special
occasion. I am sure it will be a wonderful event, and I appreciate the opportunity to be part
of it.
[Option 2: If Declining]
Unfortunately, I regret that I am unable to attend due to [mention reason, if appropriate,
e.g., prior commitments]. I appreciate the invitation and hope the event is a resounding
success.
Thank you once again for your kind invitation. Please do not hesitate to let me know if I can
assist in any way.
Yours sincerely,
[Your Signature]
EXAMPLE : 1
You are Akshita, living at 45, Green Park, New Delhi. You have received an
invitation from the Principal of DAV Public School, New Delhi to attend the
Annual Day celebrations of the school on March 10, 2025. Write a formal
reply accepting the invitation.
45 Green Park
New Delhi 110016
2 March 2025
The Principal
DAV Public School
New Delhi
Dear Sir/Madam
Thank you for your kind invitation to the Annual Day celebrations of your
school on 10 March 2025.
I am pleased to accept the invitation and shall be delighted to attend the
function.
Yours sincerely
Akshita
(INFORMAL REPLY)
Write an invitation in not more than 50 words to your friend Rameshwari to
spend her winter break with you in Mumbai. You are Puja/Puneet of 25,
M.G. Road, Mumbai.
25 M.G. Road
Mumbai
10 December 20XX
Dear Rameshwari
As the winters are approaching, I invite you to spend the winter break with me
at my house in Mumbai. At that time, the weather here is pleasant due to sea
winds. I will introduce you to my parents and close relatives. Kindly confirm
your arrival by mid- December.
Yours affectionately
Puja/Puneet
Practice Questions:
1. You are Secretary of the Cultural Club of your school. Draft a formal
invitation in not more than 50 words, inviting the Principal and teachers of a
neighbouring school to attend an Inter-School Debate Competition being held
in your school.
2. You are the Principal of St. Mary’s School, Agra. Invite parents of
students to the Annual Sports Day of the school on 15 March 2025,
where the District Collector will be the Chief Guest.
3. On 30th November, your school is going to hold its annual sports day.
You want Mr. Dhanraj Pillai, a noted hockey player to give away the
prizes to the budding sportspersons of the school. Write a formal
invitation in about 50 words requesting him to grace the occasion. You
are Karuna/ Karan, Sports Secretary, Sunrise Global School, Agra.
4. Invite your cousin to attend your birthday party at your residence.
Mention date, time and some fun activities planned.
5. Your friend has invited you to his birthday party on 5 March. Write an
informal reply regretting your inability to attend due to an out-of-station
trip with your parents.
