Test Script

SAP S/4HANA Cloud Public Edition - 17-12-24

Purchasing Rebate Processing (2R7_DE)

PUBLIC

Table of Contents

1 Purpose

2 Prerequisites
2.1 System Access
2.2 Roles
2.3 Master Data and Organizational Data
2.4 Preliminary Steps
2.4.1 Posting of Accruals with Transactional Documents (Optional)
2.4.2 Prepare Transactional Data
2.4.3 Activate Condition Contract Types for Fixed Amount Agreements (Optional)
2.4.4 Define Contract Process Variants
2.4.4.1 Define Process Variant for Using Flexible Workflow
2.4.4.2 Define Process Variant for Tax Free Goods
2.4.4.3 Define Process Variant for Split Criteria Usage in Settlement
2.4.4.4 Define Process Variant for Business Volume Selection Criteria Usage
2.4.4.5 Define Process Variant to Configure Material Groups as Condition Level
2.4.4.6 Define Process Variant to Configure Settings for Fixed Amount Agreements
2.4.4.7 Maintain Automatic Account Determination
2.4.5 Configure Flexible Workflow (Optional)
2.4.5.1 Manage Team and Responsibilities
2.4.5.2 Manage Flexible Workflow for Condition Contract
2.4.5.3 Manage Flexible Workflow for Condition Contract Settlement
2.4.5.4 Manage Flexible Workflow for Settlement Document
3 Overview Table

4 Test Procedures
4.1 Goods Related A/P Settlement Based on Supplier Invoices
4.1.1 Create Supplier Condition Contract
4.1.2 Check Business Volume (Optional)
4.1.3 Delta Accruals Settlement (Optional)
4.1.4 Check Settlement Document for Delta Accruals Settlement (Optional)
4.1.5 Partial Settlement (Optional)
4.1.6 Check Settlement Document for Partial Settlement (Optional)
4.1.7 Final Settlement
4.1.8 Check Settlement Document for Final Settlement Document (Optional)
4.2 Service Related A/R Settlement Based on Supplier Invoices
4.2.1 Create Supplier Condition Contract
4.2.2 Delta Accruals Settlement (Optional)
4.2.3 Partial Settlement (Optional)
4.2.4 Final Settlement
4.3 A/P and A/R Settlement Based on GR Material Documents
4.3.1 Create Supplier Condition Contract
4.3.2 Delta Accruals Settlement (Optional)
4.3.3 Partial Settlement (Optional)
4.3.4 Final Settlement
4.4 Two-Step Processing for Settlement
4.4.1 Create Supplier Condition Contract
4.4.2 Delta Accruals Settlement (Optional)
4.4.3 Partial Settlement (Optional)
4.4.4 Collect Parked Settlement Documents from Partial Settlement (Optional)
4.4.5 Final Settlement
4.4.6 Collect Parked Settlement Documents from Final Settlement
4.5 Purchasing Rebate Processing with Workflow
4.5.1 Create Supplier Condition Contract
4.5.2 Request Approval to Release Condition Contract
4.5.3 Trigger Rework of Condition Contract (Optional)
4.5.4 Rework Condition Contract (Optional)
4.5.5 Release Supplier Condition Contract
4.5.6 Delta Accruals Settlement (Optional)
4.5.7 Request Release of Condition Contract for Settlement
4.5.8 Release Supplier Condition Contract for Settlement
4.5.9 Partial Settlement (Optional)
4.5.10 Approve Release of Partial Settlement Document to Accounting (Optional)
4.5.11 Final Settlement
4.5.12 Approve Release of Final Settlement Document to Accounting
4.6 Final Settlement with Adjustments (Optional)

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4.7 Purchasing Rebate Processing – Fixed Amount Agreements
4.7.1 Basic Processing
4.7.2 Cost Recognition for Fiscal Periods
4.7.3 Fixed Amount Distribution to Business Objects
4.8 Reverse Settlement Documents - Condition Contracts (Optional)

5 Appendix
5.1 Process Integration
5.1.1 Succeeding Processes
5.2 General Ledger Reporting and CO-PA Reporting (Optional)
5.3 Time-Dependent Tax

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1 Purpose

The Purchasing Rebate Processing scope item concerns the subsequent settlement of rebate conditions agreed upon with a supplier. You use condition con-
tracts from Condition Contract Management to enter the rebate agreements with the suppliers. In a condition contract, you specify, beside organizational and
process control parameter, the business volume selection criteria, the rebate conditions and the settlement calendar with settlement dates for delta accrual,
partial and final settlement. The delta accruals settlement reflects a procedure in which accruals are not posted together with the transactional documents
but subsequently in a specific settlement run. In the partial and final settlements of a condition contract you perform the rebate calculation based on busi-
ness volume and rebate conditions and you create the settlement documents to claim the rebate payments from the supplier. This scope item supports two
data sources for the business volume determination: supplier invoices, usually applied for an amount based rebate calculation, and material documents of
goods receipt postings usually applied for quantity or weight/volume based rebate calculation.
In addition, you can also configure workflows to include the approval process for condition contracts, release of condition contract for settlement and settle-
ment documents. You can define workflow preconditions for releasing condition contracts and settlement documents. An approver can choose to approve, re-
ject or send the documents for rework to the document initiator. The approval process starts when a workflow with one or more steps is activated and the
preconditions you have assigned to it are met.
This scope item involves two ways of how to settle the condition contract depending on the character of the rebate agreement. When you regard rebates as
subsequent abatement of the purchase price for procured materials you perform a so-called goods related settlement as accounts payable to create a credit
memo with the supplier as payer. In this case, the taxation is consistent with the taxation in the procurement process. When the rebate agreement reflects a
service rendered for the supplier you perform a settlement as account receivable to create an invoice for the supplier. The taxation for the rebate amount is
carried out according to a service.
Another process variant concerns the transfer of settlement documents to accounting. Usually, you create settlement documents that are immediately re-
leased to accounting. In addition, you can also create a two-step condition contract to collect and post settlement documents of different condition contracts
in one journal entry to accounting. When you create and process a two-step condition contract, the reversal of the accruals and the customer revenues is not
posted until the creation of the collective settlement document.
This scope item extends the business process for the Procurement of Direct Materials (scope item J45). Ideally, the condition contract is created first before
you start to enter purchasing documents in the system. However, you can also create condition contracts subsequently with a validity period starting in the
past. Also, purchasing rebate processing and procurement run in parallel in that sense that you process partial settlements for purchasing documents en-
tered continuously during the condition contract’s validity period.
This test script indicates that you can either create transactional data (supplier invoices or material documents for goods receipt) before you create the sup-
plier condition contract or afterwards. If you create transactional data before you create the supplier condition contract, you can still create further transac-
tional data after creation of the condition contract because purchasing rebate processing and procurement run in parallel in the sense that you process par-
tial settlements for purchasing documents entered continuously during the condition contract’s validity period.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each
process step, report, or item is covered in its own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the
process but are needed for testing are marked accordingly. Project-specific steps must be added.

Note Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a
different notation, enter values as appropriate.

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2 Prerequisites

This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and busi-
ness conditions.

2.1 System Access

The test should be conducted with the following system:

System Details

System Accessible via the SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.

2.2 Roles
Create business roles using the following business role templates delivered by SAP and assign them to your individual test users.
Alternatively, if available, you can use the following spaces delivered by SAP. You create a space with pages containing predefined essential apps and assign
it to the business role. You then assign this business role to your individual users.
For more information, refer to How to Create a Business Role from a Template in the product assistance for SAP S/4HANA Cloud Public Edition.

Name (Role ID (Role Template) Name (Launchpad Space) ID (Launchpad Space) Log
Template) On

Master Data SAP_BR_PRODMAS- Master Data - Business Partners SAP_BR_BUPA_MASTER_SPECIALIST

Specialist - TER_SPECIALIST
Business
Partner Data

Purchaser SAP_BR_PURCHASER Purchasing / Sourcing and Contracting SAP_MM_SPT_PURCHASING_PC / SAP_MM_SPT_SOURCING_PC

Purchasing SAP_BR_PURCHAS- My Inbox SAP_CORE_SPT_MYINBOX_PC

Manager ING_MANAGER

Inventory SAP_BR_INVEN- Inventory Management SAP_BR_INVENTORY_MANAGER

Manager TORY_MANAGER

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Name (Role ID (Role Template) Name (Launchpad Space) ID (Launchpad Space) Log
Template) On

Warehouse SAP_BR_WARE- Inventory Processing SAP_BR_WAREHOUSE_CLERK

Clerk HOUSE_CLERK

Accounts SAP_BR_AP_AC- Accounts Payable / Central Invoice Management - Supplier In- SAP_BR_AP_ACCOUNTANT / SAP_MM_SPT_CIM_INV_PC /
Payable Ac- COUNTANT voices / Central Invoicing - Supplier Invoice SAP_MM_SPT_CNTRL_INVOICING_PC
countant

Configuration SAP_BR_BPC_EX- Business Process Configuration / Business Configuration - Fea- SAP_BR_BPC_EXPERT / SAP_CA_SPT_BPC_FM_PC /
Expert - Busi- PERT ture Management / Business Process Configuration - Workflow / SAP_CA_SPT_BPC_WORKFLOW_PC / SAP_CA_SPT_IC_LND_BASE_PC /
ness Process Manage your Solution / Business Process Configuration - Exten- SAP_EI_SPT_BPC_EXT_PC / SAP_FIN_SPT_BPC_EXPERT_PC /
Configuration sibility Explorer / Business Process Configuration - Finance / SAP_MM_SPT_BIZ_PROC_CONFIGN_PC / SAP_TM_SPT_TRANSPCFG_PC
Business Process Configuration - Procurement / Business Config-
uration - Transportation

Receiving SAP_BR_RECEIV- Receiving SAP_BR_RECEIVING_SPECIALIST

Specialist ING_SPECIALIST

2.3 Master Data and Organizational Data

The organizational structure and master data of your company has been created in your system during activation. The organizational structure reflects the
structure of your company. The master data represents materials, customers, and suppliers, for example, depending on the operational focus of your com-
pany.
Use your own master data or the following sample data to go through the test procedure.

Master / Org. Data Value Master / Org. Data Details Comments

Material TG0011 Trading Good 0011,PD,Regular Proc. Material TG0011 used for testing with condition contract type 0PI1/0PI2/0PG1/0PG2.
no batch Both TG0011 and TG0015 can be used for testing with condition contract type
0PI3/0PI4/0PG3/0PG4.

Material TG0015 Trading Good 00115,PD,Regular Proc. Both TG0011 and TG0015 can be used for testing with condition contract type
0PI3/0PI4/0PG3/0PG4.

Supplier 10300010 Inlandslieferant Can be used for settlement as accounts payable and as accounts receivable

Purchasing Organiza- 1010

tion

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Master / Org. Data Value Master / Org. Data Details Comments

Purchasing Group 001/ 002 Depending on material

Company Code 1010

Plant 1010

Storage location 101A

Sales organization 1010 Required for settlement type ‘As Accounts Receivable’

Distribution channel 10 Required for settlement type ‘As Accounts Receivable’

Division 00 Required for settlement type ‘As Accounts Receivable’

EUR

For more information on creating these master data objects, see the following Master Data Scripts (MDS)
Table 1: Master Data Script Reference
Master Data Script ID Description

BNF Create Product Master of Type "Trading Good"

BNE Create Supplier Master

2SW Create Tax Condition

BND Create Customer Master

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2.4 Preliminary Steps

2.4.1 Posting of Accruals with Transactional Documents (Optional)

Purpose

Accruals can be created when you post transactional documents ‒ supplier invoices released to accounting or material documents for goods receipt in this
scope item ‒ or you can post accruals in an accumulated form with a specific settlement run called Delta Accruals Settlement as described in the test proce-
dures. You can also combine the procedures, for instance, to determine a more accurate accruals amount in a weekly delta accruals run by considering all
transactional documents. Posting accruals with transactional documents is only appropriate in the goods related purchasing rebate scenarios (see test proce-
dures). When you post accruals with transactional documents, the accruals amount is considered in the material valuation during goods receipt posting.
To post accruals with released supplier invoices or with material documents for goods receipt, you must include the accruals condition type in the pricing pro-
cedure of the purchase order in an appropriate manner. Below we describe the best practice approach that you include the condition type at the bottom of
the pricing procedure.
Posting accruals with transactional documents requires that you create the condition contract with the accruals condition before you create Purchase Rebate
relevant purchase orders, so that the accruals condition is found during pricing of a purchase order item. Relevant condition contracts are determined by
matching purchase order and condition contract data. If the system finds more than one relevant condition contract, you will accordingly get several lines for
the accruals condition types in the pricing elements. When you create a condition contract with a validity period starting in the past, you can schedule a delta
accruals settlement to post accruals for already created supplier invoices or material documents documents. Then you continue to post accruals with the
transactional documents. The accruals amount posted with delta accruals settlement is not considered in the material valuation.

Procedure

Depending on your configuration environment for SAP S/4HANA Cloud Public Edition, choose one of the following options:
Configure Your Solution:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Configuration Ex- The SAP Fiori launchpad displays.
pert - Business Process Configuration.

2 Access the App Open Manage Your Solution (F1241). The Manage Your Solution screen displays.

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Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Note If required, choose Set Local Version to set the

desired local version.

3 Open Configure Your Choose Configure Your Solution. The Configure Your Solution: Realize Phase screen displays.
Solution

4 Open Configuration Enter the following filters: The Configure Your Solution - Pricing screen displays.
Item for Pricing ● Application Area: Sourcing and Procurement
● Sub Application Area: Master Data
In the items table, select the item with item name: Pric-
ing.

5 Go to Pricing Proce- Choose Configure on the right to Set Calculation The Set Calculation Schema – Purchasing: Change screen displays.
dures Overview Schema – Purchasing configuration step.

6 Go to Control Data Select the relevant pricing procedure and choose The control data for the pricing procedure with the Reference Step
Schemas – Control Data in Dialog Structure. Overview table is displayed in the working area.

7 Add Accruals Condition Choose New Entries and make the following entries: Accruals condition type has been added to pricing procedure.
Type ● Step Number: <number higher than maximum
hitherto>
● Condition Type: REA1
● Alt. Cndn Base Value: 213
● Accruals: 0P2
Choose Save.

SAP Central Business Configuration:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log on Log on to the project experience in SAP Central Business Configuration. The SAP Fiori launchpad displays.

2 Go to Pricing Pro- In the Product-Specific Configuration phase, navigate to the Configuration Activi- The Set Calculation Schema – Purchasing: Change
cedures Over- ties tab. To locate the activity in the tree view, search for the following activity: screen displays.
view Set Calculation Schema – Purchasing.
Choose Open Documentation for the found line item to see more details about this

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Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

configuration activity.
Choose the link to navigate directly to the SAP S/4HANA Cloud Public Edition sys-
tem. Log on to the SAP Fiori launchpad as a Configuration Expert - Business
Process Configuration.

3 Go to Control Select the relevant pricing procedure and choose Schemas – Control Data in Dialog The control data for the pricing procedure with
Data Structure. the Reference Step Overview table is displayed in
the working area.

4 Add Accruals Choose New Entries and make the following entries: Accruals condition type has been added to pricing
Condition Type ● Step Number: <number higher than maximum hitherto> procedure.

● Condition Type: REA1

● Alt. Cndn Base Value: 213
● Accruals: 0P2
Choose Save.

Routine 213 for the alternative calculation of condition base value has the following function: When you enter a condition contract, you can set the amount
fields group on the Settlement Data tab page. This parameter controls for which amount field from the business volume data the system transfers data to the
pricing procedure of the settlement document. As default, the net amount is used, but you can also specify a subtotal of the pricing procedure. As men-
tioned, during pricing the system determines the relevant condition contracts for the accruals condition types, and formula 213 reads the corresponding
amounts field group and sets the condition base value accordingly. Therefore, there is no need to specify the From Step in the line with accruals condition
type.

2.4.2 Prepare Transactional Data

Purpose

To prepare transactional test data, you can follow scope item Procurement of Direct Materials (J45).
This step is required and can be executed before or after you create the condition contract and after each settlement run.

Note

The steps in this chapter are prerequisite to execute chapters Test Procedures [page ] 45.

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Procedure

Complete the activities described in the Procurement of Direct Materials (J45) using the master data of this document. You do not need to perform all steps
described in Procurement of Direct Materials (J45). You can focus on the following steps:
Create Purchase Order
Post Goods Receipt
Create Supplier Invoice

2.4.3 Activate Condition Contract Types for Fixed Amount Agreements (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you activate the condition contract types for fixed amount agreements.

Note Representing a new business scenario, the condition contract types for fixed amount agreements are blocked in the delivered business content in
accordance with the guideline that UI changes should be avoided after a release upgrade. Without block these condition contract types would appear on
the pop-up window for condition contract selection when you create a new condition contract.

Note You must also create a condition contract process variant for the profit center determination for fixed amount agreements. For more information,
see chapter Define Process Variant to Configure Settings for Fixed Amount Agreements [page ] 28.

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Procedure

Depending on your configuration environment for SAP S/4HANA Cloud Public Edition, choose one of the following options:
Configure Your Solution:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Configuration Expert -

Business Process Configuration.

2 Access the App Open Manage Your Solution (F1241). The Manage Your Solution screen displays.

Note To create country-/region-dependent settings for the in-

tended local version, choose Set Local Version.

3 Open Configure Your Solution Choose Configure Your Solution. The Configure Your Solution: Realize Phase
screen displays.

4 Open Configuration Item for Supplier Enter the following filters: The Configure Your Solution - Purchasing Re-
Condition Contract Types ● Application Area: Sourcing and Procurement bate Settlement screen displays.

● Sub Application Area: Purchasing Rebate Management

In the items table, select the item with item name: Purchasing
Rebate Settlement.

5 Go to Configuration Details Choose Configure on the right to Configure Supplier Condition The "Configure Supplier Condition Contract
Contract Types and Settl. Settings. Types..": Change screen displays.

6 Remove Block In column Block, choose <Not Blocked – Can be Used> for The condition contract types are no longer
condition contract type 0PF1 and/or 0PF2. blocked.
Choose Save.

SAP Central Business Configuration:

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment

1 Log On Log on to the project experience in SAP Central Business Configuration.

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Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment

2 Access the Go to the Business Processes Configuration app. To locate the activity in the tree view, search The "Configure Supplier Condition Con-
App for the following activity: Configure Supplier Condition Contract Types and Settl. Settings. tract Types..": Change screen displays.
Choose Open Documentation for the found line item to see more details about this configura-
tion activity.
Choose the link to navigate directly to the SAP S/4HANA Cloud Public Edition system. Log on to
the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.

3 Remove In column Block, choose <Not Blocked – Can be Used> for condition contract type 0SF1 The condition contract types are no
Block and/or 0SF3. longer blocked.
Choose Save.

2.4.4 Define Contract Process Variants

This chapter describes the definition of condition contract process variants to also test variations of the core process. A process variant is used to define lim-
ited variations for condition contract maintenance and settlement that are configured for a condition contract type without changing the overall character of
the process defined by a condition contract type. In this chapter, we describe process variants for different purposes. Note that you can also combine set-
tings from these process variants.
For the use of condition contract process variant, you must also enhance the account determination settings. The process variant is a key field in the relevant
condition table. We describe how you maintain account determination settings for the first process variant for approval workflow. Proceed in the same way
for all other process variants that you want to test.
When you create a new sales rebate condition contract and you want to apply the process variations of a condition contract process variant, enter the condi-
tion contract process variant on the Basic Data tab page.

2.4.4.1 Define Process Variant for Using Flexible Workflow

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

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Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you create a condition contract process variant to activate the workflow for purchasing rebate processing.

Note This step is prerequisite to execute Purchasing Rebate Processing with Workflow [page ] 73.

Procedure

Depending on your configuration environment for SAP S/4HANA Cloud Public Edition, choose one of the following options:
Configure Your Solution:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Configuration Ex-

pert - Business Process Configuration.

2 Access the SAP Fiori App Open Manage Your Solution (F1241). The Manage Your Solution screen displays.

Note To create country-/region-dependent settings

for the intended local version, choose Set Local Ver-
sion.

3 Open Configure Your Solu- Choose Configure Your Solution. The Configure Your Solution: Realize Phase screen displays.
tion

4 Open Configuration Item for Enter the following filters: The Configure Your Solution - Purchasing Rebate Settlement
Purchase Rebate Settle- ● Application Area: Sourcing and Procurement screen displays.
ment
● Sub Application Area: Purchasing Rebate Manage-
ment
In the items table, select the item with item name: Pur-
chasing Rebate Settlement.

5 Go to Configuration Details Choose Configure on the right to Define Condition Con- The "Define Condition Contract Process Variants": Change screen
tract Process Variants configuration steps. displays.

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Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

6 Create Process Variant Choose New Entries and make the following entries: The process variant is created and approval process is activated
● Condition Contract Process Variant: ZP01 Test Pur- for condition contract, condition contract for settlement and set-
chase Rebates with Workflow tlement document.

● Settlement Management Status Group: Purchase

Rebate
● Default Application Status for Settlement Docu-
ments: Workflow Release Required
● Approval Process: Approval Process Is Active
Choose Save.

7 Assign Contract Types to Double-click Condition Contract Types on the left of the The relevant condition contract type is assigned to newly-cre-
the Process Variant screen. ated process variant.
Choose New Entries and make the following entry:
● Contract Type: for example, 0PI1
Choose Save.

Note Add further condition contract types if you want

to test the process variant for other purchasing re-
bate scenarios.

SAP Central Business Configuration:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the project experience in SAP Central Business Configura-

tion.

2 Open Define Contract Go to the Business Processes Configuration app. To locate the activity The "Define Condition Contract Process Variants":
Process Variant in the tree view, search for the following activity: Define Condition Change screen displays.
Contract Process Variants.
Choose Open Documentation for the found line item to see more de-
tails about this configuration activity.
Choose the link to navigate directly to the SAP S/4HANA Cloud Public
Edition system. Log on to the SAP Fiori launchpad as a Configuration
Expert - Business Process Configuration.

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Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

3 Create Process Variant Choose New Entries and make the following entries: The process variant is created and approval process is
● Condition Contract Process Variant: ZP01 Test Purchase Rebates activated for condition contract, condition contract for
with Workflow settlement and settlement document.

● Settlement Management Status Group: Purchase Rebate

● Default Application Status for Settlement Documents: Workflow
Release Required
● Approval Process: 1 Approval Process Is Active
Choose Save.

4 Assign Condition Con- Double-click Condition Contract Types on the left of the screen. The relevant contract type is assigned to newly-created
tract Types to the Choose New Entries and make the following entries: process variant.
Process Variant
● Contract Type: for example, 0PI1
Choose Save.

Note Add further condition contract types if you want to test the
process variant for other purchasing rebate scenarios.

2.4.4.2 Define Process Variant for Tax Free Goods

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you create a condition contract process variant which controls that purchasing rebate is treated tax-free.

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Some countries, like the USA, do not offer tax services. When purchasing rebate is regarded as a service, taxation will be set to zero for the purchasing re-
bate amount. Tax-free purchasing rebate is achieved with this process variant in which you set the tax indicator for materials to zero. This tax indicator set-
ting is transferred to pricing of a settlement run by a configured transfer rule.
If you want to treat purchasing rebate tax-free, make sure that you assign the condition contract process variant when you create a new condition contract.

Procedure

Depending on your configuration environment for SAP S/4HANA Cloud Public Edition, choose one of the following options:
Configure Your Solution:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Configuration Expert -

Business Process Configuration.

2 Access the App Open Manage Your Solution (F1241). The Manage Your Solution screen displays.

3 Open Configure Your Solution Choose Configure Your Solution. The Configure Your Solution: Realize Phase
screen displays.

4 Open Configuration Item for Pur- Enter the following filters: The Configure Your Solution - Purchasing Re-
chasing Rebate Settlement ● Application Area: Sourcing and Procurement bate Settlement screen displays.

● Sub Application Area: Purchasing Rebate Management

In the items table, select the item with item name: Purchasing
Rebate Settlement.

5 Go to Configuration Details Choose Configure on the right to Define Condition Contract The "Define Condition Contract Process Vari-
Process Variants configuration step. ants": Change screen displays.

6 Create Process Variant Choose New Entries and make the following entries: The process variant is created.
● Condition Contract Process Variant: ZP02 Purchasing Re-
bates with Tax Free Goods
● Settlement Management Status Group: Purchase Rebate
● Default Application Status for Settlement Documents: Re-
leased
Choose Save.

7 Assign Contract Types to the Double-click Condition Contract Types on the left of the screen. The relevant condition contract type is as-
Process Variant signed to newly-created process variant.

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Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Choose New Entries and make the following entry:

● Contract Type: for example, 0PI1
Choose Save.

Note Add further condition contract types if you want to test

the process variant for other sales rebate scenarios.

8 Define Company Code Specific Set- Double-click Company Code Specific Settings on the left of the
tings screen.
Choose New Entries and make the following entries:
● Company Code: 1010
● Tax Indicator for Material: 0
Choose Save.

SAP Central Business Configuration:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the project experience in SAP Central Business Configuration.

2 Access the App Go to the Business Processes Configuration app. To locate the activity in the tree The Configure Your Solution - Purchas-
view, search for the following activity: Define Condition Contract Process Variants. ing Rebate Settlement screen displays.
Choose Open Documentation for the found line item to see more details about this
configuration activity.
Choose the link to navigate directly to the SAP S/4HANA Cloud Public Edition system.
Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Con-
figuration.

3 Create Process Variant Choose New Entries and make the following entries: The process variant is created.
● Condition Contract Process Variant: ZP02 Purchasing Rebates with Tax Free
Goods
● Settlement Management Status Group: Purchase Rebate
● Default Application Status for Settlement Documents: Released
Choose Save.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 18
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

4 Assign Contract Types Double-click Condition Contract Types on the left of the screen. The relevant condition contract type is
to the Process Variant Choose New Entries and make the following entry: assigned to newly-created process vari-
ant.
● Contract Type: for example, 0PI1
Choose Save.

Note Add further condition contract types if you want to test the process variant for
other sales rebate scenarios.

5 Define Company Code Double-click Company Code Specific Settings on the left of the screen.
Specific Settings Choose New Entries and make the following entries:
● Company Code: 1010
● Tax Indicator for Material: 0
Choose Save.

2.4.4.3 Define Process Variant for Split Criteria Usage in Settlement

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you create a condition contract process variant to activate further split criteria defined in the profiles for business volume determination.
Split criteria for condition contract settlement – defined in Customizing in the profiles for business volume determination – are used to point up the contribu-
tion of different business objects to the purchasing rebate amount. In the profile for business volume determination relevant for purchasing rebate settle-
ment, some split criteria, such as material or profit center, are defined as always active. The usage of these split criteria cannot be influenced with a condi-

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 19
tion contract process variant. But there are other split criteria which are defined as inactive until activated by a process variant. Note that for the test of an
additionally activated split criterion you also have to prepare the business volume data accordingly with different values for the split criterion.

Procedure

Depending on your configuration environment for SAP S/4HANA Cloud Public Edition, choose one of the following options:
Configure Your Solution:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Configuration Expert - Busi-

ness Process Configuration.

2 Access the SAP Fiori App Open Manage Your Solution (F1241). The Manage Your Solution screen displays.

3 Open Configure Your Solution Choose Configure Your Solution. The Configure Your Solution: Realize Phase
screen displays.

4 Open Configuration Item for Pur- Enter the following filters: The Configure Your Solution - Purchasing Re-
chasing Rebate Settlement ● Application Area: Sourcing and Procurement bate Settlement screen displays.

● Sub Application Area: Purchasing Rebate Management

In the items table, select the item with item name: Purchasing Re-
bate Settlement.

5 Go to Configuration Details Choose Configure on the right to the Define Contract Process Vari- The "Define Condition Contract Process Vari-
ants configuration steps. ants": Change screen displays.

6 Create Process Variant Choose New Entries and make the following entry: The process variant is created.
● Condition Contract Process Variant: ZP04 Split Criteria
Adaptation
Choose Save.

7 Assign Contract Types to the Double-click Condition Contract Types on the left of the screen. The relevant condition contract type is as-
Process Variant Choose New Entries and make the following entry: signed to newly-created process variant.

● Contract Type: for example, 0PI1

Note Add further condition contract types if you want to test the
process variant for other purchasing rebate scenarios.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 20
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

8 Activate/Deactivate Split Criteria Double-click Split Criteria for Settlement on the left of the screen. The split criteria usage is changed with the
for Settlement Choose New Entries and make the following entries: process variant.

● Profile: for example, 0PI1

● Field Name: select from field help list, for example, MATKL
● Usage as Split Criterion: select from the dropdown list as used
or not used.
Click Enter and choose Save.

SAP Central Business Configuration:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the project experience in SAP Central Business Configuration.

2 Open Define Contract Go to the Business Processes Configuration app. To locate the activity in the tree The "Define Condition Contract Process
Process Variant view, search for the following activity: Define Condition Contract Process Variants. Variants": Change screen displays.
Choose Open Documentation for the found line item to see more details about this
configuration activity.
Choose the link to navigate directly to the SAP S/4HANA Cloud Public Edition sys-
tem. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process
Configuration.

3 Create Process Variant Choose New Entries and make the following entry: The process variant is created.
● Condition Contract Process Variant: ZP04 Split Criteria Adaptation
Choose Save.

4 Assign Contract Types to Double-click Condition Contract Types on the left of the screen. The relevant condition contract type is
the Process Variant Choose New Entries and make the following entry: assigned to newly-created process
variant.
● Contracy Type: for example, 0PI1

Note Add further condition contract types if you want to test the process variant
for other purchasing rebate scenarios.

5 Activate/Deactivate Split Double-click Split Criteria for Settlement on the left of the screen. The split criteria usage is changed with
Criteria for Settlement Choose New Entries and make the following entries: the process variant.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 21
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

● Profile: for example, 0PI1

● Field Name: select from field help list, for example, MATKL
● Usage as Split Criterion: select from the dropdown list as used or not used.
Click Enter and choose Save.

2.4.4.4 Define Process Variant for Business Volume Selection Criteria Usage

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you create a condition contract process variant to change the usage of business volume selection criteria defined in the relevant set of field
combinations.
To allow high flexibility in the business volume selection, the set of field combinations for purchasing rebate settlement provides many business volume se-
lection criteria. However, this larger number can complicate the maintenance of business volume selection criteria in the condition contract as the user
needs to find the desired field combination in a long list when he wants to enter a new line. With a suitable condition contract process variant, you can re-
duce the scope of business volume selection criteria to the relevant ones.

Procedure

Depending on your configuration environment for SAP S/4HANA Cloud Public Edition, choose one of the following options:
Configure Your Solution:

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 22
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Configuration Expert -

Business Process Configuration.

2 Access the SAP Fiori App Open Manage Your Solution (F1241). The Manage Your Solution screen displays.

3 Open Configure Your Solution Choose Configure Your Solution. The Configure Your Solution: Realize Phase
screen displays.

4 Open Configuration Item for Purchasing Enter the following filters: The Configure Your Solution - Purchasing
Rebate Settlement ● Application Area: Sourcing and Procurement Rebate Settlement screen displays.

● Sub Application Area: Purchasing Rebate Management

In the items table, select the item with item name: Purchasing
Rebate Settlement.

5 Go to Configuration Details Choose Configure on the right to the Define Contract Process The "Define Condition Contract Process
Variant configuration steps. Variants": Change screen displays.

6 Create Process Variant Choose New Entries and make the following entry: The process variant is created.
● Condition Contract Process Variant: ZP03 Selection Cri-
teria Adaptation
Choose Save.

7 Assign Contract Types to the Process Double-click Condition Contract Types on the left of the screen. The relevant condition contract type is as-
Variant Choose New Entries and make the following entry: signed to newly-created process variant.

● Contract Type: for example, 0PI1

Note Add further condition contract types if you want to test

the process variant for other purchasing rebate scenarios.

8 Change the Usage of Selection Criteria Double-click Business Volume Selection Criteria on the left of The usage of field combination is changed
for Business Volume Determination the screen. with the process variant.
Choose New Entries and make the following entries:
● Set of Field Combination: Purchase Rebate
● Field Combination: select the criteria you want to hide
● Usage of Field Combination: Not Used as Business Vol-
ume Selection Criterion
Choose Save.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 23
 Note If you use supplier invoices with lines for freight costs and you want to exclude freight costs from purchasing rebates, enter field combination 0061
Item Category of Supplier Invoice with usage Used as Business Volume Selection Criterion and specify this business volume selection criterion with initial
value in a new condition contract.

SAP Central Business Configuration:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the project experience in SAP Central Business Configuration.

2 Open Define Contract Process Vari- Go to the Business Processes Configuration app. To locate the activity in the The "Define Condition Contract
ant tree view, search for the following activity: Define Condition Contract Process Process Variants": Change screen
Variants. displays.
Choose Open Documentation for the found line item to see more details
about this configuration activity.
Choose the link to navigate directly to the SAP S/4HANA Cloud Public Edition
system. Log on to the SAP Fiori launchpad as a Configuration Expert - Busi-
ness Process Configuration.

3 Create Process Variant Choose New Entries and make the following entries: The process variant is created.
● Condition Contract Process Variant: ZP03 Selection Criteria Adapta-
tion
Choose Save.

4 Assign Contract Types to the Double-click Condition Contract Types on the left of the screen. The relevant condition contract type
Process Variant Choose New Entries and make the following entry: is assigned to newly-created process
variant.
● Contract Type: for example, 0PI1

Note Add further condition contract types if you want to test the process
variant for other purchasing rebate scenarios.

5 Change the Usage of Selection Cri- Double-click Business Volume Selection Criteria on the left of the screen. The usage of field combination is
teria for Business Volume Determi- Choose New Entries and make the following entries: changed with the process variant.
nation
● Set of Field Combination: Purchase Rebate
● Field Combination: select the criteria you want to hide
● Usage of Field Combination: Not Used as Business Volume Selection
Criterion
Choose Save.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 24
 Note If you use supplier invoices with lines for freight costs and you want to exclude freight costs from purchasing rebates, enter field combination 0061
Item Category of Supplier Invoice with usage Used as Business Volume Selection Criterion and specify this business volume selection criterion with initial
value in a new condition contract.

2.4.4.5 Define Process Variant to Configure Material Groups as Condition Level

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you create a condition contract process variant to change the usage of condition levels for condition records.

Procedure

Depending on your configuration environment for SAP S/4HANA Cloud Public Edition, choose one of the following options:
Configure Your Solution:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Configuration Expert -

Business Process Configuration.

2 Access the App Open Manage Your Solution (F1241). The Manage Your Solution screen displays.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 25
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

3 Open Configure Your Solution Choose Configure Your Solution. The Configure Your Solution: Realize Phase
screen displays.

4 Open Configuration Item for Pur- Enter the following filters: The Configure Your Solution - Purchasing Re-
chasing Rebate Settlement ● Application Area: Sourcing and Procurement bate Settlement screen displays.

● Sub Application Area: Purchasing Rebate Management

In the items table, select the item with item name: Purchasing
Rebate Settlement.

5 Go to Configuration Details Choose Configure on the right to Define Condition Contract The "Define Condition Contract Process Vari-
Process Variants configuration steps. ants": Change screen displays.

6 Create Process Variant Choose New Entries and make the following entry: The process variant is created.
● Condition Contract Process Variant: ZP05 Condition Level
Adaptation
Choose Save.

7 Assign Contract Types to the Double-click Condition Contract Types on the left of the screen. The relevant condition contract type is as-
Process Variant Choose New Entries and make the following entry: signed to newly-created process variant.

● Contract Type: for example, 0PI1

Note Add further condition contract types if you want to test

the process variant for other sales rebate scenarios.

8 Change the Usage of Condition Double-click Condition Types / Tables on the left of the screen. The usage of condition level is changed with
Level Choose New Entries and make the following entries: the process variant.

● Application: V
● Cond.Type Group: 0P01
● Condition Type: for example, REJ1
● Table Number: for example, 4AB
● Usage of Condition Level: Active
Click Enter and choose Save.

SAP Central Business Configuration:

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 26
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

1 Log On Log on to the project experience in SAP Central Business Configuration.

2 Access the App Go to the Business Processes Configuration app. To locate the activity in the tree The Configure Your Solution - Purchas-
view, search for the following activity: Define Condition Contract Process Variants. ing Rebate Settlement screen displays.
Choose Open Documentation for the found line item to see more details about this
configuration activity.
Choose the link to navigate directly to the SAP S/4HANA Cloud Public Edition system.
Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Con-
figuration.

3 Create Process Variant Choose New Entries and make the following entry: The process variant is created.
● Condition Contract Process Variant: ZP05 Condition Level Adaptation
Choose Save.

4 Assign Contract Types Double-click Condition Contract Types on the left of the screen. The relevant condition contract type is
to the Process Variant Choose New Entries and make the following entry: assigned to newly-created process vari-
ant.
● Contract Type: for example, 0PI1

Note Add further condition contract types if you want to test the process variant
for other sales rebate scenarios.

5 Change the Usage of Double-click Condition Types / Tables on the left of the screen. The usage of condition level is changed
Condition Level Choose New Entries and make the following entries: with the process variant.

● Application: V
● Cond.Type Group: 0P01
● Condition Type: for example, REJ1
● Table Number: for example, 4AB
● Usage of Condition Level: Active
Click Enter and choose Save.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 27
2.4.4.6 Define Process Variant to Configure Settings for Fixed Amount Agreements

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you create a condition contract process variant to specify settings for fixed amount agreements.

Procedure

Depending on your configuration environment for SAP S/4HANA Cloud Public Edition, choose one of the following options:
Configure Your Solution:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Configuration Ex-

pert - Business Process Configuration.

2 Access the App Open Manage Your Solution (F1241). The Manage Your Solution screen displays.

3 Open Configure Your Solution Choose Configure Your Solution. The Configure Your Solution: Realize Phase
screen displays.

4 Open Configuration Item for Purchas- Enter the following filters: The Configure Your Solution - Purchasing Rebate
ing Rebate Settlement ● Application Area: Sourcing and Procurement Settlement screen displays.

● Sub Application Area: Purchasing Rebate Manage-

ment

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 28
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

In the items table, select the item with item name: Pur-
chasing Rebate Settlement.

5 Go to Configuration Details Choose Configure on the right to the Define Contract The "Define Condition Contract Process Variants":
Process Variant configuration steps. Change screen displays.

6 Create Process Variant Choose New Entries and make the following entry: The process variant is created.
● Condition Contract Process Variant: ZP06 Fixed
Amount Agreement
● Amount Split Across Periods: Standard
● No Accruals Reversal at Partial Settlement: <se-
lected>
● Recognition Adjustment Active: <selected>
Choose Save.

7 Assign Contract Types to the Process Double-click Condition Contract Types on the left of the The relevant condition contract type is assigned
Variant screen. to newly-created process variant.
Choose New Entries and make the following entry:
● Contract Type: 0PF1, 0PF2

8 Specify Plant Double-click Company Code Specific Settings on the left The plant is specified for profit center.
of the screen.
Choose New Entries and make the following entries:
● Company Code: <your company code>, for example,
1010
● Plant for CO Data: <your plant for determine con-
trol data>, for example, 1010
Choose Save.

SAP Central Business Configuration:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the project experience in SAP Central Business Configuration.

2 Access the App Go to the Business Processes Configuration app. To locate the activity in the tree The Configure Your Solution - Purchas-

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 29
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

view, search for the following activity: Define Condition Contract Process Variants. ing Rebate Settlement screen displays.
Choose Open Documentation for the found line item to see more details about this
configuration activity.
Choose the link to navigate directly to the SAP S/4HANA Cloud Public Edition system.
Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Con-
figuration.

3 Create Process Variant Choose New Entries and make the following entries: The process variant is created.
● Condition Contract Process Variant: ZP06 Fixed Amount Agreement
● Amount Split Across Periods: Standard
● No Accruals Reversal at Partial Settlement: <selected>
● Recognition Adjustment Active: <selected>
Choose Save.

4 Assign Contract Types Double-click Condition Contract Types on the left of the screen. The relevant condition contract type is
to the Process Variant Choose New Entries and make the following entry: assigned to newly-created process
variant.
● Contract Type: 0PF1, 0PF2

5 Specify Plant Double-click Company Code Specific Settings on the left of the screen. The plant is specified for profit center.
Choose New Entries and make the following entries:
● Company Code: <your company code>, for example, 1010
● Plant for CO Data: <your plant for determine control data>, for example,
1010
Choose Save.

2.4.4.7 Maintain Automatic Account Determination

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 30
Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this activity, you maintain automatic account determination for specific contract process variant.

Procedure

Depending on your configuration environment for SAP S/4HANA Cloud Public Edition, choose one of the following options:
Configure Your Solution:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process
Configuration.

2 Access the SAP Fiori App Open Manage Your Solution (F1241). The Manage Your Solution screen
displays.

3 Open Configure Your Solu- Choose Configure Your Solution. The Configure Your Solution: Realize
tion Phase screen displays.

4 Open Configuration Item for Enter the following filters: The Configure Your Solution - Chart
Chart of Accounts ● Application Area: Finance of Accounts screen displays.

● Sub Application Area: General Ledger

In the items table, select the item with item name: Chart of Accounts.

5 Go to Configuration Details Choose Configure on the right to Automatic Account Determination configura- The Automatic Account Determina-
tion step. tion 1. Area screen displays.

6 Maintain G/L Account Assign- On the Automatic Account Determination screen, make the following entries: The G/L account assignment is
ment ● Area: Sales saved.

● Subarea: Sales Billing

● Process: Assign G/L Accounts
Choose Step 2 and make the following entries:
● Chart of Accounts: YCOA

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 31
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

● Application: V Sales/Distribution
● Condition table: 016 Company Code / Contract Process Variant / Ac-
count Key
Choose Step 3.
On the Automatic Account Determination screen, choose Add and make one or
both of following entries according to your requirement:
Line 1:
● Condition Type: KORP (Purchasing Rebate)
● Company Code: 1010
● Contract Process Var: for example, ZP01
● Account Key: 0P1(Purchasing Rebate)
● G/L Account:72532000
● Accruals Acc.: 21771000
Line 2:
● Condition Type: KORP (Purchasing Rebate)
● Company Code: 1010
● Contract Process Var: for example, ZP01
● Account Key: 0P2(Pur Rebate GoodsRel)
● G/L Account:72531000
● Accruals Acc.: 21771000
Choose Review.
Choose Save.

SAP Central Business Configuration:

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the project experience in SAP Central Business Configuration.

2 Open Automatic Ac- Go to the Business Processes Configuration app. To locate the activity in the tree view, search The Automatic Account De-
count Determination for the following activity: Automatic Account Determination. termination screen displays.
Choose Open Documentation for the found line item to see more details about this configura-
tion activity.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 32
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

Choose the link to navigate directly to the SAP S/4HANA Cloud Public Edition system. Log on to
the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.

3 Go to Configuration On the Automatic Account Determination screen, make the following entries: The G/L account assignment
Details ● Area: Sales is saved.

● Subarea: Sales Billing

● Process: Assign G/L accounts
Choose Step 2 and make the following entries:
● Chart of Accounts: YCOA
● Application: V Sales/Distribution
● Condition table: 016 Company Code / Contract Process Variant / Account Key
Choose Step 3.
On the Automatic Account Determination screen, choose Add and make one or both of follow-
ing entries according to your requirement:
Line 1:
● Condition Type: KORP (Purchasing Rebate)
● Company Code: 1010
● Contract Process Var: for example, ZP01
● Account Key: 0P1(Purchasing Rebate)
● G/L Account:72532000
● Accruals Acc.: 21771000
Line 2:
● Condition Type: KORP (Purchasing Rebate)
● Company Code: 1010
● Contract Process Var: for example, ZP01
● Account Key: 0P2(Pur Rebate GoodsRel)
● G/L Account:72531000
● Accruals Acc.: 21771000
Choose Review.
Choose Save.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 33
2.4.5 Configure Flexible Workflow (Optional)

2.4.5.1 Manage Team and Responsibilities

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configura- The SAP Fiori launchpad is dis-
tion. played.

2 Access the App Open Manage Teams and Responsibilities - Procurement (F2412). The Manage Teams and Re-
sponsibilities screen displays.

3 Create a New Team Choose Create.

4 Enter General Information In the General Information section, make the following entries and choose Enter:
● Name: ZCCM_TEST_TEAM_MM
● Description: Condition Contract Management Team Purchase
● Global ID: ZCCM_TEST_TEAM_MM
● Status: Enabled
● Type: SCMTM Purchasing Condition Contract Team Type
Choose Enter.
Go to Responsibility Definition area, and make the following entry:

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 34
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

● Condition Contract Category: 0P Purchasing Rebate

5 Add Team Members and In the Team Members section, choose Create and make the following entry: The Select: Business Partner
Assign Function to Team ● Business Partner: select from F4 help, for example, search Last Name for Purchasing- screen displays.
Members Manager to get the User ID

Note The user must be an employee user.

In the Functions field, choose F4 to select.

In the Select: Functions window, select the following two functions, and choose OK.
Functions:
● SCCM_F1 Condition Contract Release Approval
● SCCM_F2 Condition Contract Settlement Release Approval

6 Save Team for Condition Choose Create and choose Back to go back to Manage Teams and Responsibilities screen. The team is saved.
Contract

7 Create Team and Responsi- Choose Create.

bilities for Settlement

8 Enter General Information Make the following entries: The team is created.
● Name: ZSTLM_TEST_TEAM_MM
● Description: Settlement Management Team Purchase
● Status: Enabled
● Type: SMPUR Purchasing Settlement Management Team Type
Choose Enter.
Go to Responsibility Definitions and make the following entry:
● SettlmtDocType: <settlement document type used for workflow approval
process>, for example, 0P11

Note 0P11 is for condition contract type 0PI1/0PG1. 0P21 is for condition contract type
0PI2/0PG2. 0PA2 is for condition contract type 0PI3/0PG3. 0PB2 is for condition contract
type 0PI4/0PG4.

Note Please make sure that the related settlement document type is maintained so
that the purchasing manager can approve the settlement document.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 35
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

9 Add Team Members and In the Team Members section, choose Create and make the following entry: The Select: Business Partner
Assign Function to Team ● Business Partner: select from F4 help, for example, search Last Name for Purchasing- screen displays. And the team
Members Manager to get the User ID is saved.

Note The user must be an employee user.

In the Functions field, choose F4 to select.

In the Select: Functions window, select the following function, and choose OK.
● Functions: STLMTAPR Settlement Document Approver
Choose Create to create the team.

10 Save Team for Condition Choose Back to go back to Manage Teams and Responsibilities screen.
Contract for Settlement

11 Check Team Status On the screen Manage Teams and Responsibilities, verify the status of the team by select- The team is ready to use.
ing Enabled in field Status and choose Go.
Ensure that your teams are in the list.

2.4.5.2 Manage Flexible Workflow for Condition Contract

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this procedure, you configure your release conditions for release condition contract.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 36
Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process The SAP Fiori launchpad is displayed.
Configuration.

2 Access the App Open Manage Workflows for Condition Contracts (F3680). The Manage Workflows screen is dis-
played.

3 Create Workflow Select Workflows: Release Condition Contract. Choose Create, and make follow- The workflow is created successfully.
ing entry:
● Workflow Name: Test Workflow for Release of Condition Contract
Under Steps, choose Create and make the following entry:
● Step Type: Release of Condition Contract
Under Recipients, make the following entry:
● Role: Condition Contract Release Approval
Under Exception Handling, make the following entries for Rework Condition Con-
tract：
● Required Action: Rework of Condition Contract
● Action Result: Restart Workflow
Choose Create. Choose Save.

4 Activate Workflow Choose Back. Select the newly-created workflow item and choose Activate. The workflow item is activated.
Item

2.4.5.3 Manage Flexible Workflow for Condition Contract Settlement

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 37
Purpose

In this procedure, you configure release conditions of condition contract for settlement.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log on to the SAP Fiori launchpad as a Configuration Expert - Business The SAP Fiori launchpad is displayed.
Process Configuration.

2 Access the App Open Manage Workflows for Condition Contracts (F3680). The Manage Workflows screen is displayed.

3 Create Workflow Select Settlement Release of Condition Contract, and then choose Create, The workflow of condition contract settlement
and make following entries: is configured.
● Workflow Name: Test Workflow for Settlement Release of Condi-
tion Contract
● Steps: Create
● Step Type: Release of Condition Contract for Settlement
● Recipients: Role: Condition Contract Settlement Release Ap-
proval
On the Exception Handling tab, make following entries：
Rework Condition Contract:
● Required Action: Rework of Condition Contract for Settlement Re-
lease
● Action Result: Restart Workflow
Choose Create. Choose Save.

4 Activate Workflow Choose Back. Select the newly-created workflow item and choose Activate. The workflow item is activated.
Item

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 38
2.4.5.4 Manage Flexible Workflow for Settlement Document

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this procedure, you configure release conditions for release settlement document.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

1 Log On Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process The SAP Fiori launchpad is displayed.
Configuration.

2 Access the App Open Manage Workflows for Settlement Documents (F3681). The Manage Workflows screen is dis-
played.

3 Create Workflow Choose Create, and make following entries: The workflow of settlement document
● Workflow Name: Test Workflow for the approval of Settlement Docu- is configured.
ment (To Accounting)
Maintain Step Sequence 1:
● Steps: Create
● Step Type: Release of Settlement Document
● Recipients: Role: Settlement Document Approver
Choose Create.
Maintain Step Sequence 2:

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 39
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment

● Steps: Create
● Step Type: Automatic Change of Settlement Document Status
Choose Create. Choose Save.

4 Activate Workflow Choose Back. Select the newly-created workflow item and choose Activate. The workflow item is activated.
Item

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 40
3 Overview Table

This scope item consists of several process steps provided in the table below.
If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for performing the
typical tasks of a business role.
You can find all other apps not included on the homepage using the search bar.
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose Settings > App Finder.

Process Step Business Role Transaction/App Expected Results

Goods Related A/P Settlement Based on Sup-

plier Invoices [page ] 46

Create Supplier Condition Contract [page ] 46 Purchaser Manage Condition Contracts - Supplier Condition contract is created.
Rebates (F6740)

Check Business Volume (Optional) [page ] 50 Accounts Payable Display Business Volume - Condition Supplier invoices or material documents from scope item no J45
Accountant Contracts (WB2R_BUSVOL) appear in business volume.

Delta Accruals Settlement (Optional) [page ] Accounts Payable Settle Condition Contracts (WB2R_SV) Accruals are posted according to the pricing conditions specified
51 Accountant in the condition contract.

Check Settlement Document for Delta Accruals Accounts Payable Manage Settlement Documents Check the relevant Accounting document.
Settlement (Optional) [page ] 52 Accountant (F3254)

Partial Settlement (Optional) [page ] 54 Accounts Payable Settle Condition Contracts (WB2R_SV) i) Supplier credit memo (settlement document) is created, exist-
Accountant ing accruals are reversed.Accounts Payable Accountant
ii) Customer Invoice (settlement document) is created, existing
accruals are reversed

Check Settlement Document for Partial Settle- Accounts Payable Manage Settlement Documents Check the relevant Accounting document.
ment (Optional) [page ] 55 Accountant (F3254)

Final Settlement [page ] 58 Accounts Payable Settle Condition Contracts (WB2R_SV) i) Supplier credit memo (settlement document) is created, exist-
Accountant ing accruals are reversed.
ii) Customer invoice (settlement document) is created, existing
accruals are reversed.

Check Settlement Document for Final Settle- Accounts Payable Manage Settlement Documents Check the relevant Accounting document.
ment Document (Optional) [page ] 60 Accountant (F3254)

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 41
Process Step Business Role Transaction/App Expected Results

Service Related A/R Settlement Based on Sup-

plier Invoices [page ] 62

Create Supplier Condition Contract [page ] 62 Purchaser Manage Condition Contracts - Supplier Condition contract is created.
Rebates (F6740)

Delta Accruals Settlement (Optional) [page ] Accounts Payable Settle Condition Contracts (WB2R_SV) Accruals are posted according to the pricing conditions specified
62 Accountant in the condition contract.

Partial Settlement (Optional) [page ] 70 Accounts Payable Settle Condition Contracts (WB2R_SV) i) Supplier credit memo (settlement document) is created, exist-
Accountant ing accruals are reversed.Accounts Payable Accountant
ii) Customer Invoice (settlement document) is created, existing
accruals are reversed

Final Settlement [page ] 63 Accounts Payable Settle Condition Contracts (WB2R_SV) i) Supplier credit memo (settlement document) is created, exist-
Accountant ing accruals are reversed.
ii) Customer invoice (settlement document) is created, existing
accruals are reversed.

A/P and A/R Settlement Based on GR Material

Documents [page ] 64

Create Supplier Condition Contract [page ] 64 Purchaser Manage Condition Contracts - Supplier Condition contract is created.
Rebates (F6740)

Delta Accruals Settlement (Optional) [page ] Accounts Payable Settle Condition Contracts (WB2R_SV) Accruals are posted according to the pricing conditions specified
70 Accountant in the condition contract.

Partial Settlement (Optional) [page ] 68 Accounts Payable Settle Condition Contracts (WB2R_SV) i) Supplier credit memo (settlement document) is created, exist-
Accountant ing accruals are reversed.Accounts Payable Accountant
ii) Customer Invoice (settlement document) is created, existing
accruals are reversed

Final Settlement [page ] 69 Accounts Payable Settle Condition Contracts (WB2R_SV) i) Supplier credit memo (settlement document) is created, exist-
Accountant ing accruals are reversed.
ii) Customer invoice (settlement document) is created, existing
accruals are reversed.

Two-Step Processing for Settlement [page ] 69

Create Supplier Condition Contract [page ] 69 Purchaser Manage Condition Contracts - Supplier Condition contract is created.
Rebates (F6740)

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Appendix PUBLIC 42
Process Step Business Role Transaction/App Expected Results

Delta Accruals Settlement (Optional) [page ] Accounts Payable Settle Condition Contracts (WB2R_SV) Accruals are posted according to the pricing conditions specified
70 Accountant in the condition contract.

Partial Settlement (Optional) [page ] 70 Accounts Payable Settle Condition Contracts (WB2R_SV) i) Supplier credit memo (settlement document) is created, exist-
Accountant ing accruals are reversed.Accounts Payable Accountant
ii) Customer Invoice (settlement document) is created, existing
accruals are reversed

Collect Parked Settlement Documents from Accounts Payable Collect Settlement Documents (WZRC) Collective Documents is created from Settlement Documents.
Partial Settlement (Optional) [page ] 70 Accountant

Final Settlement [page ] 63 Accounts Payable Settle Condition Contracts (WB2R_SV) i) Supplier credit memo (settlement document) is created, exist-
Accountant ing accruals are reversed.
ii) Customer invoice (settlement document) is created, existing
accruals are reversed.

Collect Parked Settlement Documents from Fi- Accounts Payable Collect Settlement Documents (WZRC) Collective Documents is created from Settlement Documents.
nal Settlement [page ] 71 Accountant

Purchasing Rebate Processing with Workflow

[page ] 73

Create Supplier Condition Contract [page ] 73 Purchaser Manage Condition Contracts - Supplier Condition contract is created.
Rebates (F6740)

Request Approval to Release Condition Con- Purchaser Manage Condition Contracts - Supplier The request for condition contract release is created.
tract [page ] 76 Rebates (F6740)

Trigger Rework of Condition Contract (Op- Purchasing Man- My Inbox - All Items (F0862). Trigger rework for the condition contract.
tional) [page ] 78 ager

Rework Condition Contract (Optional) [page ] Purchaser My Inbox - All Items (F0862). Complete rework for the condition contract.
79

Release Supplier Condition Contract [page ] 80 Purchasing Man- My Inbox - All Items (F0862). Supplier Condition Contract is released.
ager

Delta Accruals Settlement (Optional) [page ] Accounts Payable Settle Condition Contracts (WB2R_SV) Accruals are posted according to the pricing conditions specified
81 Accountant in the condition contract.

Request Release of Condition Contract for Set- Purchaser Manage Condition Contracts - Supplier Condition contract is saved.
tlement [page ] 81 Rebates (F6740)

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 43
Process Step Business Role Transaction/App Expected Results

Release Supplier Condition Contract for Settle- Purchasing Man- My Inbox - All Items (F0862) A supplier condition contract for settlement is released.
ment [page ] 82 ager

Partial Settlement (Optional) [page ] 83 Accounts Payable Settle Condition Contracts (WB2R_SV) i) Supplier credit memo (settlement document) is created, exist-
Accountant ing accruals are reversed.Accounts Payable Accountant
ii) Customer Invoice (settlement document) is created, existing
accruals are reversed

Approve Release of Partial Settlement Docu- Purchasing Man- My Inbox - All Items (F0862)
ment to Accounting (Optional) [page ] 83 ager

Final Settlement [page ] 84 Accounts Payable Settle Condition Contracts (WB2R_SV) i) Supplier credit memo (settlement document) is created, exist-
Accountant ing accruals are reversed.
ii) Customer invoice (settlement document) is created, existing
accruals are reversed.

Approve Release of Final Settlement Document Purchasing Man- My Inbox - All Items (F0862) Settlement is approved.
to Accounting [page ] 84 ager

Final Settlement with Adjustments (Optional) Purchaser Manage Condition Contracts - Supplier
[page ] 85 Rebates (F6740)

Purchasing Rebate Processing – Fixed Amount

Agreements [page ] 87

Basic Processing [page ] 87 Purchaser Manage Condition Contracts - Supplier

Rebates (F6740)

Cost Recognition for Fiscal Periods [page ] 90

Fixed Amount Distribution to Business Objects

[page ] 92

Reverse Settlement Documents - Condition Accounts Payable Manage Condition Contracts - Supplier
Contracts (Optional) [page ] 93 Accountant Rebates (F6740)

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 44
4 Test Procedures

This chapter comprises the test procedures for different purchasing rebates processing variants covered by this scope item. The variant differentiation results
from two basic types of the rebate agreements, two different data sources, and two ways for the settlement procedure.
In the first type of rebate agreement you regard rebates as subsequent abatement of the purchase price for procured materials. In this case, you perform a
so-called goods related settlement as accounts payable to create a credit memo with the supplier as payer. The taxation is consistent with the taxation in the
procurement process. When in contrast the rebate agreement reflects a service rendered for the supplier you perform a settlement as account receivable to
create an invoice for the supplier. The taxation for the rebate amount is carried out according to a service.
This scope item supports two data sources for the business volume determination: supplier invoices, usually applied for an amount based rebate calculation,
and material documents of goods receipt postings usually applied for quantity or weight/volume based rebate calculation.
Another process variation concerns the transfer of settlement documents to accounting. Usually, you create settlement documents that are immediately re-
leased to accounting. But you can also apply an alternative settlement procedure when you have several purchasing rebate agreements with the same sup-
plier. In the partial settlements and in the final settlement for the different condition contracts you first create so called parked settlement documents that
are not transferred to accounting. In a second step you collect the parked settlement documents to create a collective settlement document which is then
transferred in one journal entry to accounting. Thus you reduce the workload for the accounting module and you have the information for the purchasing re-
bates settlement with a supplier in one journal entry.
The test procedure for the different variants is very similar. To avoid unnecessary recurrences of identical test sequences we therefore decided for the follow-
ing approach.
In the first section Goods Related A/P Settlement Based on Supplier Invoices, we describe the test sequence for the most important process variant – goods
related A/P settlement based on supplier invoices with direct release of settlement document to accounting – in detail. This process variant is represented by
condition contract type 0PI3. The description comprises the creation of the corresponding condition contract, the business volume control, the execution of
the delta accruals, partial and final settlement, and guidelines for checking settlement results.
In the following sections we only describe the differences, and when test sequences are identical we refer to the first section. The second section Service Re-
lated A/R Settlement Based on Supplier Invoices deals with the second type of rebate agreement, supplier invoice as data source and immediate release of
settlement document to accounting remain. The corresponding condition contract type is 0PI1. The main difference here is the taxation of the rebate amount
and the type of the settlement document (invoice to supplier).
In the third section A/P and A/R Settlement based on GR Material Documents, we look at the two process variants for which material documents for goods re-
ceipt form the data source. We consider both types of rebate agreements with the direct release of settlement documents to accounting, condition contract
types here are 0PG3 and 0PG1. In this section we also describe rebate conditions based on quantities.
The last section Two-Step Processing for Settlement is about the two-step settlement procedure for the four variants mentioned before. Related condition
contract types are 0PI4, 0PI2, 0PG4, and 0PG2. We describe the specific step for the creation of the collective settlement document only once for the goods
related A/P settlement based on supplier invoices. This step has to be executed similarly for the other three variants.
For each of these process variants you can also configure a workflow process. This is subject matter of section Purchasing Rebate Processing with Workflow.
Again we only describe the specific steps in detail, for other test sequences we refer to the first section. And we only describe the procedure for the basic
process variant, the workflow steps for the other seven process variants are identical.
Finally, we describe some special aspects with chapters Final Settlement with Adjustments, Purchasing Rebate Processing – Fixed Amount Agreements and
Reverse Settlement Documents – Condition Contracts.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 45
4.1 Goods Related A/P Settlement Based on Supplier Invoices
This section describes the test sequence for the most important or basic variant for purchasing rebates processing – goods related A/P settlement based on
supplier invoices with direct release of settlement documents to accounting. This process variant is represented by condition contract type 0PI3. In this
process variant you regard rebates as subsequent abatement of the purchase price for procured materials. You perform a so-called goods related settlement
as accounts payable to create a credit memo with the supplier as payer. The taxation for the rebate amount is consistent with the taxation in the procure-
ment process as the tax code is copied from the business volume.
The detailed description comprises the creation of the corresponding condition contract, the business volume control, the execution of the delta accruals,
partial and final settlement, and guidelines for checking settlement results.
As known, the purchasing rebates process runs in parallel to the regular procurement process. Accordingly, we recommend to create new supplier invoices
(see chapter Prepare Transactional Data) between the different settlement runs to check the evolution of accruals and rebate amounts. For this, you can also
repeat the delta accruals settlement and partial settlement processing step as described. To check that the taxation is consistent with the taxation in the pro-
curement process prepare supplier invoices with materials that have a different tax classification so that the corresponding taxation varies.

4.1.1 Create Supplier Condition Contract

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this process step, you create a condition contract for a supplier as condition contract partner.

Note

Please execute chapter Prepare Transactional Data [page ] 10 before or after you create a supplier condition contract, Or you can't settle the condition con-
tract.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 46
Procedure

Test Test Step Name Instruction Expected Result Com-

Step ments
#

1 Log On Log on to the SAP Fiori Launchpad as a Purchaser. The SAP Fiori Launchpad displays.

2 Access the App Open Manage Condition Contracts - Supplier Rebates (F6740). The Manage Condition Contracts - Supplier
Rebates screen displays.

3 Create New Con- On the Manage Condition Contracts - Supplier Rebates screen, choose Create. The Select Condition Contract Type screen
dition Contract displays.

4 Select Condition In the dialog box Select Condition Contract Type, select the following condition contract type:
Contract Type 0PI3 Purchasing Rebate: Supplier Invc, Goods
for A/P Settle-
ment

5 Enter Condition On the Create Purchasing Rebate screen, make the following entries and choose Enter: The screen title varies with the selected con-
Contract Details ● Supplier: 10300010 dition contract type.

● From: for example, <today's date>

● To: for example, <end of current year>

6 Enter Organiza- On the Purchasing tab, make and check the following entries, and choose Enter:
tional Data ● Purch. Organization: 1010
● Purchasing Group: 001
● Company Code: 1010

7 Maintain Header On the Header Texts tab, choose value for following field and then choose Create Header Text:
Text in Condition ● Text Type: <your text type>
Contract (Op-
tional) ● Language: <your language>
For example, you can maintain your text for every text type as following:
● Internal Text: <your internal contract text>
● External Text: <your external contract text>
● Text for Settlement Document: <your contract text for settlement document>

8 Enter Business On the Business Volume Selection Criteria tab, select New Line, make the following entries and If you performed the steps described in the
Volume Selec- choose Enter. prerequisite chapter: Prepare Transactional
tion Criteria ● Field Combination: 0002 Supplier Data [page ] 10, enter here the supplier
number that you used to create the pur-

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 47
Test Test Step Name Instruction Expected Result Com-
Step ments
#

● Include/Exclude: Inclusive chase order.

● Supplier: 10300010 Optionally, you can specify further materials
as selection criterion.
● Field Combination: 0009 Material
● Include/Exclude: Inclusive
● Material: for example, TG0011

9 Enter Settlement On the Settlement Data tab, check the following entry:
Data ● Settlement Type Supplier: As Accounts Payable

10 Enter Settlement On the Settlement Calendar tab, select New Line, make the following entries and choose Con- The creation of the line with Settlement Date
Calendar tinue. Type: Delta accruals is optional.
● Settlement Date: for example, <end of current year> The creation of the line with Settlement Date
● Settlement Date Type: Final Settlement Type: Partial settlement is optional.

Select New Line, make the following entries and choose Continue.
● Settlement Date: for example, <tomorrow's date>
● Settlement Date Type: Partial Settlement (Optional)
Select New Line, make the following entries and choose Continue.
● Settlement Date: for example, <today's date>
● Settlement Date Type: Delta Accruals (Optional)

Note If you maintain settlement calendar for Partial Settlement, you must execute chapter
Partial Settlement (Optional) [page ] 54 to do Partial Settlement before Final Settlement.

11 Enter Condition In the Conditions area, make the following entry: This condition is used to calculate the rebate
Data for Rebate ● Condition Table: Condition Contract amount.
Condition You can also choose Condition Contract /
Select New Condition, make the following entries, and then choose Enter.
Material as the condition level. You then also
● Condition Type: RES1 Rebate specify the material for a condition record.
● Calculation Type: for example, Percentage If the Valid From and Valid To dates have
● Valid From: for example, <today's date> been copied from the condition contract va-
lidity according to the user settings, you can
● Valid To: for example, <end of current year>
check and change these dates if required.
● Condition Rate: for example, <1>
● Scale Type: Base scale
● Scale Basis Type: Value scale

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 48
Test Test Step Name Instruction Expected Result Com-
Step ments
#

Note In the condition contract maintenance, you can choose the calculation type for the re-
bate and accruals conditions. However, note that the calculation type for a settlement
based on supplier invoices is usually Percentage. For a settlement based on material docu-
ments, you usually use Quantity, Net Weight, Gross Weight, Volume, or Points as the calcu-
lation type. Other calculation types are not suitable.

12 Enter Scale Data Select the condition line, choose New Scale Level, make the following entries, and then choose The condition rate, condition currency, pric-
(Optional) Enter. ing unit, and unit of measure are copied
● Scales: for example, <1000> from the condition line. Only the condition
rate is ready for input.
● Unit: EUR
● Condition Rate: for example, <1>
Select the first created condition line, choose New Scale Level, make the following entries, and
then choose Enter.
● Scales: for example, <2000>
● Unit: EUR
● Condition Rate: for example, <2%>

13 Enter Condition In the Conditions area, select New Condition, make the following entries and then choose En- This condition is used to calculate the
Data for Accruals ter. amount for accruals.
Condition (Op- If the Valid From and Valid To dates have
● Condition Type: REA1 Rebate Accruals
tional) been copied from the condition contract va-
● Calculation Type: for example, Percentage
lidity according to the user settings, you can
● Condition Rate: for example, <2%> check and change these dates if required.
● Valid From: for example, <today's date>
● Valid To: for example, <end of current year>

14 Release Condi- Choose Release.

tion Contract

15 Save Condition Choose Save. Make a note of the condition contract number: __________.
Contract

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 49
4.1.2 Check Business Volume (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this process step, you check the business volume for the supplier condition contract.

Note

You can repeat this process step at every point in time in the test procedure. It’s recommendable to check the business volume before you start a settlement
run to enable a control of the business volume determined for a settlement document.

Procedure

Test Test Step Name Instruction Expected Result Com-

Step # ments

1 Log On Log on to SAP Fiori launchpad as an Accounts Payable Accoun- The SAP Fiori Launchpad displays.
tant.

2 Access the App Open Display Business Volume - Condition Contracts The Business Volume for Condition Contracts screen
(WB2R_BUSVOL). displays.

3 Select Condition Contract On the Business Volume for Condition Contracts screen, make
the following entries:
● Condition Contract: <number of condition contract cre-

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 50
Test Test Step Name Instruction Expected Result Com-
Step # ments

ated in the previous step>

● Business Volume Base: From Contract
● Output Level Business Volume: Settlement Date

4 Check Business Volume for Choose Run. The system displays the business volume.
Condition Contracts Business volume value REBV is determined from the
previously created supplier invoices.

4.1.3 Delta Accruals Settlement (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this process step, you create a delta accruals settlement for the supplier condition contract. With this delta accruals settlement you post accruals for the
supplier invoice documents related to the condition contract.

Prerequisites

Perform this step if you have executed the Prepare Transactional Data [page ] 10 for the supplier condition contract.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 51
Procedure

Test Test Step Instruction Expected Result Com-

Step # Name ments

1 Log On Log on to SAP Fiori launchpad as an Accounts The SAP Fiori Launchpad displays.
Payable Accountant.

2 Access the Open Settle Condition Contracts (WB2R_SV). The Settlement of Supplier Condition Contracts screen displays.
App

3 Select Condi- On the Settlement of Supplier Condition Contracts

tion Contract screen，make the following entries and choose Exe-
cute：
● Settlement Date: for example, <today's date>
● Settlement Date Type: 3 Delta Accruals
● Condition Contract: <number of condition
contract created in the previous step>
● Posting Date: for example, <today's date>
● Document Date: for example, <today's date>
● Run Type: Live Run
● List Range: Message Log
● Save Application Log: Only in Productive Run
● Filter: No Filter

4 Execute Choose Run. The Log for Supplier Condition Contract settlement screen displays to show informa-
Choose Continue to display the settlement docu- tion 1 contracts settled without errors. Choose Continue to show Condition Contract
ment. Settlement Messages.
Settlement document for delta accruals is created.

4.1.4 Check Settlement Document for Delta Accruals Settlement (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 52
Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this process step, you check the settlement document and accounting document for the delta accruals settlement.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as an Accounts Payable Accoun- The SAP Fiori launchpad displays.
tant.

2 Access the App Open Manage Settlement Documents (F3254). The Manage Settlement Documents screen displays.

3 Display Docu- In the Settlement Documents table, find the settlement document The Settlement Document screen displays.
ment Data for the delta accruals settlement and click the corresponding line.

4 Check FI Posting In the header area, check the posting status for the data transfer The posting status is C (Accounting document has been created).
Status to Accounting.

5 Check Reference Under General Information > Basic Settlement Data, check the Field Reference contains the number of the settlement docu-
Information reference information. ment, and field Assignment contains the number of the condition
contract.

6 Check Document Under Items, check the items of the settlement documents. The system has created the items according to the split criteria.
Items Click an item in the table.

7 Check Pricing of On the following Settlement Document Item screen, under Pricing The system has determined the relevant business volume and
Items Elements, check the pricing elements of the settlement document displays it for condition type REBV Rebate Bus Volume.
item. The system has calculated the accruals amount with the relevant
Repeat step 6 and 7 for all items. conditions maintained in the condition contract.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 53
Journal entry:

A/P Settlement:

Supplier Revenue Account Accrual Account Tax Account

10300010 72531000 Gain from Supplier Rebate (MM) 21771000 Accrued Supplier Rebate n/a
or any other supplier used for the purchasing rebate processing.

4.1.5 Partial Settlement (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this process step, you create a partial settlement for the supplier condition contract. In this step you also reverse the accruals posted before.

Prerequisites

Perform this step if you have executed the chapter Prepare Transactional Data [page ] 10.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 54
Procedure

Test Test Step Name Instruction Expected Result Com-

Step # ments

1 Log On Log on to SAP Fiori launchpad as an Accounts Payable

Accountant.

2 Access Condition Contract Open Settle Condition Contracts (WB2R_SV). The Settlement of Condition Customer Contracts screen displays.
Settlement

3 Process Partial Settlement On the Settlement of Supplier Condition Contracts The Log for Supplier Condition Contract settlement screen displays.
for Condition Contract screen, make the following entries and choose Execute. Supplier invoice (A/R settlement) is created. Accruals are reversed.
● Settlement Date: <settlement date according to
settlement calendar>
● Settlement Date Type: 1 Partial Settlement
● Condition Contract: <number of condition con-
tract(s) created in the previous step>
● Posting Date: for example, <tomorrow's date>
● Document Date: for example, <tomorrow's date>
● Run Type: Live Run
● List Range: Message Log
● Save Application Log: Only in Productive Run
● Filter: No Filter
Choose Run.
Choose Continue to display the settlement document.
Take a note of the number of the settlement document
created.

4.1.6 Check Settlement Document for Partial Settlement (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 55
Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this process step, you check the settlement document and accounting document for partial settlement.

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

1 Log On Log on to the SAP Fiori launchpad as an Ac- The SAP Fiori launchpad displays.
counts Payable Accountant.

2 Access the Open Manage Settlement Documents The Settlement Document: Display screen displays.
App (F3254).

3 Display Doc- In the Settlement Documents table, find the The Settlement Document screen displays.
ument Data settlement document for the partial settle-
ment and click the corresponding line.

4 Check FI In the header area, check the posting status The posting status is C (Accounting document has been created).
Posting Sta- for the data transfer to Accounting.
tus

5 Check Refer- Under General Information > Basic Settle- Field Reference contains the number of the settlement document, and field Assignment contains
ence Infor- ment Data , check the reference information. the number of the condition contract.
mation

6 Check Part- Under Partner Data, check the Partner infor-

ner Data mation.

7 Check Docu- Under Items, check the items of the settle- The system has created the items according to the split criteria.
ment Items ment documents.

8 Check Pric- Click an item in the table. On the following The system has determined the relevant business volume and displays it for condition type
ing of Items Settlement Document Item screen, under REBV Rebate Business Volume. The system has calculated the rebate amount with condition

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 56
Test Test Step Instruction Expected Result Pass /
Step Name Fail /
# Com-
ment

Pricing Elements, check the pricing elements type RES1 maintained in the condition contract and the input tax with the percentage for full
of the settlement document item. tax. The system shows the amount of reversed accruals for condition type REA2 and the amount
Repeat step 6 and 7 for all items. for excess accruals for condition type REA5.

9 Check Out- Under Output Items, check the output items.

put Choose Display Document for an item to dis-
play the output print form.

10 Check Text Choose Back to screen Manage Settlement

of Settle- Documents.
ment Docu- Choose your settlement document number
ment and choose Display Settlement Document.
On the screen Display Purchase Rebate Ac-
count Receivable (0P15) 6XXXXXXXXX,
choose your settlement document and
choose Header Texts.
Choose tab Texts to check your text.

Journal entry:

A/P Settlement:

Supplier Gain Account Accrual Account Tax Account

10300010 or any other supplier used for the purchasing rebate pro- 72531000 Gain from Supplier Rebate 21771000 Accrued Supplier Re- 12600000 Input Tax
cessing. (MM) bate (VST)

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 57
4.1.7 Final Settlement

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this process step, you create a final settlement for the supplier condition contract.

Prerequisites

Perform this step if you have executed the chapter Prepare Transactional Data [page ] 10 for the supplier condition contract.

Procedure

Test Test Step Name Instruction Expected Result Com-

Step # ments

1 Log On Log on to SAP Fiori launchpad as an Accounts Payable Accountant.

2 Access Condition Open Settle Condition Contracts (WB2R_SV). The Settlement of Supplier Condition Contracts
Contract Settlement screen displays.

3 Process Final Settle- On the Settlement of Supplier Condition Contracts screen, make the following en- The Log for Supplier Condition Contract settlement
ment for Condition tries and choose Execute. screen displays. Supplier invoice (A/R settlement) is
Contract ● Settlement Date: for example, <end of current year> created. Accruals are reversed.

● Settlement Date Type: Final Settlement

● Condition Contract: <number of condition contract created in the

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 58
Test Test Step Name Instruction Expected Result Com-
Step # ments

previous step>
Please make sure the settlement date of every settlement data type is the same
as the settlement data of condition contract.
● Posting Date: for example, <today's date>
● Document Date: for example, <today's date>
● Run Type: Live Run
● List Range: Message Log
● Save Application Log: Only in Productive Run
● Filter: No Filter
Choose Continue to display the settlement document.
Take a note of the number of the settlement document created.

4 Open Text in Settle- Navigate to the home page.

ment Document (Op- In the Purchasing Rebate Processing section, choose Change Settlement Docu-
tional) ment.
Enter the settlement document number and choose Continue.
Choose Header Texts.

5 Maintain Text in Set- You should see the following text types:
tlement Document ● Internal Text
(Optional)
● External Text for Output/Forms
● Contract Text for Output/Forms
Double-click text type Contract Text for Output/Forms, you should see the text
for settlement document which you have maintained in the condition contract for
text type Text for Settlement Document English.
You can add additional line of text: for example, <my additional comment to
the contract text in the partial settlement document>
You can also maintain Internal Text or External Text for Output/Forms for this set-
tlement document.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 59
4.1.8 Check Settlement Document for Final Settlement Document (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this process step, you check the settlement document and accounting document for final settlement.

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment

1 Log On Log on to the SAP Fiori launchpad as an Ac- The SAP Fiori launchpad displays.
counts Payable Accountant.

2 Access the Open Manage Settlement Documents The Settlement Document: Display screen displays.
App (F3254).

3 Display Doc- In the Settlement Documents table, find the The Settlement Document screen displays.
ument Data settlement document for the partial settle-
ment and click the corresponding line.

4 Check FI In the header area, check the posting status The posting status is C (Accounting document has been created).
Posting Sta- for the data transfer to Accounting.
tus

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 60
Test Test Step Instruction Expected Result Pass /
Step Name Fail /
# Com-
ment

5 Check Refer- Under General Information > Basic Settle- Field Reference contains the number of the settlement document, and field Assignment contains
ence Infor- ment Data , check the reference information. the number of the condition contract.
mation

6 Check Part- Under Partner Data, check the partner infor-

ner Data mation.

7 Check Docu- Under Items, check the items of the settle- The system has created the items according to the split criteria.
ment Items ment documents.

8 Check Pric- Click an item in the table. On the following The system has determined the relevant business volume and displays it for condition type
ing of Items Settlement Document Item screen, under REBV Rebate Business Volume. The system has calculated the rebate amount with condition
Pricing Elements, check the pricing elements type RES1 maintained in the condition contract and the input tax with the percentage for full
of the settlement document item. tax. The system shows the amount of reversed accruals for condition type REA2 and the amount
Repeat step 6 and 7 for all items. for excess accruals for condition type REA5.

9 Check Out- Under Output Items, check the output items.

put Choose Display Document for an item to dis-
play the output print form.

10 Check Text Choose Back to screen Manage Settlement

of Settle- Documents.
ment Docu- Choose your settlement document number
ment and choose Display Settlement Document.
On the screen Display Purchase Rebate Ac-
count Receivable (0P15) 6XXXXXXXXX,
choose your settlement document and
choose Header Texts.
Choose tab Texts to check your text.

Journal entry:

A/R Settlement:

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 61
Supplier Revenue Account Accrual Account Tax Account

10300010 or any other supplier used for the purchasing rebate pro- 72531000 Gain from Supplier Rebate 21771000 Accrued Supplier Re- 12600000 Input Tax
cessing. (MM) bate (VST)

4.2 Service Related A/R Settlement Based on Supplier Invoices

This section deals with the first process variant for purchasing rebates processing – service related A/R settlement based on supplier invoices with direct re-
lease of settlement documents to accounting. This process variant is represented by condition contract type 0PI1. In contrast to basic process variant you re-
gard the rebate agreement as a service rendered for the supplier. Accordingly, you perform a settlement as account receivable to create an invoice for the
supplier. The taxation for the rebate amount is carried out according to a service.
The test procedure is very similar to the basic process variant so that we only describe the differences. Focal point is to check the different type of the settle-
ment document (invoice to supplier instead of credit memo) and the different taxation of the rebate amount.

4.2.1 Create Supplier Condition Contract

Please refer to chapter Create Supplier Condition Contract [page ] 46 to create supplier condition contract for Service Related A/R Settlement Based on Sup-
plier Invoices except for the following two fields:
1. Supplier Condition Contract Type. Please select condition contract type 0PI1 of condition contract for Service Related A/R Settlement Based on Supplier In-
voices.
2. Settlement Data. On the Settlement Data tab page, the value of Settlement Type Supplier should be: As Accounts Receivable.

4.2.2 Delta Accruals Settlement (Optional)

Please refer to steps in chapter Delta Accruals Settlement (Optional) [page ] 51 with the condition contract you created in chapter Service Related A/R Set-
tlement Based on Supplier Invoices [page ] 62.
After processing the delta accruals settlement, you can optionally check the settlement documents refer to chapter Check Settlement Document for Delta Ac-
cruals Settlement (Optional) [page ] 52.

Journal entry:

A/R Settlement:

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 62
Supplier Revenue Account Accrual Account Tax Account

10300010 72532000 Gain from Supplier Rebate (SD) 21771000 Accrued Supplier Rebate n/a
or any other supplier used for the purchasing rebate processing.

4.2.3 Partial Settlement (Optional)

Please refer to the steps of chapter Partial Settlement (Optional) [page ] 54 to do partial settlement for your condition contract. In this step, you also reverse
the accruals posted before.
After processing the partial settlement, you can optionally check the settlement documents refer to Check Settlement Document for Partial Settlement (Op-
tional) [page ] 55.

Journal entry:

A/R Settlement:

Supplier Revenue Account Accrual Account Tax Account

10300010 72532000 Gain from Supplier Rebate (SD) 21771000 Accrued Supplier Re- 22000000 Output tax (MWS)
or any other supplier used for the purchasing rebate process- bate
ing.

4.2.4 Final Settlement

Please refer to Final Settlement [page ] 58 to do final settlement for your condition contract.
After processing the final settlement, you can optionally check the settlement documents refer to Check Settlement Document for Final Settlement Docu-
ment (Optional) [page ] 60.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 63
Journal entry:

A/R Settlement:

Supplier Revenue Account Accrual Account Tax Account

10300010 72532000 Gain from Supplier Rebate (SD) 21771000 Accrued Supplier Rebate 22001000 Sales Tax Accrued
or any other supplier used for the purchasing rebate process-
ing.

4.3 A/P and A/R Settlement Based on GR Material Documents

This section deals with two process variants that use another data source to determine the relevant business volume: material documents for goods receipt
postings related to purchase orders. Similar to the first two test procedure sections, you can perform a settlement as accounts payable, represented by con-
dition contract type 0PG3, or a settlement as accounts receivables, represented by condition contract type 0PG1, according to the character of the rebate
agreement. Again, the test procedure is very similar to the basic process variant. As a main difference, we describe how you maintain the rebate condition
for a quantity based rebate calculation, which is often applied in case of GR material documents as data source.

4.3.1 Create Supplier Condition Contract

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this process step, you create a condition contract for a supplier. The condition contract is settled based on GR material document.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 64
Note

Please execute chapter Prepare Transactional Data [page ] 10 before or after you create a supplier condition contract.

Procedure

Test Test Step Name Instruction Expected Result Com-

Step ments
#

1 Log On Log on to the SAP Fiori Launchpad as a Purchaser. The SAP Fiori Launchpad displays.

2 Access the App Open Manage Condition Contracts - Supplier Rebates (F6740). The Manage Condition Contracts - Supplier
Rebates screen displays.

3 Create New Con- On the Manage Condition Contracts - Supplier Rebates screen, choose Create. The Select Condition Contract Type screen
dition Contract displays.

4 Select Condition In the dialog box Select Condition Contract Type, select one of the following Condition Contract
Contract Type Types:
for A/P Settle- ● 0PG1 Purchasing Rebate:Good Receipt
ment
● 0PG3 Purchasing Rebate:Good Receipt, Goods

5 Enter Condition On the Create Purchasing Rebate screen, make the following entries and choose Enter: The screen title varies with the selected con-
Contract Details ● Supplier: 10300010 dition contract type.

● From: for example, <today's date>

● To: for example, <end of current year>

6 Enter Organiza- On the Purchasing tab page, make and check the following entries, and choose Enter:
tional Data ● Purch. Organization: 1010
● Purchasing Group: 001
● Company Code: 1010
If you create with condition contract type 0PG1, on the Sales tab, make the following entries:
● Sales Organization: 1010
● Distribution Channel: 10
● Division: 00

7 Maintain Header On the Header Texts tab page, choose text types along with a corresponding language, and
Text in Condition then choose Create Header Text:

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 65
Test Test Step Name Instruction Expected Result Com-
Step ments
#

Contract (Op- ● Language: <your language>

tional) ● Internal Text: <your internal contract text>
● External Text: <your external contract text>
● Text for Settlement Document: <contract text for settlement document>

8 Enter Business On the Business Volume Selection Criteria tab, select New Line, make the following entries and If you performed the steps described in the
Volume Selec- choose Enter. prerequisite chapter: Prepare Transactional
tion Criteria ● Field Combination: 0002 Supplier Data [page ] 10, enter here the supplier
number that you used to create the pur-
● Include/Exclude: Inclusive chase order.
● Supplier: 10300010 Optionally, you can specify further materials
● Field Combination: 0009 Material as selection criterion.
● Include/Exclude: Inclusive
● Material: for example, TG0011

9 Enter Settlement On the Settlement Data tab page, check the following entry:
Data ● Condition contract type with A/P settlement (condition contract type 0PG3)
● Settlement Type Supplier: As Accounts Payable
or
● Condition contract type with A/R settlement (condition contract type 0PG1)
● Settlement Type Supplier: As Accounts Receivable

10 Enter Settlement On the Settlement Calendar tab page, select New Line, make the following entries. The creation of the line with Settlement
Calendar ● Settlement Date: for example, <end of current year> Date Type: Delta accruals is optional.

● Settlement Date Type: Final Settlement The creation of the line with Settlement
Date Type: Partial settlement is optional.
Choose Continue.
Select New Line, make the following entries.
● Settlement Date: for example, <tomorrow's date>
● Settlement Date Type: Partial Settlement (Optional)
Choose Continue.
Select New Line, make the following entries.
● Settlement Date: for example, <today's date>
● Settlement Date Type: Delta Accruals (Optional)
Choose Continue.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 66
Test Test Step Name Instruction Expected Result Com-
Step ments
#

Note If you maintain settlement calendar for Partial Settlement, you must execute chapter
Partial Settlement (Optional) [page ] 68 to do Partial Settlement before Final Settlement.

11 Enter Condition In the Conditions area, make the following entries: This condition is used to calculate the rebate
Data for Rebate ● Condition Table: Condition Contract amount.
Condition You can also choose Condition Contract /
Select New Condition, make the following entries, and then choose Enter.
Material as the condition level. You then also
● Condition Type: RES1 Rebate specify the material for a condition record.
● Valid From: for example, <today's date> If the Valid From and Valid To dates have
● Valid To: for example, <end of current year> been copied from the condition contract va-
lidity according to the user settings, you can
● Calculation Type: for example, Quantity
check and change these dates if required.
● Condition Rate: for example, <1>
● Condition Currency: EUR
● Pricing Unit: 1
● Unit of Measure: PC
● Scale Type: Base scale
● Scale Basis Type: Quantity scale

Note In the condition contract maintenance, you can choose the calculation type for the re-
bate and accruals conditions. However, note that the calculation type for a settlement
based on supplier invoices is usually Percentage. For a settlement based on material docu-
ments, you usually use Quantity, Net Weight, Gross Weight, Volume, or Points as the calcu-
lation type. Other calculation types are not suitable.

12 Enter Scale Data Select the condition line, choose New Scale Level, make the following entries, and then choose The condition rate, condition currency, pric-
(Optional) Enter. ing unit, and unit of measure are copied
● Scales: for example, <1000> from the condition line. Only the condition
rate is ready for input.
● Scale UoM: PC
● Condition Rate: for example, <1>
Select the first created condition line, choose New Scale Level, make the following entries, and
then choose Enter.
● Scales: for example, <2000>
● Scale UoM: PC
● Condition Rate: for example, <2>

13 Enter Condition In the Conditions area, select New Condition, make the following entries and then choose En- This condition is used to calculate the
Data for Accru-

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 67
Test Test Step Name Instruction Expected Result Com-
Step ments
#

als Condition ter. amount for accruals.

(Optional) ● Condition Type: REA1 Rebate Accruals If the Valid From and Valid To dates have
been copied from the condition contract va-
● Valid From: for example, <today's date>
lidity according to the user settings, you can
● Valid To: for example, <end of current year> check and change these dates if required.
● Calculation Type: for example, Quantity
● Condition Rate: for example, <2>
● Condition Currency: EUR
● Pricing Unit: 1
● Unit of Measure: PC

14 Release Condi- Choose Release.

tion Contract

15 Save Condition Choose Save. Make a note of the condition contract number: __________.
Contract

4.3.2 Delta Accruals Settlement (Optional)

Please refer to steps in chapter Delta Accruals Settlement (Optional) [page ] 51 with the condition contract you created for A/P and A/R Settlement Based on
GR Material Documents [page ] 64.
After processing the delta accruals settlement, you can optionally check the settlement documents refer to chapter Check Settlement Document for Delta Ac-
cruals Settlement (Optional) [page ] 52.

4.3.3 Partial Settlement (Optional)

Please refer to the steps of chapter Partial Settlement (Optional) [page ] 54 to do partial settlement for your condition contract. After processing the partial
settlement, you can optionally check the settlement documents refer to Check Settlement Document for Partial Settlement (Optional) [page ] 55.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 68
4.3.4 Final Settlement
Please refer to Final Settlement [page ] 58 to do final settlement for your condition contract.
After processing the final settlement, you can optionally check the settlement documents refer to Check Settlement Document for Final Settlement Docu-
ment (Optional) [page ] 60.

4.4 Two-Step Processing for Settlement

The Two-Step Purchasing Rebates Processing describes an alternative settlement procedure when you have several purchasing agreements (condition con-
tracts) with the same supplier. In the partial settlements and in the final settlement for the different condition contracts you first create so called parked set-
tlement documents that are not transferred to accounting. In a second step you collect the parked settlement documents to create a collective settlement
document which is then transferred in one journal entry to accounting. Thus you reduce the workload for the accounting module and you have the informa-
tion for the purchasing rebate processing with a supplier in one journal entry.
In the following, we describe the two-step processing for the goods related settlement as accounts payable based on supplier invoices represented by condi-
tion contract type 0PI4. The two-step processing for the other two purchasing rebate scenarios runs in a similar way.

4.4.1 Create Supplier Condition Contract

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Please refer to chapter Create Supplier Condition Contract [page ] 46 to create supplier condition contract except for the following fields:
For Two Step Processing - Goods Related A/P Settlement Based on Supplier Invoice or GR Material Documents:
1. Supplier Condition Contract Type. Please select condition contract type 0PI4 (based on supplier invoice) or 0PG4 (based on GR material documents) of con-
dition contract for Goods Related A/P Settlement based on supplier invoice or GR material documents.
For Two Step Processing - Service Related A/R Settlement Based on Supplier Invoice or GR Material Documents:
1. Supplier Condition Contract Type. Please select condition contract type 0PI2 (based on supplier invoice) or 0PG2 (based on GR material documents) of con-
dition contract for Service Related A/R Settlement based on supplier invoice or GR material documents.
2. Settlement Data. On the Settlement Data tab page, the value of Settlement Type Supplier should be: As Accounts Receivable.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 69
4.4.2 Delta Accruals Settlement (Optional)
Please refer to steps in chapter Delta Accruals Settlement (Optional) [page ] 51 with the condition contract you created for A/P and A/R Settlement Based on
GR Material Documents [page ] 64.
After processing the delta accruals settlement, you can optionally check the settlement documents refer to chapter Check Settlement Document for Delta Ac-
cruals Settlement (Optional) [page ] 52.

4.4.3 Partial Settlement (Optional)

Please refer to the steps of chapter Partial Settlement (Optional) [page ] 54 to do partial settlement for your condition contract. After processing the partial
settlement, you can optionally check the settlement documents refer to Check Settlement Document for Partial Settlement (Optional) [page ] 55.

4.4.4 Collect Parked Settlement Documents from Partial Settlement (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

When you use the 2-step condition contract, the reversal of the accruals together with the customer revenues for the partial settlements is not posted until
the creation of the collective settlement document.

Prerequisites

Perform this step if you have executed the chapter Partial Settlement (Optional) [page ] 70 for Condition Contract type 0PI2 or 0PG2.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 70
Procedure

Test Test Step Name Instruction Expected Result Com-

Step # ments

1 Log on Log on to SAP Fiori launchpad as an Accounts Payable Accountant.

2 Access the App Open Collect Settlement Documents (WZRC).

3 Create Collective On the Create Collective Document from Settlement Documents screen, make the The Create Collective Documents from Settle-
Documents following entries and choose Execute. ment Documents screen displays.
● Document Numbers: <numbers of settlement documents 61XXXXXXXX for
partial settlements created before>
● Check Run Only: <do not select>
Choose Run.

Note After creating collective document from partial settlement, you can optionally check the settlement document. Refer to chapter Check Settlement
Document for Partial Settlement (Optional) [page ] 55.

4.4.5 Final Settlement

Please refer to Final Settlement [page ] 58 to do final settlement for your condition contract.
After processing the final settlement, you can optionally check the settlement documents refer to Check Settlement Document for Final Settlement Docu-
ment (Optional) [page ] 60.

4.4.6 Collect Parked Settlement Documents from Final Settlement

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 71
Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

When you use the 2-step condition contract, the reversal of the accruals together with the customer revenues for the final settlements is not posted until the
creation of the collective settlement document.

Prerequisites

Perform this step if you have executed the chapter Final Settlement for Condition Contract of type 0PI2/0PI4 or 0PG2/0PG4.

Procedure

Test Test Step Name Instruction Expected Result Com-

Step # ments

1 Log on Log on to SAP Fiori launchpad as an Accounts Payable Accountant.

2 Access the App Open Collect Settlement Documents (WZRC).

3 Create Collective On the Collective Document from Settlement Documents screen, make the follow- The Create Collective Documents from Settle-
Documents ing entries and choose Execute. ment Documents screen displays.
● Document Numbers: <numbers of settlement documents 6XXXXXXXXX for
final settlements created before>
● Check Run Only: <do not select>
Choose Run.

Note After creating collective document from final settlement, you can optionally check the settlement document. Refer to chapter Check Settlement
Document for Final Settlement Document (Optional) [page ] 60.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 72
4.5 Purchasing Rebate Processing with Workflow
In each of cases described in previous chapter, you can configure a workflow process. In the following we describe the procedure for the settlement as ac-
count receivable.

Prerequisite

Please make sure to execute the following steps to activate flexible workflow for purchasing rebate processing:
1. Execute chapter Define Process Variant for Using Flexible Workflow [page ] 13.
2. Execute chapter Maintain Automatic Account Determination [page ] 30.
3. Execute chapter Configure Flexible Workflow (Optional) [page ] 34.
4. In step 6 of chapter Create Supplier Condition Contract [page ] 73, you need to assign the process variant to your condition contract.

4.5.1 Create Supplier Condition Contract

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Note

Please execute chapter Prepare Transactional Data [page ] 10 before or after you create a supplier condition contract.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 73
Procedure

Test Test Step Name Instruction Expected Result Com-

Step ments
#

1 Log On Log on to the SAP Fiori Launchpad as a Purchaser. The SAP Fiori Launchpad displays.

2 Access the App Open Manage Condition Contracts - Supplier Rebates (F6740). The Manage Condition Contracts - Supplier Rebates
screen displays.

3 Create New Condi- On the Manage Condition Contracts - Supplier Rebates screen, choose Create. The Select Condition Contract Type screen displays.
tion Contract

4 Select Condition In the dialog box Select Condition Contract Type, select the following Condition
Contract Type for Contract Type:
A/R Settlement 0PI1 Purchasing Rebate: Supplier Invoice

5 Enter Condition On the Create Purchasing Rebate: Supplier Invoice screen, make the following en- The screen title varies with the selected condition con-
Contract Details tries and choose Enter: tract type.
● Supplier: 10300010
● From: for example, <today's date>
● To: for example, <end of current year>

6 Maintain Basic On the Basic Data tab page, enter the following data and choose Enter.
Data ● Process Variant: the process variant maintained in chapter Define Contract
Process Variants [page ] 13, for example, <ZP01>

7 Enter Organiza- On the Purchasing tab page, make and check the following entries, and choose The sales area data entered on the Sales tab page are
tional Data Enter: required to create the invoice settlement document for
● Purch. Organization: 1010 the supplier.

● Purchasing Group: 001

● Company Code: 1010
On the Sales tab, make the following entries:
● Sales Organization: 1010
● Distribution Channel: 10
● Division: 00

8 Enter Business On the Business Volume Selection Criteria tab, select New Line, make the follow- If you performed the steps described in the prerequi-
Volume Selection ing entries and choose Enter. site chapter Prepare Transactional Data [page ] 10,
Criteria ● Field Combination: 0002 Supplier enter here the supplier number that you used to cre-

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 74
Test Test Step Name Instruction Expected Result Com-
Step ments
#

● Include/Exclude: Inclusive ate the purchase order.

● Supplier: 10300010 Optionally, you can specify further materials as selec-
tion criterion.
● Field Combination: 0009 Material
● Include/Exclude: Inclusive
● Material: for example, TG0011

9 Enter Settlement On the Settlement Data tab page, check the following entry:
Data Settlement Type Supplier: As Accounts Receivable

10 Enter Settlement On the Settlement Calendar tab page, select New Line, make the following entries The creation of the line with Settlement Date Type:
Calendar and choose Enter. Delta accruals is optional.
● Settlement Date : for example, <end of current year> The creation of the line with Settlement Date Type:
Partial settlement is optional.
● Settlement Date Type: Final Settlement
Choose Continue.
Select New Line, make the following entries and choose Enter.
● Settlement Date: for example, <tomorrow's date>
● Settlement Date Type: Partial Settlement
Choose Continue.
Select New Line, make the following entries and choose Enter.
● Settlement Date: for example, <today's date>
● Settlement Date Type: Delta Accruals

11 Enter Condition In the Conditions area, make the following entry: This condition is used to calculate the rebate amount.
Data for Rebate ● Condition Table: Condition Contract You can also choose Condition Contract / Material as
Condition the condition level. You then also specify the material
Select New Condition, make the following entries, and then choose Enter.
for a condition record.
● Condition Type: RES1 Rebate
If the Valid From and Valid To dates have been copied
● Calculation Type: for example, Percentage from the condition contract validity according to the
● Condition Rate: for example, <1> user settings, you can check and change these dates if
required.
● Valid From: for example, <today's date>
● Valid To: for example, <end of current year>
● Scale Type: Base scale
● Scale Basis Type: Value scale

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 75
Test Test Step Name Instruction Expected Result Com-
Step ments
#

Note The calculation type for a settlement based on supplier invoices is usually
Percentage. For a settlement based on material documents, you usually use
Quantity, Net Weight, Gross Weight, Volume, or Points as the calculation type.
Other calculation types are not suitable.

12 Enter Scale Data Select the condition line, choose New Scale Level, make the following entries, and The condition rate, condition currency, pricing unit,
(Optional) then choose Enter. and unit of measure are copied from the condition
● Scales: for example, <1000> line. Only the condition rate is ready for input.

● Condition currency: EUR

● Condition Rate: for example, <1%>
Select the first created condition line, choose New Scale Level, make the following
entries, and then choose Enter.
● Scales: for example, <2000>
● Unit: EUR
● Condition Rate: for example, <2%>

13 Enter Condition In the Conditions area, select New Condition, make the following entries and then This condition is used to calculate the amount for ac-
Data for Accruals choose Enter. cruals.
Condition ● Condition Type: REA1 Rebate Accruals If the Valid From and Valid To dates have been copied
from the condition contract validity according to the
● Calculation Type: for example, Percentage
user settings, you can check and change these dates if
● Condition Rate: for example, <2> required.
● Valid From: for example, <today's date>
● Valid To: for example, <end of current year>

14 Save Condition Choose Save. Make a note of the condition contract number: __________.
Contract

4.5.2 Request Approval to Release Condition Contract

Test Administration

Customer project: Fill in the project-specific parts.

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Appendix PUBLIC 76
Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this process step, you request a rebate condition contract for release.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad displays.

2 Access the App Open Manage Condition Contracts - Supplier Rebates (F6740). The Manage Condition Contracts - Supplier Rebates
screen displays.

3 Lock Settlement for Con- In the Condition Contracts table, find the condition contract that
dition Contract you want to request an approval for release.
Click on the condition contract number and choose Change Con-
dition Contract.
On the Change Condition Contract screen, choose Menu > Edit >
Lock Settlement .

4 Request Release of Con- Choose Menu > Edit > Request Approval . The status for the condition contract is changed to:
dition Contract Choose Save. ● Settlement Lock Status: Locked
● Status: New
Now the request to release the condition contract
goes to Purchasing Manager's Inbox.

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Appendix PUBLIC 77
4.5.3 Trigger Rework of Condition Contract (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this process step, you check a rebate condition contract and send it back for rework.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log onto the SAP Fiori launchpad as a Purchasing Manager. The SAP Fiori launchpad displays.

2 Access the App Open My Inbox - All Items (F0862). The My Inbox screen displays.

3 Display the Relevant Condition Find the condition contract for which Purchaser has just requested the The details of the condition contract
Contract and Check the Status approval for release: Release Condition Contract XXXXXXXXXX. display on the right of the screen.
Check the current status of the condition contract. The current status of the condition con-
tract displays as follows:
● Settlement Lock Status: Locked
● Status: New

4 Send Back for Rework If you request Purchaser to change the condition contract, choose Re- The condition contract is sent back to
work at the bottom of the screen. Purchaser.
In the Submit Decision dialog box, enter a decision note and choose Sub-
mit.

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Appendix PUBLIC 78
4.5.4 Rework Condition Contract (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this process step, you rework on a rebate condition contract to change some value, for example, settlement date or rebate percentage.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment

1 Log On Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad displays.

2 Access the App Open My Inbox - All Items (F0862). The Condition Contract screen displays.

3 Check the Notification and Choose Rework Condition Contract XXXXXXXXXX on the left of the You check the comment from the Purchasing Manager
Go to Change Mode screen. and go to the change mode for condition contract.
Choose Show Details at right bottom of the screen. Under the
Comments tab, there is a message from the Purchasing Manager.
Choose Hide Details at the bottom and choose More Details on the
upper right of the screen.
On the Display Purchasing Rebate: Supplier Invoice screen, choose
Menu > Condition Contract > Change .

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Appendix PUBLIC 79
Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment

4 Change Condition Contract Change the condition contract according to the request of the Pur-
chasing Manager.
Choose Save.
Choose Continue in the pop-up window.

5 Complete Rework for the Choose Rework Completed at the bottom. The condition contract is sent to Purchasing Manager
Condition Contract In the Submit Decision dialog box, enter a decision note if needed. for release approval again.

Choose Submit.

4.5.5 Release Supplier Condition Contract

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this process step, you approve the release of the supplier condition contract.

Procedure

Test Step Test Step Name Instruction Expected Result Com-

# ments

1 Log On Log onto the SAP Fiori Launchpad as a Purchasing Manager. The SAP Fiori Launchpad dis-

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 80
Test Step Test Step Name Instruction Expected Result Com-
# ments

plays.

2 Access the App Open My Inbox - All Items (F0862). The Condition Contract screen
displays.

3 Release Condition Find the condition contract for which Purchaser has just requested an approval for release: Re- The condition contract is re-
Contract lease Condition Contract XXXXXXXXXX. leased now.
Choose Release at the bottom of the screen.
In the Submit Decision dialog box, enter a decision note if needed and choose Submit.

4.5.6 Delta Accruals Settlement (Optional)

Please follow the steps in chapter Delta Accruals Settlement (Optional) [page ] 51 with the condition contract you create previously.
After processing the delta accruals settlement, you can optionally check the settlement documents refer to chapter Check Settlement Document for Delta Ac-
cruals Settlement (Optional) [page ] 52.

4.5.7 Request Release of Condition Contract for Settlement

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

If the condition contract is set as locked for settlement, you need to request approval for this condition contract for settlement.

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Appendix PUBLIC 81
Procedure

Test Test Step Name Instruction Expected Result Com-

Step # ments

1 Log On Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad displays.

2 Access the App Open Manage Condition Contracts - Supplier Rebates (F6740). The Manage Condition Contracts - Supplier
Rebates screen displays.

3 Change Condition On the Manage Condition Contracts - Supplier Rebates screen, choose your condition
Contract contract and choose Change Condition Contract.

4 Request Settlement On the Change Condition Contract screen, choose Menu > Edit > Request Settlement The status for condition contract now should
Approval Approval . be:
● Released
● Locked for Settlement
● Settlement Approval Requested

5 Save Condition Con- Save condition contract.

tract

4.5.8 Release Supplier Condition Contract for Settlement

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this process step, you release a supplier condition contract for settlement.

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Appendix PUBLIC 82
Procedure

Test Test Step Name Instruction Expected Result Com-

Step # ments

1 Log On Log on to the SAP Fiori launchpad as a Purchasing Manager. The SAP Fiori launchpad displays.

2 Access the App Open My Inbox - All Items (F0862). A list of previously created condition con-
tracts is displayed.

3 Release Condition Contract for Find the condition contract for which Purchaser has just requested for release
Settlement the settlement.
Select Release Condition Contract XXXXXXXXXX for Settlement and choose
Release at right bottom of the screen.

4 Enter Release Reason In the Submit Decision dialog box, enter a decision note if needed, and then The condition contract is now released for
choose Submit. settlement.

4.5.9 Partial Settlement (Optional)

Please follow the steps in chapter Partial Settlement (Optional) [page ] 54 with the condition contract you created previously.

4.5.10 Approve Release of Partial Settlement Document to Accounting (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

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Appendix PUBLIC 83
Purpose

In this process step, you approve the release of the settlement document to accounting and the journal entry document is created.

Procedure

Test Test Step Instruction Expected Result Com-

Step # Name ments

1 Log On Log on to the SAP Fiori launchpad as a Purchasing Manager. The SAP Fiori launchpad displays.

2 Access the Open My Inbox - All Items (F0862). A list of previously created condition contract is displayed.
App

3 Approve Re- Find the settlement document for which the release to accounting has to After processing the partial settlement, you can optionally check
lease to Ac- be approved. The approval was triggered automatically after the settle- the settlement documents refer to chapter Check Settlement
counting ment has been processed by the Accounts Payable Accountant. Document for Partial Settlement (Optional) [page ] 55.
Select the item Approve Settlement Document XXXXXXXXXX and choose The settlement document is now released to accounting.
Approve at right bottom of the screen.
Enter comment if needed, and then choose Submit.

Note

As workflow for settlement document is active, the Journal entry for settlement will only be generated after you perform this step. After you approve the par-
tial settlement, you can optionally check the settlement documents refer to Check Settlement Document for Partial Settlement (Optional) [page ] 55.

4.5.11 Final Settlement

Please refer to Final Settlement [page ] 58 to do final settlement for your condition contract.

4.5.12 Approve Release of Final Settlement Document to Accounting

Please refer to the steps in chapter Approve Release of Partial Settlement Document to Accounting (Optional) [page ] 83 to approve final settlement docu-
ment.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 84
Note

After you approve the final settlement, you can optionally check the settlement documents refer to Check Settlement Document for Final Settlement Docu-
ment (Optional) [page ] 60.

4.6 Final Settlement with Adjustments (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Note

Before you process the final settlement, you can enter conditions in the condition contract used to adjust the final rebate amount.

Procedure

Test Test Step Name Instruction Expected Result Com-

Step # ments

1 Log On Log on to the SAP Fiori Launchpad as a Purchaser. The SAP Fiori Launchpad displays.

2 Access the App Open Manage Condition Contracts - Supplier Rebates The Manage Condition Contracts - Supplier Rebates screen displays.
(F6740).

3 Create New Condi- On the Manage Condition Contracts - Supplier Rebates The Select Condition Contract Type dialog screen displays.
tion Contract screen, select the relevant condition contract and choose
Change Contract.

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Appendix PUBLIC 85
Test Test Step Name Instruction Expected Result Com-
Step # ments

4 Enter Condition Data In the Conditions Area, select the following entry: The conditions entered here are used to adjust the rebate amount.
for Rebate Condition ● Condition Table: Condition Contract If the Valid From and Valid To date is copied from the condition con-
Select New Condition. tract validity according to user settings, you can check and change
these dates if required.
Make one of the following entries and choose Enter.
Adjustment of business volume
● Condition Type: REBD Rebate BusVol Delta
● Valid From: for example, <today's date>
● Valid To: for example, <end of current year>
● Calculation Type: Fixed amount
● Condition Rate: for example, <100>
● CondCurr: EUR
Adjustment of rebate value
● Condition Type: REJ1 Rebate Adjustment
● Valid From: for example, <today's date>
● Valid To: for example, <end of current year>
● Calculation Type: Fixed amount
● Condition Rate: for example, <20>
● CondCurr: EUR
Entry of a fixed settlement amount
● Condition Type: REV1 Rebate Verified
● Valid From: for example, <today's date>
● Valid To: for example, <end of current year>
● Calculation Type: Fixed amount
● Condition Rate: for example, <1000>
● CondCurr: EUR

5 Save Condition Con- Choose Save.

tract

6 Perform Final Settle- Perform procedure as described in Final Settlement [page ]

ment 58.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 86
4.7 Purchasing Rebate Processing – Fixed Amount Agreements
This section deals with fixed amount agreements as a special process variant for purchasing rebate processing. The characteristic feature for this purchasing
rebate process variant is that you enter a fixed amount for the rebate condition in the condition contract. You can again distinguish several scenarios which
we describe in the following subchapters.
In the basic scenario, you just enter one or several fixed amount(s) that you pay out to the supplier with a final settlement. As for other purchasing rebate
process variants, you can also perform a two-step settlement when there are several fixed amount agreements with a supplier. When you want to distribute
the fixed amount to the different fiscal periods within the condition contract validity, you schedule additional delta accruals settlement runs. This distribution
can happen before or after the payout of the fixed amount. Additionally, you can also involve business volume data to distribute the fixed amount to business
objects.
For the basic scenario and for the scenario with fixed amount distribution to fiscal periods, you use condition contract types 0PF1 Purchasing Rebate:
Fixed Amount and 0PF2 Purchasing Rebate:Fixed Amount, 2Step. For the scenario with business volume data, you can use for instance condition con-
tract type 0PI1.

Prerequisite

Please make sure to execute the following chapters before you continue the following process steps:
1. Execute Activate Condition Contract Types for Fixed Amount Agreements (Optional) [page ] 11 to unblock condition contract types 0PF1 and 0PF2.
2. Execute Define Process Variant to Configure Settings for Fixed Amount Agreements [page ] 28.
3. Execute Maintain Automatic Account Determination [page ] 30.

4.7.1 Basic Processing

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 87
Purpose

In this section, you execute the purchasing rebate process for fixed amount agreements. You first create the condition contract with one or several condition
record(s) for fixed amounts. Then you run the corresponding final settlement(s).

Note

Please execute chapter Prepare Transactional Data [page ] 10 before or after you create a supplier condition contract.

Procedure

Test Test Step Name Instruction Expected Result Com-

Step # ments

1 Log On Log on to the SAP Fiori Launchpad as a Purchaser. The SAP Fiori Launchpad displays.

2 Access the App Open Manage Condition Contracts - Supplier Rebates (F6740). The Manage Condition Contracts - Supplier Rebates screen dis-
plays.

3 Select Condition On the Manage Condition Contracts - Supplier Rebates screen, choose The Select Condition Contract Type screen displays.
Contract Type Create.
In the dialog box Select Condition Contract Type, select the following
condition contract type:
Purchasing Rebate: Fixed Amount

4 Enter Condition On the Create Purchasing Rebate: Fixed Amount screen, make the fol- The screen title varies with the selected condition contract type.
Contract Details lowing entries and choose Enter:
● Supplier: 10300010
● From: for example, <today's date>
● To: for example, <end of current year>

5 Enter Basic Data On the Basic Data tab, make and check the following entries, and
choose Enter:
Process Variant: ZP06

Note ZP06 is defined in chapter Define Process Variant to Configure

Settings for Fixed Amount Agreements [page ] 28.

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Appendix PUBLIC 88
Test Test Step Name Instruction Expected Result Com-
Step # ments

6 Enter Organiza- On the Purchasing tab, make and check the following entries, and
tional Data choose Enter:
● Purch. Organization: 1010
● Purchasing Group: 001
● Company Code: 1010
On the Sales tab, make and check the following entries, and choose
Enter.
● Sales Organization: 1010
● Distribution Channel: 10
● Division: 00

7 Enter Settlement On the Settlement Data tab, enter the following entry:
Data ● Settlement Material: for example, TG0011

8 Enter Settlement On the Settlement Calendar tab, select New Line, make the following The creation of the line with Settlement Date Type: Delta accru-
Calendar entries and choose Continue. als is optional.
● Settlement Date: for example, <end of current year> The creation of the line with Settlement Date Type: Partial settle-
● Settlement Date Type: Final Settlement ment is optional.

Select New Line, make the following entries and choose Continue.
● Settlement Date: for example, <tomorrow's date>
● Settlement Date Type: Partial Settlement

Note If you maintain settlement calendar for Partial Settlement, you

must execute chapter Partial Settlement (Optional) [page ] 54 to
do Partial Settlement before Final Settlement.

9 Enter Condition In the Conditions area, make the following entry: This condition is used to calculate the rebate amount.
Data for Rebate ● Condition Table: Condition Contract You can also choose Condition Contract / Material as the condi-
Condition tion level. You then also specify the material for a condition
Select New Condition, make the following entries, and then choose En-
record.
ter.
If the Valid From and Valid To dates have been copied from the
● Condition Type: RES1 Rebate
condition contract validity according to the user settings, you
● Calculation Type: Fixed Amount can check and change these dates if required.
● Valid From: for example, <today's date>
● Valid To: for example, <end of validity period>
● Condition Rate: for example, <10>
● CondCurr: for example, EUR

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 89
Test Test Step Name Instruction Expected Result Com-
Step # ments

● Scale Type: Base scale

● Scale Basis Type: Value scale

10 Release Condition Choose Release.

Contract

11 Save Condition Choose Save. Make a note of the condition contract number:
Contract __________.

4.7.2 Cost Recognition for Fiscal Periods

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this section, you execute the purchasing rebate process for fixed amount agreements in combination with a cost recognition of the fixed amount for the
different fiscal periods within the condition contract validity. For this cost recognition adjustment, you schedule an additional delta accruals settlement run
for each fiscal period.
In a first process variant, we describe a cost recognition adjustment before the payout of the fixed amount. Here the accruals amount is successively built up
with the delta accruals settlements. For the test we have chosen data that make settlement postings comprehensible. Afterwards we describe a distribution
subsequent to an immediate payout. Here, the fixed amount is used to activate a positive accruals amount reflecting a claim. In the following delta accruals
settlements, you reduce the accruals amount and assign the monthly share to the purchasing rebate P/L account.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 90
Prerequisite

Please execute chapter Define Process Variant to Configure Settings for Fixed Amount Agreements before you settle the condition contract for following vari-
ants.

Procedure Variant 1

Enter a condition contract with one fixed amount condition record as described in the previous section. The validity of the condition contract is one year start-
ing on the first day of the current month and ending on the last day of the previous month in the next year. The fixed amount is 1200 EUR.
In the settlement calendar, enter additional 12 settlement dates for delta accruals settlement for each month’s end within the condition contract validity.
That means the first delta accruals settlement is at the end of the current month, the last coincides with the final settlement date at the end of the condition
contract validity.
Perform the delta accruals settlements for each settlement date and check the created settlement documents as described in section Goods Related A/P Set-
tlement Based on Supplier Invoices. Be aware that the correct cost recognition adjustment for fiscal periods only happens when the delta accruals settlement
runs at the specified settlement date. However, this procedure is required to illustrate the settlement postings.
First, check the accounting document related to a delta accruals settlement document. You will see that the accruals amount is 100 EUR for each month.
Then check the pricing for the settlement document items. You see that condition type REBV Rebate Business Vol. does not appear as business volume
determination does not play a role for condition contract type 0PF1 (and 0PF2). The initial accruals amount 1200 EUR set by condition type RES1 corresponds
to the entered fixed amount. In the next line, you see condition type RED5 Cost Recogn. Adjust which controls the cost recognition adjustment. In the first
settlement document the initial accruals amount 1200 is reduced by 11/12 (= 1100 EUR), in the second settlement document by 10/12 (= 1000 EUR) and so
on. In the last settlement document the amount for RED5 is zero. Starting with the second settlement document you also see the already posted accruals
amount in the line of condition type RED2 Rebate Accr Total which further reduces the actual accruals amount in the calculation. In the second settlement
document this amount is 100 EUR, in the third settlement document 200 EUR and so on. As a result of the calculation the amount for each delta accruals set-
tlement is 100 EUR. When you check the settlement document of the final settlement, you see a revenue posting for the customer with the fixed amount in-
creased by the corresponding tax and the reversal of the total accruals amount of 1200 EUR.

Procedure Variant 2

Enter a condition contract with one fixed amount condition record as described in the previous section. The validity of the condition contract is one year start-
ing on the first day of the current month and ending on the last day of the previous month in the next year. The fixed amount is 1200 EUR.
In the settlement calendar, enter additional 12 settlement dates for delta accruals settlement for each month’s end within the condition contract validity.
That means the first delta accruals settlement is at the end of the current month, the last coincides with the final settlement date at the end of the condition
contract validity. Additionally, enter a partial settlement within the current month for instance for the current day.
Perform the partial settlement and then the delta accruals settlements and check the created settlement documents as described in section Goods Related
A/P Settlement Based on Supplier Invoices. Be aware that the correct cost recognition adjustment for fiscal periods only happens when the delta accruals set-
tlement runs at the specified settlement date. However, this procedure is required to illustrate the settlement postings.
First, check the settlement document for the partial settlement. In the pricing elements of the item, you see the fixed amount 1200 EUR as rebate for condi-
tion type RES1 Rebate in the first line of the pricing procedure. In the line with condition type RETO Rebate Tax Outbound, you calculate the corresponding

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 91
VAT tax. The following line shows the resulting gross amount. Relevant for the cost recognition adjustment in this document is the line for condition type
REA5 Rebate AccrualsSettl which shows the fixed amount with a negative sign similar to an accruals reversal. Now check the accounting document. First,
you see the usual posting for a partial settlement, the credit entry for the customer for the gross amount and debit entries for the fixed amount (net value)
on the Purchasing Rebate P/L account and the output tax on the corresponding tax account. In the following lines you see the consequence of the negative
value for condition type REA5 from the pricing elements. You see a credit posting for the Purchasing Rebate P/L account and a debit posting for the Accrd Vol-
ume Rebate accruals account. This is typical for a ‘payment first, cost activation later’ scenario. These lines balance the cost account – which is the Purchas-
ing Rebate P/L account in this case – and transfer the costs to a clearing account, i.e. the Accrd Volume Rebate accruals account. With the following delta ac-
cruals settlements you reduce the proportionate amount on the clearing account and activate (transfer back) the costs on the P/L account.
Now, check the settlement documents for the delta accruals settlement to control this cost activation. First, you see that the settlement amount for each
month is 100 EUR. When you look at the pricing elements, you see how this net amount is derived from the fixed amount for condition type RES1, a negative
amount for condition type RED5 Cost Recogn. Adjust controlling the cost recognition adjustment, the negative fixed amount for condition type RES2 Re-
bate PartSettl Rev representing the partial settlement reversal, and the – now positive – amount for the condition type RED2 Rebate Accr Total for
posted accruals. The (absolute) amount for RED5 and RED2 is decreased by 100 EUR month by month. In the accounting document for a delta accruals settle-
ment document, you see the cost activation by a debit entry for the Purchasing Rebate P/L account and a credit posting for the Accrd Volume Rebate accru-
als account. The final settlement has a settlement amount of zero, it only locks the condition contract.

4.7.3 Fixed Amount Distribution to Business Objects

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Purpose

In this section, you execute the purchasing rebate process for fixed amount agreements in combination with the assignment of the fixed amount to business
objects according to their contribution to the overall business volume.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 92
Prerequisite

We recommend preparing transactional in a way that the assignment becomes comprehensible. For instance, prepare business volume of two material with a
2:1 relationship. In the condition contract, enter business volume selection criteria accordingly and use a fixed amount that can be divided by 3.

Procedure

Use condition contract type 0PG1 to enter a condition contract with one fixed amount condition record as described in the section Goods Related A/P Settle-
ment Based on Supplier Invoices. In addition, specify business volume selection criteria.
Perform the final settlement and check the created settlement document. Control that the fixed rebate amount has been distributed to the settlement docu-
ment items according to the contribution of each item to the overall business volume. When you have prepared business volume data according to the rec-
ommendation above, you see two items in the settlement document with a rebate amount of 200 EUR and 100 EUR, respectively.

4.8 Reverse Settlement Documents - Condition Contracts (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Testing Date:

Tester Name: Duration:

Business Role(s): Responsibility: <State the Service Provider, Customer or Joint Service Provider and Customer>

Prerequisite

You have processed the settlement run to the condition contract(s).

Note

Once you need to reverse settlement document, you can execute this step.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 93
Procedure

The steps below are using Reverse Settlement Documents - Condition Contracts (WB2R_CANCEL_DOCS) for reversing settlement documents for the selected
condition contract(s). You can use Reverse Settlement Document (WZR4) to reverse a single settlement document. You can also use Reverse Settlement Doc-
uments (WAB_CANCEL_B) to reverse several settlement documents together.

Test Test Step Name Instruction Expected Result Com-

Step # ments

1 Log On Log on to SAP Fiori launchpad as an Accounts The SAP Fiori Launchpad displays.
Payable Accountant.

2 Access the App Open Reverse Settlement Documents - Condition The Reverse Settlement Documents for Condition Contracts screen dis-
Contracts (WB2R_CANCEL_DOCS). plays.

3 Reverse Settlement Docu- On the Reverse Settlement Documents for Condition The Log for Reversal of Settlement Documents - Live Run screen dis-
ment for Condition Contract Contracts screen, make the following entries: plays. All settlement documents for the selected condition contract(s)
● Condition Contract: <number of condition con- are reversed.
tract(s) created in this test>
● Check Run Only: <unselect this checkbox>
Choose Execute.
Choose Continue in the pop-up window.

4 Review the Reversal of Set- On the screen Log for Reversal of Settlement Docu- The Display Purchasing Rebate: Supplier Invoice screen displays.
tlement Documents ments - Live Run, choose the log and choose Con-
tract.
Check the reversal of settlement documents.

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 94
5 Appendix

5.1 Process Integration

The process to be tested in this test script is part of a chain of integrated processes.

5.1.1 Succeeding Processes

After completing the activities in this test script, you can continue testing the following business processes:

Process Business Description

J60-Accounts Payable You can complete the related activities described in the script of scope item J60 - Accounts Payable using the open supplier credit memo created in
scope item 2R7.

J59-Accounts Receiv- You can complete the related activities described in the script of scope item J59- Accounts Receivable using the open customer invoices created in
able scope item 2R7.

5.2 General Ledger Reporting and CO-PA Reporting (Optional)

After completing the activities in this test script, it is possible to run General Ledger Reporting and CO-PA Reporting connected with the accounts which were
used in this Purchasing rebate process. Log on as General Ledger Accountant and run the reports which apply to your needs and check the postings on your
accounts. Please refer to scope item Accounting and Financial Close to Manage G/L Account Master Data and Manage Financial Statement Versions.

5.3 Time-Dependent Tax

Time-Dependent Tax feature is only valid for goods related condition contract types.
For more details concerning the activation of the Time-Dependent Tax feature and the maintenance of time dependent tax rates see Time-Dependent Taxes
(TDT).

Purchasing Rebate Processing (2R7_DE)

Appendix PUBLIC 95
Typographic Conventions

Type Style Description

Example Words or characters quoted from the screen. These include field names, screen titles, pushbut-
tons labels, menu names, menu paths, and menu options.
Textual cross-references to other documents.

Example Emphasized words or expressions. www.sap.com/contactsap

EXAMPLE Technical names of system objects. These include report names, program names, transaction
codes, table names, and key concepts of a programming language when they are surrounded
by body text, for example, SELECT and INCLUDE.

Example Output on the screen. This includes file and directory names and their paths, messages, names
of variables and parameters, source text, and names of installation, upgrade and database
tools.

Example Exact user entry. These are words or characters that you enter in the system exactly as they
appear in the documentation.

<Example> Variable user entry. Angle brackets indicate that you replace these words and characters with
appropriate entries to make entries in the system.

EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R . © 2024 SAP SE or an SAP affiliate company. All rights re-
served.
No part of this publication may be reproduced or transmitted
in any form or for any purpose without the express permis-
sion of SAP SE or an SAP affiliate company. The information
contained herein may be changed without prior notice.
Some software products marketed by SAP SE and its distribu-
tors contain proprietary software components of other soft-
ware vendors. National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate
company for informational purposes only, without representa-
tion or warranty of any kind, and SAP or its affiliated compa-
nies shall not be liable for errors or omissions with respect to
the materials. The only warranties for SAP or SAP affiliate
company products and services are those that are set forth in
the express warranty statements accompanying such prod-
ucts and services, if any. Nothing herein should be construed
as constituting an additional warranty.
SAP and other SAP products and services mentioned herein
as well as their respective logos are trademarks or registered
trademarks of SAP SE (or an SAP affiliate company) in Ger-
many and other countries. All other product and service
names mentioned are the trademarks of their respective
companies.

See www.sap.com/copyright for additional trade-

Purchasing Rebate Processing (2R7_DE) mark information and notices.
Appendix PUBLIC 96