The format shall include-

1. Name of the host

2. Standard expression (E.g., request the pleasure of your company, solicit your gracious
presence)
3. Purpose of the invitation
4. Name of the honouree
5. Day, date and time of the event- Dates must be written in letters and you should not
use abbreviation.
6. Name of the place, location with complete address- Enter the address, the venue of the
party or event

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 7. RSVP (Respond if it pleases you)- Include an RSVP – this elegant abbreviation comes
from the French phrase “Répondez, s’il vous plait”; which in English means “Please
respond”. An RSVP is essential at parties where you need to know exactly who will
come, so you can organize things accordingly on the basis of their convenience.
8. Telephone or mobile number or address of the host
9. Any other relevant details

Name of the host

Standard expression
Purpose of the invitation
Name of the honouree
Day, date and time of the event
Name of the place, location with complete address
RSVP (Respond if it pleases you)
Telephone or mobile number or
address of the host

Format of an informal invitation

SENDER’s ADDRESS- The sender’s address is usually put on the top right-hand corner of
the page.
DATE (In expanded) – The sender’s address is followed by the date just below it, i.e. on the
right side of the page. This is the date on which the invitation is being written. It is to be
written in expanded form.
RECEIVER’s ADDRESS
SUBJECT- Then we sum up the purpose of writing the invitation in one line. This helps the
receiver focus on the subject of the invitation in one glance. It is important to underline the
subject.
SALUTATIONS- This is where you greet the person you are addressing the invitation to.
———BODY——-
COMPLEMENTARY CLOSURE- Mention the name given in the question paper. Do not
mention your personal details.
DESIGNATION
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Features of a Formal invitation are as follows-
1. The invitation should be written in third person and not in first or second person.
2. Simple present tense is used.
3. A polite and courteous tone should be used.
4. It is a single sentence presentation.
5. No signatures required.
6. Dates must be written in letters and you should not use abbreviation. However, date of
writing must not be mentioned.
7. It ought to explain why the party or event is being held, “to celebrate…” or “to
honour…”

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 8. Length as per CBSE guidelines is limited to 50 words.
9. It is generally enclosed in a box.
10. It should answer to the 5Ws:
1. WHAT- The occasion
2. WHEN- Date and time
3. WHERE- Venue
4. WHO- Name of the host
WHOM- Name of the person being invited
Features of an informal invitation are as follows-
1. They are written to friends, relatives, and acquaintances.
2. They follow the pattern of ordinary personal letters.
3. They are written in first/second person.
4. The style and tone is relaxed and informal.
5. Different tenses are used as per the demand.
6. The letter can be elaborate explaining the details of the event.

INVITATION REPLIES
The features of a reply are as follows –
1. A formal reply is usually very short. It is brief and to the point. The quality of a good
reply is that it is always pleasant.
2. Even while declining the invitation or expressing inability to attend, one must be
polite and courteous.
3. Formal replies demand a formal tone and treatment. There is no room for unnecessary
details or superfluous matter in them.
4. An informal reply or private letter may, however, express personal feeling or desires
in an intimate style and informal tone.
5. Formal Replies
6. The main characteristics of a formal reply are as follows:
• Acknowledge the invitation.
• Express thanks in the third person.
• Mention acceptance/regret.
• Specify the reason for the refusal.
• Be brief and specific.
• be formal in tone and treatment.

Informal Replies
7. The main characteristics of an informal reply are as follows:
• Acknowledge the invitation in the first person.
• Use the second person for the sender of invitation.
• Mention acceptance/regret
• Specify the reason in case of refusal.
• Use warm and simple language.
* Do not exceed the word limit (usually 50)
 8.
Invitation Letter Writing Tips
Here are some valuable tips to help students maximize their score on an invitation letter
question. Students should follow these essential guidelines for writing an effective invitation
letter.
• Clearly State the Purpose: Start with a clear statement explaining the purpose of the
invitation. Ensure the reader understands the reason for the invitation and the details of
the event
• Include Essential Details: Provide all necessary details such as the date, time, location,
and duration of the event. Be specific to avoid any confusion.
• Be Polite and Formal: Use a polite and formal tone, particularly for professional or
formal events. Address the recipient with respect.
• Provide RSVP Instructions: Include instructions for how and by when the recipient
should respond to the invitation. This helps in planning and managing the event
effectively.
• Include Contact Information: Include your contact details or those of someone who can
address questions or offer additional information about the event.
• Personalize the Invitation: If possible, include a personal touch to make the invitation
feel more sincere and engaging. Highlight how much you would value the recipient’s
presence.
• Proofread Carefully: Check for any spelling or grammatical errors to ensure accuracy.
A well-crafted invitation demonstrates professionalism and respect.
• Follow a Structured Format: Use a clear and organized format for your letter. Begin
with a greeting, then outline the purpose and details of the event, and finish with a
closing statement and contact information.
• Consider the Design: When sending a physical invitation, focus on its design and
presentation. A thoughtfully designed invitation can create a strong, positive
impression.
• Be Timely: Send the invitation well in advance of the event to allow recipients
sufficient time to make arrangements and respond.
• Write an invitation in not more than 50 words to your friend Rameshwari to spend her
winter break with you in Mumbai. You are Puja/Puneet of 25, M.G. Road, Mumbai.

25, M.G. Road

Mumbai
10 December, 20XX
Dear Rameshwari
As the winters are approaching, I invite you to spend the winter break with me at my house in
Mumbai. At that time, the weather here is pleasant due to sea winds. I will introduce you to
my parents and close relatives. Kindly confirm your arrival by mid- December.
Yours affectionately
Puja/Puneet
Raja Ki Mandi
Agra
5 May, 20XX
24, Green Park Road
Kanpur
Subject: Acceptance of invitation to the wedding
Dear Mr Kumar
I thank you for inviting us on the occasion of the wedding of your son, Ankush at 24, Green
Park Road, Kanpur on 15 May, 20XX and assure you that we will be present on the occasion
to wish the newly weds a very happy married life.
We will reach Kanpur by the Agra Mail which leaves Agra at 8.00 a.m.
Thanking You
Vikram Gaur

C-7, GK-II
New Delhi
15 July, 20XX
B-12, Rohini
New Delhi

Subject: Inability to attend the inauguration

Dear Mr Bansal
We thank you for the invitation to the inauguration of your showroom ‘Regalia’ on Sunday,
the 20th July 20XX, at 11 a.m. at B-12, Rohini, Delhi. However, we express our inability to
be present on the occasion due to prior commitments.
Yours Sincerely
Navin Jain

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