TABLE OF CONTENTS
CONTRACTOR SAFETY FI LE INDEX
1. CONTRACTOR COMPANY DOCUMENTATION
• Project Stakeholder Contact details | names | email addresses| landlines | mobile numbers
• Client H&S Specification | request from Client – required to base your H&S plan on the spec
• Client OHS Baseline Risk Assessment
• Construction permit license notification – If applicable
• Public liability insurance
• General Insurance-additional Information
• Letter of Good standing (LOG)
• OHS Policy
• Alcohol and Substance Abuse Policy
• Principal Contractor- Completed and signed appointment [CR 5 1(k)]
• Principal Contractor- Completed and signed mandatory agreement [Section 37 (2)]
2. RISK MANAGEMENT
(Example documentation)
• Legislative Guideline
• Risk Register
• HIRA Methodology
• Task Specific Risk Assessments
• Covid 19 Risk Assessment
• Safe Work Procedure (SWP) – Index
• SWP – SWPs
• SWP - Fall Protection Plan
• PPE – Procedure
3. SUB-CONTRACTOR MANAGEMENT
If applicable
4. CONTRACTOR OHS PLAN
• Health and Safety Plan
• Fall Protection Plan | (Applicable only if working at heights where there is a risk of falling)
5. HEALTH AND SAFETY COMPANY /PROJECT STRUCTURE AND ACCOUNTABILITY
• Organogram
• Appointee Schedule
Appointments applicable to scope of work
6. MONITORING AND REVIEW
• Monitoring and Review – Inspections and Audits
7. NON-CONFORMANCE MANAGEMENT
• Non-Conformance Management – Procedure
8. COMMUNICATION - WORKFORCE
• Communication - Toolbox talks
• Communication-Proof of communication by management of any employee health conditions
( (NB | Documents listed under each section – are not all necessary – merely a guideline of a good safety file) P a g e 1|3
TABLE OF CONTENTS
CONTRACTOR SAFETY FI LE INDEX
10. TRAINING AND COMPETENCY
(Example documentation – Training will be applicable to Contractors Scope of Work)
• Competency - Job Categories
• Fire Fighting and Fire Equipment
• First aider Training
• Hand tool inspector
• Hazard Identification and risk assessment (HIRA)
• Health & Safety Rep training
• Incident Investigator
• Induction training material
• Stacking and storage
11. EMERGENCY PREPAREDNESS AND RESPONSE
(Example documentation)
• Emergency Response Plan (ERP)
• Emergency Key Personnel
• Emergency Services
• Specific Emergencies
• ERP includes procedures and the steps to be taken
• Evacuation Diagrams
12. (a) INCIDENT MANAGEMENT
(Example documentation)
• (Incident Management Procedure)-Incident Classifications
• (IMP) - Incident and Near Miss Reporting Process
• (IMP) - Reporting timeframes
• (IMP) - Investigation Techniques
• (IMP) - Investigation Timeframes
• (IMP) - Investigation Reporting
• (IMP) - Corrective Action Implementation
• (Incident Management Documentation)-Reporting & Recording forms
• (IMD) - First Aid Kit Contents
• (IMD) - First Aid Kit Inspection Checklist
• (IMD) - First Aid Dressing Register
12. (b) INCIDENT MANAGEMENT DOL FORMS
• Annexure 1 | (Recording and Investigation of Incidents Form)
• Notice of Accident and Claim for Compensation.
• First Medical Report in Respect of an Accident.
• Final in Respect of an Act
• Resumption Report
• Employers Report
• Affidavit by Employee /worn Statement
( (NB | Documents listed under each section – are not all necessary – merely a guideline of a good safety file) P a g e 2|3
TABLE OF CONTENTS
CONTRACTOR SAFETY FI LE INDEX
13. SECURITY
(Example documentation)
• Security - Project staff ID and Passport
• Security - Profile and Vetting Forms
• Security - Site Access Register (daily sign-in register)
14. OCCUPATIONAL HEALTH
• Occupational Health - Medical Surveillance (Medical Certificates)
15. EQUIPMENT DOCUMENTATION AND RECORDS
• Specific to Scope of work
PROJECT OPERATIONS – (16 TO 21 - IF APPLICABLE)
16. DEMOLITION WORK
• If Applicable
17. EXCAVATIONS AND TRENCHING
• If Applicable
18. HAZARDOUS CHEMICAL SUBSTANCES (HCS)
• If Applicable
19. LOCKOUT - MECHANICAL AND ELECTRICAL
• If Applicable
20. PERMIT TO WORK SYSTEMS
• If Applicable
21. TRAFFIC MANAGEMENT
• If Applicable
22. WASTE MANAGEMENT
• Waste Management – Procedure
• Waste Management Procedure - Hazardous Waste
23. LEGISLATION
• Construction Regulations 2014
• Occupational Health and Safety Act 85 of 1993
• Disaster
24. COVID-19
• Covid-19 Declaration forms
• Covid-19 Plan
• Covid-19 Risk Assessment
• Gov Gazette/Consolidated COVID-19 Directive on H&S in the Workplace
• Employers Compliance Checklist Template
( (NB | Documents listed under each section – are not all necessary – merely a guideline of a good safety file) P a g e 3|3
CONTRACTOR
HEALTH & SAFETY
AND
ENVIRONMENTAL
COMPLIANCE
For
NAME OF CLIENT
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 1
CONTRACTOR COMPANY
DOCUMENTATION
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 2
RISK MANAGEMENT
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 3
SUB-CONTRACTOR MANAGEMENT
(If Applicable)
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 4
CONTRACTOR
OCCUPATIONAL HEALTH AND
SAFETY (OHS) PLAN
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 5
HEALTH AND SAFETY
COMPANY /PROJECT STRUCTURE
AND ACCOUNTABILITY
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 6
MONITORING & REVIEW
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 7
NON-CONFORMANCE
MANAGEMENT
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 8
WORKFORCE
COMMUNICATION
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 9
TRAINING AND COMPETENCY
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 10
EMERGENCY
PREPAREDNESS AND RESPONSE
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 11 (a)
INCIDENT MANAGEMENT
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 11 (b)
INCIDENT MANAGEMENT DOL
FORMS
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 12
SECURITY
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 13
OCCUPATIONAL HEALTH
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 14
EQUIPMENT DOCUMENTATION
AND RECORDS
CHECKLISTS | REGISTERS
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 15
DEMOLITION WORK
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 16
EXCAVATIONS AND TRENCHING
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 17
HAZARDOUS CHEMICAL
SUBSTANCES (HCS)
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 18
LOCKOUT
MECHANICAL AND ELECTRICAL
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 19
PERMIT TO WORK
SYSTEMS
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 20
TRAFFIC MANAGEMENT
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 21
WASTE MANAGEMENT
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 22
CONTRACTOR HEALTH, SAFETY AND
ENVIRONMENTAL COMPLIANCE
For
TAB 23
COVID – 19 MANAGEMENT
(SARS-CoV2)
