Accounting voucher
In Tally, a voucher is a document containing all of the details
of a financial transaction and is required to record in the
books of accounts. They are simple to create and modify. A
voucher is a document containing details of a financial
transaction and is required to record the same in the books of
accounts. For every transaction, you can use the appropriate
Tally voucher to enter the details into the ledgers and update
the company’s financial position.
The voucher entry menu options are available
under Transactions in the Gateway of Tally.
Predefine voucher
Tally comprises the following predefined Vouchers, to suit
different business requirements for recording various
transactions. Tally also allows you to create user-defined
Vouchers (Voucher Types) as per your requirements.
● Contra Voucher
● Payment Voucher
● Receipt Voucher
● Journal voucher
● Sales Voucher / Invoice
● Debit Note Voucher
● Credit Note Voucher
● Purchase Voucher / Invoice
To create an entry in the accounting voucher
Go to the gateway of tally and click on
accounting voucher or press v from a
keyboard. Here you can create various types of
vouchers as per your requirement.
Payment voucher (F5)
A payment voucher is used to account for all the payments made by the company by way of
Cash/Bank. Payment vouchers can be passed using Single Entry or Double Entry mode by
configuring the setting Use Single Entry mode for Pym/Rcpt/Contra in F12 configuration.
Examples:-
Salary paid of Rs. 10000
Salary a/c ………Dr. 10000
To cash a/c………10000
Rent paid of Rs. 15000
Rent rate and tax a/c ………Dr 15000
To cash a/c……….15000
Insurance paid of Rs 60000
Insurance a/c ………Dr.60000
To cash a/c………..60000
Receipts(F6):
Receipts are the amount of money received by a business during one accounting period.
Receipts are cash sales, as well as money received on a customer's account. Receipts also include
any cash received in the business from any source, including loan or credit line proceeds or
funding from investors.
Example:
Discount received Rs 6000
Cash a/c ………Dr.6000
To discount received a/c…..6000
Dividend received Rs 45000
Cash a/c ………Dr.45000
To dividend received a/c…..45000
Contra Voucher (F4)
As per the Accounting Principles Contra entry refers to transactions involving cash and bank
account.
When you do internal funds transfer from one bank account to another bank account or cash
withdrawals from a bank or cash deposited in a bank account in these cases you have to pass
entry by using the contra voucher in Tally ERP9.
Cash is deposited to the bank
while depositing cash into the bank we write cash on the credit side and bank on the debit side.
Example
Cash deposited to Shidhartha Bank 45000
Global bank a/c ………Dr.45000
To cash a/c…..45000
Cash deposited to NIC Asia bank 80000
NIC Asia bank a/c ………Dr.80000
To cash a/c…..80000
Cash withdraw from global bank 10000
Cash a/c ………Dr.10000
To global bank a/c…..10000
Journal(F7):
A journal is a detailed account that records all the financial transactions of a business, to be
used for the future reconciling of accounts and the transfer of information to other official
accounting records, such as the general ledger. But in tally, we only record the payables or
receivables since payment and receipts are already there.
Example:
Outstanding salary paid 45000
salary a/c ………Dr.45000
To outstanding salary a/c..45000
O/s audit fee paid 6000
Audit fee a/c ………Dr.6000
To O/s audit fee a/c…..6000
Sales(F8)
The term sales refer to the revenues earned when a company sells its goods, products,
merchandise, etc. When a company sells a noncurrent asset that had been used in its
business.
-
Goods sold on Rs. 100000
Cash a/c ..Dr.100000
To sales a/c…..100000
Goods sold on Rs. 20000
Cash a/c ..Dr.20000
To sales a/c…..20000
Purchase(F9):
A purchase involves the acquisition of goods or services in exchange for a payment of some
kind. The payment is usually in cash or credit (to be paid later).
Goods purchased on Rs. 50,000
purchase a/c ..Dr.50,000
To cash a/c…..50,000
Goods purchased paid by cheque Rs. 30,000
purchase a/c ..Dr.30,000
To cash a/c…..30,000
Daybook
A daybook is a book of original entries in which an accountant records transactions by
date, as they occur. This information is later transferred into a ledger, from which the
information is summarized into a set of financial statements. To view all the transactions
we entered such as contra, receipts, and payment we have to follow the following steps:
Go to Gateway of Tally.
Click on Display in the Reports Section.
Click on Day Book or enter D on the keyboard.
Condensed
In tally, we can view the day book in condensed mode.
Detailed(F1)
To view the day book in tally, you can simply click on Detailed or enter F1.
