THE CONSTITUTION

1. NAME OF THE GROUP

Name;-
MANYATTA UNITY IS POWER WOMEN GROUP
Postal address
P.O. BOX 582,
KISUMU
Physical address

Location and sub location of the group

Location; - KONDELE
Sub-location; MANYATTA ‘A’
2. VISION, MISSION, OBJECIVES, VALUES AND ACTIVITIES OF THE
GROUP
a. Vision
To be the most strategic welfare and investment group in the community
b. Mission
To purposefully engage in welfare and investment projects and transform lives
of members through entrepreneurship and partnership
c. Objectives
To enhance development projects that improve living standards
To enhance unity and understanding among members by exchanging ideas on
matters such as business and others
To promote interest and welfare of members and organize assistance within
and out of the group
Unity is power will partner with bank donors and likeminded organizations to
give its members loans and any other assistance to achieve its mandate
d. Values
Teamwork
Integrity
Accountability and transparency
e. Activities
- Business.
3. MEMBERSHIP
a. Eligibility of members ( age and registration fee )
One must be 18years and above
One shall be a member through the payment of non-refundable registration
fee of Ksh. 200/-
b. Nature of membership ( open / closed )
Open
c. Procedure of joining ( interview / free )
Interview is done to a member

d. Cessation of membership ( produce of removal / departure /

resignation )
 Death
 Expulsion from the group upon gross misconduct
 Withdrawal by writing a letter informing the group
 When a child retires from the project and a member decides to quit.
 When a member misses three consecutive group sittings, he/she will
write a letter to the group to know their whereabouts or shall be bound
to cessation
 Any decision to expel or suspend a member shall be passed by 2/3 ( two
thirds ) votes of members
 Being insane
 Transferring shares to another member
 Notice will therefore be considered after three months and 10% ( ten
percent ) of the shares shall be deducted for the group development
 Failure to remit required contributions for a continuous period of six
months without valid reason.
e. Duties and rights of members
Right to question
Right to apology
Right to raise any complain
4. OFFICE BEARERS
a. Positions available
i. Chairperson
ii. Assistant chairperson
iii. Secretary
iv. Ass. Secretary
v. Treasurer
vi. Two (2) committee members

b. Qualifications / disqualifications of office bearers

Must be able to read and write
Must be audible

Disqualifications
Misunderstanding
Indiscipline
Frequent absenteeism

c. Function / roles of office bearers

i. Chairperson
 Be the overall leader of the group
 Be the host of the group visitors and committees
 Must be the custodian of the group’s certificates
 Must be a signatory to the group’s bank account
 She has to do delegation of duties
 Maintains law and order in the group
 Presides over all meetings of the executive committee general meetings

ii. The vice chairperson

 Shall deputize the chair in her absence or when called upon to do so.
iii. Secretary
 Shall be responsible for wiring and reading minutes of all such meetings
 Shall provide the records in every financial year
 Shall forward notices of all meetings either of general meetings or
Executive committee meetings of the group to members

iv. Assistant secretary

 Assist the secretary in her absence or when called upon to do so.

v. Treasurer
 Shall keep the list of savings contributions of the members of the group
 Shall follow up members to make their savings contributions
 Shall be responsible to members that proper books of account of all
monies received and paid by the group are written up, preserved and
available for inspection

vi. Committee members shall;

 Take any responsibility assigned to them by the group
 Be the link between members and other officials
 Be members of the Executive committee and shall represent the
members to the Executive committee

4d. Indemnity of office bearers

 In case of any loss an election is conducted

e. Removal / resignation of office bearers

 Writing a letter to inform the group
5. COMMITTEES
a. Types and composition of committee
i. Executive
 Three officials and three members
b. Roles of various committee
 Acts as overseer of the group
6. ELECTIONS
a. Type of election ( general / by-election )
 General election is done by 2/3 of members
By-election
 Done when an official dies or if any gross misconduct or when an official
relocates
b. Period of election
Done after one year
c. Term limit of office bearers
Once
d. Eligibility to vote and be voted
Must be a member to vote and be voted.
e. Notice of election
Given prior to three months before election
f. Mode of election
Counting number by raising hands
g. Reporting and confirmation of election results
Done immediately after elections in the presence of all present members
h. Election dispute resolution
Members shall go back for re-election
i. Handing over to new office
Stationeries i.e. books, files etc. are always handed over to the new elected
bearers after one month
j. Election management / supervision
Done by the group organized
k. Quorum
2/3 ( two thirds ) of members
7. MEETINGS
a. Type and frequency of meeting ( AGM , Special, weekly / monthly )
AGM; - Quarterly
Meeting frequency – monthly
b. Quorum
2/3 ( two thirds ) of members should be present
c. Procedure for holding meetings
All members must be present
Minutes are read
Contributions are collected
d. Agenda of meetings / authorized business of meetings
Progress and development
8. FUNDS / FINANCES
a. Sources of funds
 Fines
 Shares
 Penalties on loans
 Interest from loans
 Entrance fee
b. Management and accounting for funds
All shares are banked
c. Roles and powers of treasurer
Managing finances by ensuring account records are well kept
d. Banking arrangements
Done by the treasurer
Withdrawals
Done by the three signatories who are; the Chairperson, Secretary &
Treasurer.
e. Maintenance of financial records
Done by the secretary
f. Auditing of financial records
Must be done by the officials of the group
g. Financial reports
Given by the secretary
h. Expenditure ( who should authorize , how should it be used, etc. )
 Agreed by members
 Signed by office bearers
i. Group assets ( procedure for handling distribution, disposal and
sharing )
 In case a member want to quit a group and he / she wants his / her
shares, the group must be informed if he/she has any debt
 In case of any damage, example, plastic chair for light cracks the group
shall repair
 For total damage – it has to be taken to the scrape dealers
 Chairs are hired for income after a year any amount raised from them is
shared out.

9. BY-LAWS / RULES & REGULATIONS

a. Penalties
Those members with apologies pays 100/- and those without apologies pays
200/-
Lateness – members will pay 50/-
Three consecutive meetings without any apology;- you must be given a letter
from the group
A member will also inform the grouop about his/her whereabouts in writing

b. Savings and loaning ( where applicable )

Members apply loan according to their savings
10. RECORD MANAGEMENT ( TYPE OF RECORDS TO BE KEPT )
Member register - available.
Share register - available.
Payment vouchers
Cash book
Minute book / minute file - available.
Financial statements etc. - available.

11. DISPUTE RESOLUTION

a. Procedure for handling dispute / conflict within the group
The executive committee shall call and solve the issue(s)
b. Notice periods / duration for resolution of dispute
If it is a serious matter, about three months, a member will be suspended with
a letter
He/she will come back to the group to be accepted after three months

12. AMENDMENT OF THE CONSTITUTION

a. Period of amendment
Annual Amendment ( Yearly Amendment )
b. Quorum of amendment
2/3 of members
c. Procedure of proposal
The group sits and agrees and prepare
d. Adoption of amendment
Quorum should be 2/3 of members
13. DISSOLUTION
Reasons / circumstances of dissolution
 14. COMMITMENT CLAUSE
a) Members commitment clause to provisions of the constitution – shall
provide the photocopies of their identity cards
b) Members to sigh the constitution

NAME ID Date of PHONE SIGN

NUMBER Birth NUMBER
1 Esther Akomo Ouma
2 Esther Akinyi Otieno
3 Jane Akinyi Otieno
4 Asha Atieno Odero
5 Grace Atieno Olowa
6 Judith Akinyi Otieno
7 Judith Adhiambo Otieno
8 Joan Akinyi Onyango
9 Sylvester Otieno Odongo
1 Sellestine Achieng Owino
0
1 Janet Awuor Owino
1
1 Pamella Anyango Owino
2
1 Cornelia Mugola Oyugi
3
1 Consolata Adhiambo Ouma
4
1 Mary Anyango Thuere
5
1 Everline Adhiambo Amuono
6
1 Everlyne Anyango Oduor
7
1 Elizabeth Ongowe
8
1 Jackline Ajando Ayuyah
9
2 Caroline Atieno Aringo
0
2 Carren Adhiambo Ojunga
1
2 Violet Fisher Agumba
2
2 Lydia Awuor Omollo
3
2 Francis Ayieye Aluko
4
2 Florence Susan Atieno
5 Oduor
2
6
2
7
2
8
2
9
3
0