PERSONAL ATTENTION

MOST URGENT/TIME BOUND

No. Fin-F-( A )-( 11 )-2/2004

Government of Himachal Pradesh
Finance Department
( Expenditure Control – II )
….
From
The Principal Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA – 2.

To
1. All the Administrative Secretaries to the
Government of Himachal Pradesh.
2. The Secretary to Governor, H. P. SHIMLA – 2.
3. The Secretary, H. P. Vidhan Sabha, SHIMLA – 4.
4. The Registrar General, H.P. High Court, SHIMLA -2
5. All the Heads of Departments in H. P.
6. All Chief Executive Officers/Managing Directors of
H.P.Public Sector Undertakings/Boards/Corporations
7. The Secretary, H. P. Subordinate Services Selection
Board, Hamirpur.
8. The Secretary to Lokayukta, H. P., SHIMLA – 2.
9. The Secretary, H. P. Public Service Commission,
SHIMLA – 2.
10.The Secretary, H. P. Electricity Regulatory
Commission, Khalini, SHIMLA – 2.
11. The All the Deputy Commissioners in H. P.
12. The Registrar, H. P. Administrative Tribunal, H.P.
SHIMLA – 2.
13. The Registrar of all the Universities in H. P.

Dated Shimla – 171 002, the 05th March, 2010.

Subject :- Instructions regarding purchases/procurements by

Government Departments/Organizations.
Sir,
This is in continuation to this Department’s

letter/instruction of even number dated 09th April, 2009 whereby it

was stated that all the departments should complete their

purchases/annual procurements by 31.01.2010 for the year 2009-

.….2/…..
 .….2…..

2010, after completing all codal formalities. This date of 31st

January was to be considered as the standing cut-off date by the

Departments for purchases/procurements to be made in subsequent

years also. It is hereby clarified that normally all the departments

should complete their purchases/annual procurements etc. by 31st

January of each year. However, only where there are pressing

reasons due to which the departments are unable to finalize their

purchases by 31st January, should purchases be done by the

departments after this date, after recording reasons for the same.

You are, therefore, requested to kindly ensure the

compliance of these instructions of the Government in the

Departments/Organizations working under your control forthwith.

Yours faithfully,

Sd/-
Special Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA -2.
Endst. No. As above. Dated Shimla – 171 002, the 05.03.2010.
Copy of the above is forwarded to all the District
Treasury Officers/Treasury Officers in Himachal Pradesh for
information and similar necessary action.

Sd/-
Special Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA -2.
 PERSONAL ATTENTION
MOST URGENT/TIME BOUND
No. Fin-I-( C )-14-1/92
Government of Himachal Pradesh
Finance Department
( Expenditure Control – II )
….
From
The Principal Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA – 2.
To
1. All the Administrative Secretaries to the
Government of Himachal Pradesh.
2. The Secretary to Governor, H. P. SHIMLA – 2.
3. The Secretary, H. P. Vidhan Sabha, SHIMLA – 4.
4. The Registrar General, H.P. High Court, SHIMLA -2
5. All the Heads of Departments in H. P.
6. All Chief Executive Officers/Managing Directors of
H.P. Public Sector Undertakings/Boards/Corporation
7. The Secretary, H. P. Subordinate Services Selection
Board, Hamirpur.
8. The Secretary to Lokayukta, H. P., SHIMLA – 2.
9. The Secretary, H. P. Public Service Commission,
SHIMLA – 2.
10. The Secretary, H. P. Electricity Regulatory
Commission, Khalini, SHIMLA – 2.
11. The All the Deputy Commissioners in H. P.
12. The Registrar of all the Universities in H. P.

Dated Shimla – 171 002, the 25th August, 2010.

Subject :- Regarding reimbursement of landline telephones at

residence/Mobile phones charges – Latest instruction(s)
thereof.
Sir,
The matter regarding review of reimbursement of

telephone charges in the form of Fixed Bimonthly payment of landline

telephones at residences/Mobiles was under consideration of the

Government for some time. Taking into consideration the recent

trends in tariff rates of landlines/mobiles phones, in partial

modification of this Department’s letter of even number dated
01.08.2007, it has now been decided to revise the “FIXED

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 …..2…..

BIMONTHLY RESIDENTIAL TELEPHONE/MOBILE AMOUNT”

charges w.e.f. 01.09.2010 of the eligible categories/officers, as per

the schedule appended below:-

SERIAL CATEGORIES OF FIXED FIXED

NO. OFFICER(S)/ELIGIBLE BIMONTHLY BIMONTHLY
PERSON(S) RESIDENTIAL MOBILE
LANDLINE AMOUNT
TELEPHONE {IN RUPEES}
AMOUNT
{IN RUPEES}
01. Council of Ministers/ On actual basis On actual basis
Parliamentary Secretaries
/Chief
Secretary/Additional
Chief Secretary/ Principal
Secretary to
C.M./Director General of
Police/Principal Private
Secretary to C.M.
02. Secretaries to 2500/- 900/-
Government and Head(s)
of Department(s) in
similar pay scale(s)
03. Divisional 2100/- 800/-
Commissioner(s)/DIG
(Range)/Deputy
Commissioner(s)/SPs-In-
charge of District(s)/
Additional Deputy
Commissioner(s)/Additional
District Magistrate(s)
04. Additional DGPs/Managing 2000/- 700/-
Director(s)/HOD(s) other
than those covered in Col.
02 above. Chief
Engineer(s)/Chief
Conservator(s) of
Forest(s)/Branch Officer
Incharge of Protocol in
GAD
…..3/…..
 …..3…..

05. Special Secretaries/ 1300/- 500/-

Additional Secretaries/
Joint Secretaries/PS to
Minister(s) & Chief
Secretary/Conservator of
Forest (who are not
posted in territorial
circles)/ Additional
Director(s)
06. Conservators of 1300/- 600/-
Forest/SEs/XENs/DFOs
(only those who are
incharge of territorial
circles/divisions/areas in
the field)/CMO/ ASPs in
Districts/ Sub Divisional
Officers (Civil).
07. Other Officer(s) 700/- 400/-
Other terms & conditions as laid down in this Department’s

letter dated 01.08.2007 would remain unchanged. It is also clarified that

officers not getting the “Fixed bimonthly telephone/cell amount(s)” as per

above instructions/criteria, but who are getting the reimbursement of

telephone charges under separate orders shall continue to get the same as

per those orders. Further, it is clarified that category No. 07 meant for

“Other Officers” will include only those officers who are above the rank of

Deputy Director(s) and equivalent as defined in this Department’s instruction

dated 24.01.1992.

I am, therefore, directed to request you to kindly ensure

compliance of the aforesaid instructions of the Government forthwith, in all

the departments/organizations working under your control.

Yours faithfully,
Sd/-
Special Secretary (Finance-Exp.) to the
Government of Himachal Pradesh, SHIMLA -2.
Endst. No. As above. Dated Shimla – 02, the 25th August, 2010.
Copy of the above is forwarded to all the District Treasury
Officers/Treasury Officers in Himachal Pradesh for information and similar
necessary action.
Sd/-
Special Secretary (Finance-Exp.) to the
Government of Himachal Pradesh, SHIMLA -2.
 PERSONAL ATTENTION
MOST URGENT/TIME BOUND
No. Fin-F-( A )-( 11 )-11/2004
Government of Himachal Pradesh
Finance Department
( Expenditure Control – II )
….
From
The Principal Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA – 2.

To
All the Administrative Secretaries to the
Government of Himachal Pradesh, SHIMLA – 171 002.

Dated: Shimla – 171 002, the 07th September, 2010.

Subject:- Cabinet Memoranda : Consultation with the Finance

Department.

Sir,
In continuation of this Department’s letter of even
number dated 23.05.2008 [Copy enclosed], I am to submit that in all
cases/proposals involving financial implications, consultation with the
Finance Department is mandatory as per the provision(s) of the Rule-
9 and Rule-34 of the Rules of Business of the Government of
Himachal Pradesh.
In certain cases, during this consultation process, Finance
Department seeks information/clarification from the respective
Departments with respect to their proposals, and proposals/files of
the Departments are returned back to them. It has however been
seen that in some cases, Departments fail to refer these matter(s)
back to the Finance Department along-with the requisite
information/clarification sought. Instead, some proposals are taken to
the Cabinet directly even though consultation with the Finance
Department is not complete as is the requirement of the Rules of
Business of the Government of Himachal Pradesh.
It is, therefore, requested that the Departments may
invariably complete the consultation process with the Finance
Department as envisaged in the Rules of Business of the Government,
before proceeding further in their proposals.

Yours faithfully,
Sd/-
Special Secretary (Finance-Exp.) to the
Government of Himachal Pradesh, SHIMLA - 2
 PERSONAL ATTENTION
MOST URGENT/TIME BOUND
No. Fin-I-( C )-14-1/92 Vol.-II
Government of Himachal Pradesh
Finance Department
( Expenditure Control – II )
….
From
The Principal Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA – 2.
To
1. All the Administrative Secretaries to the
Government of Himachal Pradesh.
2. The Secretary to Governor, H. P. SHIMLA – 2.
3. The Secretary, H. P. Vidhan Sabha, SHIMLA – 4.
4. The Registrar General, H.P. High Court, SHIMLA -2
5. All the Heads of Departments in H. P.
6. All Chief Executive Officers/Managing Directors of
H.P. Public Sector Undertakings/Boards/Corporation
7. The Secretary, H. P. Subordinate Services Selection
Board, Hamirpur.
8. The Secretary to Lokayukta, H. P., SHIMLA – 2.
9. The Secretary, H. P. Public Service Commission,
SHIMLA – 2.
10. The Secretary, H. P. Electricity Regulatory
Commission, Khalini, SHIMLA – 2.
11. The All the Deputy Commissioners in H. P.
12. The Registrars of all the Universities in H. P.

Dated Shimla – 171 002, the 08th September, 2010.

Subject :- Regarding fixed minimum charges for attached

Government vehicles with officers of the State
Government – Latest instruction(s) thereof.
Sir,
The matter regarding reviewing the fixed minimum

charges for attached Government vehicles with officers of the State

Government was under consideration of the Government for some

time. In partial modification of this Department’s letter of even

number dated 17.11.2000, it has been decided to revise the

fixed minimum charges for attached Government vehicles with

..2/…..
 …..2…..

Officers of the State Government w.e.f. 01.09.2010, as per the

table below:-

SR. CATEGORY OF OFFICER(S) FIXED

NO. CHARGES/DISTANCE
01. Officers of the rank of Rs. 900/- per month
Secretary and above posted for 250 Kms.
at Shimla.
02. Other officers at Shimla. Rs. 750/- per month
for 200 Kms.
03. Officers posted at District Rs. 375/- per month
HQ other than Shimla for 100 Kms.
04. Officers at Sub-Divisional, Rs. 300/- per month
Tehsil and Block HQ. for 80 Kms.

I am, therefore, directed to request you to kindly ensure

compliance of the aforesaid instructions of the Government forthwith,

in all the departments/organizations working under your control.

Yours faithfully,
Sd/-
Special Secretary (Finance-Exp.) to the
Government of Himachal Pradesh, SHIMLA -2.
Endst. No. As above. Dated Shimla – 02,the 08th September, 2010.
Copy of the above is forwarded to all the District
Treasury Officers/Treasury Officers in Himachal Pradesh for
information and similar necessary action.

Sd/-
Special Secretary (Finance-Exp.) to the
Government of Himachal Pradesh, SHIMLA -2.
 ,.",

,
PERSONAL ATTENTION
MOST URGENT/TIME BOUND

No. Fin-F:"( A } ..( 11 )-11/2004

Government 9f HimachaJ Pradesh .
. Finance Department.
( Expenditure Control - II ) .'

From
The. Principal Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA - 2.
To
All the Administrative Secretaries to the
Government of Himachal Pradesh.

Dated Shimla - 171 002, the 20th September, 2010.

S!Jbject :- Regarding intimating the Finance. Department with respect to

Cabinet decisions which, have financial impact. - Latest
instruction(s) thereof.
Sir~ '
On the above subject, it is submitted that there are several
instances where Department(s) proposals taken to the Council of Ministers
are at variance with the .Finance Department advice and some of them have
.major financial impact on State's exchequer. Wherever the. Cabinet decides

on propo~als which are at variance with the Finance Department's advice,

such decisions may be conveyed to this Department· to work-out the
financial implications and to. update the data base 'in this Department .
.It is thus requested' that all such cases where there are
. financial implications with regard to staffing/recurring/other major
expenditure, the relevant files may be sent to the Finance Department for
assessing financial implications and updating of data.
Yours faithfully,

'~~'-
[ AJAY TYAGI ]
Principal Secretary (Finance) to the.
Government of Himachal Pradesh, SHIMLA -" 2
- ,
)

"
 -~- ---- -----
- -

Government of Himachal Pradesh

Finance Department
( Expenditure Control - II )

No.Fin-F-( A )-( 1 1)-2/2004, Dated Shimla - 171002, the 25th November, 2010.

NOTIFICATION

Iii partial modification. of Finance Department's Notification No. Fin-1-C-

(14)-1183 dated 06.09.1995, the Governor, Himachal Pradesh is pleased to delegate
financial powers under the newly created SOE - "TRAINING" in the following manner:-

SR. TA/DA
EXTENT
training POWER
on
NATURE
Head(s) TO
OFexcluding
POWER
materials,
Department(s)
Expenditure of only
UptoAUTHORITY
OF' POWERper
incurred schedule.
Secretaries
Administrative
5.00
1.00
on WHOM
Rs. training
lacs
lac schedule.'
TED but
DELEGA

T~ese orders shall come into force with immediate effect.

BY ORDER "
Principal Secretary (Finance) to the
Government of Himachal Pradesh, SHIMLA -2
Endst. No. As above Dated Shimla - 171002, the 25th November, 2010.
Copy of the above is forwarded to :-
1. All the Administrative Secretaries to the Government of Himachal Pradesh.
2. The Secretary to Governor, H. P. SHIM LA - 2.
3. The Secretary, H. P. Vidhan Sabha, SHIMLA - 4.
4. The Registrar General, H.P. High Court, SHIMLA -2
5. All the Heads of Departments in H. P. .._-_ .•... -~_._~_.
6. All Chief Executive Officers/Managing Directors of H.P.Public Sector Undertakings/
Boards/~orporations in Himachal Pradesh.
7. The Secretary, H. P.Subordinate Services Selection Board, Hamirpur.
8. The Secretary to Lokayukta, H. P., SHIMLA - 2.
1\ 9. The Secretary, H. P. Public Service Commission, SHIMLA - 2.
II 10.. The Secretary, H. P. Electricity Reguldtory Commission,Khalini, SHIMLA-2 .
11. The All the Deputy Commissioners in H. P.
.\ 12. The Registrar, H. P. Administrative Tribunal. H. P. SHIMLA - 2.
\ 13. The Registrars of all the Universities in H. P.
14. All the District Treasury Officers/Treasury Officers in H.P.
15. The Controller, Printing & Stationery Department, Shimla - 5 for publication in the
"Rajpatra" .
16. All the Section Officer(s) in Finance Department, H. P. Secretariat, SHIMLA -02 .

. Deputy S~(Finance-EXP.) to the

Government of Himachal Pradesh, SHIMLA - 2