Memorandum of Understanding
Academic and Research Collaboration
between
National Institute of Technology Tiruchirapalli
And
Indian Institute of Technology Madras, Chennai, India
National Institute of Technology Tiruchirapalli (NITT) and Indian Institute of Technology,
Madras (IITM) have agreed to the following protocols governing their collaboration on
academic and research related activities:
Scope
The scope of collaboration on academic and research activities in this Memorandum of
Understanding includes the following categories:
• Academic and Research collaboration in the areas of mutual interest.
• Exchange of academic information, scholarly information, materials and publications.
• Exchange of students and faculty.
• Sponsorship of cooperative seminars, workshops and other academic meetings.
Student Exchange
Pursuant to the agreement for academic exchange, National Institute of Technology
Tiruchirapalli and Indian Institute of Technology Madras will exchange students according to
the terms laid out in Annexure 1. It is desired by both parties that there will be significant
flow of students in both directions.
Research Collaboration
Faculty from both Institutions will collaborate in the supervison of exchange students and in
joint research in disciplines of mutual interest. All such joint research activities will be
governed by the terms laid out in Annexure 2.
Admission of top 10% of the students of NITT to Direct PhD admission at IITM
NITT and IITM agrees to facilitate top 10% of the students (at the end of 6th semester) of
NITT, to seek admission to direct PhD programme of IITM, and enable successful
candidates to pursue their 7th and 8th semester of their STech programme at IITM, according
to the terms laid out in Annexure 3.
Commencement, renewal, termination and amendment
This MOU will come into force upon affixing of the signatures of the representatives of the
partner institutions and will remain in effect for five years. This MOU may be renewed upon
its expiry, with the agreement of both partner institutions.
If either partner institution wishes to terminate the MOU at the end of the five years period it
must notify the other institution not less than six months prior to the expiry of the MOU.
This MOU or its renewal and the actions taken under it may be reviewed at any time.
Modifications may be made by mutual agreement and any amendment or extension to the
agreement may be formalized by the exchange of letters between the two parties.
For
National Institute of Technology Tiruchirapalli Indian Institute of Technology Madras
Annexure 1
1. Students under the student exchange programme will be classified as special exchange
students. Special exchange students will be permitted to take courses on credit / audit, as well
as participate in research activities / project work.
2. In any case, the consent of the teacher / project supervisors / research supervisors is
required. Such consent will take into account among other things whether the student has pre-
requisites for the course / project.
3. Neither institution will require admission or tuition fees of exchange students under this MOU.
4. Course credits and grades earned will be determined by the home institution based on the
grade report from the host institution.
5. The number of students and time duration will be worked out on a case to case basis.
6. Participants may not spend more than one year normally in the exchange programme.
7. Participants will be subjected to the rules and regulations of the host institution,
Selection and nomination
The selection and nomination of students is open throughout the academic year. The student
nomination should be accompanied by:
Curriculum vitae.
Statement of aptitude from a member of the student's school/faculty.
A specific outline of the programme of study at the host institution and a statement of
objectives of the student.
When a nomination is forwarded by the home institution, it is presumed that the sending
institution considers the student suitable for the proposed program and consents to send the
student if selected by the host institution.
The host institution will evaluate the nomination and determine their suitability for selection under
the Student Exchange Program.
Where the exchange student is pursuing a research or implementation project as part of the
[Link], [Link], [Link]. or PhD (or equivalent) degree programme, the host institution will provide
a suitable faculty member to jointly assist (along with the supervisor in the parent institution) the
exchange student in formulating research project or jointly supervising the exchange student in
the event that a research project has already been identified.
The host institution will inform the home institution of any academic or other problems that may
arise during the period of student's residence in the host institution. The host institution will take
appropriate action under its established policy and procedures, in consultation with the home
institution to deal with such problems.
*****
Annexure 2
1. Proposals for collaborative research work under this Memorandum will be submitted with
the prior approval of the Head of each institution, or his / her nominee.
2. Each institution will nominate one of its members as its representative in charge of the
cooperative program. Individual programs of work under this Memorandum will be jointly
planned and conducted by the nominees of both parties.
3. Progress of work of any individual program will be reviewed and approved by designated
authorities of both parties.
4. The final approval of any project will depend on the availability of guaranteed support
funds.
5. Neither National Institute of Technology Tiruchirapalli nor Indian Institute of Technology
Madras will be held responsible for any liability to the other party, and neither party shall
be required to purchase any insurance against loss or damage to any property due to
activities to which this agreement relates.
Every collaboration will have its own agreement / contract which addresses issues such as
IPR, funding pattern, disclosure of information etc.
*****
Annexure 3
Admission of top 10% of BTech students of NITT to Direct PhD programme at IITM
Extract of Senate Norms for top 10% of BTech students of NITT seeking admission to PhD
programme at IITM
a) Top 10% of the [Link] students from other Institutions (which agree to participate in the
rd
programme) who are in their 3 year will be eligible to apply for Direct Ph.D. This provision will be
applicable to the institutes who enter into a specific MoU with IITM in this regard.
b) Selected students will move to liT Madras in the 4th year.
c) Credits earned during first year of Ph.D programme at liT Madras shall have equivalence to the
credit needed for the 4th year of the [Link] programme. The credits will be transferred to their
parent institution to award [Link] degree.
d) The candidate would complete the comprehensive viva within 5 semesters after joining liT Madras.
e) The students selected for admission to PhD programme are eligible for HTRA for five years, after
completing their first year of stay successfully at liT Madras. Students from CFTls having a CGPA
of 8 and above, will be eligible for award of HTRA without the requirement of GATE. Students
admitted from Non-CFTls, are required to qualify in GATE for becoming eligible for the award of
HTRA.
f) If a student does not perform well in the courses at liT Madras, the student will be transferred back
to the parent institution along with credits earned.
g) If a student is not found fit to continue in the PhD programme, he/she will be allowed to drop out
any time after the s" year, at which point the [Link] credits will be transferred to the parent
institute.
Specific Operational aspects agreed to by NITT and IITM
1. NITT will make an internal announcement to all the students who are in the top 10% of their class
at the end of their s" semester (based on the CGPA calculated over the 5 semesters), and
encourage such students to apply for admission into a Direct PhD program at liT Madras to those
Department(s) in which they meet the eligibility norms for regular PhD program, through online
portal between 1st March and so"
March every year.
2. NITT will encourage and recommend such students to opt for summer fellowship of IITM at the
end of their 6th semester.
3. NITT also will disseminate the contact details of such eligible students to the Dean (Academic
Research), IITM to enable the Dean to bring the PhD application schedule to these students.
4. NITT will forward the list of students who are within top 10% of their class soon after the s"
semester results is declared.
5. Dean (AR), liT Madras will forward the list of students selected for direct PhD admission and also
inform the respective students.
6. NITT will permit these students (selected for direct PhD programme) to pursue their final year of
their BTech programme (ih and s" semester) at liT Madras.
7. NITT will provide some flexibility in the curriculum for these students to facilitate them to complete
the credits to be earned towards the award of the [Link] degree. Detailed planning of the courses
to be taken at IITM will be jointly decided by the faculty advisor of the student at NITT and the
guide-designate at IITM.
8. The student will pay the tuition fee to NITT during their 1st year of stay at IITM. After successful
completion of the [Link] requirement, the student will pay the tuition fee appropriate for PhD
scholars as per regulations of IITM.
9. With the concurrence of the guide-designate at IITM and the Doctoral Committee, faculty
members from NITT may serve as co-guides for these students, whenever possible. IITM
encourages such a practice, but the decision is left to the discretion of the Guide-designate.
10. These students should earn a minimum CGPA of 7.5 in each of the first two semesters at IITM, to
become eligible to continue in the direct PhD programme. Otherwise, the student will be
. transferred back to NITT along with credits earned.
11. These students are not eligible for campus placement through IITM at the end of their first year of
stay at liT Madras.
12. These students shall come under the purview of the guidelines given in the PhD ordinances and
Regulations once they complete the requirements for the B. Tech degree.
13. For candidates who fail to complete the Comprehensive viva-voce exam, the option to convert to
an MS program as per regulation R.21 in the PhD ordinances and regulations, will be available.
14. If a student is not found fit to continue in the PhD programme, he/she will be allowed to drop out
any time after the s" year, at which point the [Link] credits will be transferred to NITT.
15. Credits earned by the students at the end of the first year of stay at IITM will be transferred to
Nm. NITT will accept the credits transferred and award the [Link] degree to such successful
students.
