COMPUTER APPLICATIONS
LECTURE 2 : Introduction to Microsoft Word
By R. Kawuma
In this lecture we are going to learn
Creating a new word document
Saving a word document using a password
Saving a word document as pdf file
Home Tab
Tool Shortcut Used for
Copy Ctrl+C Copy text from one place
Cut Ctrl + X Remove entire text to move it to
new place
Paste Ctrl+V Place the copied / cut text
Format Painter Ctrl+Shift+C Use Ctrl+Shift+V to paste. It
copies the text formatting to be
applied to another text
Font Ctrl+Shift+F Changes the appearance of the
text
Font size Ctrl+Shift+P Increase the size of text
Increase Font Size Ctrl+Shift+> Increases font size
Reduces Font Size Ctrl+Shift+< Reduces font size
Change case Shift+ any Change from capital letters to
letter small letter
Clear All Sets text back to original
formatting formatting
Bold Ctrl+B Makes selected text bold
Italic Ctrl+I Italicises selected text
Underline Ctrl+U Underlines the selected text
Strike through Cancels selected text but not
deleted example
Subscript Ctrl+= Creates small text below a line
Superscript Ctrl+Shift++ Creates small text above a line
Text Effects Design your text
Text Highlighter Used to highlight text but not
colouring it
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Font color Changes the color of the text
highlighted
Bullets These are bullets
John
Peter
Andrew
Numbering This is numbering
1. John
2. Peter
3. Andrew
Decrease Indent Move selected text closer to the
margin
Increased Move selected text farther away
from margin
Align Left Ctrl+L Text is on the left
Center Align Ctrl+E Text is in meddle
Align Right Ctrl+R Text is on the right
Justify Ctrl+J Text is balanced on both left and
right margins
Line and Adjusts the space between lines
paragraph or paragraphs
spacing
Shading Adds Background color to
selected text
Borders Adds borders to text
Sort Converts to Alphabetical order
Practical learning
1. Create a folder on the desktop and name it practice1.
2. Create a Microsoft word document inside the folder created above and
name it file1.
3. Open file1 and type the following text =rand() then press Enter
key on the keyboard
4. Save the file with a password password1. (Hint: Click File and choose
Save As)
5. Close the text and open it again. If prompted for password enter it
6. Select the entire text (Ctrl+A) copy it Ctrl+C. Create a new page (Hint:
Click at the end of the page and press Ctrl+Enter on keyboard. Click
Ctrl+V to paste the copied text.
7. Repeat No. 6 three times
8. Add a title on the first page MY FIRST LESSON, make it bold,
underlined with double blue color and font size 32.
9. Justify the entire text (Hint: press Ctrl +A to select entire text then
Ctrl+J to justify the text) Make the title Centred (Hint: Select only Title
and press Ctrl+E)
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10. Change the entire text to font Lucida Bright, size 13.5
11. Change the paragraphs on page 2 to bullets of your choice
12. Change the paragraphs on page 3 to numbering style of your
choice
13. Increase the indent of paragraph 1 on page 1 to middle
14. Change lines spacing of the entire text to 1.5 and paragraph
spacing before 6pt and after 12 pt
15. Add different background colors to various paragraphs
16. Add borders to at least 3 paragraps
17. Save your work
18. Copy the entire text Ctrl+A
19. Open a new document Ctrl+N and paste Ctrl+V the text in it. Save
it as duplicate in the folder practice1.
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