GJ 15 AB 1234 Upcoming Renewal

National Permit Every 90 Days 30 Days Overdue

FLEET
GJ 15 AB 1234 Upcoming Maintenance
Oil Change Every 10,000 km Due in 1,500 km

Reminders
 1
Introduction
Fleet management is a complex task that involves multiple vehicles, drivers,
and regulatory requirements. One of the most important aspects of fleet Dashboard

management is ensuring that vehicles are well-maintained, properly Fleet Status Temperature AC Misuse Stay Away
Stay In Zone
from Zone
registered, and compliant with regulatory requirements. This is where 85
Running
Min Temp. 13 C

Max Temp. 48 C
Approx Fuel Waste

22 ltr

35 25 35
32
reminders comes to rescue.

 20%
15
Idle
Alerts Hours Alerts
Alerts

10% vehicles 10% vehicles

10% vehicles 10% vehicles

200

5% 42.5%
50
Objects Stopped Overspeed Fence Overstay Fleet Idle
Reminders in fleet management software are designed to help fleet 25% 10
Max Speed
Max Overstay
Total
Approx

103km/h 22 hrs Fleet Idle Fuel Waste

managers and drivers to stay on top of important tasks and activities. The
Inactive
7.5%
22 46 32 hrs 84.4 ltr
40 Alerts Alerts

use of reminders can significantly improve the safety, efficiency, and No Data
20% vehicles 10% vehicles Note: Generally, an idling car uses somewhere between 1.89 to 2.64 liter of fuel per hour.

compliance of fleet operations. Fleet Fuel Fuel Price Last week Rajasthan

Renewal
Total
Total

Fuel Drain

Maintenance

110

Reminder
Fuel Refi ll
Reminder

P rice
100
564 ltr 4 ltr
(32 times) (1 times) 90
17-01-2023 18-01-2023 19-01-2023 20-01-2023

Due Overdue Due Overdue

Last week Rajasthan

Job Information
Drain 122.50 ltr
12-03-2021 02:00 PM
Completed 400 km

02-01-2023
2100
12
Total
Running
10
Not Started
900 km

800 km
32 25
 Features
2
Maintenance Reminder
GJ 15 AB 1234

Maintenance Reminder
With maintenance reminder fleet managers can schedule and track vehicle
maintenance tasks to ensure that their fleet is always in top condition.

General Servicing Due Soon

Every 5,000 miles

Reminders can be set- Next Due

2,500 miles from now

DD 03 F 2560
Based on Mileage
When a vehicle reaches a specific mileage threshold. These reminders Maintenance Reminder
prompt fleet managers to schedule & perform routine maintenance tasks. Oil Change Overdue
Every 500 Engine Hours
Based on Engine Hours
Next Due
When a vehicle's engine has operated for a specific number of hours.
These reminders prompt fleet managers to schedule and perform routine Vehicle crossed 600 engine hours
GJ 15 CM 1516
maintenance.

Based on Time Maintenance Reminder

When a specific duration of time has elapsed since the last maintenance Tire Rotation Due Soon
Every 180 days
task or a particular date has been reached. These reminders prompt fleet
managers or drivers to schedule or perform routine maintenance tasks. Next Due

About 15 days from now

 Features
3
Renewal Reminder
Renewal reminders alerts fleet managers regarding important renewal
dates such as licenses, permits, registrations, and other documents Renewal Reminder
required to operate vehicles legally.

Vehicle
GJ 15 AB 1234
These reminders help fleet managers ensure that they remain compliant Insurance
Due Days Days
with regulatory requirements, avoid fines or penalties, and maintain their Renewal Every 1 Year 30 Days from now
operating authority.
Renewal Reminder
Driver
John Doe
License
Due Days Days
Renewal Every 2 Year 60 Days Overdue
 Features
4
Alerts
Alerts can be delivered through different channels, such as email, SMS, or push
notifications within the software system itself.

Warning!

Some common types of alerts include- Vehicle GJ 15 AB 1234 is due

for service in 50 engine hours!

Service Due Alerts CLOSE

Notify users when a scheduled maintenance task is due based on mileage,

Warning!
engine hours, or time intervals.
Driver John Doe’s license

Document Expiry Alerts expiring in 60 days!

For licenses, permits, etc with expiration dates, these alerts notify users in CLOSE
advance of the impending expiration. Warning!
Insurance Renewal Alerts
Insurance renewal of vehicle

Reminds users when vehicle insurance policies are nearing their expiration DD 03 F 2560 overdue by 15 days!
dates.
CLOSE

And many more...

 5
Features

Insightful Reports
It helps fleet managers keep track of and scheduled maintenance tasks for their Acknowledgement History

vehicles. It shows reminder type, due days for maintenance, and notification date. Object No Of Advance Acknowledges No Of On Time Acknowledges No Of Late Acknowledges

GJ 15 AA 9022 10 8 2

Reminder status MH 02 RR 5689

KA 10 PO 3482
10
10 10
7 3
0

This report provides a summary of various reminders and tasks. It includes GJ 28 HH 1122
Reminder Status
10 9 1

details such as the type of reminder, previous reminder date, remaining DL 12 DD 5553 10
Previous

5 5
Engine
Acknowledge

GA 01 LL 2020 Object Reminde r Type Days Distance Status

days or distance until the task is due, remaining engine hours, and the 10 8 Date
Acknowledgement 2 Hours Reminder

KL 15 CN 2002 10 10 0
date of the report. GJ 15 AA 9022
DL 06 MN 8021
General Servicing
10
04-05-2021
10
365 7500
0
400 Acknowledge Overdue
MH 02 RR 5689 Oil Change 09-05-2021 365 10000 450 Acknowledge Upcoming
GJ 15 AB 1234 10 10 0
Acknowledgement history KA 10 PO 3482
GJ 15 CN 6800
GJ 28 HH 1122
Car Wash
10
Insurance
10-05-2021
10-05-2021
6
365

365
7500

10000
0
500
400
Acknowledge
Acknowledge
Overdue
Overdue
This report provides a comprehensive overview of the reminders issued to DL 12 DD 5553 PUC Certificate 15-05-2021 365 10000 500 Acknowledge Overdue

drivers or personnel and their subsequent acknowledgment or completion GA 01 LL 2020 Inspection 21-05-2021 365 150000 300 Acknowledge Upcoming

status. KL 15 CN 2002 National Permit 21-05-2021 365 12500 250 Acknowledge Upcoming

DL 06 MN 8021 Fitness Certificate 24-05-2021 365 15000 400 Acknowledge Overdue

And many more… GJ 15 AB 1234

GJ 15 CN 6800
Road Tax
General Servicing
26-05-2021
27-05-2021
365

365
10000
10000
350
500
Acknowledge
Acknowledge
Overdue
Upcoming
USE cases
6
Streamlining Maintenance for Construction Fleet Maintenance Reminder
Operations Vehicle CF250

Reminder Type Check Arm Cylinder

Challenges Due Engine Hours Every 500 Engine Hours

Engine Hours 450 Engine Hours

Harsh operating conditions lead to increased wear and tear on construction fleet
vehicles and equipment.
Lack of proper maintenance can result in breakdowns, costly repairs, and downtime.
Tracking maintenance schedules and ensuring compliance with safety regulations is
challenging.

Solution
Implement automated maintenance reminders to streamline scheduling.
Set reminders for preventive maintenance and safety inspections based on time, or
engine hours.
Capture accurate engine hours and mileage for scheduling.
Maintain a comprehensive maintenance history log within the software for tracking
completed tasks and identifying trends.

Results
Improved reliability and uptime through proactive maintenance scheduling.
Reduced repair costs and downtime by addressing maintenance needs.
Enhanced compliance with safety regulations by staying on top of inspections and
renewals.
 7
USE cases

Ensuring Optimal Performance and Preparedness

for Emergency Fleets

Challenges
High-stress conditions and constant standby operation increase wear and tear
on emergency fleet vehicles.
Maintaining the readiness and reliability of emergency vehicles is crucial for prompt
emergency response.
Tracking and managing maintenance schedules for a large number of vehicles is
complex and time-consuming for fleet managers.

Solution
Set reminders based on mileage or time intervals for maintenance tasks like oil
changes, tire rotations, and brake inspections.
Utilize real-time vehicle data to trigger maintenance reminders based on health and
performance.
Implement automated notification systems (email or SMS) to promptly inform fleet Maintenance Reminder
managers of upcoming maintenance needs.

Results Vehicle GJ 15 AB 1234

Improved vehicle reliability and uptime. Reminder Type T ire Rotation

Enhanced fleet readiness and response time. Due Days Every 180 days

Reduced maintenance costs. Days 15 D ays Overdue

USE cases
Renewal Reminder! 8
DD 03 F 2560

Ensuring reliability of Trucking Fleets

Vehicle

Reminder Type National Permit

Due Days Every 90 Days

Days 30 Days Due From Now

Challenges
Commercial trucks experience accelerated wear and tear due to extensive
mileage and heavy loads.
Regular maintenance is crucial for safety compliance and minimizing disruptive
breakdowns.
Managing maintenance schedules for a large truck fleet is complex and time-
consuming.

Solution
Tailored maintenance schedules in the software for specific fleet needs.
Accurate records of maintenance tasks, inspections, & repairs improve accountability.
Reminders based on mileage, engine hours, or time intervals for key maintenance
tasks.
Notifications via email, SMS, and dashboard alerts to keep managers and
maintenance personnel informed. Maintenance Reminder
Results Vehicle DD 03 F 2560
Improved truck reliability & reduced breakdowns through proactive maintenance.
Reminder Type Change Engine Oil
Enhanced road safety by ensuring optimal truck condition with functional brakes, tires,
and components. Due Distance Every 10,000 KM

Reduced maintenance costs by avoiding costly repairs from neglected tasks. Distance 1,000 KM From Now
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We understand that every business is unique, and we work closely with our
customers to ensure that our solutions are tailored to meet their specific needs.

Contact us today to learn more about how our software can benefit your business.
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