4 Advanced Formating in Word

LET'S LEARN ABOUT ...

Friends, you must have read
many story books. Have you Changing Margins
ever noticed how beautifully c SettingIndents and Tabs
the text and pictures are Adding Columns
presented there? In this Inserting Breaks
chapter, you will learn about c Page Orientation and
some more formatting features Page Size
of MS Word 2019.
c Header and Footer
Page Border and Colour
Youcan organise the contents of a Word Shading
document and change its appearance.
This is called page formatting. Page formatting includes setting indents,
tabs, breaks; and changing the margins, page orientation, and size. You
can also apply borders and shading effects to a page.

CHANGING MARGINS
Top margin
The blank space between
text and the edges of a Renu was four years old when she started
school. Her mother recalls that Renu's
favourite activities were singing and dancing.
page is know as Margin. A Her first teacher was Miss Rosie. Renu loved
Left Miss Rosie. Renu's mother laughs as she
page has four margins-top, remembers that Renu was always making Right
margin drawings and cards gift Miss Rosie. Miss margin
right, bottom, and left. Rosie taught her class many songs and rhymes.
Renu can still remember most of
thern.

To set page margins in a

word document, follow Bottom margin
these steps. Fig. 4.1 Four margins of a page
54
 1. Click on the Margins button in the File Home Insert Design Layout

Page Setup group of the Layout tab. Breaks

une Numbers
Margins Orientation Size Columns bå Hyphenation
2. Select the desired option from the
Normal
drop-down menu. Top:
Left:
2.54 cm
2.54 cm
Bottom: 2.54 cm
Right 2.54 cm

Narrow
Top: 1.27 cm Bottom: 127 cm
SETTING INDENTS Left: 1.27 cm Right: 127 cm

Moderate
2.54 cm Bottom:2.54 cm
The space between text and the left or Top:
Left 1.91 cm Right 1.91 cm

right margin of a page is called indent. Wide

Top: 2.54 cm Bottom:2.54 cm
Indentation makes the text captivating. Left: 5.08 cm Right: 5.08 cm

Sometimes, it is used to indicate the Mirrored

Top: 2.54 cm Bottom:2.54 cm

beginning of a new paragraph. Inside: 3.18 cm Outside:2.54 cm

Office 2003 Default

Indents are of four types as listed below. Top: 2.54 cm Bottom:2.54 cm
Left: 3.18 cm Right 318 cm
Left indent sets the starting point of Custom Marqins.
all the lines in a paragraph from the +Fig. 4.2 Setting page margins
left margin.
Right indent sets the end point of all lines in aparagraph from
the right margin.
First line indent sets the starting point of the first line of a
paragraph from the left margin.
Hanging indent sets the starting point of all the lines except the
first line of aparagraph from the left margin.
favourite
Renu was four years old when she started school. Her mother recalls that Renu's
activities were singing and dancing. Her first teacher was Miss Rosie. Renu loved Miss Rosie
Renu's mother laughs as she remembers that Renu was always making drawings and cards to
Left indent gift Miss Rosie. Miss Rosie taught her class many songs and rhymes. Renu can still remember
most of them.

Renu was four years old when she started school. Her mother recalls that Renu's favourite
Right indent activities were singing and dancing. Her first teacher was Miss Rosie. Renu loved Miss Rosie
Renu's mother laughs as she remembers that Renu was always making drawings and cards to
gift Miss Rosie. Miss Rosie taught her class many songs and rhymes. Renu can still remember
most of them.

Renu was four years old when she started school. Her mother recalls that Renu's favOurite
First line indent activities were singing and dancing. Her first teacher was Miss Rosie. Renu loved Miss Rosie. Renu's
mother laughs as she remembers that Renu was always making drawings and cards to gift Miss Rosie.
Miss Rosie taught her class many songs and rhymes. Renu can still remember most of them.

Renu was four years old when she started school. Her mother recalls that Renu's favourite activities
were singing and dancing. Her first teacher was Miss Rosie. Renu loved Miss Rosie. Renu's
Hanging indent mother laughs as she remembers that Renu was always making drawings and cards to gift
Miss Rosie. Miss Rosie taught her class many songs and rhymes. Renu can stillremember most
of them.

Fig. 4.3 Types of indents

55
 To set the indentation of a page, follow these steps.
1. Place the cursor anywhere in the paragraph you want to indent.
2. To open the Paragraph dialog box, click on the dialog box
launcher arrow in the Paragraph group of the Layout tab.
3. In the Indentation section (Fig. 4.5), set the left and right indents
by clicking on the increase or Paragraph

decrease arrowS. Indents and Spaing

General
Line and Paqe Breaks

Alignment Justified

4. To set the first line or hanging Qutline leve Body Text Collapsed by detault

3 4
indent, select the desired option Indentation

Let 0m : Speaal. By

from the Special option drop-down Right

Mrror indents
.....: inone)

menu. Spacing

Before Opt LiFe spaGng At

5. When you are done, click on OK. Aftes Bpt Multiple

Don't add spaçe between paragraphs of the same style

Preview
Layout References Mailings Review View
ks Indent Spacing
Numbers Left 0 cm fBefore: 0pt
henation
5
Right: 0 m After: 8 pt
Paragraph Tabs Set As Default Capom

+Fig. 4.4 Paragraph dialog box launcher 4Fig. 4.5 Setting indents

AVA'SCOOL TIP
You can also set the indentation Decrease indent Increase
of a page using the Increase indent
Indent ~ or Decrease Indent
option from the Paragraph group Paragraph
Of the Home tab.

SETTING TABS
Tab is used as a formatting feature in Microsoft Word. It can be used to
indent a paragraph. If you press the lab key, the curSor moves forward
by 1.27 cm (0.5 inch). This is the default setting. To change the default
setting for Tab, followthese steps.
1. Open the Paragraph dialog box by clicking on the dialog box
launcher in the Paragraph group of the Layout tab.
56
 2. Click on the Tabs... button Paraqraph

at the bottom left corner Indents and Spacing Line and Page Breaks

of the dialog box. The General

Alignment Justified

Tabs dialog box appears Qutline level: Body Text Collapsed by default

(Fig. 4.7).
Indentation

3. In the Tabs dialog box, Left: 0 cm Special: By:

enter the desired value in Right: 0 cm (none)

Mirror indents
the Tab stop position. Here,
Spacing
we have entered 3 cm. Before: Opt Line spacing At

4. Select the desired After: 0p Single

U
Don't add spaçe between paragraphs of the sane style
alignment option from
the Alignment section. Preview

hoa Psgr aph ous Parar 1nPrev cus Pragrapn Prvicus Paragraph Ps ous Faragraph Pr erou

Left: Left-aligns the eru was tour years oid when she started school Her mother recals that Aenu's favourte activities were singing
and dancing er frst teacher was Mis Acsie Aeu loved Mis Aosie Rerks mother lugts as she remenbers that
Reru was ahways makng draw

text at the tab stop ng Pa. agrsph NoloE

Center: Centers the OK Cancel

Jabs. Set As Default
text around the
tab stop 4Fig. 4.6 Paragraph dialog box
Right: Right-aligns the
text at the tab stop Tabs 7 X

Decimal: Aligns Jab stop position: Default tab stops:

3 ....3cm 1.27 cm
decimal numbers 3 cm
Tab stops to be cleared:
using the decimal 5 cm

point
Bar: Draws a vertical 4 ...... Alignrment

line on the document O Left (O) Center O

Right
O
Dedmal OBar
5. Click on the Set button. Leader

6. Then, click on OK. (O1 None O3-..

O4
Now when you press the Tab 5 Set Clear Clear All
key, the cursor will jump to the
6 OK Cancel
position where you have set the
tab stop. 4Fig. 4.7 Tabs dialog box
 INFO BOX
The word "tab" is derived from the Latin term "tabulate". It means to arrange
and to
data in a tabular form. Earlier, the Tab key was used to create tables
navigate easily through the columns.

ADDING COLUMNS

Have you ever noticed how text in newspapers and magazines are
displayed? It is arranged in columns. A column is a vertical display of
text. Microsoft Word provides the option of aligning text in two or more
columns.
rt Design Layout
To align text in columns, follow these steps. Breaks
1. Select the text. Click on the Columns ine Numbers
Columns
button in the Page Setup group of 1 b Hyphenation
the Layout tab (Fig. 4.8). One

2. Choose the desired option from the Two

drop-down menu.
Three
Select the One, Two, or Three
option. Left

Select the Left option for a Right

smaller column on the left side
More Columns...
of the page.
t Fig. 4.8 Choosing number
Select the Right option for a of columns
smaller column on the right
side of the page. AVA'S COOL TIP
If you want more than three Once a column gets
columns, select the More filled, the text you
Columns.. option. Enter the type automatically
desired number of columns in flows to the next
Ccolumn.
the Number of columns field.
58
Eigure 4.9 shows text arranged in number of columns.
Three Colurnns tree. Marg ssid to her sister tree.Mary sd to her sieter
he bid w mng s nt
the bird wn making s nest
he nt were in
Mary and her ieter wre in Mry nd her iter e r
pyng with a h A hlvd the grden They wre he garden They
plaing aeh ahalAhird
ew to the roe Then Rhea
to he ound picked up he tree Then
birke
hits of grms ane tap Then up bits o erme and hade p s s md tue
te
Lald te Then Rew bark te the Then ew bct to the

W2S making nest tree May said to her sister tree May sfd to her siter
he hird ws msings nest the bird ws mng &
Mar
the tarden n Mary and her siter wre in Mary and her ieter wre i
the garden. They were he garden They re
plaving with baA ird
Original Text lew te the tree. Then flea
playin wth a balAbra playing ith a bal Abird
te the ground It picked up
Mary and her sister were in the gprden They were playing with aball. Abird flew to the tree Then t end higs Then
ew to the gound t picked wto the aroundtpicked
few to the gound t picked up bits of gras and twgs Then t flew back to the tree. Mary said to her up hts o gprms and taw up bits of gas and tag
sister the bird was making a nest. Then Rew back to the Then i few back to he
1ald to her the bird
tree. Mar said to her sistes tree May dto her sister
Mary and her sister were n the garden They were playing with abal Abird flew to the tree Then i was making a nest
he bird was making a nest he bird wminga nest
few to the ground.t picked up bits of gass and twigs Then it flew back to the tree. Mary said to her
Mary and her sster were in
vster the bird was making a nest. Mary and her sister Wre in Mary and her ister were i
the garden They were
the garden They were the garden. They ere
Mary and her sister were n the arden They were playing with a bal.Abird flew to the tree Then playng with a balA bird
fee to the ground It picked up bits of grass and twigs Then it lew back to the tree. Mary aid to her few to the tree. The n it lea

yster the bird was making a nest the ground It picked up

Wew to he ground t picked ewto theroundRoicked
flew backto the tre ue bits c erass and twigs ug bits o eress and taigs
Mary and her sster were nthe garden. They were playing with aball. Abird flew to the tree. Then : Theo t few back to the Then &Rew back to the
ew to the gound. It prcked up bts of grass and twgs Then t few bac to the tree. Mary said to he said to her sister the bird
tree. Mary sald to her sister te May sid to her sister
yster the brd was making a nest was making a nest
the birdwat makeing a nest the bird was makinga nest

Text arranged in one column Text arranged in three columns

Left Column Mary and her siter were in the garden They wtt playng wth
eball Abrd ew to the tree Then t flew to the ground
pcked up bits of ges and twigs Then ew back te the tree Mary and her sister were in the garden They were playing with e Right Column
Mary w to her sste the berd wes mabng a est

Mary and her saster were in the gerder They were piaytng with to her sister the bird was making a nest
Many ano her sstet were in
bal Aberd fira to the trer Then t frw te the gound
pleyeng wth belA bird Mary and her sister were the garden They were pleying withe
few to the tree Then t fle pched up bits of g s end twigs Then frw back to the tree
he tird w gnest
ball Abird flew to the tree. Then it lew to the ground It picked playtng wtth a ballA bird
to the ground pded ug up bits of grass and bigs Then it flew back to the tree Mary said flew to the tree Thent
bits af gess end trg Ther Many and SHste the grer They w piyrg wt to her sister the bird was makinga nest flew to the ground it picked
t ee bad to te bC bal A bre flrw t the tree Then flrwto the ground up bits of grass and twigs
Mary and her sister were in the garden They were playng with a
POG b o ge ant twg Then few bac
bal Abird flew to the tree Then it Rew to the ground. It picked tree Mary sald to her sister
up bits of grss and trigs Then it flew back to the tree. Mary sald the bird was malking a nest.
Mary and her s t Mary e t n the gerden pleving w to her ster the bird ws making a nest
e ie te the ound Mary and her sister were in
ng th a ba A brd Mary and her sister were in the garden They were playing with the garden They were
Bew to the tree Then &r e Me wds her ete the ud we mong est
a bal Abird flew to the tree Then it flew
lew tto The groua playing with e bal Abird
ckto the tree flew to the tree Then t
to the ground pded g Mary said to her uster the bird was makin
aking a nest
flew to the ground It plcked
bts of gres ond turg Ther
a fee bect to the tree Ma wit
pked ua bth of gress and hwigs hen flew bad te the tbrre hal Abrd flew to the tree Then t few hack to the
the bin
Mary sadu ter ater the brd wes mukong nest picked up bits of grass and twigs Then it flew back to the tree. tree. Mary sald to her sister
were n he gurden Thry wer p i e Mary sald to her sster the bird was making a nest the bird was making a nest.
Mey end he
Mary and her sete ere Mary and her sister were in
bal A ng flew to he tree Then t flew te the groud Mary and her sster were in the garden They were playing with
pcknd up bts of gss and wgs Then n fee becdt he trt ball Abird flew to the tree Then it flew to the ground. the garden They were
Mary sad her sute the burd wes makina nest cked up bits of grass and twigs Then it Rew back to the tree playing with a ball. Abird
Bn te he tree ee &fe
Mary said to her sster the bird was making a nest
to te ground pcted Mery and her suster were n the gerdes Thry wre plevrg wt picked
brts of g s and twg The bal A rc fle te the tree Thes flrw to the gound Mary snd her sister were in the erden They were playing with up bits of grass and bwigs
fea bed to the tree Mar peked u bit of gss and twrg Then fiee bect te the tre a ball. Abird flew to the tree Then it flew to the ground It Then it flew back to the
Sad to he s th br Mary sad he suir be ed we makang nest picked up bits of grass and twigs. Then it lew back to the tree tree Mary said to her sister
d was making a nest. the bird was makinga nest

Text arranged in left column Text arranged in right column

Fig. 4.9 Arranging text in columns

INSERTING BREAKS

Adding breaks in between text in a line, column, or page is another

formatting option provided by Word. It helps to make the Word
document more structured.

Line Break
Youcan use a line break to move the cursor to the next line without
breaking the paragraph. To insert a line break, follow these steps.
 1. Place the cursor where you want to insert the line break.
2. Press Shift and Enter keys together.
Little Brown Seed
Little Brown Seed Little brown seed. round and round
Little brown seed. round and round Here I put you in the ground Here l put you in the ground.

t Fig. 4.10 Inserting line break

AVA'S COOL TIP
Pressing Enter will insert a new paragraph in the document
while pressing Shift + Enter will insert a new line within the
same paragraph.

Column Break
You can insert a column break to start a new column. The text inserted
after the column break will be added to the next column. To insert a
column break, folow these steps.
1. Place the cursor where you want to insert the column break.
2. Click on the Breaks button in the Page Setup group of the
Layout tab.
3. Click on Column from the drop-down menu. A column break will
be inserted.
There was once a prince who had
The statue was put on top of a pillar in the
sign Layout References Mailings Review everything he wanted, so he was never middle of the town.
5ad and was called the happy prince. But
2 .HBreaks Indent Spacing alas, one day he died. His people had his
statue made. The statue was made of
In the country, the winterS were very cold.
So, every autumn the swallows flew away
Page Breaks lead. The eyes were made of blue jewels. to a warmer place. That year, however,
one little swallow was the last to leave.
Page
Mark the point at which one page ends
and the next page begins. There was once a prince who had
His people had his statue made. The
Column** everything he wanted, so he was neve
statue was made of lead. The eyes were
sad and was called the happy prince. But
Indicate that the text following the column alas, one day he died.
made of blue jewels. The statue was put
on top of a pillar in the middle of the town.
break will begin in the next colunn.
In the country, the winters were very cold.
Text Wrapping So, every autumn the swallows
Separate text around objects on web flew away
to a warmer place. That
year, however
pages, such as caption text from body text. one little swallow was the last to leave.

+Fig. 4.11 Inserting column break

60
Page Break
You can insert a page break to move text to a new page. The text
inserted after the page break will be added to the next page. To insert
a page break, follow these steps.
1. Place the cursor where you want to insert a page break.
2. Click on the Breaks button in the Page Setup group of the
Layout tab.
3. Click on Page from the drop-down menu to insert a page break.
Story l
The lion and the mouse

Abon was sleepng in aforest Amouse started playng on it The Lon was
dsturbed and arose from his sleep It caught up the mouse angnly and tred to
crush it to death
The mouse prayed the lon to leave hun off and assured that it would help
hum when it needed The bon laughed at it and let him off

One day the bon was caught in a net spreadby a hunter It roared and tned to
escape but in vain The mouse heard the bon's roaring and came there It
started cutting the net with its teeth The bon escaped and thanked the
rnouse
sign Layout References Mailings Review
Moral of the story We are always rewarded for our kindness
Breaks Indent Spacing
Page Breaks
...Story2
The rabbit and the tortoise
Page
Once there Ived a rabbit and a tortoise in a forest. The rabbit wasvery poud Mark the point at which one page ends
of his speed He made fn of the tortoise for his slow speed The tortose and the next page begins.
challenged the rabbit to have a race with him The rabbit accepted the
challenge The race started. The crow was the referee The rabbit ran very
fast The tortoise was left much behund The rabbit stopped to take rest under
atree He fel asleep.The totose passed him and reached the winnirg post
The rabbit woke up and ran as fast as he could He saw that the tortoise was
already there at the winning post.

Moral of the story: Slow and steady wins the race

Story 1 Biory 2
The ion and the mouse The rabbit and the tortoise

Abon was sleeping ina forest A mouse started playing on it. The bon was Once there Ived a rabbit and a tortose in a forest The rabbit wras very proud
distubed and arose from his sleep It caught up the mouse angnly and tned to of hus speed He made fun of the tortose for hs slow speed The tortose
challenged the rabb1t to have a race with hm The rabbit accepted the
crsh it to death
The mose prayed the bon to leave him off and assured that it would help challenge The race started The crow was the referee The rabb1t ran very
hum when it needed The bon laughed at it and let hum off fast The tortose was left much behund The rabbit stopped to take rest under
atree He fell asleep The tortose passed hun and reached the winnung post
The rabb1t woke up and ran as fast as he could He saw that the tortose was
One day the bon was caught in a net spread by a hunter. It roared and tned to aheady there at the wnnung post
escape but in vain The mouse heard the bon's roanng and care there It
started cutting the net with its teeth The bon escaped and thanked the
mouse Moral of the story: Slow and steacy wus the race
Moral of the story We are always rewarded for ouu k1ndness

+ Fig. 4.12 Inserting page break

61
 PAGE ORIENTATION
The way a Word document is displayed and printed is called page
orientation. The two types of page orientation are portrait and landscape
Portrait: The document is displayed vertically. This means that the
height of the page is more than its width (Fig. 4.13 a).
* Landscape: The document is displayed horizontally. This means
that the width of the page is more than its height (Fig. 4.13 b).
To change the page orientation, follow these steps.
1. Click on the Orientation option in the Page Setup group of the
Layout tab.
2. Click on Portrait or Landscape option from the drop-down menu.
Renu was four years old when
she started school. Her mother 1
recalls that Renu's favourite
activities were singing and
Home Insert Design Layout
dancing. Her frst teacher was Renu was four years old when she started
Miss Rosie. Renu loved Miss school. Her mother recalls that Renu's favourite HBreaks
Rosie. Renu's mother laughs as activities were singing and dancing. Her first ine Numbers
she remembers that Renu was teacher was Miss Rosie. Renu loved Miss Rosie. Orientation Size Columns
always making drawings and Renu's mnother laughs as she remembers that b Hyphenation
cards to gift to Miss Rosie. Miss Renu was always making drawings and cards up
Rosie taught her class many to gift to Miss Rosie. Miss Rosie taught her Portrait
songs and rhymes. Renu can still class many songs and rhymes. Renu can still
remember most of them! rernember most of them! Landscape

b + Fig. 4.14 Setting page

+Fig. 4.13 Types of page orientation orientation

LET'S REVIEW
Write T for True and F for False.
1. First line indent sets the starting point of the first line of a
paragraph from the left margin.
2. A column is a horizontal display of text.
3. Shift + Enter will insert a new line within the same paragraph.
4. There are three types of page orientation options.
5. The Breaks option is found in the Page Setup group of the Layout tab.
 PAGE SIZE
AWord document can have different
Insert Design Layout
paper sizes. There are names for the
Breaks
different sizes of paper. Most printers Line Numbers
Size Columns
used with computers are designed to b Hyphenation
fit small sizes, such as Letter size and Letter
21.59 cmx 27.94 cm
A4 size. Letter size is 21.59 cm wide and Tabloid
27.94 cm long. A4 size is 21 cm wide 27.94 cmx 43.18 crm

and 29.7 cm long. Legal

21.59 cmx 35.56 cm
To change the paper size of a
document, follow these steps. +Fig. 4.15 Setting page size
1. Click on the Size option in the Page Setup group of the Layout tab.
2. Select the desired paper size from the drop-down menu.

HEADER AND FOOTER

Header is text or an image that appears at the top margin of a page.
Footer is text or an image that appears at the bottom margin of a page.
If you want to insert some content at the top or bottom of every page
in the document, you can
make use of the Header Header: A E T Equation
or Footer options in Footer
Built-in
Word. To insert a Footer, Blank
follow these steps.
1. Click on the (Type herel

Insert tab.
Blank (Three Columns)
2. Click on the
Footer button. A [Type here) (Type heel [Type here)

drop-down menu
appears (Fig. 4.16). Fig. 4.16 Footer drop-down menu
3. Choose afooter style from the menu. Type text in the footer to
add it at the bottom of every page of the document.
4. If you want to close the footer, click on Close Header and Footer
option in the Close group of Design tab under Header & Footer
Tools.

4 AVA'S COOL TIP

Header 8 Footer Tools
You can also
Help Design Q Tell me what you want to do
Different First Page Header from Top: 125 cm
insert date, time,
Different Odd &Even Pages +Footer from Bottom: 125 crm or page number
V Show Document Text Close Header
Insert Alignment Tab and Footer in a header
Options Position Close
Z or footer.
+ Fig. 4.17 Closing Header and Footer
Similarly, you can add Header by clicking on the Header button in the
Header & Footer group of the Insert tab.

PAGE BORDER AND COLOUR

You can add borders and apply colour to a page in Microsoft Word.
It makes the page look more appealing.

Page Border
A border is an outline around apage. It can be aline in various
styles and colours or decorative objects. To add a page border, follow
these steps.
1. Click on the Page Borders button in the Page
Background group
of the Design tab.
2. The Borders and Shading dialog box appears (Fig. 4.18).
Select
the Style, Color, and Width of the border from the Page Border
tab of the dialog box.
3. You can also click on the Art drop-down button and select any
artistic border to apply to your page.
 4. Click on OK when you are done.
Borders and Shading
Borders Page Border Shading
Setting: Style: Preview

None Click on diagram below or use

buttons to apply borders

Box

Shadow

Color.: 2
3-D
Automatic

Width:
Custom
Va pt
Apply to:
Art Whole document
(none)
Options.

OK Cancel

+Fig. 4.18 Adding a page border

Page Colour 1

You can fill acolour in a page. To do

so, follow these steps. Watermark Page Page
Color Borders
1. Click on the Page Color button Theme Colors

in the Page Background group

of the Design tab.
2. You can hover the mouse Over Standard Colors

various colours to see the

No Color
preview on the page. Click on More Colors.

the one you want. Fig. 4.19 Steps for applying

page colour

SHADING
You can apply different background colours to the selected text. This
is known as Shading. To apply Shading to the text on a page, follow
these steps.
1. Select the text on which you want to apply the background colour
2. Click on the Page Borders button in the Page Background
group
of the Design tab. The Borders and Shading dialog box opens
(Fig. 4.20).
3. Now click on the Shading tab. Choose the colour that you want
to apply from the Fill drop-down menu.
4. Click on OK.
Borders and Shading

Borders Page Border Shading

Fdll Preview

3
P. Theme Colors

Standard Colors

No Color
More Colors

Apply to
Paragraph

4
Cancel

+Fig. 4.20 Steps for shading

o« AVA'S PRACTICE TIME

OTechnical Skills
NEP
Create a document to list some interesting facts about India. Insert 'My
India, My Pride' as the header. Insert page numbers as the footer. Also.
add a coloured page border to your document.
Steps:
1, Open a blank document in Microsoft Word 2019. Click
on the Header option in the Header & Footer group of
the Insert tab.
2. Select a header option from the drop-down menu. Type 'My India,
My Pride' as the header text. Double-click outside the header area to
apply the header.

3. Now, select Page Number option from the Header & Footer group of
the Insert tab.

4, Click on the Bottom of Page option. Select a style.

5. Double-click outside the footer area to apply the footer.
6. Click on the Page Borders option from the Page Background group of
the Design tab. The Borders and Shading dialog box appears.
7. Select astyle, colour, and width for the page border, or, click on the
Art drop-down list to choose an artistic border. Click on OK.
8. Enter the main text in the document and save.

oK FLASHBACK
A page has four margins top, right, bottom, and left.
Indents are of four types -left indent, right indent, first line indent,
and hanging indent.
The text in a Word document can be arranged in more than one
column.
Line break, column break, and page break are the different types of
breaks.
Page orientation is of two types portrait and landscape.
A header, footer, border, colour, and shading can be applied on
a page.
 EXERCISES
A. Tick ( ) the correct answers.
1. The space between the text and the left of right margin is called
a. indent. b. line spacing. C paragraph spacing.

2. Which option is used to set the starting points of all lines in a

paragraph from the margin?
a. Left indent b. Right indent C First line indent
3. What is the default position of the Tab stops?
a. 1.34 cm b. 1.27 cm C. 1.22 cm
4. Which one is not a type of page orientation?
Portrait b. Landscape C. Hanging
5. The cursor can be moved to the next line without breaking the
paragraph using
a. page break. b. column break. C. line break.

B. Fill in the blanks.

footer column Hanging indent margin Shift + Enter

1. Ablank space between text and the edges of a page is called

2. A is vertical display of text.

3. indent sets the starting point of all the lines in a
paragraph except the first line.
4. A is text or an image that appears at the bottom
margin of a page.
5. The key combination is used to insert a new line
in the same paragraph.
68
C Write T for True and F for False.
1 You can break the text in any number of columns.
2. You cannot change the colour of the border.
3. There are five types of indents.
4. Portrait orientation displays the document horizontally.
5. Header is some text that appears at the top margin of a page.

D. Answer the following questions.

1. What are the various types of indents? Where willyou find the
option to set a hanging indent?

2. Write down the steps to add columns to a document.

3. What is the difference between portrait and landscape orientation?

4. What is the use of header and footer?

69
 5. What are the different options to add breaks in the text?

AVA'S ACTIVITY ZONE

Creativity and
Innovation NEP
Make a poster in Word 2019 on any six freedom fighters of India.
Hint: You can add pictures and text, add title as the header, apply borders
and shading.

Lab Activity Experiential Learning,

Subject Enrichment NEP
A. Prepare a document in Word as given here. Carry out the following
tasks.

The tiger is an endangered animal. We should help to protect and conserve tigers. The tiger
is at the top of allfood chains and webs. To conserve tigers, we have to make sure that all
animals the tiger eats should be preserved - deer, antelope and other herbivores. To make
these herbivores live, we have to make sure that all the trees, grasses and other plants that
they eat are protected. In this way, protecting the tiger means protecting the entire forest with
allthe plants and animals living in it. The tiger is therefore the symbol for the protection of all
species on our earth and an indicator of our ecosystem's health.

a. Tiger-Our Friend' as the header

b. First line indent
c. Landscape view
d. Add apage border
B. Write a short story in a Word document. Use the following features
in the document.

a. First line indent

b. Text in two columns
c. Shading effect
d. Page border and Page colour

Group Discussion Communication

and Collaboration NEP
Work in pairs and discuss the importance of inserting different types of
breaks in the text. For example, how it can make it easier for the reader
to understand the text.

Self-Reflection

Tick () in the appropriate column.

Terms Igot it! Ineed help!
Changing margins
Setting indents and tabs
Adding columns and inserting breaks
Setting page orientation and page size
Adding header and footer
Adding page border, colour, and shading
 TEST PAPER 1
(Based on chapters 1, 2, 3, and 4)
A. Tick (/) the correct answers.
1. Which of the following is an example of second generation computer?
a. ENIAC b. IBM 1401 C. ICL 1900
2. Which indent sets the starting points of all lines in aparagraph?
a. Left indent b. First line indent C. Hanging indent
3. How many digits are used in the binary number system?
à. 10 single digits b. 2 single digits C. 4 single digits
4. Which tab contains the option to set a page margin of adOcument?
a. Home b. Insert c. Page Layout
5. What is the text or image that appears at the top margin of apage
called?
a. Header b. Footer C. Indent
B. Name the following.
1. The first calculating device developed by the Chinese
2. An option in Word used to search for a phrase
3. The space between the text and the left or right
margin of a page
4. Software used to detect and remove viruses from
a computer system
5. The type of system software that acts as the interface
between a user and a computer
C. Write T for True and F for False.

1. The Difference Engine is considered to be the successor

of the analytical engine.
2. Page margin is a blank space between text and the sides
of a page.
72
 3 The Analytical Engine consists of only two components:
input and mill.
A AComputer can take decisions on its own.
5. The subscript option makes the selected text smaller
and lower than the main text on adocument.

p. Answer these questions.

1. What do you understand by page orientation in a Word document?

2. What is a general-purpose software? Give some examples.

3. Write one characteristic and one limitation of a computer.

4. Name the three types of language translators used by a computer.

5. Name the four types of system software.