1.

Introduction
1.1 Purpose
The purpose of this Software Requirements Specification (SRS) is to fully document the
specifications and requirements for the Job Hiring Portal System. The audience of this SRS will
be the clients who want the software to be built and the technical professionals developing the
software.

Theoretical Foundation: This SRS follows the IEEE 830-1998 standard for Software
Requirements Specifications, which emphasizes the importance of clear, unambiguous, and
testable requirements. The document structure adheres to the principle of separation of
concerns, ensuring that functional and non-functional requirements are distinctly categorized for
better understanding and implementation.

The Job Hiring Portal aims to:

1. Provide a centralized platform for efficient recruitment processes

2. Connect job seekers with potential employers seamlessly
3. Reduce manual efforts and delays in hiring communication
4. Enable transparent and faster hiring processes
5. Facilitate secure and authentic job postings through administrative control

Systems Theory Application: The portal operates as a socio-technical system where human
actors (job seekers, employers, administrators) interact through technological interfaces to
achieve recruitment objectives. This aligns with Leavitt's Diamond Model, which considers the
interdependence of people, tasks, technology, and structure in organizational systems.

1.2 Scope
The objective of this project is to create and implement a web-based Job Hiring Portal System.
The system will be used primarily by three types of users: job seekers, employers, and
administrators.

Service-Oriented Architecture (SOA) Theory: The system architecture follows SOA

principles, enabling loose coupling between different functional modules. This approach ensures
scalability, maintainability, and reusability of components across the platform.

The system will allow:

1. Job seekers to create secured accounts, search job listings, and apply for positions
2. Employers to post, manage, and track job listings efficiently
3. Administrators to monitor, manage, and maintain platform security and authenticity
4. Real-time communication and notification systems between all parties

Platform Economy Theory: The Job Hiring Portal operates as a multi-sided platform following
network effects theory, where the value of the platform increases as more users (both job
seekers and employers) participate. This creates positive feedback loops that enhance the
platform's overall utility and market position.

The Job Hiring Portal is designed to be scalable, affordable, and reliable, suitable for small,
medium, and large organizations seeking efficient recruitment solutions.

1.3 Intended Audience

This document is intended for developers, project managers, marketing staff, users, testers, and
documentation writers. The system is designed for:

Stakeholder Theory Application: Following Freeman's Stakeholder Theory, we identify both

primary and secondary stakeholders to ensure comprehensive requirement gathering and
system design that addresses all relevant parties' interests.

1. Primary Users: Job seekers, employers, and platform administrators

2. Secondary Users: HR professionals, recruitment agencies, and career counselors

1.4 Benefits of the System

Digital Transformation Theory: The proposed system addresses the limitations of traditional
hiring methods through digital transformation principles, leveraging technology to optimize
business processes and create new value propositions.

1. Centralized Platform: Single point of access for all recruitment activities (System
Integration Theory)
2. Time Efficiency: Reducing hiring time through automated processes (Process
Optimization Theory)
3. Enhanced Transparency: Clear communication between job seekers and employers
(Information Transparency Theory)
4. Quality Assurance: Administrative oversight ensures authentic job postings (Quality
Management Systems)
5. Improved Accessibility: Web-based platform accessible from anywhere (Universal
Design Principles)
6. Cost Reduction: Eliminating paper-based processes and manual interventions (Lean
Management Theory)

1.5 Document Overview

This document provides details of functional and non-functional requirements of the Job Hiring
Portal under the headings of Overall Description, System Requirements and Analysis,
Functional Requirements, and Non-functional Requirements.

Requirements Engineering Theory: The document structure follows the Requirements

Engineering Process (REP) framework, which includes elicitation, analysis, specification,
validation, and management phases to ensure comprehensive requirement coverage.
2. Overall Description
2.1 Product Perspective
Three-Tier Architecture Theory: The Job Hiring Portal follows a three-tier architectural pattern
consisting of presentation layer (user interfaces), business logic layer (application processing),
and data layer (database management). This separation ensures maintainability, scalability, and
security.

The Job Hiring Portal is a web-based application designed to serve three distinct user
categories:

1. Job Seekers: Can register, create profiles, search jobs, and apply for positions
2. Employers: Can post jobs, manage listings, review applications, and communicate with
candidates
3. Administrators: Can monitor platform activities, verify job postings, manage users, and
ensure system security

Role-Based Access Control (RBAC) Theory: The system implements RBAC principles where
access permissions are granted based on user roles rather than individual user accounts,
ensuring security and proper authorization management.

The system operates as an independent web application with database connectivity for storing
user information, job listings, and application data.

2.2 Product Functions

Modular Programming Theory: The Job Hiring Portal functionality follows modular
programming principles, where complex systems are divided into smaller, manageable modules
that can be developed, tested, and maintained independently.

2.2.1 User Management Module

Identity and Access Management (IAM) Theory: This module implements IAM principles to
ensure secure user identification, authentication, and authorization across the platform.

1. Registration & Authentication: Secure user registration and login for all user types
2. Profile Management: Users can create, edit, and manage their profiles
3. Session Management: Secure session handling and logout functionality

2.2.2 Job Management Module

Information Retrieval Theory: The job search functionality implements information retrieval
principles including indexing, ranking algorithms, and query processing to provide relevant and
accurate job matching.

1. Job Posting: Employers can create, edit, and delete job listings
2. Job Search & Filter: Advanced search functionality with filters for location, industry,
experience level, etc.
3. Job Categories: Organized categorization of jobs by industry and type
2.2.3 Application Management Module

Workflow Management Theory: The application process follows workflow management

principles with defined states, transitions, and business rules governing the application lifecycle.

1. Application Submission: Job seekers can apply for positions

2. Application Tracking: Both job seekers and employers can track application status
3. Resume Management: Upload, store, and manage resume documents

2.2.4 Communication Module

Computer-Mediated Communication (CMC) Theory: The communication system implements

CMC principles to facilitate effective interaction between platform users while maintaining
security and privacy.

1. Notification System: Real-time notifications for job postings, applications, and updates
2. Messaging System: Direct communication between employers and job seekers

2.2.5 Administrative Module

System Administration Theory: Administrative functions follow system administration best

practices including monitoring, maintenance, security management, and performance
optimization.

1. User Management: Admin can manage user accounts and permissions

2. Content Moderation: Review and approve job postings for authenticity
3. System Monitoring: Platform analytics and performance monitoring
4. Report Generation: Generate reports on platform usage and hiring statistics

2.3 User Characteristics

User-Centered Design (UCD) Theory: User characteristics are defined following UCD
principles to ensure the system meets actual user needs and capabilities.

2.3.1 Job Seekers

User Experience (UX) Theory: Job seeker interactions are designed based on UX principles
focusing on usability, accessibility, and user satisfaction throughout their journey from
registration to job application.

1. Individuals seeking employment opportunities

2. Can create profiles, upload resumes, search and apply for jobs
3. Can track application status and receive notifications

2.3.2 Employers

Human Resource Management Theory: Employer functionalities are designed considering

HRM theories and practices to support effective talent acquisition and management processes.

1. Organizations or individuals looking to hire employees

2. Can post job listings, manage applications, and communicate with candidates
 3. Can access candidate profiles and track hiring metrics

2.3.3 Administrators

Systems Management Theory: Administrative roles are designed following systems

management principles to ensure effective platform governance and operational excellence.

1. Platform managers responsible for system oversight

2. Can manage users, moderate content, and ensure platform security
3. Have access to system analytics and administrative tools

2.4 Design Constraints

Software Engineering Constraints Theory: Design constraints are categorized following
software engineering principles into technical, operational, and economic constraints.

Technical Constraints:

1. Hardware Requirements: Minimum 4GB RAM for optimal server performance

2. Technology Stack: Frontend (HTML, CSS, JavaScript, PHP), Backend
(CodeIgnitor/[Link]), Database (MySQL/MongoDB)
3. Browser Compatibility: Must be compatible with modern web browsers

Security Constraints:

1. Security Theory: Mandatory authentication for all users with role-based access control
following CIA triad (Confidentiality, Integrity, Availability)

Platform Constraints:

1. Platform Independence Theory: Web-based application accessible on desktops,

tablets, and smartphones

2.5 General Constraints

Cross-Platform Development Theory: System constraints follow cross-platform development
principles to ensure maximum accessibility and usability across different environments.

1. The system must run on all modern internet browsers

2. Interface will be in English primarily
3. System designed for cloud-based hosting (AWS)
4. Responsive design for multiple device types
5. Compliance with data protection and privacy regulations

2.6 User Documentation

Documentation Theory: User documentation follows technical writing principles and
information design theory to ensure effective knowledge transfer and user support.

1. User manuals for each user type

2. Online help system
 3. Video tutorials for key functionalities
4. FAQ section

2.7 Assumptions and Dependencies

Risk Management Theory: Assumptions and dependencies are identified following risk
management principles to anticipate potential project risks and mitigation strategies.

1. Users have basic computer and internet navigation skills

2. Reliable internet connectivity for optimal performance
3. Users have valid email addresses for account verification
4. Backend database server (MySQL/MongoDB) for data storage
5. Cloud hosting service (AWS) for deployment

3. System Requirements and Analysis

3.1 User Interface
Human-Computer Interaction (HCI) Theory: UI requirements are based on HCI principles
including affordances, feedback, mapping, and constraints to create intuitive user experiences.

1. Graphical User Interface (GUI) for all functionalities

2. Responsive Design Theory: Multiple device compatibility following responsive web
design principles
3. Usability Heuristics: Intuitive navigation and user-friendly design following Nielsen's
usability heuristics
4. Accessibility Theory: Compliance for users with disabilities following WCAG guidelines

3.2 Hardware Requirements

System Performance Theory: Hardware specifications are determined based on system
performance theory and capacity planning principles.

3.2.1 Client Side (Minimum)

1. Processor: Any modern processor supporting web browsers

2. RAM: 2GB minimum
3. Storage: 100MB for local data
4. Network: Stable internet connection

3.2.2 Server Side (Recommended)

1. Processor: Multi-core processor (Intel i5 or equivalent)

2. RAM: 8GB minimum, 16GB recommended
3. Storage: 500GB SSD for database and application files
4. Network: High-speed internet connection
3.3 Software Requirements
Software Stack Theory: Technology stack selection follows best practices in web development
and considers factors like performance, scalability, maintainability, and community support.

3.3.1 Client Side

1. Operating System: Windows 10+, macOS 10.14+, Linux distributions

2. Web Browser: Chrome 90+, Firefox 88+, Safari 14+, Edge 90+
3. JavaScript enabled

3.3.2 Server Side

1. Operating System: Ubuntu 20.04 LTS or Windows Server 2019

2. Web Server: Apache/Nginx
3. Database: MySQL 8.0+ or MongoDB 4.4+
4. Runtime: [Link] 14+ (if using [Link] backend)
5. Cloud Platform: AWS EC2, RDS, S3

3.4 Communication Interfaces

Network Communication Theory: Communication interfaces are designed following network
communication protocols and security standards.

1. HTTPS protocol for secure communication

2. RESTful API for frontend-backend communication
3. Email integration for notifications
4. SMS gateway integration (optional)

4. Functional Requirements
Requirements Specification Theory: Functional requirements are specified using the
MoSCoW prioritization method and follow the SMART criteria (Specific, Measurable,
Achievable, Relevant, Time-bound).

4.1 User Authentication and Authorization

Authentication Theory: Authentication mechanisms follow multi-factor authentication principles
and industry security standards.

1. FR1.1: System shall provide secure user registration

2. FR1.2: System shall authenticate users with email and password
3. FR1.3: System shall implement role-based access control
4. FR1.4: System shall provide password reset functionality

4.2 Job Management

Content Management Theory: Job management functionality follows content management
system principles for effective content creation, organization, and retrieval.

1. FR2.1: Employers shall be able to create job postings

2. FR2.2: System shall categorize jobs by industry and type
3. FR2.3: Job seekers shall be able to search jobs with filters
4. FR2.4: System shall display job details and requirements

4.3 Application Processing

Business Process Management (BPM) Theory: Application processing follows BPM
principles to optimize the recruitment workflow and ensure efficient process execution.

1. FR3.1: Job seekers shall be able to apply for jobs

2. FR3.2: System shall track application status
3. FR3.3: Employers shall be able to review applications
4. FR3.4: System shall prevent duplicate applications

4.4 Profile Management

Data Management Theory: Profile management follows data management principles ensuring
data quality, consistency, and user control over personal information.

1. FR4.1: Users shall be able to create and edit profiles

2. FR4.2: Job seekers shall be able to upload resumes
3. FR4.3: Employers shall be able to manage company profiles
4. FR4.4: System shall validate profile information

4.5 Communication System

Communication Theory: The communication system implements communication theory
principles including feedback mechanisms, noise reduction, and channel optimization.

1. FR5.1: System shall send email notifications

2. FR5.2: Users shall receive real-time updates
3. FR5.3: System shall enable direct messaging between users
4. FR5.4: System shall maintain communication history

4.6 Administrative Functions

System Administration Theory: Administrative functions follow system administration best
practices including monitoring, user management, and security oversight.

1. FR6.1: Administrators shall be able to manage user accounts

2. FR6.2: System shall provide content moderation tools
3. FR6.3: Administrators shall access system analytics
4. FR6.4: System shall generate usage reports
5. Non-Functional Requirements
Quality Attributes Theory: Non-functional requirements are categorized based on software
quality attributes following ISO 25010 quality model.

5.1 Performance Requirements

Performance Engineering Theory: Performance requirements are based on performance
engineering principles including response time optimization, throughput maximization, and
resource utilization efficiency.

1. Availability: 99.9% uptime with 24/7 server operation

2. Response Time: Page load time under 3 seconds
3. Concurrent Users: Support for 1000+ simultaneous users
4. Scalability: Ability to handle growing user base

5.2 Security Requirements

Information Security Theory: Security requirements implement the CIA triad (Confidentiality,
Integrity, Availability) and defense-in-depth security strategy.

1. Authentication: Multi-factor authentication for administrative accounts

2. Data Encryption: HTTPS encryption for data transmission
3. Access Control: Role-based permissions and data access
4. Data Backup: Regular automated backups with recovery procedures

5.3 Usability Requirements

Usability Engineering Theory: Usability requirements follow usability engineering principles
including user-centered design, accessibility standards, and user experience optimization.

1. User Interface: Intuitive and responsive design

2. Navigation: Clear and consistent navigation structure
3. Accessibility: WCAG 2.1 AA compliance
4. Multi-device Support: Responsive design for various screen sizes

5.4 Reliability Requirements

Software Reliability Theory: Reliability requirements are based on software reliability
engineering principles including fault tolerance, error handling, and system recovery.

1. Data Integrity: Consistent and accurate data across all operations

2. Error Handling: Graceful error handling with user-friendly messages
3. Backup & Recovery: Regular backups with disaster recovery procedures
4. System Monitoring: Real-time monitoring and alerting

5.5 Maintainability Requirements

Software Maintenance Theory: Maintainability requirements follow software maintenance
principles including code quality, documentation standards, and change management.

1. Code Quality: Well-documented and modular code structure

2. Version Control: Git-based version control system
3. Updates: Ability to deploy updates without system downtime
4. Documentation: Comprehensive technical and user documentation

5.6 Portability Requirements

Software Portability Theory: Portability requirements ensure system adaptability across
different environments following portability design principles.

1. Cross-Platform: Compatible with multiple operating systems

2. Browser Compatibility: Support for major web browsers
3. Cloud Deployment: Designed for cloud-based hosting
4. Database Portability: Support for multiple database systems

6. Supplementary Requirements
6.1 Legal and Compliance
Regulatory Compliance Theory: Legal requirements follow regulatory compliance frameworks
ensuring adherence to applicable laws and regulations.

1. GDPR compliance for data protection

2. Employment law compliance for job posting regulations
3. Terms of service and privacy policy implementation

6.2 Internationalization
Internationalization Theory: Internationalization requirements follow globalization principles to
support multi-cultural and multi-lingual user bases.

1. Multi-language support capability

2. Currency and date format localization
3. Time zone handling for global users

6.3 Integration Requirements

System Integration Theory: Integration requirements follow enterprise application integration
principles to ensure seamless connectivity with external systems.

1. Email service integration (SMTP/API)

2. Payment gateway integration for premium features
3. Social media integration for profile creation
4. Third-party resume parsing services
7. Preliminary Budget
Project Cost Estimation Theory: Budget estimation follows software engineering cost
estimation models including bottom-up estimation and risk-adjusted costing.

Total Project Cost: ₹1.5 - 2.0 Lakhs (Approximately)

Cost Breakdown:

1. Development: ₹80,000 - ₹1,00,000

2. Infrastructure (Annual): ₹30,000 - ₹40,000
3. Testing & QA: ₹20,000 - ₹25,000
4. Documentation: ₹10,000 - ₹15,000
5. Contingency: ₹10,000 - ₹20,000

8. Appendices
8.1 References
Academic and Industry Standards:

1. IEEE Guide to Software Requirements Specifications

2. IEEE 830-1998 Standard
3. ISO 25010 Software Quality Model
4. WCAG 2.1 Accessibility Guidelines
5. Web development best practices documentation
6. Cloud hosting service documentation (AWS)
7. Software Engineering Body of Knowledge (SWEBOK)

8.2 Glossary
1. SRS: Software Requirements Specification
2. GUI: Graphical User Interface
3. API: Application Programming Interface
4. HTTPS: HyperText Transfer Protocol Secure
5. GDPR: General Data Protection Regulation
6. CIA: Confidentiality, Integrity, Availability
7. RBAC: Role-Based Access Control
8. SOA: Service-Oriented Architecture
9. UCD: User-Centered Design
10. HCI: Human-Computer Interaction
Conclusion
The Job Hiring Portal SRS document provides a comprehensive foundation for developing an
efficient, secure, and user-friendly recruitment platform. By integrating theoretical foundations
from software engineering, systems theory, and user experience design, the system
architecture ensures robust functionality and scalability.

Software Development Life Cycle (SDLC) Theory: Following the incremental development
model based on SDLC best practices, the system will deliver core functionality early while
allowing for future enhancements and scalability. This approach enables continuous feedback
incorporation and risk mitigation throughout the development process.

This enhanced SRS ensures clear communication between stakeholders and the development
team, providing detailed requirements grounded in established theories and best practices that
will guide the successful implementation of the Job Hiring Portal system. The document serves
as a comprehensive reference for all phases of development, testing, and maintenance,
ensuring the final product meets all specified requirements and exceeds user expectations
through theoretically-informed design decisions.