Chairman’s Script – First Official Executive
Meeting
(Bethesda Methodist Youth Fellowship – Executive Elect)
1. Call to Order & Welcome (2 mins)
Good afternoon, brethren. I warmly welcome you all to our very first official executive
meeting as the newly elected leaders of Bethesda MYF. I am glad to see everyone
present, and I thank you for making time to be here. With God on our side, I believe we will
serve faithfully and lead this fellowship into greater achievements. I now officially call this
meeting to order.
2. Opening Prayer (5 mins)
Let us begin by committing this meeting and our leadership journey into the hands of God.
I would like to invite [name] to lead us in the opening prayer. (Prayer is said) Amen. Thank
you very much.
3. Chairman’s Brief Remark (3 mins)
As this is our first meeting, I want to remind us that leadership is a shared responsibility.
We have been entrusted with this role by God and the members of Bethesda MYF. Let us
work together with unity, dedication, and humility.
4. Agenda Discussions (90 mins total)
Agenda 2: Familiarizing Ourselves with Roles (25 mins)
Moving to our first agenda item — familiarizing ourselves with our roles according to the
bylaws. Each role carries important duties for the smooth running of the fellowship. I will
briefly highlight the key responsibilities of each executive, and afterwards, each of us will
have the chance to share our understanding or ask questions. (Read out summarized
duties. Allow each person 2 minutes to respond.) Thank you all. It’s clear that we each
understand our roles, and together we form one strong team.
Agenda 3: Immediate Action Plans (40 mins)
Our next agenda is to discuss immediate action plans after our induction. It is important
that we begin our term with practical steps. I would like us to share suggestions on what
should be our first priorities. (Open floor for contributions: e.g., membership drive, welfare
structure, first activity, communication strategies, etc. Guide discussion and keep time.)
Thank you for the rich contributions. We have agreed on the following key action steps:
[summarize decisions and who is responsible].
Agenda 4: Agreeing on Executive Meeting Day & Time (20 mins)
Our last agenda is to agree on a regular day and time for our executive meetings.
Consistency is important so that we can plan effectively. I will open the floor for
suggestions. (Allow contributions, then put to a vote if necessary.) Thank you. We have
now agreed that our executive meetings will be held on [day] at [time].
5. Any Other Business (5 mins)
We will now move to any other business. If there is anything urgent that needs to be
raised, kindly share it. (Allow brief contributions if any.)
6. Summary & Closing Remarks (5 mins)
To summarize today’s meeting: - We have gone through our roles and responsibilities. -
We have outlined immediate action plans to begin after induction. - We have agreed on a
fixed day and time for our executive meetings. I am grateful for everyone’s contributions.
Let us continue to support each other and remain united in purpose.
7. Closing Prayer & Adjournment (5 mins)
To bring our meeting to an end, I invite [name] to lead us in the closing prayer. (Prayer is
said) Amen. Thank you. Brethren, I sincerely appreciate your time and input today. This
meeting is officially adjourned. God bless us all.
